WAII-II B~ACI-I · WB5.4 WB5.5 WB5.6 WB5.7 WB5.8 Minutes of meeting no. WB4 of the Waihi Beach Community Board held on 24 April 2017 Recommendation THAT the minutes of meeting no

Western Bay of Plenty

WAII-II B~ACI-I COMMUNITY BOARD

Poari 1-/apori

Te Kaunihera a rohe mai i nga Kuri-a-Wharei ki Otamarakau ki te Uru

Members:

Media Staff

Miriam Taris

Notice of Meeting No WBS Te Karere

Waihi Beach Community Board Poari Hapori

Monday, 12 June 2017 Waihi Beach Community Centre

6.30pm

A Sole (Chairperson) M Roberts (Deputy Chairperson) B Hepenstall R Parsons Councillor D Marshall Councillor M Williams

Chief Executive Officer Western Bay of Plenty District Council

Western Bay of Plenty

Waihi Beach Community Board Mangai o Te Kaunihera

Role and Purpose of Community Boards

• To represent, and act as an advocate for, the interests of their communities • To consider and report on all matters referred by Council and its Committees, or any

matter of interest or concern to the community board • To maintain an overview of services provided by Council within the community • To prepare an annual submission to the Council for expenditure within the community • To communicate with community organisations and special interest groups within the

community • To undertake responsibilities as delegated by Council or its Committees

Delegated Functions

Subject to compliance with Council strategies, policies, plans and legislation: • To maintain an overview of road works, water supply, sewage, stormwater, parks,

recreational faci lities, community activities and traffic management within the community and make recommendations to Council and its Committees in accordance with their delegated functions

• To report and make recommendations to Council and its Committees in accordance with their delegated functions on issues facing respective communities to promote public participation and communication within respective communities

• To undertake tasks, powers and functions as may be delegated by Council or its Committees in accordance with their delegated functions from time to time

• To control, expend and monitor funds as allocated by Council • To allocate Community Board reserve funds to specific capital non-recurring projects for

council assets on council land Or In accordance with allocations which have been approved through the annual plan process:

• To have input into Council and its Committees on issues and plans affecting the respective communities

• To provide an effective mechanism for community feedback to Council • To receive reports from Council appointees on Council matters relevant to the

Community Boards

WBS.l

Agenda for Meeting No. WBS

Present In Attendance Apologies

Public Forum (if Required)

A period of up to 30 minutes is set aside for a public forum. Members of the public may attend to address the Board for up to three minutes on items that fall within the delegations of the Board provided the matters are not subject to legal proceedings, or to a process providing for the hearing of submissions. Speakers may be questioned through the Chairperson by members, but questions must be confined to obtaining information or clarification on matters raised by the speaker. The Chairperson has discretion in regard to time extensions.

Such presentations do not form part of the formal business of the meeting, a brief record will be kept of matters raised during any public forum section of the meeting with matters for action to be referred through the customer contact centre request system, while those requiring further investigation will be referred to the Chief Executive.

Recommendation

THAT the meeting adjourn for the purpose of holding a public forum.

Presentation - Creative Bay of Plenty

Dawn Hutchesson, Project Manager for the sub-regional arts and

culture strategy will make a presentation to the Board on the communications and engagement components of the sub-regional

strategy currently being undertaken. Information relating to the

Arts and Culture Strategy is attached. (Attachment A)

Recommendation

THAT the presentation from the Project Manager for the subregional arts and culture strategy to the Waihi Beach Community Board be received.

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Minutes of meeting no. WB4 of the Waihi Beach Community Board held on 24 April 2017

Recommendation

THAT the minutes of meeting no. WB4 of the Waihi Beach Community Board held on 24 April 2017 as circulated with the agenda be confirmed as a true and accurate record.

Chairperson's Report

Attached is a report from the Chairperson dated 29 May 2017.

Councillor's Report

Attached is a report from Councillor Marshall dated 29 May 2017.

Community Board Grant Application - June 2017

Attached is a report from the Democracy Advisor dated 29 May 2017.

Infrastructure Services Report Waihi Beach - June 2017

Attached is a report from the Deputy Chief Executive 15 May 2017.

Financial Report Waihi Beach - April 2017

Attached is a report from the Management Accountant dated 17 May 2017.

Council, Standing Committee and Community Board Meetings

Attached is a schedule of meetings for the months of June and July 2017.

Recommendation

THAT the schedule of meetings for June and July 2017 be received.

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creative bay of plenty Te l'vlo

MEDIA RELEASE 1.03.17 FOR IMMEDIATE RELEASE

Bay of Plenty community begins work on Arts & Culture Strategy

A group of arts sector localsOOlho want to turn the Bay of Plenty into a hub for creativity and innovation, in turn boosting tourism and the economy, have started work towards a strategy for the region.

Last year Tauranga City Council and Western Bay of Plenty District Council . agreed to fund the development of a robust Arts & Culture Strategy for the region. The strategy will provide a clear framework and priorities for council partnerships with the creative sector, and other funding partners, in all arts and culture-related decisions.

Driven by a desire to see the Bay of Plenty become a magnet for innovation, whose residents experience the arts in a positive way every day, a group of local creative, business and iwi representatives are working to engage with the sector to create a draft plan to guide all arts and culture events and initiatives in the region.

The process is being facilitated by Creative Bay of Plenty (on behalf of the sector) and Dawn Hutchesson, a national creative sector specialist. It is focused on providing tangible, quality outcomes for the community and will also produce a full implementation plan.

"Arts and Culture strategies which have a partnership approach are proven to strengthen local economies, build engaged communities and encourage innovation," Dawn says.

"Many cities have had great success with creative strategies, from London to Brisbane to Auckland. For example, Dunedin has seen great growth in its creative sector since the introduction of a similar strategy in 2015. Given the similar population and already growing arts and cultural sectors, Bay of Plenty is ripe to make the most of a strategy such as this one."

The strategy, which focuses on the short to medium term (three years), is completely community-driven in its development and will not only help the two local councils and other funding partners prioritise arts projects to ensure logical, sustained growth within the sector, but will help create more vibrancy in

7

the region. It will also provide clarity around the contribution of arts and culture to the local economy and tourism.

"There's no point in having an outsider, like me, come in and tell your community what to do. I'm here to guide the process, but the strategy itself is being entirely driven by the local community- from those within the creative sector and iwi groups initially and later the wider community as a whole," Dawn says.

She says clarity around the process is incredibly important to those developing it, so communication with the community will be a big part of how the strategy takes shape.

"We don't want any surprises - this is your strategy, so we want the community to take ownership of it It's about your aspirations for arts and culture in your home. We're just driving the conversation between the sector, community and the two councils about the role and value of the arts in the Bay of Plenty and what role our local government plays in catering to these groups," Dawn says.

All residents will get to have their say on the strategy from May this year, before it goes to the councils for adoption in October/November. It is anticipated the strategy will become part of the 2018 Long Term Plan process for both TCC and WBOPDC.

For 1\u111er lnfonnatloa or lmqes. contact>

Dawn Butchesson Arts 8. Gulture Strategy &roject Dead M: 021 1:17513.243 E: !Frtsand~u!tl!l"astrnJ:!l!.ilY.~tWll]1h,'fi!?D2

Lena Kovac Creative Bay Df &lenty M: 021 0235 9242 E: [email protected]

s.~. ·;u

----ENDS······

8

Western Bay of Plenty District Council

Present

Minutes of Meeting No. WB4 of the Waihi Beach Community Board held on 24 April 2017

at the Waihi Beach Community Centre commencing at 6.30pm

Members A Sole (Chairperson), M Roberts (Deputy Chairperson), B Hepenstall, R Parsons, and Councillors D Marshall and M Williams

In Attendance

M Patton (Chief Financial Officer) and A Alty (Democracy Advisor)

Others

, 11 members of the public.

Public Forum

Resolved: Councillor Williams I Member Parsons

THAT the meeting adjourn for the purpose of holding a public forum.

Request for a Footpath in Ayr Street

Helen Mieklejohn made a further request for a footpath on Ayr Street.

Gorse on Council Land by the Waihi Beach Recycl ing Centre

The gorse growing on Council land in the vicinity of the Waihi Beach Recycling Centre needed spraying cutting and removing . There had been numerous requests to have the gorse removed and controlled over a number of years and nothing had been done.

A service request for the removal of the gorse would be initiated.

9Minutes of WB4 held on 24 April 2017 2

Pest Trapping Along the Lookout Track

The Board was advised that some pest traps needed to be laid in the vicinity of the Lookout Track.

A service request for traps to be laid would be initiated.

Social Behaviours in the Area

A member of the public advised that there had been loud parties in the Athenree Wetland area and the Department of Conservation land was a popular gathering spot for anti-social behaviours. It was suggested that the Department of Conservation be approached to install a security camera in this area.

Waihi Beach Events and Promotions Society

Kelly Mossman circulated a written report to the Board outlining the past and proposed events for the coming year. The Waihi Beach Events and Promotions Society had been looking at strategic planning and coordination for future community projects.

Proposed Car Park Area on the Corner of Dillon and Edinburgh Streets Waihi Beach

A resident directly affected by the proposed car park on the corner of Dillon and Edinburgh Streets advised that he and other neighbours had not been consulted in any way in regard to the proposed car park. He stated the following concerns: • If the proposed carpark was gravelled it would be dusty, noisy and unpleasant. • If sealed the carpark would attract skateboarders and hooligans to the area. • Residents regularly clean up the area now - and the carpark would encourage more

rubbish, graffiti etc. to accumulate in the immediate area. • The car park would only be used over the peak summer/holiday periods. • It was an unnecessary expense - white line markings on the grass may accommodate

the need for extra car parking in peak summer periods.

The Board noted that the Utilities Manager had earlier advised that a number of requests had been received from the community for an additional car parking area and this was an area that could meet the that need and this area was suitable as it was beside the walking t rack to and from the beach .

The Chairperson advised that the proposal for the car park development would be further considered when the Two Mile Creek construction was nearing completion and the Utilities Manager had advised that he would be happy to meet with residents in the immediate area.

Vehicle Access and Pedestrian Safety on Wilson Road

Concern was raised in relation to the vehicle access onto Wilson Road from the Strata Cafe.


A Board Member advised that a child had recently been knocked over by an exiting vehicle coming out of the access way. There was a large buffalo fence next the access way and any clear vision to the footpath and road was inhibited.

A Service Request would be initiated for this item, requesting comment on how visibility to and from the access way may be improved.

Compliance Monitoring Report

A member of the public asked who had contributed to the Compliance and Monitoring Report. The Chairperson advised that the report had been compiled by Council staff in liaison with the security contractor. The Board would be discussing specific topics within the report at a future workshop.

Horses I Dogs on the Beach

It was noted by a member of the public that if horses were required to be only on a specific area of the beach, why could this requirement not also be applied to dogs.

Roundabout Sign at the Top of Fyfe Road

A member of the public reported that the roundabout sign at the top end of Fyfe Road was broken and needed fixing.

A service request would be initiated for this item.

Footpath Conditions- Corner of Seaforth Road and Bonito Avenue

The grassed walkway route to the beach had a thick invasion of Onehunga prickle weed and this needed to be sprayed (at the right time of year).

On the corner and roadside edge of Seaforth Road and Bonito Avenue there was some dumped construction material. Bits of wood with nails sticking out was very dangerous for children using the walkway down to the beach.

There is a large overgrown banksia tree encroaching across the Council grass verge, which meant people wanting to walk on the grass verge down to the beach had to move out onto the roadway around the overgrown tree.

The member of the public advised that he had submitted Service Requests for the above items but was awaiting responses. He was advised that Council did not spray for Onehunga prickle weed.

11Minutes of WB4 held on 24 Apri l 2017 4

Footpath on Seaforth Road to Wilson Road

The angle of the footpath on the western side of Seaforth Road was in bad condition and it was difficult for people to walk on (especially the elderly) and needed levelling.


traffic Speed along Seaforth Road and Condition of Roadway

Since the (indicating) speed signage had been removed from Seaforth Road, there had been a noticeable increase in speeding traffic along this roadway. The humps and bumps along Seaforth Road were really bad and the whole roadway needed levelling as soon as possible.

Rabbit Infestation Edinburgh Street

A member of the public advised that there was a growing rabbit population at the bottom end of Edinburgh Street.


Acknowledgement of Waihi Beach Community Patrol

A resident acknowledged the work of the Waihi Beach Community Patrol, thanking them for advising her that she had left her car in an unlocked state recently.

The Chai rperson reminded members of the public to use the Council 0800 926 732 contact service number to notify items that needed remedy or investigation.

Resolved: Members Roberts I Hepenstall

THA T the meeting be reconvened in formal session 7.17pm.

Late Item

The Chairpersons advised there was a late item for the Waihi Beach Community Board to consider for inclusion in the open section of the agenda, being New Road Name -Waihi Beach.

The reason that this item was not included in the agenda was that the information was not available at the time the agenda was sent out. It could not be delayed to the next scheduled Community Board meeting because the Regulatory Hearings Committee, to confirm the Board recommendation, was scheduled to be held before the next Waihi Beach Community Board meeting .


Resolved: Members Parson I Roberts

THAT in accordance with Section 46A (7) of the Local Government Official I nformation and Meetings Act the following item be considered as a late item of open business:

• New Road Name - Waihi Beach

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Minutes of Meeting No. WB3 of the Waihi Beach Community Board Held on 13 March 2017

The Board considered the minutes no. WB3 of the Waihi Beach Community Board Meeting held on 13 March 2017 as circulated with the agenda .

Resolved: Councillors Williams I Marshall

THAT the minutes of meeting no. WB3 of the Waihi Beach Community Board held on 13 March 2017 as circulated with the agenda be confirmed as a true and accurate record.

Chairperson's Report

The Board considered a report from the Chairperson dated 10 April 2017 as circulated with the agenda.

Dangerous Corner - Steele and Emerton Roads

The Board received correspondence from the Athenree Action Group highlight the meeting point of Steele Road and Emerton Road as "an accident waiting to happen".

The Transportation Operations Manager advised that the bend was out of context compared to the straight section of the roadway and needed improved signage. The Board noted that the signage needed to be placed on both left and right approaches, prior to the corner, indicating the sharp corner and warning motorists to slow to an appropriate safe speed.

Resolved: Councillor Williams I Member Hepenstall

THAT improved signage be installed indicating the 45 degree bend ahead, and that the sign be placed in a position that gave adequate warning to slow down for negotiation of the sharp and dangerous bend ahead.

Speeding in Athenree

The Board received correspondence from the Athenree Action Group suggesting that solar powered signage showing vehicle speed and giving a slow down warning be installed in specific areas where incidents of speeding and unsafe driving had been observed at Athenree.


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The Board advised that they were currently undertaking an active review of the vehicle speed throughout Waihi beach and Athenree in preparation for the Speed Limit Review that would be considered later in the year.

Athenree Waterfront

The Board received correspondence from the Athenree Action Group requesting that the section of grassed area in front of 9 Athenree Road from the edge of the tar seal to the hump of earth (where the large Norfolk Pine had been removed) be firmed up so vehicles could park on the grass area of the road reserve.


Dr North Reserve Athenree- Walkway Development

The Board received correspondence from the Athenree Act ion Group requesting a new walkway through the low lying swale which drains the playground area and the Pohutukawa Drive side of the Dr North Reserve to improve access to the playground equipment and provide a dry safe passage for walkers using the esplanade.

The Board also received a supporting letter from the Athenree Lifecare, suggesting that a solid walkway loop would be of great benefit to the many people who walk in the area.

Options for this proposal will be considered in the Review of the Waihi Beach Ward Reserve Management Plan.

Long Term Plan Community Conversations

As part of the Long Term Plan community conversation process the Board advised the following dates to meet the public at Waihi Beach had been scheduled.

Waihi Beach/Bowentown/Athenree - Saturday 3 June, 11.00am to 3.00pm

It was suggested that the venue be changed from the Waihi Beach Surf Club to the United Church Hall in the central township or the Waihi Beach Community Centre as these two venues were more accessible to the public. The change in venue would be notified.

Waihi Beach/Bowentown/ Athenree - Monday 12 June, 4.00pm to 6.00pm

Immediately before the Waihi Beach Community Board Meeting at the Waihi Beach Community Centre.


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Resolved: Member Sole I Councillor Marshall

THA T the Waihi Beach Community Board Chairperson's Report dated 10 April 2017 be received.

Community Board Grant Applications - April 2017

The Board considered a report from Democracy Advisor dated 6 April 2017 as circulated with the agenda .

Resolved: Members Parson I Roberts

THAT the report from the Democracy Advisor dated 6 April 2017 and titled Community Board Grant Applications April 2017 be received.

Declaration of Interest

Chairperson Sole declared an interest as a member of the Waihi Beach Community Patrol and left the room during discussion of the Community Board Grant Application from the Waihi Beach Community Patrol.

Waihi Beach Community Patrol Grant Application

The Deputy Chairperson assumed the chair for consideration of a Community Board Grant Application from the Waihi Beach Community Patrol who were seeking funding of $258.00 for the purchase of a night light for community patrol vehicle.

Resolved: Councillor Williams I Member Hepenstall

THAT the Waihi Beach Community Board approve the following grant to be funded from the Waihi Beach Community Grants 2016/2017 account subject to all accountabilities being met.

Waihi Beach Community Patrol $258.00

At the conclusion of the discussion relating to the appl ication from the Waihi Beach Community Patrol, the Chairperson Member Sole re-assumed the Chair.

Addictive Events Ltd Grant Application

The Board considered a Community Board Grant Application from Addictive Events Ltd - The Nugget Mult isport Event seeking funding of $500.00 for sponsorship.

Resolved : Member Hepenstall I Councillor Williams

THAT the application for Community Board Funding from Addictive Events Ltd for the Nugget Multisport Event be declined.


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Waihi Beach Monitoring

The Board considered a report from Compliance and Monitoring Manager dated 30 March 2017 as circulated with the agenda.

Members received the report and noted the following concerns : • The number of fines/parking infringements were very low • Compliance/Monitoring officers were not visible in the community • Compliance/Monitoring officer skill levels in speaking to the public

were extremely variable, some did not seem to have any knowledge of the area of the required tasks.

The Board noted that while the intent was to not be too heavy handed in the fi rst year of having the compliance/monitoring in place - it was important to make the point right from the start that the local Bylaws needed to be complied with.

It was clear that the compliance and monitoring exercise undertaken during the peak summer holiday period had highlighted the concerns and issues that arose at Waihi Beach and other areas throughout the district.

The Board would further discuss the report at a workshop and extend an invitation for the Compliance Manager to attend that discussion.

Resolved: Members Sole I Parsons

THAT the Compliance and Monitoring Manager's report dated 30 March 2017 and titled Waihi Beach Monitoring be received.

Infrastructure Services Report Waihi Beach - April 2017

The Board considered a report from the Deputy Chief Executive dated 5 April 2017 as circulated with the agenda.

Pohutukawa Park - Renewal of Public Toilet Behind the Tennis Club

Options relating to the renewal of the old public toilets behind the Tennis Club on Pohutukawa Park were still being considered in liaison with the Deputy Chief Executive and the Reserves and Facilities Asset Manager, and no work would begin until those options were finalised.

Wilson Park reserve - Alternate Management Options (Reference MAS WB21.7)

The Board supported the management option that the entire reserve area be mown and grazing part of the reserve no longer be considered.

16rv•:nutes of WB4 held on 24 April 2017 9

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Resolved: Members Sole I Roberts

THAT the Deputy Chief Executives Report dated 5 April 2017 and titled Infrastructure Services Report Waihi Beach April 2017 be received.

Financial Report Waihi Beach - February 2017

The Board considered a report from the Management Accountant dated 5 April 2017 as circulated with the agenda.

Resolved: Member Parsons I Councillor Marshall

THAT the Management Accountants report dated 5 April 2017 and titled Financial Report Waihi Beach- February 2017 be received.

Council, Standing Committee and Community Board Meetings

The Board considered a schedule of meetings for the month of May and June 2017 as circulated with the agenda.

The Chai rperson advised that the next Waihi Beach Community Board Workshop will be rescheduled to now be held on Friday 26 May at 10.00am.

Resolved: Councillor Williams I Members Parsons

That the schedule of meetings for May and June 2017 be received.

New Road Name - Waihi Beach

The Board considered a report from the Environmental Consents Manager dated 18 April 2017.

The Board noted an amendment to the report on page 4 fi rst sentence in the Purpose and Summary of the Report should read Ocean Breeze Drive (not Ocean Beach Drive).

Resolved : Members Sole I Parsons

1. THAT the Environmental Consent Managers report dated 18 April 2017 and titled ''New Road Name- Waihi BeachH be received.

2. THA T it be recommended to the Regulatory Hearings Committee that pursuant to Section 319 and 319a of the Local Government Act 197~ the Regulatory Hearings Committee adopt the following road name for the new road to vest in Council arising out of subdivision consent S/B/ 11665:

''Honiss Lane H

17Minutes of WB4 held on 24 April 2017

The meeting concluded at 8.29pm.

Confirmed as a true and correct record.

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A Sole Chairperson Waihi Beach Community Board

Date

10

18Date Subject

29 May 2017 . Open Session Chairpersons Report Waihi Beach Community Board WB6 June 2017


Waihi Beach Community Board

Chairperson's Report -June 2017

1. Operational Matters- Projects Pending or in Progress

1.1 Waihi Beach Cycleways 1.2

The Board wish to receive a report on the progress of the beach cycleways and the posable link to Athenree.

This item is reported in the Infrastructure Services Report under Reserves 2.3 -Waihi Beach Cycleways.

2. Community Issues

2.1 Primary School Rezoning of Athenree and Bowentown

It has come to the attention of the Community Board of a possible change to the primary school zoning of Athenree and Bowentown relating to Waihi Beach. The Board felt it was not common sense to do this re zoning and that it had potential disadvantages to the Waihi Beach School.

The Board requested that I send a letter of concern to the Ministry of Education in Rotorua and Hamilton to express our concerns for our community as a whole.

2.2 Walking Track Signage

The Board is aware that there have been issues with the public not knowing where to enter walking tracks at the beach and then getting lost. The entry into the Orokawa Bay walk has been the main area of concern but other walks including the Trig Station lookout walk have been a problem for people to find the starting point.

In order to solve the problems the Board request tghat directional signage be installed as appropriate at the start of the Orokawa Bay and Trig Station walks and any other walkways in the immediate area as may be required.

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19Date Subject

29 May 2017 Chairpersons Report Waihi Beach Community Board WB6 June 2017

Open Session

3. Community Organisation Reports

• Athenree Homestead The Athenree homestead Trust is progressing wel l with its plans to build the next part of the homestead. The volunteers have put in a large number of hours work to raise funds and have hosted many events. Like most volunteer groups they are always happy to hear from people who wish to work within the organisation.

• Waihi Beach Community Patrol The Community Patrol is progressing well with its work and has kept on with its up skilling. The patrol wish to thank the Community Board for the funding for the purchase of floodlights for the car This will make operations more efficient and able to assist the community with crime prevention .

4. Significant Council Processes- Community Engagement

Community Conversation

There will be a chance to talk about the Long Term Plan with Councillors and Community Board members in a Community Conversation to be held at the Combined Church Hall on the 3rd of June llam to 3pm, followed by another on June 12th 4pm to 6pm at the Waihi Beach Community Centre (immediately before the Community Board Meeting).

This is a chance for the community to talk about what they feel is needed or would like to see in Waihi Beach and for the Council to feed back what can be done and the likely effect on the community and our rates.

5. Community Board Strategies - Future Directions

The Board has signalled that they would host a Community Board meet and greet function at Waihi Beach on the 6 July 2017. Details of the event will be advised closer to the proposed date, with a time and venue yet to be confirmed.

6. New Zealand Community Boards Executive Committee Conference 11 - 13 May 2017

I attended the New Zealand Community Board Executive Committee Community Board Conference at Methven during 11 - 13 May 2017. The conference was well attended and Western Bay of Plenty District was represented by the attendance myself and respective Board members Jenny Hobbs, Murray Grainger and Teresa Sage. My conference report is attached for information. (Attachment A)

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20Date Subject

29 May 2017 Open Session Chairpersons Report Waihi Beach Community Board WB6 June 2017

Recommendation

THAT the Chairperson's Report to the Waihi Beach Community Board for June2017

Allan Sole Chairperson Waihi Beach Community Board

A2909845 Page 3

21ATTACHMENT lli)

New Zealand Community Board Executive Committee (NZCBEC) Conference 2017 Report

The CBEC Conference in Methven 11-13 May 2017, proved to be a real thought provoking and affirming experience.

Methven is a small rural town that thrives from farming and skiing. Their Heritage Centre containing Memorial Hall, Arts, Information Centre and the Alpine and Agricultural Encounter display, was a great backdrop to the conference.

From the opening with HWTM Donna Favel of the Ashburton District Council through to the list of impressive speakers it proved very satisfactory.

For me there were a number of highlights and I will touch on them now.

David Rutherford The Chief Human Rights Commissioner spoke largely on the housing situation for many in New Zealand who have lost their homes and communities like a large number in Christchurch. He spoke about how the New Zealand psyche is very much a man's home is his castle and what happens when that is lost. He also pointed out that there are now over 300,000 landlords, some with homes not up to what is considered a liveable standard and how this erodes the self perceived value of people and their lives.

Sam Johnson His speech was largely on how to get people working together to get things done, but also bringing resources together at the right time. This has lead him to form his new program 'WeVisit'. This program brings largely younger people together with older or lonely people. The visitor tends to do little jobs for the other person like collating family trees, fixing small appliances and the visit becomes a special part of the recipient's life. At the same time the visitor learns more about how to do some things and it is often found that the visitor gets to learn old recipes, carpentry or how to sew. It is a great program to help develop understanding of the past and the now, with a bonding of trust and friendship.

Peter Biggs This speaker gave us a lot of insight into what is happening with our communities. That people still want to be involved and together. People do not feel connected, but they need help to bring them together. People still want to connect with people face to face and the phone has not taken place of that with Twitter, Facebook, Snapchat etc. 25% of people would like to see local government provide programs to bring them together.

Malcolm Alexander The Chief Executive of Local Government New Zealand (LGNZ) gave a great address which touched on many things but largely the value of Community Boards. Drinking water and stormwater along with rising sea levels being a large cost to be faced in the future were also touched on.

David Hammond David spoke about Community Boards being treated as equals with different roles to councils. His view is that we (Community Boards) are the local people looking after our communities and should be given the responsibilities for place shaping. There should be an equality and mutual respect between Community Boards and Councils. This is the format of the Thames Coromandel District Council that has been very successful to this date.

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Nick Williamson This guy turned the process of consultation and creating a community place on its ear with what is known as the "Kamo Place Race Town Planning Process"

Within only a few weeks they created a new look Kamo with so much input from the community. His approach to things is often in the form of a story board and as we know a picture is worth a thousand words.

The 2017 Community Board Awards Eketahuna Community Board won the top award with the Real Kiwi Country project. We also have to congratulate the last Omokoroa Community Board for a special mention in its class (highly commended) for the Omokoroa skate path project.

Zone Meeting Our Zone Two meeting was a chance to meet with our new representative, Wally Van Der Aa, and we will get to see some more of him over the next two years. It is intended that we will have more training for all Community Board members within the Zone Two area in the future and create closer relationships with other Community Boards.

Summary The conference had a large focus on engagement and consultation. The value of Community Boards and included the representation review, that a number of councils including the Western Bay of Plenty District have due in the near future.

My hope is that we can send more of our Community Board members to the next conference.

''If you never want to be criticisett for goodness/ sake don1: do anything new.//

Allan Sole Chairperson Waihi Beach Community Board

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23Date Subject

30 May 2017 Open Session Councillors Report Waihi Beach Community Board WBS June 2017



Councillor's Report -June 2017

1. Community Committee

The Community Committee met in Katikati on 27th April and heard some excellent presentations from a variety of local and regional groups highlighting their activities.

Priority One highlighted that as a region we rate poorly for housing affordability, growing local talent, productivity impact of reading, and offering a tourism product that visitors wanted to invest in. Waihi Beach Community Events & Promotions provided a great overview of their activities & services. Katch Katikati gave a creative presentation on their activities with the new Katipillar. Maori Wardens provided an overview of their innovative approach with their mentoring program Dare to Dream for Year 10-12 students, and working with Teenage Mums (MiniMums) aimed at upskilling them.

Others to report included Katikati Envirotown, Wild about NZ, Red Cross, MPOWA, Supergrans, & Peer support Advocacy.

Council was impressed with the community activities within the Ward.

2. Annual Plan Workshops

Council has been working through the Annual Plan process and while there are to be no significant changes from what was planned in the Long Term Plan, there will be a need for rescheduling of some capital works due to weather events and contractor delays. Debate has been vigorous with respect to rates for 2017/18, and this will be resolved by the end of June when the Annual Plan is finalised.

3. Long Term Workshops & Community Consultations

Council has been working on preparations for the Long Term Plan due by mid 2018. Staff have worked hard producing good support material for the planned community consultations. It is hoped that the different ways of responding through the consultation process will encourage a significantly higher level of engagement than has been achieved in previous years. With Councillors and Community Board members

Page 1 A2910780

24Date Subject

30 May 2017 Open Session Councillors Report Waihi Beach Community Board WBS June 2017

fronting the engagement the aim is to better engage with the public and for the public to feel that their aspirations and concerns on key issues have been heard and will be fed back to the communities during the process.

4. Coastal Erosion Policy

Council has heard a number of submissions on the Coastal Erosion Policy and deliberations are scheduled over the next couple of months.

5. Chief Finance Officer Resignation

Council was advised that our Chief Finance Officer Matt Patton, has resigned effective 30th June. His competence and clarity of financial explanations will be sorely missed by Western Bay of Plenty Dist rict Council.

6. Waihi Beach Surf Club Reserve Naming

Council received 15 submissions regarding the naming of the reserve - 6 in favour of naming it the Norma Rosborough Reserve, and 9 opposed. After careful consideration of the arguments from both supporters & opponents Council made the following resolutions:

"That Council approves to officially name the reserve currently unofficially known as Waihi Beach Surf Club Reserve as Waihi Beach Surf Club Reserve."

And "That Council explore options for the recognition of the community contributions of Norma Rosborough and other prominent Waihi Beach residents."

David Marshall Councillor Waihi Beach Community Board

A2910780 Page 2

25Date Subject

29 May 2017 Open Session Community Board Grant Application - Waihi Beach Community Board WBS June 2017



Community Board Grant Application -June 2017

Purpose and Summary

The Waihi Beach Community Board is required to make a decision regarding applications for Community Board Grant Funding. ONE appl ication has been received.

Funding Implications for Waihi Beach Community Board

Grants will be funded from the Waihi Beach Community Board Grants Account.

Delegated Authority of Waihi Beach Community Board

The Community Board has delegated authority to make the grants directly.

Recommendation

1. THAT the report from the Democracy Advisor dated 29 May 2017 and titled Community Board Grant Applications June 2017 be recei ved.

2. THAT the Waihi Beach Community Board approve the following grants to be funded from the Waihi Beach Community Grants 2016/ 2017 account subject to all accountabili t ies being met.

Aileen Alty Democracy Advisor

A2909913 Page 1

26Date Subject

1.

29 May 2017 Open Session Community Board Grant Application - Waihi Beach Community Board WBS June 2017

Background

The Waihi Beach Community Board has funds of $5,500.00 available for disbursement to community organisations for the 2016/2017 financial year. In November 2016 the Board committed $500.00 to the local It's Not OK Campaign and in May 2017 committed $258.00 to the Waihi Beach Community Patrol.

ONE application been received for the Board's consideration at their meeting to be held on 12 June 2017

- Waihi Beach Community Centre has applied for $3,000 for the purchase of screens to partition the main hall.

2. Statutory Compliance Under the Local Government Act 2002 - Schedule 7 - Delegated Authority to Boards - the Waihi Beach Community Board has delegated authority.

F d" /B d t I I" t " un mg, u 1ge mp11ca 1ons

Budget Funding Relevant Detail Information

Community Board Grants The Community Board will consider applications for the Funds distribution of the funding before the end of the financial year.

Waihi Beach Community Annual Budget $6,000 Board Grants Fund Current Balance $5,242

3. Consultation and Communication

Interested I Affected Completed/Planned Notes Parties Consultation/Communication

Waihi Beach The applicants will be advised of the Community Centre outcome of the grant application.

Page 2 A2909913

27Date Subject

15 May 2017 Open Session Infrastructure Services Report Waihi Beach June 2017



Infrastructure Services Report Waihi Beach June 2017

Purpose and Summary

This report provides specific information on Infrastructure activities of interest to the Board.

Minute Action Sheets

The current Board Minute Action Sheets are attached to this report. The resolution to receive this report includes receipt of the Minute Act ion Sheets. Attachment A

Recommendation

1. THAT the Deputy Chief Executive's Report dated 15 May 2017 and titled Infrastructure Services Report Waihi Beach June 2017 be received.

2. THAT the $50,000 commitment from the Community Board Reserve Fund for the development of Broadlands Block be allocated to:

a) Upgrade public tracks b) Environmental planting c) New pedestrian bridge (subject to easement)

$15,000 $ 5,000 $30,000

Approved Gary Allis Deputy Chief Executive

A2901065 Page 1

28Date Subject

1.0

1.1

1.2

1.3

1.4

1.5

1.6

A2901065


Utilities

Didsbury Drain Preliminary design is complete for upgrades to the Didsbury drain. A number of options have been recommended, which will require resource consent from Regional Council. Available funding is insufficient to complete the recommended solution. Therefore, it is recommended this project be delayed to the Long Term Plan in order to reprioritise in line with other projects at Waihi Beach.

Waihi Beach Earth Dam Currently the installation of the all weather access track to the drain valve is being priced. Weather permitting; installation should be complete by the end of June 2017.

Waihi Beach Stormwater Model The final stormwater model for Waihi Beach has now been received . The model indicates a large number of properties may be subject to inundation during a 50-year storm event. The model will be rerun to access the effects of a 100-year flood (excluding climate change). Council will present the results of the flood modelling at the next Operations and Monitoring Committee meeting. Properties affected by the new flood models will be notified in June/July 2017.

Two Mile Creek Update -Upstream Dillon Street Bridge The consent application for a concrete "U" open section drain at Two Mile Creek (upstream of Dillon Street Bridge) is currently being processed by Regional Council. Two parties did not sign in favour of applying for resource consent. A meeting with the Regional Council to discuss documents was held in May 2017. Regional Council has requested further information be supplied by WBOPDC including; modelling of the effects of the new channel on the 100-year flood and environmental and ecological issues with the new concrete channel. Hearings are now expected to be scheduled early next financial year.

Two Mile Creek Update - Downstream Dillon Street Bridge Rock revetment construction is almost complete, with approximately 70m to go. Timber edging works to anchor down the geotextile fabric is underway. Construction of the training groyne is halfway through. The community is getting regular progress updates via weekly newsletters and media advisories in the Waihi Leader. Weather permitting, construction works are expected to finish by end of June 2017.

Water Meter Installation Project- WSZ (Western Supply Zone) Approximately 1950 new installations of water meters in Waihi Beach and Katikati have been completed to date.

We have temporarily stopped installing meters in Katikati due to our contractor installers current high workloads. We expect to recommence installations in Katikati during July pending favourable weather conditions. The installations in Waihi Beach however, continue as planned and are progressing on schedule.

Through our investigations of each site, we have identified to date 137 properties, which are cross-connected. These will be scheduled for correction during the next eight months of the project.

Page 2

29Date Subject


This will involve liaising with property owners and installing new meter sets and supply pipes to ensure each property is supplied water independent of any other property.

The project will move into the rural areas following the completion of crossconnections. The project is expected to be completed by July 2018.

The property owners in the WSZ have supported the installation of water meters through the District and have been helpful in identifying tobies, which in some cases are located at the rear of properties.

Those properties where water meters have been installed prior to 1 July 2017 will be changed over to "metered water rates". Therefore, their Uniform Annual Charge (UAC) will decrease and they will be charged separately for the volume water used. NOTE: They will not be charged for the water used before July 2017. Council will arrange for an 'initial' meter reading to happen during July and customers will only be charged for water used after that.

1.7 Waihi Beach Water Main Upgrade All works will be commissioned by 19 May 2017 for Water Mains upgrades to Citrus Avenue, Otto Road, Snell Crescent and Wilson Road as well as replacing the water main connection between the end of Beach Road and the Terrace.

1.8 Home Worm Composting Workshops The Waihi Beach workshop was held on 13 May, with 37 paying attendees receiving worm farms. The Omokoroa workshop will take place on 27 May with a similar number of paying attendees expected. Future workshops are in the planning stage and will be advertised on Council's website when venues and dates are confirmed. Please see: htto://www.westernbay.govt.nz/our-services/rubbish-recycling-waste/Pages/WormComposting.aspx

1.9 SWAP (Solid Waste Analysis Protocol) The second SWAP for the WBOPDC, to analyse the content of rubbish bags and wheelie bins, was undertaken during 22 - 28 February 2017. A detailed report is available on request. However, key outcomes from the survey are as follows:

The waste composition of an urban kerbside refuse bag

5% Textiles 7% Nappies & Sanitary 15% Non Recyclables 25% Recyclables 48% Organic Waste

Seventy three percent of kerbside waste could be recycled.

1.10 Review of Waste Minimisation Management Plan (WMMP)

A2901065

The timeline for adopting a revised WMMP remains for mid-2017. The milestone activities are as follows:

Page 3

30Date Subject

• • • •


Issues and Options to Council Draft WMMP prepared and presented Consultation with key stakeholders Hearings, deliberations and adoption of WMMP

A decision was taken to consult with the wider community as part of the Long Term Plan community conversation events that will be running during the months of May and June across our district. Feedback will be provided to Council, which will then be conveyed to the wider stakeholders.

2.0 Reserves

2.1 Swing Replacements All swing replacements are complete. - Waione Avenue and Pohutukawa Park

2.2 Pohutukawa Park - Renewal of Public Toilet Behind the Tennis Club MAS REMIT WB417 5.1 refers: Options relating to the renewal of the old public toilets behind the Tennis Club on Pohutukawa Park were still being considered in liaison with the Deputy Chief Executive and the Reserves and Facilities Asset Manager, and no work would begin until those options were finalised.

It is noted that the toilet renewal is an operational and budget driven matter. Any other renewal options beyond the proposal to replace the old toilet with the available exeloo unit in storage will require significant additional funds beyond the $80k currently assigned.

2.3 Waihi Beach Cycleways

A2901065

The statutory assessment for the urban cycleway sections is complete. Council's consultant has been instructed to proceed to the next stage and apply for the necessary consents, including Archaeological Authority from Heritage NZ for most of the sites.

Applications for the required resource consents identified in the statutory assessment are currently being prepared; following which, consultation with relevant tangata whenua will be undertaken.

An archaeological assessment has been completed for all of the sites. Consultation with tangata whenua as required under the Historic Places Act 1993, will be undertaken at the same time as the resource consents.

Subject to addressing any issues arising out of the consultation phase, it is anticipated that lodgement of the applications will be made in July 2017.

An implementation programme for the physical works will be prepared once the consents have been granted.

The loop trail around the reservoir is complete, with a new bridge installed.

Trig viewing platform construction is currently on hold subject to funding.

Page 4

31Date Subject


Council is also in the process of finalising negotiations with several property owners that will see all necessary land being secured to allow for the development of the cycleway trail linking Waihi Beach to Waihi.

2.4 Broadlands Reserve With reference to Resolution WB317 2.2 in Attachment A, regarding the proposed Management Agreement and Pitch & Putt course.

A replacement Management Agreement has been drafted and is in discussion.

An enabler of the development would be for the Board to commit the $50,000 allocated to public infrastructure of benefit to both the community and the Pitch & Putt operation.

It is proposed that the $50,000 be allocated in accordance with clause 6.5 of the draft agreement.

6.5 Public Infrastructure

6.5.1 The Council may via the Waihi Beach Community Board contribute to the following public infrastructure.

a) Upgrading walking tracks- up to $1~000 b) Contribute to environmental planting via the Waihi Beach

Environmental Society- up to $~000 c) Contribute to a new pedestrian I cycle access bridge on the north

side of the Waihi Beach Hotel property, subject to a legal easement in the favour of Council and the public being registered on the hotel title. The bridge would be the property of Council - up to $3~000

6.5.2 The Council will advise of the Community Board funding towards the public infrastructure by 1 August 2017.

3 Strategic Property

3.1 Dillon Street Road Stopping (Adjacent to Council Owned Land) The road stopping off a portion of Dillon Street has been completed. This widens the two Dillon street properties by two metres. This was done in response to information received that the properties were marginally too narrow for development. There has been some interest shown in the properties and staff are currently working with an interested party. Staff are working with another party. Uncertainty regarding the timing of works in Two Mile Creek are proving a negative for prospective purchasers at this stage. Council have a conditional agreement on the purchase of its property, to give the purchaser time to undertake further due diligence. The prospective purchaser is working through their due diligence programme.

A2901065 Page 5

32Date Subject

4

15 May 2017 Open Session I nfrastructure Services Report Waihi Beach June 2017

Development Engineering and Projects

Nothing new to report this month.

5 Emergency Management

5.1 Waihi Beach On Monday, 8 May, Naomi Luckett met with the WaihT Beach, Athenree and Bowentown Community Response Team members to debrief the Cyclone Cook event.

The meeting was wel l attended and the community provided excellent feedback.

EMBOP have been engaging with the Community Response Team to develop a banner that will be used to promote preparedness and community response planning in the area.

On 10 June, the Community Response Team will undertake First Aid t raining, which will be the first stage of a t raining pathway currently in development (and being piloted by the WaihT Beach, Athenree and Bowentown Community Response Team).

On Monday, 12 June, EMBOP will attend the WaihT Beach Drop in Sessions prior to the Community Board meeting to support the community response team to promote the response planning in the community.

5.2 General Emergency Management Activities Kate Akers has started in her role as Emergency Management Advisor for Emergency Management Bay of Plenty. Kate's role will be looking after the operational readiness capability for the Western Bay of Plenty and Tauranga City.

Due to the April Ex-Tropical cyclone events the Emergency Operations Centre exercise has been rescheduled for later in the year. Instead, staff will have the opportunity to attend training focussed around addressing lessons learned from the recent events.

A public alerting systems test is scheduled for 3 July. This will involve the deployment of vehicle mounted public warning systems in one of the Western Bay Communities yet to be confirmed. These were successfully deployed around Omokoroa during the last test, so we will look to familiarise another community with the systems this time around.

6 Roading

6.1 Waihi Beach Road 0.1- 1.1km The physical works are substantially complete. A number of the relocated memorial trees have died and will be replaced once Mr Richard is happy with the timing to allow their effective establishment.

A2901065 Page 6

33Date Subject

6 .2


Flooding Pio Shores This low-lying area, particularly near Papaunahi Road, was subjected to flooding similar to other areas during the recent rainfall events.

However, the area has been designed without kerb and channel to promote a beach side ambience, which was a marketing feature of the development and continues to be an attractive feature of the streetscape. The drawback of this type of development is that rainwater is intended to soak away into the berms and the catchpits, which comprise soak-pits. The water table is taking a few weeks to subside and complaints were received about mosquitoes breeding in the standing water in the berms and the catchpits.

6.3 Public Transport Network- Public Feedback Request The Bay of Plenty Regional Council are about to launch a marketing and engagement exercise to gather feedback on proposed changes to the bus network in the Western Bay sub-region. This will include the SchooiHopper and BayHopper services but does not include the Ministry of Education's rural school bus services.

Attachment B

An overview of the marketing campaign and a stakeholder information pack that wil l answer many of the questions likely to be raised by constituents is attached.

6.4 Community Road Budget

Budget Funding : > ,, Information

Relevant D~::tail

Community Road Budget

• Current Account Opening Balance 1 July 2016 • Allocation for 2016/17 • Available funds for projects 2016/17

Attachment C

$229,692 $138,685 $368,377

In addition to the current funding, further funding is available from:

• 2017/18 Community Roading allocation • Potential NZTA Subsidy allowance

• Total Funding to 30 June 2018:

• Budget for priorities 1-9

$141,782 $100,000 $241.782 $610,159

$540,000

There is sufficient funding to complete priorities 1-9 based on the current indicative costs for each section. The budgets will be revised through the consenting and design phase.

A2901065 Page 7

34Date Subject

Priority

1.

2.

3.

4.

5.

6.

7.

8. 9.

A2901065


Project Budget Status

Wilson Road Carpark $30,000 Complete

Dam to Trig Walkway $20,000 Complete

Plom Road to Wakanoi Place $60,000 Consenting & Design

Brighton Rd to Reserve $130,000 Consenting & Design

Waihi Beach to Athenree Linkage - investigate $20,000 Consenting & Design

Island View Reserve to the Loop $100,000 Consenting & Design

Emerton to Waiiti Road (part existing) $20,000 Consenting & Design

Emerton Rd : to Cafe $60,000 Consenting & Design

Waihi to Waihi Beach Cycle trail $100,000 Part Constructed

Page 8

35ATTACHMENT A

Community Board Report Minute Action Sheet WAIHI BEACH COMMUNITY BOARD 20/06/2016

Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Wilson Park Reserve - Alternate Management Option

WB21 .7

RFM

COMPLETE

22 May 2017

!The Board considered a report from the Reserves and Facilities Manager dated 1 1 June 2016 as circulated with the agenda.

, Resolved: Member Mills I Councillor Goudie

; 1. THAT the Reserves and Facilities Manager's report dated 1 June 2016 and titled 1Wilson Park- Alternate Management Option be received.

a). THAT the flat area of Wilson Park identified in the aerial map below be removed ' from the current grazing area.

b) . THAT the balance of the old grazing area (slope and smaller flat area) continue to be grazed by horses subject to strict monitoring of horse management and pasture care.

c) . THAT the feasibility of making the existing toilet available for use during events be investigated.

d). THAT all adjoining residents and original submitters be sent a letter inviting them to comment on the Community Boards proposed management option.

e). THAT the adopted alternate management option be reviewed in 2019 when the Katikati I Waihi Beach ward section of the Reserve Management Plan is reviewed.

f) . THAT the mound of dirt resulting from an area of land dug out for a dressage pit in the leased paddock be restored back to the original contour of the land as soon as possible.

22 May - Staff have made arrangements for the old stock fences to be 1 removed and the entire area to be mown. An initial tidy up around the . boundary of the park will also be undertaken.

I The area will now be managed under the Reserves Maintenance Contract. I Is April 2017: Staff have considered the management options for Wilson Park and !would like to suggest to the Board that the entire be mowed and the option of grazing part of the reserve no longer be considered.

Since grazing ceased over a year ago, there has been increased use of Wilson Park in particular the two successful summer festivals held at the reserve along with the Night Owl Movie in the Park.

The organ iser of these events states that Wilson Park is a suitable venue for holding such events. The flat area of Wilson Park that used to be grazed is no included on the Mowing Contract. On the basis it is recommended that the old stock fences be removed and the entire reserve area be included in the Mowing Contract, which is funded on a district wide basis.

A2907155

36ATTACHMENT A

The removal of horse grazing will also remove past conflict with grazing in an area surrounded by houses. The above approach would be in keeping with the Reserve Management Policy:

5.37.2 - Investigate creating larger and more usable grassy open space areas

and

5.37.3 - Continue to develop Park as the primary active recreation facility for the Community.

Staff would appreciate the Board's viewpoint and direction on removing the internal stock fence and adding the entire reserve to the Mowing Contract.

21 February 2017 - Letter to residents to be sent.

17 January 2017 - Mound of dirt has been completed and grassed. The total area was mown and tidied up for the summer festival and the toilets were used. The

; letter seeking feedback on management options is yet to be sent. It is also noted jthat the Reserve Management Plan review has been brought forward in the work I programme.

1 December 2016 -A Letter to submitters and adjoining property owners is to be sent.

11 November 16 - A Letter to submitters and adjoining property owners is being . sent out by the end of November 2016.

19 October 2016- Letter to adjoining property owners being prepared.

A2907155

37ATTACHMENT A

WAIHI BEACH COMMUNITY BOARD 13/02/2017

Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Wilson Road Pedestrian Refuge

WB217 2.2

TOM

UNDER ACTION

The Board had been advised that the rehabilitation works programmed tor Wilson Road had been delayed, therefore delaying the proposed installation of .a pedestrian refuge on the same roadway, that was to be installed at the same time.

The Board would like to see the installation of the pedestrian refuge on Wilson Road undertaken as an independent project and request that the installation be brought forward to be undertaken as soon as possible.

16 May 2017: Concept plans have been discussed at a board workshop and the Transportation Operations Manager has explained the proposals to the proprietor of the hotel, who has expressed reluctance to proceed due to the effect on parking. Suggestions to reduce the impact on parking will compromise the safety of the crossing. The crossing has been proposed by the community and the hotel and supported by the Board.

The hotel has advised that they no longer require the pedestrian refuge.

It may be better to delay the decision for a few months until the options for development of the area between the hotel and the Wilson Road shops have been developed.

5 April 2017: Concept plans will be discussed at the Community Board Workshop on 7 April 2017.

24 February 2017: Two concept options have been developed tor the Board's consideration. Once the Board chooses its preferred option, final design, costs, funding and timings can be reported. The concept options are to be included on the next Board

,agenda and presented to the Board by the Transportation Operations Manager.

A2907155

38ATTACHMENT A


Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Broadlands Reserve Pitch and Putt

WB317 2.2

GM1

UNDER ACTION

THAT the allocated funding from the Waihi Beach Community Board Reserve Account be held over until the Memorandum of Understanding with Waihi Beach Golf Ltd is formally cancelled and a satisfactory Memorandum of Understanding is placed before Council (or the appropriate Committee) for consideration for the newly proposed future use of the Broadlands Block Area shown in the Concept Plan as a Pitch and Putt area.

22 May 2017: Staff have met with the Waihi Golf Ltd representatives and drafted a revised MOU. The Community Board will need to consider to what extent it wishes to invest funds towards work in Broadlands Block associated with the project e.g. upgraded pathways.

Refer to the recommendation in the June 2017 Board Agenda Infrastructure Report.

6 April 2017: Staff have been communicating with Waihi Beach Golf Ltd. over alternative arrangements to set up foot golf now that the original proposal of a Pitch

1 N Putt course has been abandoned. A renewed memorandum of understanding will need to be entered into prior to any work occurring on Broadlands Block.

The Board will need to consider whether it financially supports the new proposal through funding public infrastructure on the reserve.

A2907155

39ATIACHMENTA


Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Dangerous Corner - Steele and Emerton Roads

WB41 7 2.1

TOM

UNDER ACTION

THAT improved signage be installed indicating the 45 degree bend ahead, and that the sign be placed in a position that gave adequate warning to slow down for negotiation of the sharp and dangerous bend ahead.

16 May 2017: Instructions have been issued for installation of signs. The signs are expected to be supplied and installed by 23 June.

A2907155

40ATTACHMENT A


Rem it Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Speeding in Athenree

WB41 7 2.2

TOM

'The Board received correspondence from the Athenree Action Group suggesting ;that solar powered signage showing vehicle speed and giving a slow down warning be installed in specific areas where incidents of speeding and unsafe driving had been observed at Athenree

The Board advised that they were currently undertaking an active review of the vehicle speed th roughout Waihi beach and Athenree in preparation for the Speed Limit Review that would be considered later in the year.

J, ... ~~ ~ ~ ~· ..................... .

16 May 2017: The solar powered active speed warning device is operated on lan ongoing basis for a period of two weeks at each of nine sites around the 1 District where there is a record of repeat speed related-crashes. Seaforth I Road is one of the nine sites.

I The solar powered speed indicator device (SID) is next scheduled to be on I Seaforth Road in August. Considering the request of the Community Board, !the Transportation Operations Manager will arrange for the SID on Seaforth I Road to be operation by 23 June. However, members should note that an I alternative location might have to be sought as an adjacent landowner ·objects strongly to having the device outside his property.

Consultation with the community is in progress and residents and ratepayers lare encouraged to use the web-based "It's About You" consultation opportunity, which includes an invitation to discuss, amongst other issues, the future management of traffic speeds.

A2907155

41ATIACHMENTA


Remit Title

Remit Number

Owner

Status

Complete Date

Confidential

Resolution

Actions

Athenree Waterfront

WB41 7 2.3

TOM

UNDER ACTION

The Board received correspondence from the Athenree Action Group requesting that the section of grassed area in front of 9 Athenree Road from the edge of the tar seal to the hump of earth (where the large Norfolk Pine had been removed) be firmed up so vehicles could park on the grass area of the road reserve.


16 May 2017: Staff have provided information to the Chair of a similar parking project in Omokoroa. A length of around 35m of sealed angle parking can be provided for approximately $60,000.

Alternatively, a basic gravel area can be provided along the edge of the road ifor around $10,000.

Staff will seek direction on the preference of the Board before firming up the offer.

A2907155

Documents

WAII-II B~ACI-I · WB5.4 WB5.5 WB5.6 WB5.7 WB5.8 Minutes of meeting no. WB4 of the Waihi Beach Community Board held on 24 April 2017 Recommendation THAT the minutes of meeting no