Tangazo La Kazi Tma & Gcla 4-Dec 2014

THE UNITED REPUBLIC OF TANZANIA

PRESIDENT’S OFFICE

PUBLIC SERVICE RECRUITMENT SECRETARIAT

Ref. Na EA.7/96/01/H/20 4th December, 2014

VACANCIES ANNOUNCEMENT On behalf of The Tanzania Meteorological Agency (TMA), The Government Chemist

Laboratory Agency (GCLA), Public Service Recruitment Secretariat invites qualified

Tanzanians to fill 20 vacant posts in the above Public Institution.

NB: GENERAL CONDITIONS

APPLICATION SHOULD BE DONE THROUGH BOTH RECRUITMENT PORTAL

(ONLINE APPLICATION AT http://portal.ajira.go.tz ) AND LETTERS POSTED TO

THE FOLLOWING ADDRESS. HAND DELIVERY IS NOT ACCEPTABLE:

Secretary OR Katibu Public Service Recruitment SekretarietiyaAjirakatika Secretariat, UtumishiwaUmma P. O. Box 63100 S. L. P 63100, DAR ES SALAAM. DAR ES SALAAM.

i. All applicants must be Citizens of Tanzania.

ii. Applicants must attach an up-to-date current Curriculum Vitae (CV) having reliable

contact, postal address, e-mail and telephone numbers.

iii. Applicants should apply on the strength of the information given in this advertisement.

iv. The title of the position and institution applied for should be written in the subject

of the application letter and marked on the envelope; short of which will make the

application invalid.

v. Applicants must attach their detailed relevant certified copies of academic certificates:

http://portal.ajira.go.tz/

- Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.

- Postgraduate/Degree/Advanced Diploma/Diploma transcripts.

- Form IV and Form VI National Examination Certificates.

- Computer Certificate

- Professional certificates from respective boards

- One recent passport size picture and birth certificate.

vi. FORM IV AND FORM VI RESULTS SLIPS ARE STRICTLY NOT ACCEPTED

vii. Testimonials, Partial transcripts and results slips will not be accepted.

viii. Presentation of forged academic certificates and other information in the CV will

necessitate to legal action

ix. Applicants for senior positions currently employed in the public service should route their

application letters through their respective employers.

x. Applicants for entry levels currently employed in the Public Service should not

apply, they have to adhere to Government Circular Na. CAC. 45/257/01/D/140 dated

30th November, 2010.

xi. Applicants who have/were retired from the Public Service for whatever reason should

not apply.

xii. Applicants should indicate three reputable referees with their reliable contacts.

xiii. Certificates from foreign examination bodies for ordinary or advanced level

education should be certified by The National Examination Council of Tanzania

(NECTA)

xiv. Certificates from foreign Universities should be verified by The Tanzania

Commission for Universities (TCU)

xv. Deadline for application is 18th December, 2014 at 3:30 p.m

xvi. Applicants with special needs/case (disability) are supposed to indicate

xvii. Women are highly encouraged to apply

xviii. Only short listed candidates will be informed on a date for interview

xix. Application letters should be written in Swahili or English

1.0 THE TANZANIA METEOROLOGICAL AGENCY The Tanzania Meteorological Agency (TMA) is under Ministry of Transport. It was

established by the Executive Agency (Amendment) Act No. 30 of 1997 and was

inaugurated as an Executive Agency on 3rd December, 1999. The Agency is mandated

to provide meteorological services to the general public, institutions and individual users

of tailor made services for the purpose of maintain safety and security of people and their

properties and support sustainable social economic development.

1.1 DIRECTOR GENERAL 1.1.1 DUTIES AND RESPONSIBILITIES:

Accountable to the Permanent Secretary for effective and efficient management of

the Agency and for achieving the aims, objectives and targets for the Agency

including strategic, Business plans and meeting financial targets.

Ensure the effective participation of Tanzania in meteorological issues regionally

and internationally.

Ensure that the Agency is an efficient and cost effective manner and in an

accordance with modern management practices and techniques and in particular,

to apply to its operations the best standards of financial management and

accounting.

Be responsible for the day to day operations of the Agency, proper management

of its funds, property and business and for the discipline of the employees of the

Agency.

Perform Agency functions in accordance with an Annual performance agreement

concluded between him/her and the Permanent Secretary.

Ensure that the Agency operations are designed for the provision of the best

services to its customers and to maintain a high degree of responsiveness to their

needs.

Consult the Minister on handling operational matters which could give rise to

significant public or parliamentary concern.

Submit to the Permanent Secretary responses regarding Parliamentary enquiries

of a policy or political nature, who shall in turn pass them on the Minister for

presentation to the Parliament.

Shall be the Permanent Representative of the United Republic of Tanzania with

the World meteorological Organization.

Shall prepare and submit to the Permanent Secretary a five year Strategic Plan,

rolled forward and updated each year.

1.1.2 QUALIFICATIONS AND EXPERIENCE

Postgraduate Degree in Meteorology preferably a PhD or equivalent and must

have contributed or published professional scientific research work recognized

nationally or internationally.

Must have a relevant working experience of at least ten (10) years, five (5) of which

should be at a managerial position in a reputable organization with meteorological

functions.

Must command national and international recognition in the respective functions

of World Meteorological Organization.

Must have the ability to provide dynamic leadership required to successfully run

an organization staffed with highly trained personnel and technical professionals.

Should be mature person able to command respect among Chief Executives of

other organizations and actively participate in activities of appropriate international

organizations and national institutions including TMA.

1.1.3 AGE LIMIT: Above 45 years but not more than 55 years

2.0 THE GOVERNMENT CHEMIST LABORATORY AGENCY The Government Chemist Laboratory Agency is an Executive Agency under the

Ministry of Health and Social Welfare. The Laboratory is Mandated in carrying out

laboratory testing of Industrial and natural products samples; Forensic and

Toxicological samples; regulation and control of Human DNA (regulations)

Act.Cap 182. The Agency is expected to better meet the requirements of its

customers and public in general.

In order to meet the above obligations Government Chemist Laboratory Agency

wishes to recruit qualified Tanzanians to fill various posts on permanent &

pensionable terms as follows:

2.1 MANAGER FOOD AND DRUGS ANALYSIS SECTION – 1 POST 2.1.1 DUTIES AND RESPONSIBILITIES

Supervise section personnel;

Supervise laboratory analytical activities particularly tests of food and drugs, and

their raw materials to ascertain quality and safety;

Supervise analysis/ develop and implement sampling and testing programs,

including quality assurance (qa) and quality control (qc) on food and drugs;

Ensure sample register is maintained

Review, update and develop analytical methods

Prepare performance report

Present the GCLA in court proceedings, tribunals and technical committees.

Supervise research works

Impart knowledge and disseminate information to GCLA staff and stake holders

concerning that field.

Carry out consultancy services related to food and drugs

Review, and validate analytical methods;

Prepare technical reports of tested samples and provide consultancy services;

Prepare monthly, quarterly, and annual summary of the samples analyzed;

Initiate and conduct researches relevant to the section;

Develop and implement section plans and budgets.


Master’s Degree either in Chemistry, Chemical and Process Engineering, Food

and Biochemical Engineering, Food Science and Technology, Microbiology,

Biochemistry or Biotechnology, from recognized higher learning institutions.

Must possess Computer literacy.

Should have at least nine (9) years working experience in related field, two (2) of

which in a senior position.

2.1.3 SALARY SCALE: GCS 10.1

2.2 MANAGER MICROBIOLOGY ANALYSIS SECTION – 1 POST 2.2.1 DUTIES AND RESPONSIBILITIES

Facilitate microbiological examination of food, drugs, water, Chemicals products

and their raw materials;

Develop and conduct sampling and testing programs, including Quality Assurance

(QA) and Quality Control (QC) for the section;

Review, and Validate analytical methods

Prepare technical reports of tested samples and provision of consultancy services;

Prepare monthly, quarterly, and annual summary of samples analyzed;

Initiate and conduct researches relevant to the section;

Represent the GCLA in court proceedings; and

Develop and implement section plans and budgets.


Master’s Degree either in Chemistry, Biochemical Engineering, Food Science and

Technology, Microbiology, Biochemistry or Biotechnology, from recognized higher

learning institutions.





2.3 MANAGER TECHNICAL SERVICES SECTION– 1 POST

2.3.1 DUTIES AND RESPONSIBILITIES

Supervise carrying out instrumental analysis of various samples;

Repair and maintain equipment and instruments;

Initiate and carry out research, investigation of samples and process controls;

Prepare monthly, quarterly, and annual summary of the analysis, calibration and

preventive maintenance report;

Review, develop and validate analytical methods;

Prepare technical reports of tested samples and provision of consultancy services;

and

Develop and implement section plans and budgets

Supervise the maintenance of the laboratory equipments.

Prepare and supervise the implementation of the replacement plan for equipment

and instrument.

Supervise section personnel.

Implementation of sectional plans, budget and formulate projects.

Carry out and supervise research works.

Maintain sample register and equipment maintenance log book.

Prepare performance reports.

Represent the gcla in court proceedings, tribunals and technical committees.

Disseminate knowledge to gcla staff and other stakeholders in related field.

Carry out consultancy services


Master’s Degree either in Chemistry/ Analytical Chemistry, Instrumentation,

Biochemistry or Biotechnology, from recognized higher learning institutions.





2.4 MANAGER CHEMICALS REGISTRATION SECTION – 1 POST 2.4.1 DUTIES AND RESPONSIBILITIES

Assess and register chemicals, premises, facilities and chemical

Businesses and issue certificates;

Promote compliance to the industrial and consumer chemicals (management and

control) act no. 3 of 2003;

Facilitate steering, technical and registration committees meetings;

Prepare and issue import, export and transport permits; and

Develop and maintain database of companies, chemicals and premises.


Master’s Degree either in Chemical and Process Engineering, Environmental

Engineering; Chemistry or Environmental Science from recognized higher learning

institutions.





2.5 MANAGER CHEMICALS INSPECTION SECTION – 1 POST 2.5.1 DUTIES AND RESPONSIBILITIES

Conduct inspection of all establishments where production, importation,

transportation, storage and handling of chemicals are undertaken;

Promote compliance to the industrial and consumer chemicals (management and

control) act no. 3 of 2003 ;

Monitor status of compliance to the act, of the chemical dealers and handlers; and

Facilitate steering, technical and inspection committees meetings.


Master’s Degree either in Chemistry, Biochemistry, Chemical and Process

Engineering, Environmental Engineering or Environmental Science from

recognized higher learning institutions.





2.6 MANAGER ENVIRONMENTAL MANAGEMENT SECTION – 1 POST


Develop and assess Contingency Plans, Risk Assessment and Risk management

Programmes;

Develop and implement training programmes on Risk Assessment and Risk

Management;

Promote compliance to the Industrial and Consumer Chemicals (Management and

Control) Act No. 3 of 2003 ;

Develop and Implement programmes for management of hazardous chemicals

under the Chemicals Legislation and international Agreements;

Facilitate Steering, Technical and Emergency Response Committees meetings.


Master’s Degree either in Analytical Chemistry, Environmental Engineering,

Chemical and Process Engineering, Environmental Science and Management or

Biochemistry, from recognized higher learning institutions.





2.7 MANAGER FORENSIC CHEMISTRY – 1 POST 2.7.1 DUTIES AND RESPONSIBILITIES

Analyze, interpret results and prepare reports of findings for use in court

proceedings or elsewhere;

Develop and conduct sampling and testing programs, including quality assurance

(qa) and quality control (qc) for the section;

Initiate and coordinate researches relevant to the section;

Prepare monthly, quarterly, and annual analytical reports;

Represent the gcla in court proceedings; and

Implement section plans and budget.


Master’s Degree either in Chemistry, Analytical Chemistry, Chemical and Process

Engineering, Forensic Science, Molecular Biology, Biochemistry or

Biotechnology, from recognized higher learning institutions.





2.8 MANAGER FORENSIC BIOLOGY & DNA SERVICES – 1 POST 2.8.1 DUTIES AND RESPONSIBILITIES

Conduct sampling and analysis of forensic biology exhibits and

Samples for dna profiling;

Develop and conduct sampling and testing programs, including quality assurance

(qa) and quality control (qc);

Prepare reports and provide technical advice on the analysis;

Initiate and coordinate researches relevant to the section;

Represent the gcla in court proceedings;

Establish and maintain national dna database; and



Master’s Degree either in Molecular Biology, Biology, Chemistry, Forensic Science

or Biochemistry from recognized higher learning institutions.





2.9 MANAGER TOXICOLOGY SERVICES – 1 POST 2.9.1 DUTIES AND RESPONSIBILITIES

Conduct analysis of toxicological samples and exhibit brought to the section;

Conduct sampling on different event as required by requesting authority;

Conduct analysis on seized material to establish their nature effect;

Develop and conduct sampling and testing programs including quality assurance

(qa) and quality control (qc) for the section;

Prepare technical reports and provide expert advice for use in court and

elsewhere;

Carry out researches and special investigations of samples, process controls and

make recommendations as appropriate;

Prepare monthly, quarterly and annual analytical reports; and



Master’s Degree either in Chemistry, Analytical Chemistry, Chemical and Process

Engineering, Forensic Science, Molecular Biology, Biochemistry or Biotechnology,

from recognized higher learning institutions





2.10 CHIEF ACCOUNTANT – 1 POST 2.10.1 DUTIES AND RESPONSIBILITIES

Coordinate and supervise preparation and submission of accurate financial

statement in due dates;

Prepare annual financial statements as per financial regulations and verify

payments;

Account for special funds;

Prepare draft account for submission to public account committee (pac) through

parent ministry;

Prepare personal emolument and ensure smooth monthly salary payments;

Prepare monthly debtors and creditors schedules;

Prepare annual budget; and

Verify and check authenticity of invoices and bills.


Certified Public Accountant - CPA (T) and Master’s Degree either in Finance,

Accounting and Finance, Economics and Finance, or Master of Business

Administration in Accounting/Finance/Corporate Management from recognized

Institutions.

He/She must be registered with National Board of Accountants and Auditors

(NBAA)





2.11 MANAGER HUMAN RESOURCES MANAGEMENT & DOCUMENTATION – 1 POST


Coordinate formulation of training policy and guidelines.

Prepare and plan training programs for short and long term;

Supervise orientation/induction programs for the new employees

Interpret and supervise implementation public service regulations, standing orders

and other public servants circulars.

Coordinate implementation of laws concerning employee rights and welfare such

as gratuity, pension, gepf, nssf, nhif and compensation in case of workplace

accidents.

Supervise implementation of scheme of service, salary structure, and other

incentive scheme.

Develop and update human resource succession plan.

Coordinate staff recruitment, selection, placement, confirmations and transfer.

Supervise preparation of personnel emoluments estimates.

Facilitate maintenance of staff lists;

Translate and facilitate implementation of schemes of services;

Collect, analyze and plan statistical records pertaining to staff matters;

Supervise the establishment of the workers’ council according to rules and

regulations;

Facilitate and coordinate implementation of opras activities in conformity with

public service employment and management policy and public service act of 2002

Prepare monthly implementation reports of various events;

Deal with matters pertaining to staff regulations and procedures, pension

ordinances, labour laws and disciplines.


Master’s Degree either in Human Resources Management or Public

Administration from a recognized high learning institution.

Must possess Qualifying Law Examination for Administrative Officers or

Proficiency Examination for Human Resources Officers





2.12 MANAGER PLANNING, MONITORING AND EVALUATION – 1 POST


Interpret Policy documents, advice and set strategies for implementation; prepare

strategic and business plans;

Prepare quarterly, mid-yearly and annual budget implementation reports;

Monitor and prepare annual performance appraisal reports and evaluate Agency

policies;

Prepare annual revenue budget and MTEF;

Coordinate the preparation of departmental reports and budgets;

Formulate monitoring and evaluation plan, establish systems and implementation

strategy;

Conduct monitoring and evaluation of business and strategic plans; and

Disseminate monitoring and evaluation performance report to stakeholders for

comment and review


Master’s Degree either in Economics, Development Policy, Monitoring and

Evaluation or Master of Business Administration in Planning from recognized

higher learning institutions.





2.13 MANAGER MARKETING, CUSTOMER CARE AND PUBLIC OUTREACH SERVICES SECTION– 1 POST


Explore new markets and advise the management;

Develop and formulate policy and strategies to promote business;

Conduct market research to identify market shares;

Implement marketing policy and evaluate the results; and to monitor business

trends in the existing markets

Supervise junior staff.

Develop and implement the use of public relations material such as pamphlets,

brochures, and posters for promoting the centre’s various programmes and image;

Advice and supervise in the establishments of efficient reception system and

procedures.

Coordinate and facilitate information flow to respective customers and

Liaise with organizers of stakeholders meetings


Master’s Degree either in Marketing or Public Relations.





2.14 HEAD INTERNAL AUDIT UNIT– 1 POST 2.14.1 DUTIES AND RESPONSIBILITIES

Facilitate Audit of annual accounts and other financial statements and all

financial books of the Agency;

Advise the Chief Executive and management on the soundness, adequacy and

effectiveness of internal control system;

Monitor compliance of financial regulations;

Identify areas which need auditing and plan for audit;

Check and verify audit reports; and

Make a follow up and advice to accounts section about audit queries raised

by external auditors.

Coordinate and supervise Internal Auditing activities of the Agency.

Supervise special checks and investigation.

Coordinate all work plans of the Agency.

Advice the Accountant on the change of Audit guides and proposes a good internal

control.

Prepare Agency Audit policy and give technical advice of the policy.

Evaluate on the effectiveness of resources management.

Approve the prepared audit reports of the Agency.


Certified Public Accountant - CPA (T) and Master’s Degree either in Finance,

Accounting and Finance, Economics and Finance, or Master of Business

Administration in Accounting/Finance/Corporate Management from recognized

Institutions.

He/She must be registered with National Board of Accountants and

Auditors(NBAA)

Possessing CIA or CISA will be an added advantage.


.Should have at least nine (9) years working experience in related field, two (2) of



2.15 HEAD RESEARCH & QUALITY ASSURANCE UNIT– 1 POST 2.15.1 .DUTIES AND RESPONSIBILITIES

Coordinate and solicit research within the organization and partnerships with other

institutions;

Coordinate research and development of specialized testing;

Carry out investigations of process controls (quality audit) and make

recommendations as appropriate;

Coordinate reviewing and updating the standard operating procedures of the

laboratory assessment;

Develop, implement and monitor quality assurance (qa) and quality control (qc)

programs methods used;

Coordinate intra and inter- laboratory testing programs and quality problem

investigations on test results;

Review, implement and maintain gcla quality manuals; and

Facilitate corrective actions arising from non-conforming results, quality audits and

customer complaints.


Master’s Degree either in Chemical and Process Engineering, Chemistry, Food

Science and Technology, Toxicology, Microbiology, Forensic Science,

Biochemistry, Molecular Biology or Laboratory Technology from recognized

institution.



which in a Senior position


2.16 HEAD PROCUREMENT MANAGEMENT UNIT – 1 POST 2.16.1 DUTIES AND RESPONSIBILITIES

Supervise preparation of procurement plan, budget and control of resources of the

procuring entity;

Ensure conformity with public procurement act, its regulations and guidelines;

Evaluate all procurement requirements and recommends the most appropriate

procurement procedure;

Plan and control inventories;

Supervise disposal of surplus assets and obsolete stock;

Storekeeping;

Maintain and monitor stocks; and

Support the functioning of the tender board


Master’s Degree either in Procurement and Logistics Management, Procurement

and Supplies Management or Procurement and Supply Chain Management.

Must be a Certified Procurement and Supplies Professional (CPSP).


Must be registered by Procurement and Supplies Professionals and Technicians

Board (PSPTB).




2.17 HEAD OF INFORMATION AND COMMUNICATION UNIT – 1 POST


Facilitate Installation, configuration and activation of new technology and

communication services;

Initiate hardware and software procurement needs and maintenance;

Advise on proper security of equipment and data by ensuring that equipment and

systems are well secured;

Maintain and update website and implement various web application programs;

and

Coordinate development and maintenance of the Agency central Database.


Master’s Degree either in Computer Sciences, Computer Engineering, Information

Communication Technology (ICT) or Management Information System (MIS) from

recognized higher learning institutions.




2.18 HEAD LEGAL SERVICES UNIT – 1 POST 2.18.1 DUTIES AND RESPONSIBILITIES

Interpret and advise the Chief Executive on institutional legal affairs;

Represent the GCLA in court proceedings and, tribunals;

Review standard contracts and procurement documentation to ensure their legal

correctness and completeness;

Compile and Maintain contract registers;

Liaise with Attorney General in legal proceedings/matters; and

Represent the GCLA in arbitration and conciliation.

Provide legal advice to the Chief Government Chemist and Management in all

legal matters;

Dealing with all legal routine correspondences addressed to the Agency.

File and appearing for criminal proceeding in courts.

Facilitate Procurement, maintenance of law books, Acts, Government Notices

and other publications.

Provide legal opinion as may be needed by the GCLA from time to time.

Take overall charge and keeps in safe custody all legal documents and deeds on

the property of the Agency and maintains record of the same in the appropriate

register(s);

Liaise with appropriate legal institutions in the interpretation of pertinent laws,

circulars, directives and policies


Master’s Degree in Law (LLM) from a recognized institution.

Registered Advocate.





2.19 LAKE ZONE LABORATORY MANAGER – 1 POST


Take part in preparation and submission of strategic and business plans and

associated budgets.

Implement the approved plans, including the achievement of performance targets.

Organize and manage the assets and resources allocated to him/her, efficiently,

effectively, economically and in accordance with the principles of fairness and

equality outlined in government policy.

Provide to the chief government chemist of such information as required enabling

performance to be monitored.

Coordinate and prepare annual reports and submit to chief government chemist.

Enforce the industrial and consumer chemicals (management and control) act no.

3 of 2003 and a register.

Analyze processed and unprocessed food, drugs/ pharmaceuticals and their raw

materials and traditional medicine to establish their quality and safety;

Carry out microbiological examination on different samples such as water, food,

pharmaceuticals and their raw materials;

Carry out analysis/tests of chemical and environmental samples;

Carry out instrumental analysis of different samples and maintenance of

instruments and equipment;

Prepare technical reports and provision of consultancy services in the fields of

food, drugs, microbiology, chemical and environmental pollution;

Develop and implement standard operating procedures;

Review and validate analytical methodologies and maintain quality assurance

program;

Represent the gcla in court proceedings; and

Develop and implement zonal laboratory plans and budgets.


Master’s Degree either in Chemistry, Chemical and Process Engineering, Food

Science and Technology, Forensic Science, Environmental Science and

Management, Microbiology, Biotechnology or Instrumentation from the recognized

higher learning institution.





X.M. DAUDI Secretary

Public Service Recruitment Secretariat

Documents

Tangazo La Kazi Tma & Gcla 4-Dec 2014