Webcasting Hartron

8/12/2019 Webcasting Hartron

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(a state government undertaking/gfj;k.kk ljdkj dk midzeHaryana State Electronics Development Corporation Limitedgfj;k.kk jkT; byDVksfuDl fodkl fuxe fyfeVsM

Tel : 91(0172)-2560073,2722961,2722962 Fax : 91(0172)-2705529e-mail : [email protected], Website www.hartron.orgnwjHkk k %91(0172)-2722961,2722962QSDl: 0172-2703479bZ&ey:[email protected]:www.hartron.orgPage 1of 23

RECEIPT

Serial No._______

Issued to______________________________________________________

Against receipt No.________________ dated______________________

and payment vide Cash/Bank Draft drawn upon:

______________________________No.__________dated___________

for Rs.1000/- (Rupees One Thousand only).

Tender Documents issued on______________

for Managing Director

Haryana State Electronics Dev.Corpn.Ltd.HARTRON BHAWAN,

Bays No. 73-76, Sector 2,Panchkula-134109


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IMPORTANT DATES REGARDING

TENDER NO. HARTRON/ID/09A/2013-14

Schedule of Bid process

S

No.Event Date & Time Venue

1 Purchasing / Downloading thebid document

15/03/2014HARTRON Bhavan, Bays No: 73-76,Sector -2, Panchkula - 134109www.hartron.org

2 Deadline for submission of biddocuments

22/03/2014 by12:00 Noon.

HARTRON Bhavan, Bays No: 73-76,Sector -2, Panchkula - 134109

3Opening of Technical Bid

22/03/2014 at12:30 PM

HARTRON Bhavan, Bays No: 73-76,Sector -2, Panchkula 134109

4Opening of Commercial Bid

To beintimated laterafter examineTechnical Bid

HARTRON Bhavan, Bays No: 73-76,Sector -2, Panchkula - 134109
http://www.hartron.org/http://www.hartron.org/http://www.hartron.org/


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TABLE OF CONTENTS

ClauseNo.

PageNo.

SECTION-11. Introduction 4

2. Scope of work 4-6

3. Eligibility Criteria 6-7

4. Earnest Money Deposit (EMD) 7

5. Terms & Conditions 8-9

6. Delay in the Companys Performance 97. Liquidated Damages 9

8. Clarification of bidding Document 9-10

9. Amendment of bidding Documents 10

10. Rejection of Bid 10

11. Withdrawal of Bids 10

12. Presentation of the Solution 10-11

13. Security Features 11

14. Performance Security Declaration 11

15. Validity of Rates 11

16. Payment Schedule 11-1217. Indemnity 12

18. Termination of Job 12-13

19. Force Majeure 13

20. Arbitration 14

21. Jurisdiction 14

22. General Terms & Conditions 14-15

23. Applicable Law 15

SECTION -220. Bid requirement 16

21. Contents of bid 16ANNEXURES

I. Business details 17-18

T1 Bidder particulars 19-20

T2 Bid Form 21

C1 Commercial Bid for Webcasting 22-23


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1.INTRODUCTION:

a) HARTRON invites Rates from the Companies/Agencies who deal in

Webcasting jobs on behalf of Election Department, Haryana &

Chandigarh for live webcasting of the polling booths in the forth coming

General Elections-2014.

b) The job will have to be executed in the State of Haryana at 1000 polling

booths and in Chandigarh at 200 to 250 polling booths.

2.SCOPE OF WORK

Election Department Haryana & UT Chandigarh are planning for web casting

from the selected polling booths on the day of the Election (Lok Sabha - 2014)

i.e. on 10-04-2014.

The bidder has to quote the rates separately for Haryana & UT Chandigarh.However, bidder may quote only for Haryana or UT Chandigarh.

Given Below is the tentative Scope of work:-

(a) Bidder/OEM (Original Equipment Manufacturer) should act as single TSP(Total Solution Provider) to execute the whole project.

(b) Bidder will use the wireless device at polling booths for web Casting(Audio & Video) using Sim Card/ Data card.

(c) The installed device at the polling Booths should be with minimum 2 hoursbattery back-up.

(d) Bidder should supply necessary hardware to be installed at the polling

booths at least one week before the Polling Day at the respective DistrictHead Quarters.

(e) In case of failure of the internet connectivity, the installed device shouldbe capable of off-line recording in the device itself and thereafter, aftergetting the internet connectivity, the live webcasting should auto startalong with recording on the external servers.

(f) The bidder will provide the browser based on-line live streaming viewingsoftware based on username & password.


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(g) The bidder should record the streaming/webcasting from all the pollingbooths at their own servers using their own infrastructure.

(h) The device to be installed at polling booth must be fully automatic videostreaming with minimum 2 mega pixels camera and live streaming shouldsupport minimum speed as low as 100 kbps.

(i) The supported image frame minimum 30 fps @ 640 x 480.The supported video resolution must be 1024 x 768 saved in mp4/FLVformat.

(j) In case, if there is an urgent requirement of getting the recording of aparticular booth, the same should be provided to the authorities on thesame day of the polling from the recording saved on their servers.

(k) The bidder will provide the recording of each booth on CDs/DVDs/ExternalHard Disks within the seven days from the Polling day (AssemblyConstituency wise).

(l) The bidder should create helpdesk with minimum 10 incoming lines along-with technical experts for providing telephonic help to the election staff.

(m) Bidder would provide 5 (five) technical persons for Haryana & 2 (two)technical persons for Chandigarh for providing training & technicalsupport for one week.

(n) Bidder should have a security policy and should implement the bestpractices for the websites/web servers as per cert-in/RBIguidelines/government guidelines. Complete details on guidelines forweb server security can be obtained from the cert-in website.

(o) Bidder will use secured network/Infrastructure and ensure that recordingwill notbe leaked.

(p) All hardware supplied by Bidder/ OEM should be of the best quality oftheir respective kinds and should be free from faulty design,workmanship and materials. In this context, the bidder will providecomplete specifications of the same with ancillary peripherals, if any.

(q) All additional equipments/items required for conducting livewebcasting/streaming of Audio-Video and its recording will be the soleresponsibility of Bidder/OEM.

(r) Pre-installed applications on the web casting device should be installed inthe devices so the device requires minimum manual interaction.


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(s) Server and its band-widths must support at least 2000 live streams andviewing simultaneously.

3.Eligibility Criteria:

The Companies/Agencies participating for the Webcasting will have toprovide a detailed workflow with the modules as described below:

3.1 Interested Companies/Agencies must submit their application with allnecessary supporting documents as mentioned in the tender document(Annexure-I).

3.2 The Application Form should be completed in all respects. The detailsprovided by the Company/Agency in the Application Form, should becomplete, valid, current and active.

3.3 Incomplete or incorrect Application Form will be rejected withoutassigning any reason thereof.

3.4 The Companies/Agencies will be shortlisted based on pre-qualificationcriteria defined as below:-

Sr.No.

Prequalification Criteria Supporting Documentsto be furnished

1. The Company/Agency must be registeredin India under the Companies Act 1956

having their registered office in India forthe last three years as on date ofsubmitting its Application.

Certificate of Incorporation(Attested Copy).

2. The Company must have a Service TaxRegistration Number and PAN number.

Attested Copy of Certificatemust be attached.

3. The Company must have its Memorandumand Articles of Association.

Attested Copy of Certificatemust be attached.

4. The Company/Agency must be operatingin the field of Webcasting from the lastminimum two financial years.

The Copy of work ordersalong-with its satisfactoryexecution & citations fromthe client.

5. The Company/Agency must havecompleted at least 2 assignmentsmentioned in scope of work of this tenderwith Government/PSU/ AcademicInstitutions during the last two precedingyears for webcasting of atleast 200locations.

Certificate from thecurrent authorizedsignatory of theCompany/Agency.

Work Order/satisfactoryCompletion Certificate/Client Certificate andcitations.

6. The Companys Minimum Turnover of 2Crore (Cumulative) in the last 3 Financial

Attested copy of AuditedAnnual Financial


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Years (2010-11, 2011-12, 2012-13) andshould be more than One Crore in atleastin one year. The Company currentlyshould be profit making.

Statements. Annual ReportsCertified statement fromthe current StatutoryAuditors of theCompany/Agency.

7. The Company/Agency should havetechnical/skilled staff on its own payroll.

List having details of regulartechnical staff with theirqualifications & date ofjoining must be attached.

8. The Company/Agency should be anindividual organization. Consortium shallnot be allowed

Certificate from the currentauthorized signatory of theCompany

9. The Company/Agency should also encloseDemand Draft towards Earnest Money as

per Clause 4 of the tender. The EarnestMoney Deposit of the required amountwill have to be enclosed along with theTechnical qualification Bid without whichthe tender shall be rejected.

Demand Draft in favour ofHaryana State Electronics

Development CorporationLimited payable atChandigarh

10. The Company/Agency should notcurrently have been blacklisted by anyGovernment Agency in India or under adeclaration of ineligibility for fraudulentor corrupt practices or inefficient/ineffective performance

Certificate from the currentauthorized signatory of thecompany

11. The Company/Agency should be solventand not bankrupt.

Certificate of solvency bybanker to be submitted.

A duly constituted Tender Committee shall evaluate the General cumTechnical Bids on the following pattern as mentioned below Conditionalbids shall be summarily rejected. Evaluation Committee will examine thebids to determine whether they are complete, whether any computationalerrors have been made and whether the bids are generally in order.HARTRON may conduct clarification meetings with each or any bidder todiscuss any matters, technical or otherwise, if so required.

4.Earnest Money Deposit (EMD):

All Companies/Parties are required to deposit refundable EARNESTMONEY of Rs. 5,00,000/- (Rupees Five Lakh only) in the form of DemandDraft in favour of HARTRON, Chandigarh from a Scheduled Bank, payable atChandigarh. The Earnest Money Deposit of the required amount will have tobe enclosed along with the Technical qualification Bid without which thetender shall be rejected. The EMD already lying with the Corporation willnot be considered for this case. Commercial Bids of only technicallyqualified bidders will be opened.


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5.Terms and conditions:(a) Only those Companies who are capable of undertaking all the

activities mentioned in scope of work of this tender document

should only apply.

(b) There is no specific technology prescribed for the above said job.The best suitable technology will be taken into account beside therate quoted by the companies.

(c) The tender document is not transferable.

(d) The tender inviting authority has reserved the right to revise anyterms and conditions relating to technical specifications, evenafter opening of technical bid, based on the requirement and

latest technical trend prevailing in the IT sector.

(e) The Company/Agency shall comply with such directions as theHARTRON/Election Department may issue from time to time forthe smooth working and in the furtherance of the overall objectiveof the project.

(f) The Company/Agency shall be solely responsible for all the acts ofomission and commission occasioned by their personnel in carryingout the terms & conditions of the agreement.

(g) The Company/Agency or his personnel shall not use or cause to beused, the data or information provided to them or acquired bythem during the process of providing services for any purpose.Such data or information shall be surrendered to the ElectionDepartment at the expiry of the agreement as it is a sole propertyof the Election Department.

(h) There should not be any failure of web casting at any Polling booth.In case of failure, 200% payment will be deducted for the particularpolling station.

(i) Number of polling booths for live webcasting may vary.

(j) It is the whole responsibility of the service provider to get insured alltheir equipments at their own level. There is no responsibility of theHARTRON/Election Department in case of lost/missing/breakage ofany equipment.

(k) 2G/3G network facility will be provided by the Department as peravailability.

(l) Hardware equipments will be handover/ takeover from District Head


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Quarters only.

(m) If the 2G/3G network is down at any polling booth, the localrecording must be done and whenever the network facility will beavailable the same should be connected with server. The bidder willprovide the complete recording of each polling booth onCDs/DVDs/External Hard Disks within the seven days from the Pollingday (Assembly Constituency wise).

(n) The bidder shall supply the requisite hardware along with livestreaming solution. Office of the HARTRON/Election Department willnot purchase the requisite hardware. The bidder will be paid overallrental and or service charges per polling booth basis.

(o) Live testing will be done two days before polling day. In the case of

not proper functioning of device, the bidder should replace the saiddevice immediately.

6.Delay in the Companys performance:(a) Delivery of the services shall be made by the Company in

accordance with the service quality specified by the ElectionDepartment/HARTRON in the bid document.

(b) Any delay by the Company in the performance of its obligations

under the contract, shall render the Company liable to theimposition of liquidated damages at the discretion of the Tenderinviting authority.

7. Liquidated damages:If the company fails to perform any one or all the services within thetime period(s) as specified in the Contact, the Department shallwithout prejudice to its other remedies under the Contract, deductfrom the amount payable to company or fromperformance/implementation guarantee or from both as liquidated

damages, a sum equivalent to, as per the terms indicated in the biddocument, till actual delivery or performance, subject to maximumlimit. Once the maximum is reached, the Department may considertermination of the contract.

8.Clarification of bidding document:A prospective Company requiring any clarification of the biddingdocuments may be obtained in the pre-bid meeting. No clarificationfrom any bidder shall be entertained after the close of date and time


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for seeking clarification mentioned in tender call notice. It is furtherclarified that the Corporation shall not entertain any correspondenceregarding delay or non receipt of clarification by bidder.

9.Amendment of bidding documents:a. At any time prior to the deadline for submission of bids, the

Corporation for any reason, whether at its own initiative or inresponse to a clarification requested by a prospective bidder, maymodify the bidding documents by amendment.

b. All prospective bidders those have purchased the bidding documentswill be notified such amendment/modification and will be binding onall bidders (through website:www.hartron.org).

c. In order to allow prospective bidders reasonable time in which totake the amendment into account in preparing their bids, theCorporation at its discretion, may extend the deadline for thesubmission of bids.

10.Rejection of Bid:The MD, reserves the right to accept/reject/release or relax any or allor part of the bids received on the due date without assigning anyreason whatsoever.

11.Withdrawal of Bids:Bids cannot be withdrawal after the opening of the bids and in casethe bidder withdraw after the opening of the bid, the EMD paid by thebidder shall stand forfeited.

12.Presentation of the solution:

a) As a part of the technical bid, all the eligible bidders shall be asked to

give a technical presentation based on the scope of work to theTendering Authority on the date given by HARTRON (20-25 minutes willbe given for presentation to each bidder).

b) This is an opportunity given to all the eligible bidders to show as to howtheir proposal shall be best suited to meet the requirements of theTendering Authority in respect of effective and efficient execution of thescope of the work.
http://www.hartron.org/http://www.hartron.org/http://www.hartron.org/http://www.hartron.org/


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c) Failure to make such a presentation on the date and time socommunicated may lead to the rejection of their bids without assigningany further reason.

d)The Solution should incorporate end to end handling over of the archivedsolution which includes the Hardware, Software, Drivers, Licenses,working Systems, Processes, Escalations and proposed asset as listedexpectation from the formal handover of the project toward the end ofassignment

13.Security Features:

The bidder should provide a write up on the security approach adopted intheir proposed solutions like incorporation of stringent security procedures

and measures including encryption and various levels of passwords duringthe execution of the project to eliminate the possibility of errors, fraudsand misuse.

14.Performance Security Declaration

Within 5 days after award of order, the successful Bidder shall furnishSecurity Deposit @ 10% of the total value of work order to theCorporation in the form of bank guarantee valid for a period of 1 year.In the event of non-execution the job in time, this deposit along-withEMD shall be forfeited. Further, if the Corporation has to get the same orpart of it from any other bidder because of failure to supply in full or partby the successful bidder, the difference in payment may be made fromthis Security Deposit. The Corporation against Security Deposit/EMD, canalso make any other adjustment or default on the part of bidder. TheSecurity Deposit shall be returned only after the specified period andclearance of all dues/payments. No interest will be payable on theSecurity Deposited by the Corporation.

15.Validity of Rates.

The Rates must be valid for the period of one year from the date ofopening of the bid. Any offer falling short of the validity period is liablefor rejection.The Company shall provide latest upgraded version of the system,application software as and when the same is offered in the market.

16.TENTATIVE PAYMENTS SCHEDULE GENERALIZED GUIDELINES

a. No advance payment will be made.


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b. 70% payment will be processed on bills submitted by the

Companies/Parties along with the receipt of satisfactory job

completion certificate from concerned departments should be in a

prescribed format to avoid any delay in payment.

c. Payments will be processed on submission of pre-receipted bills in

triplicate in the name of HARTRON. All payments will be made subject

to deduction of TDS (Tax Deduction at Source) as per Income-Tax Act

1961 and other taxes, if any, as applicable as per the prevailing

Government of India rules.

d. Balance 30% payment will be released only after the receipt of full &

final payment in order to all respects like satisfactory/completion

certificate from the concerned department.

17. INDEMNITY

a. Company/Agency will indemnify HARTRON and its client organizations

of all legal obligations of its professionals deployed for this project.

b. HARTRON and its Clients also stand absolved of any liability on

account of death or injury sustained by the Agency staff during the

performance of this job and also for any damages or compensation

due to any dispute between the agency and its staff.

c. HARTRON/Client will not be responsible for any violation of IPRs by

the bidders in the discharge of work assigned by HARTRON.

d. The Company/Agency will submit an undertaking on non-judicial

stamp paper of Rs. 15/- (duly attested by Notary Public) clearly

mentioned that the Company/Agency will be responsible for all the

statutory payable to various State/Centre Govt. Departments.

18.TERMINATION OF JOB:

18.1 Termination for Insolvency

HARTRON may at any time terminate the work order / contract bygiving written notice of two weeks to the agency, without anycompensation to the agency, if the agency becomes bankrupt orotherwise insolvent.

18.2 Termination for default


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a. Default is said to have occurred

If the agency fails to deliver any or all of the services within the

time period(s) specified in the work order or any extensionthereof granted by HARTRON.

If the agency fails to perform any other obligation(s) under the

contract / work order.

b. If the agency, in either of the above circumstances, does not take

remedial steps immediately after receipt of the default notice

from HARTRON/Department. HARTRON may terminate the contract

/ work order in whole or in part.

c. HARTRON may transfer upon such terms and in such manner, as it

deems appropriate work order for similar service to other agency

and the defaulting agency will be liable to compensate HARTRON

for any extra expenditure/loss involved towards support service to

complete the scope of work totally.

19.FORCE MAJEURE :

a. Force majeure clause will mean and be limited to the following in the

execution of the contract/purchase orders placed by HARTRON :- War / hostilities.

Riot or Civil commotion

Earthquake, flood, tempest, lightning or other natural

physical disaster.

Restriction imposed by the agencies, which prevent or delay

the execution of the order by the agency.

b. The agency will advise HARTRON in writing, duly certified by the

local Chamber of Commerce at the beginning and at the end of theabove causes of delay, within seven days of the occurrence and

cessation of the force majeure conditions. In the event of a delay

lasting for more than one weak, if arising out of clauses of force

majeure, HARTRON reserve the right to cancel the order without any

obligation to compensate the agency in any manner for what so ever

reason.


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20.ARBITRATION

All disputes of differences, including the claims for damages and

compensation whatsoever, arising between the parties, out of or relatingto the construction, meaning, operation or effect of this agreement or

the breach thereof shall be settled amicably. However, if the parties are

not able to resolve them amicably within a period of 15 (fifteen) days,

the same shall be resolved by arbitration in accordance with the

Arbitration and Conciliation Act, 1996. The dispute may be referred to

arbitration which in this case shall be Managing Director, Haryana State

Electronics Development Corporation Ltd., (HARTRON). The Arbitration

and Conciliation Act 1996 or any statutory modification thereof shall

apply to the arbitration proceedings and the venue for the arbitrationproceedings shall be Chandigarh and courts at Chandigarh shall have

carried out in English language.

21.Jurisdiction

The Civil Court at Chandigarh will have the exclusive jurisdiction inregard to the matter arising out of this agreement.

22.GENERAL TERMS & CONDITIONS

a. The Bidder shall perform the services and carry out its obligations

under the Contract with due diligence and efficiency, in accordance

with generally accepted techniques and practice used in the industry

and with professional engineering and training/consulting standards

recognized by national/international professional bodies and shall

observe sound management, technical and engineering practices. It

shall employ appropriate advanced technology and safe and effective

equipment, machinery, material and methods. The Bidder shall always

act, in respect of any matter relating to this Contract, as faithful

advisors to HARTRON and shall, at all times, support and safeguard

HARTRONs legitimate interests in any dealings with Third parties.

b. HARTRON reserves the right to access the performance of the bidder

prior to commencement or in between the work progress. The

assessment may cover all areas related to the assigned work order,

especially methodology, manpower, infrastructure etc. HARTRON

reserves the right to cancel the work order assigned to the bidder at

any time which includes the time after the completion of assigned


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work without assigning any reason for the same. In case the work

order is cancelled then the costs incurred will be borne by the bidder

and under no circumstances the bidder shall be eligible for any

payment or damages from the HARTRON.

c. The selected bidder shall not, without HARTRONs prior written

consent, disclose the Contract, or any provision thereof, or any

specification, plan, drawing, pattern, sample of information furnished

by or on behalf of HARTRON in connection therewith, to any person

other than a person employed by the Bidder in the Performance of the

Contract. Disclosure to any such employed person shall be made in

confidence and shall extend only so far as may be necessary for

purpose of such performance.

d. The selected bidder shall indemnify the HARTRON against all third

party claims of infringement of patent, trademark/copyright or

industrial design rights arising from the use of the supplied software/

hardware/ manpower etc. and related series or any part thereof.

e. The selected bidder shall not outsource the works assigned to any

other bidder except their direct franchisees under any circumstances.

This violation will attract forfeiture of EMD/Security deposit and

cancellation of work order. The cost incurred on executing the work

order through alternate sources will also be recovered from the

outstanding bills or by raising claims.

23.APPLICABLE LAW

The work order will be governed by the laws and procedures establishedby HARTRON and State of Haryana, within the framework of applicablelegislation and enactment made from time to time concerning suchcommercial dealings/processing.


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Section 2: Bid Requirements

1.Offers are invited for on behalf of Haryana State Electronics Dev. Corpn.

Ltd., (HARTRON) from the reputed Companies/Agencies as Associates for

Webcasting.

1.1 The Bidder must quote for the complete job as per the Tender Document.

Offer for part job shall not be considered and will be rejected without

further reference.

1.2 The Bid Documents are not transferable and the cost of the tender

document is not refundable under any circumstances.

1.3 Telex/E-Mail/Fax bids and incomplete bids will be summarily rejected.

1.4 All pages of the Bid being submitted must be signed and sequentially

numbered by the Bidder.

2. Contents of Bid

The Bids prepared by the Bidder shall comprise of the following twocomponents:

2.1 Bid comprising the following is to be filled as per the formatsprovided in the Tender Document.

i) Bidder must enclose duly filled and signed Annexure A.ii) Earnest Moneyiii)Bidders Particulars (Annexure-T1)iv)Bid Form (Annexure-T2)

2.2 Commercial Bid

2.2.1 Commercial Bid for Webcasting Job (Annexure-C1).

The Technical and Commercial Bid must be sealed in separate envelop andthen both the bids should be put in envelop mentioning Bid for WebCasting and address to:-

Assistant General Manager(ID)Haryana State Electronics Dev.Corpn.Ltd.

HARTRON BHAWAN,Bays No. 73-76, Sector 2,

Panchkula-134109


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BUSINESS DETAIL (Annexure-A)

1. Name of the Bidder:____________________________________

2. Incorporation as Limited Company/Agency: ____________________ inthe year __________ at ___________________________________

3. Whether any Legal/Arbitration/proceeding is instituted by / against the

Bidder or the Bidder has lodged any claim in connection with works

carried out by them. If yes, please give details.

4. Whether the bidder complies with the requirement of Registration under

the Contract Labour (Regulation and Abolition) Act : Yes/No

5. Bidders Profile:

Address :

Name ofPremises/Building/Village

:

Area/Locality/Taluka/sub-Division

:

Town/City/District :

State/Union Territory :

Name of the top executivewith designation

:

Telephone Nos. :

E-mail address :

Service Tax No. :

Sales Tax No. :


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PAN No./TIN No. of theCompany (Please attachphotocopy)

:

6. Turnover of the Company/Agency:

Year /Turnover 2010-11 2011-12 2012-13

In Rs. Crores

7. Details of Web casting Jobs (attached list):

S.No.

Year

Name of the

client withaddress andphone no.

Locations forweb casting

ProjectStart Date

ProjectCompletionDate

Project

turnover

8. The Company will attach the details of systems/equipments & software

proposed to be installed at each site with back-up equipment.

9. EMD details:

ParticularsAmount(Rs.)

Draft No. Date Bank Branch

EMD 5,00,000/-

Documents in support of the above may be furnished with page numbers indicatedin the index. Please use separate sheets wherever necessary.

Date:Signature of Tenderer

Name :______________________________________

Status/ Designation:___________________________

(Seal)Note : Furnish separate profiles, if desired.

**********


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(Enclose with Technical Bid)

Annexure T1

BIDDERS PARTICULARS

BIDDERS SHOULD FURNISH ANSWERS TO ALL THE QUESTIONS BELOW.

BIDDERS MAY PLEASAE NOTE THAT IF THE ANSWER SO FURNISHED ARE NOTCLEAR AND/OR ARE EVASIVE, THE ENTRY WILL BE LIABLE TO BE IGNORED.

1. Tender No. HARTRON/ID/09A/2013-14

2. What is your PermanentIncome Tax A/C No. :_____________________

3. Service Tax No. :_____________________

4. Please indicate Name &full address of your Banker :_____________________

_____________________

5. Business name and Constitution of the firm.

Is t he company regist ered under :-

(a) The Indian Companies Act, 1956 (b) The India Partnership Act, 1932(Please also give name of partners).

6. State whether required Webcasting related Infrastructure areavailable with Your Company.

7. For Partnership firms state whether they are registered or notregistered under Indian Partnership Act, 1932. Should the answer tothis question by a Partnership firm be in the affirmative, please statefurther:-

(a) Whether by the Partnership agreement, authority to refer disputesconcerning the business of the partnership to arbitration has beenconferred on the partner who has signed the tender.

(b) If the answer to (a) is in the negative, whether there is any generalpower of attorney executed by all the partners of the firmauthorizing the partners who signed the tender to refer disputeconcerning business of the partnership to arbitration.


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(c) If the answer to either (a) or (b) is in the affirmative furnish a copyof either the partnership agreement or the general power ofattorney as the case may be.

N.B.:

(1) Please attach to the tender a copy of either document on whichreliance is placed for authority of partners or the partners signingthe tender to refer disputes to arbitration. The copy should beattested by a Notary Public or its execution should be admitted byAffidavit on a property stamped paper by all the partners.

(2) Where authority to refer disputes to arbitration has not been givento the partners signing the tender the tenders must be signed byevery partner of the firm.

8. Mention specifically that whether the price tendered by you is to thebest of your knowledge and belief, not more than the price usuallycharged by you for the job of the same nature. If not state thereasons thereof, if any, also indicate the margins of difference.

9. Please confirm that you have read all the instructions carefully andhave complied with accordingly.

* Delete which is not applicable as per prequalification criteria.

Signature of Witness: Signature of TendererFull name & address ofWitness in Block letters

(1) Full name and address of the personsSigning (In BLOCK letters)

(2) Whether signing as ConstitutedAttorney /duly authorized

by the Company.Date: (seal)

Place:


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(Enclose with Technical Bid) Annexure-T2

BID FORM

Date:___/___/___

Managing DirectorHaryana State Electronics Dev. Corpn. Ltd.,(HARTRON)HARTRON BHAWAN,Bays No. 73-76, Sector - 2,Panchkula-134109.

Sir,Having examined the Bidding Documents of Tender

HARTRON/ID/09A/2013-14, we, the undersigned, offer for the job of

Webcasting in conformity with the said Bidding Documents for same as may beascertained in accordance with the Schedule of Prices provided in theCommercial Bid from time to time.

We undertake, if our bid is accepted, to commence the work immediatelyas specified in the work order within 02 days calculated from the date of receiptof your Notification of Award.

We agree to abide by this bid for a period of one year and it shall remainbinding upon us and may be accepted at any time before expiration of thatperiod. Until a formal contract is prepared and executed, this bid, togetherwith your written acceptance thereof and your notification of award, shallconstitute a binding Contract between us.

We understand that you are not bound to accept the lowest or any bidyou may receive. We also understand that you have the right to vary thequantities and/or split the total order among the Bidders.

Dated____________Day of _______________ 2014 _____________

Signature & Seal________________(in the Capacity of)

Only Authorized to sign bid for and on behalf of_______________________


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ANNEXURE C1

COMMERCIAL BID

To

Managing DirectorHaryana State Electronics Dev. Corpn. Ltd.,(HARTRON)HARTRON BHAWAN,Bays No. 73-76, Sector - 2,Panchkula-134109.

Ref: Tender No.HARTRON/ID/09A/2013-14

Sir,

We declare:

1. As the Corporation has to execute the job of Webcasting in the State ofHaryana & UT Chandigarh on behalf of Election Department. We herebyoffer the following rates for Webcasting. (Service tax Extra asapplicable):-

Rates for Webcasting:

Sr.No.

DescriptionRates per Polling Booth

(Rs.)

1. Rates for Webcasting in Haryana.

2. Rates for Webcasting in Chandigarh.

2. We hereby certify that we have read and understood the terms andconditions of the tender and the conditions of the Contract applicable to

the tender and we do hereby undertake to supply as per these terms andconditions.

3. Certified that the Bidder is:

A sole proprietorship firm and the person signing the tender is the soleproprietor/constituted attorney of the sole proprietor.

Ora partnership firm, and the person signing the tender is a partner of thefirm and he has authority to refer to arbitration disputes concerning the


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business of the partnership by virtue of the partnership agreement/byvirtue of general power of attorney.

Ora company and the person signing the tender is the constituted attorney.

NOTE: Delete whatever is not applicable. All corrections/deletions shouldinvariably be duly attested by the person authorized to sign the tenderdocument.

4. We do hereby undertake that until a formal Contract is prepared andexecuted, this bid, together with your written acceptance thereof andplacement of letter of intent awarding the Contract shall constitute a bindingContract between us.

Dated: this _________________ day of ___________2014

Signature of Bidder

Details of enclosures: Name:_________________________

Full address:_____________________

_______________________________Telephone

No.____________________________

E-mail:_________________________

Fax No.________________________