Work environment and safety - SSG Standard … · STORA ENSO PAPER AB Nymölla Bruk Utgivningsdatum 2016-07-13 Work environment and safety regulations for contractors 2(17) IN-4539-5

STORA ENSO PAPER AB

Nymölla Bruk Work environment and safety regulations for

contractors

1(17)

Ansvarig utgivare

Arbetsmiljöingenjör Handläggare

Arbetsmiljöingenjör

Utgivningsdatum 2016-07-13

Utgåveidentifiering IN-4539-5

Work environment and safety Regulations for contractors

Think before!

STORA ENSO PAPER AB

Nymölla Bruk Utgivningsdatum

2016-07-13

Work environment and safety

regulations for contractors

2(17)

IN-4539-5

Welcome to Nymölla Mill

Nymölla Mill develops and manufactures pulp and fine paper. The company is certified in accord-

ance with the international standards, ISO 14001 environmental standards, OHSAS 18001 work

environment and ISO 50001 energy management.

Nymölla Mill is also registered is equivalent with the EU Eco-Management and Audit Scheme,

EMAS

In this document, Nymölla Mill Stora Enso Nymölla AB and a contractor means every legal entity

or private individual who, through contract with a contractor, performs work at Nymölla Mill. This

also includes those transporting material to and from Nymölla Mill, when within the plant area. The

information in the following items applies also to sub-contractors.

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Contents

Work Environment and Safety Policy 4

Assembly point 5

Evacuation alarm 6

Accident 7

Fire 7

Agreement between Nymölla Mill and Union organizations 7

Permits required for work 7

Contact person 7

Consultation 8

Risk assessment 8

Personal protective equipment 8

Incidents, accidents and damage to property 8

Fire prevention 8

Borrowing equipment 9

Lockout-tag out (LOTO) 9

Electrical Safety 9

Sources of radioactivity 10

Barriers and access limitation 10

External environment 10

Gas risk 11

Entry and exit passage and traffic rules 11

Transports 12

Miscellaneous 13

Telephone list 14

Meeting place for emergency-care staff 15

Emergency telephone +46 (0)1046 442 10

The guard is responsible for alerting the rescue services, ambulance and Nymölla Mill´s

emergency-care staff.

• If you are using an internal telephone, dial 442 10.

• The emergency telephone is in service around the clock.

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Works Environment and Safety Policy

The work environment and safety policy is based on Stora Enso’s Group policy for the work

environment, health and safety.

For us “Safety first” means that personal safety and health are more important than all

other requirements.

The house rule for work environment and safety is:

“I take responsibility for myself and my co-workers work environment”.

This house rule is something that we all should follow.

Everyone at Nymölla Mill should feel equal value.

We do not accept victimization, harassments or discrimination.

Nymölla Mill strives for a good safety culture, where safe behavior is encouraged.

Risks must be systematically analyzed, evaluated, monitored and minimized or elimi-

nated.

Nymölla Mill is continuously working for improving work environment, health and

safety.

Stora Enso Paper AB, Nymölla Mill

Michael Lindemann, Mill Director

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Assembly point

The assembly location is on the main car park north of Nymölla road. The assembly location is divided into five stations:

1. Maintenance 2. Pulp plant 3. Paper mill 4. Contractors 5. Others

Visitors must go to the station at the assembly point belonging to their host.

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Evacuation alarm Alarm signal

Inside the plant premises the evacuation alarm may sound when necessary to draw attention to fire,

gas explosion or other events that entail a risk of personal injury. If the signal sounds on a time

which is not on test, go to your assembly point.

Testing the alarm

The alarm and important public messages signal are tested each quarter. This occurs at o'clock 3.00

p.m. on the first normal working Monday in March, June, September and December.

Alarm signal

Toot 0,5sec Toot 0,5sec Toot 0,5sec Toot 1 sec 2 sec 1 sec 2 sec

Total approx. 3 min

All clear

Tooooooooooot

Total approx. 1 min

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Accident In emergency situations call +46 (0)1046 442 10.

Internal phone 442 10.

1. State the reason for calling, state where and what happened.

2. Send someone to the gate to give directions to the ambulance.

3. Send someone to the nearest meeting place for emergency-care staff. Look at the map

on page 15.

Emergency medical personnel Nymölla Mill has trained emergency medical personnel, who are available around the clock and can

assist in the event of accidents. The emergency medical personnel will be notified by the security

guard whenever necessary. The emergency number is +46(0)1046 442 10. Internal phone 442 10.

Agreement between Nymölla Mill and trade union organizations There is a contractor agreement that regulates operations for contractors, which means that:

the work assignment must be independent, meaning that the contractor or an employee

of the contractor must manage, distribute and supervise the work;

work must be supervised by a contact person. Remarks on work performance must be

made to the management of the contracting company or representative;

the contractor must be approved by Nymölla Mill. This also applies to sub-contractor;

the contact person must participate in the final inspection.

Permits required for work

The contractor or his/her employee will receive a permit for working at Nymölla Mill after receiving

information about the company´s protection and safety procedures. The contractor must also show

valid SSG-entry pass, for both undergraduate and local completion of the training.

The issuer of the permit is Nymölla Mill´s contact person.

Contact person The contact person is someone appointed by Nymölla Mill, who maintains the daily cooperation

with the contractor.

Consultation

It is the duty of the contractor´s management to consult with Nymölla Mill´s contact

person on issues pertaining to protection and safety.

It is also the duty of the contractor to comply with the instructions provided by Nymöl-

la Mill as coordinator.

If the contractor observes any circumstance that, in his/her opinion is not acceptable

from a protection and safety point of view, it is the duty on the contractor to immedi-

ately notify the contact person at Nymölla Mill.

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Risk assessment

Examining and assessing risks, take measures and following up these are included in Nymölla Mill´s

systematic work environmental effort. If the risks concern any of the contractors, such persons must

participate in the assessment.

Personal protective equipment Protective equipment must be used when required. Contractors must provide their own protective

equipment. Contact your contact person for the right personal protective equipment.

In the pulp plant a helmet is required and an escape mask should be carried along.

High visibility clothing is required on the upper part of the body.

Safety glasses/googles is required in:

- Production areas

- Workshops

- Lab

- Outside

Exception:

- To and from work

- Operating rooms, offices, dressing rooms and dining rooms

- Vehicles with closed door/window

- Working in switchgear rooms (due to electrical safety rules)

Incidents, accidents and damage to property Incidents, accidents or damage to property must be reported to the contact person at Nymölla Mill.

Fire prevention Fire

In the event of a fire that cannot be extinguished immediately with available fire equipment, do as

follows:

1. Rescue the individuals who may be injured in the fire.

2. Warn other individuals so they can go to a safe location.

3. Alert the fire department by calling +46(0)1046 442 10. Internal phone 442 10.

4. Send three people to the gate to give directions to the fire department.

5. Place gas cylinders and other inflammable material in a safe location.

6. Extinguish as much of the fire as possible.

Hot work

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Performance of hot work at Nymölla Mill requires authorization to perform hot work, and a written

“Temporary Hot work” permit. The permit is obtained through the contact person.

Hot work entails welding, cutting with gas or electricity, heating with flames (e.g. LPG) and grind-

ing, soldering or other work that cause heating or sparks formation.

Hot works carried out in the permanent workshops in Nymölla Mill, permits are not required for hot

work.

Contractors must have a least two, six-kilogram powder extinguishers of their own or similar, in the

area for hot work instructions.

When performing hot work in explosion classified areas or where inflammable fluids are located, all

planned work must always is approved by the fire and safety engineer.

Control of fire risk

Following completion of work, the supervisor must conduct a careful check from a fire risk view-

point.

Automatic fire alarm

The various plant units are equipped with automatic fire alarms. The systems are sensitive to heat

and/or smoke and will trigger an automatic alarm. Contact the fire and safety engineer for more in-

formation about the alarm risk and the people who may be permitted to disconnect the alarm when

necessary.

Fireguard

If the person issuing the permits for hot work believes that the fireguard must be present to supervise

the workplace, the supervision must occur during breaks and one hour after completion of work. The

fireguard must be trained in hot work and wear a safety vest during supervision.

Borrowing equipment In exceptional cases, Nymölla Mill may provide special tools, lifting devices, hauling equipment,

protective equipment, etc. on loan. This will occur at the contractor´s risk.

It is the duty of the contractor, prior to using the equipment, to ensure that the equipment is reliable

from a safety aspect and suitable for the intended purpose.

Contractors must ensure that their machinery and equipment fulfill requirements by authorities.

Borrowed tools, equipment or other material must be returned as soon as possible after using.

Lockout-tagout (LOTO) Every individual working is responsible for his/her own safety, meaning, enforcing LOTO proce-

dures in his/her own workplace, even if someone else has already done so.

When working on, or dangerously close to, machinery and equipment, it is a safety requirement that

these do not activate and cause damage to person and property.

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According to the law, you are obligated to use the safety devices provided for each piece of equip-

ment.

Follow the LOTO instructions provided by the contact person.

Electrical safety Spaces with elevated electrical safety risk

When working in plate tanks or cramped spaces with metal walls, 24V must be used for hand lamps.

Hand-held tools must be connected via safety transformers, such as an “EL-kulan”. Only one piece

of equipment in each socket and a maximum cable length of 34 m. Round CEE sockets are used for

connections. Color: lilac for 24V, blue for 220V and red for 400V. When in doubt, consult the au-

tomation department.

Residual current device (RCD)

A personal RCD must always be used to work with handheld tools. For work with temporary centers

for building power (400/230V, 1-phase and 3-phase with a maximum of 16-A) protection should be

provided with RCD. All RCD shall be dimensioned for the job at hand, with a maximum 30mA re-

lease current.

Extension cords

No extension cords other than those of class HO7RN-F, AO7BB-F and AO7RN-F may be used.

Sources of radioactivity The company has installed devices that emit ionizing radiation. All such devices are marked with

signs. The recommended safety distance is two meter. The radiation level from a distance of more

than two meter from the level guard´s radiation shield is so low that employees can work throughout

the entire day. Any presence closer than two meter should be limited to only a few hours per week.

Prior to any repair work on sources of radiation, the company´s contact person for protection against

radiation should be contacted; se list of telephone numbers on page 15. Also see “Lock out/Tag out”.

Barriers and access limitations Temporary fixed barriers shall be placed as protective devices by holes, openings or similar sites

where people are working and risk injury through falls, structural collapse or tripping. Fixed barriers

are defined as steel-pipe or wooden guard rails. Fixed barriers should be supplemented by warning

signs about the risks.

Other access limitations involving ropes or chains may be used temporarily to attract attention to

certain risks. Theses access limitations should be supplemented by warning signs about the risks.

Signs for this purpose are available upon request from the central storage unit.

Scaffolding

Scaffolding may not be used without signs approved specifically for the purpose. Scaffolding may

not be used by unauthorized personnel.

Mobile work platforms

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The utilization of mobile work platforms requires the presentation of documented certification for

this type of equipment. Mobile platforms must always be cleaned and recharged when the work day

is finished.

External environment

Work that impacts the environment

For work procedures that could have a negative impact on the outdoor environment harmful sub-

stances into waterways, air or loud noise, the contact person must be notified and permission for the

work must be requested before the work begins. Contractors are obliged to follow the instructions

that are available. In the event of incidents, the contact person must be notified.

Drainage

Provisional or permanent drainage pipes may not be connected to the existing drainage system with-

out permission.

Chemicals

Contractors must present SDS (safety data sheets) to the contact person listing the chemical products

that will be used or brought into the premises. The information shall be provided in ample time be-

fore the materials are brought to the plant. Nymölla Mill´s chemicals team will decide if and how

each product may be used. Residual products must be removed from the premises by the contractor

when the work is completed, unless stipulated otherwise by agreement.

Source-sorting of waste materials

All waste materials must be sorted at source to support materials recycling and energy recovery. The

properties of waste materials provide guidance on how the waste should be handled. In order for

sorting at source to function satisfactorily, it is important for all personnel who work at the company

to assume their responsibility.

All waste materials must be sorted at source.

Gas risk Propane in the form of gas cylinders, for example, is used at Nymölla Mill. It is explosive and heav-

ier than air and consequently, the gas can remain on the ground, floor or in low spaces under condi-

tions of weak air current.

Gas cylinders should, after work, only be kept in specially marked location.

Sulfur dioxide gas is produced and used in acid preparations in the boiler house. It may also be

found in the digester. Gas in the form of hydrogen sulfide can form in purification plants and sewer

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lines. It is highly flammable and can be poisonous if inhaled. At high concentration levels, it blunts

the sense of smell so the gas can be considered odorless.

Breathing apparatus must be brought to work locations where gas may be present. Rescue equip-

ment is available in the control room, workshops at the pulp plant and the storage unit.

In the event of a gas leak or the build-up of gas, notify the contact person.

Entry and exit passage and traffic rules

Clock in/out

Unauthorized person are not allowed entry into Nymölla Mill´s fenced area. Contractors who have

work assignments to perform will receive a passage card that will be registered at the main gate dur-

ing every entry and exit. If a card has not been received, the security guard at the main gate should

be notified. The passage card is a security measure that, in the event of an emergency evacuation,

will enable authorities to conduct a search for missing persons with greater expedience.

Underage personnel

Persons under the age of 18 must have the contact person’s approval to gain access to Nymölla

Mill´s grounds, and the approval applies only to risk-free areas. Minimum age is, however, 13 years

of age.

Vehicular entry and exit

For vehicles, not registered at Nymölla Mill, a vehicle pass is required for entry. The vehicle pass is

granted by the fire and safety engineer. Vehicles are needed for an occasional delivery and removal

of materials, heavy tools and other necessities for work assignments will be allowed entry into the

mill grounds at the discretion of the security guard. Damage to buildings, materials or other property

caused by vehicles, with or without permission have entered the mills grounds shall be reported to

the contact person. The east entrance is used exclusively for trucks accessing the loading/unloading

zones or timber yard.

Entry and exit control

If a party receives a general or temporary permit to drive his/her vehicle into the mill grounds, that

party is also thereby obligated, if so requested, to undergo entry and exit inspections of the vehicle

and its cargo.

Driver ID/driver´s license

At Nymölla Mill, only persons who have undergone special driver training are allowed to drive

work vehicles such as trucks and wheel loaders. A driver´s license issued by the respective contact

person is also required. Drivers of construction machinery and other vehicles or cranes shall the

skills specified by public authorities or as agreed under contact.

Traffic regulations

The Swedish traffic regulations are imposed within the mill area. The maximum speed allowed

within the mill area is 30 km/hour. There are some intersecting railways and road traffic. Vehicles

with permit to drive into the mill grounds should be parked at marked parking lots. A map with des-

ignated parking lots is available at the main gate security guard. Parking is not allowed on pedestrian

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pathways or roadways. Loading and unloading is restricted to designated areas. Pedestrian traffic

refers primarily to the marked footpaths.

Parking

All vehicles must be parked outside the mill grounds in the designated parking areas north the mill,

(see map on page 15).

Transport Incoming goods

All goods is delivered to the goods reception department at the central storage unit, or to some other

specified station. The goods will be subject to weighing at the discretion of the security guard.

Wood and chip transports

Wood and chip transports should use the east entrance to the timber measuring sites. Applicable

safety regulations are presented in the folder entitled “Manuals and instructions, common work and

safety regulations for round timber, harbor carriers, chip carriers/haulers, fuel carriers, debarking

personnel and timber measurement devices”. The folder is available at the timber measurement units

or from personnel at the debarking unit.

Miscellaneous Neat and orderly

It is important that contractors make sure their workplaces are kept neat and orderly. Whenever

Nymölla Mill provides contractors and their employees with personnel rooms, washrooms and lava-

tory facilities at the work site, only the areas provided may be used by the contractor. The contrac-

tor´s assignment is not considered completed before the workplace is cleared and cleaned.

Alcohol and drug-free environment

Alcohol and drugs may not be brought into or used within the grounds of Nymölla Mill. Persons

under the influence should be reported to the contact person for corrective action.

Emergency medical aid

Nymölla Mill has educated emergency medical aid persons that know first aid. These persons are

available during all hours and can support if accidents occur. The emergency medical aid persons

are contacted by the main guard if needed. In emergency situations call +46 (0)1046 442 10.

Internal phone 442 10.

Hälsomöllan

Only Nymölla Mill employees are allowed to visit and use the wellness room at Hälsomöllan.

Photography and video cameras prohibited

Photography and video cameras are prohibited within the entire mill area unless permission has been

granted by the contact person.

Major repair stoppages

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For major stoppages, all safety regulations must be coordinated in compliance with special proce-

dures. Contractors are obliged to participate in all meetings that are held in conjunction with stop-

pages of this nature.

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Telephone list

Alarm number 01046 442 10

Switchboard 01046 440 00

Guard 01046 441 69

Work environment engineer 01046 74 2 86

Fire and safety engineer and person in charge

of the fire alarm at the plant 01046 742 40

Person in charge of LPG 01046 742 40

Workplace principal safety officer 01046 743 95/

01046 442 26

Contact person for radiation safety issues 01046 742 84

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Assembly points Meeting locations for emergency care staff

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Stora Enso Paper AB

Nymölla Mill

SE-295 80 NYMÖLLA

Telefon +46(0)1046 440 00

Documents

Work environment and safety - SSG Standard … · STORA ENSO PAPER AB Nymölla Bruk Utgivningsdatum 2016-07-13 Work environment and safety regulations for contractors 2(17) IN-4539-5