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Kipling School
“You are the future! Believe it, achieve it!”
STAFF MANUAL2015/16
Table of ContentsSchool Contact Information………………………………………………………………………………………...3
Vision/Mission Statements and School Values…………………………………………………………….3
Principal’s Message………………………………………………………………………………………………….….4
Duties of the Administrators at Kipling School………………………………………………………….5-8
Guidelines for Staff…………………………………………………………………………………………………9-10
Staff Directory………………………………………………………………………………………………………11-12
Staff Home Phone Number ……………………………………………………………………………………… 13
Telephone Operation……………………………………………………………………………………………14-16
School Map………………………………………………………………………………………………………………..17
Staff Parking………………………………………………………………………………………………….......…….18
School Year Calendar…………………………………………………………………………..…………………….19
Calendar of Events…………………………………………………………………………………………………….20
School Year Reporting Dates……………………………………………………………………………………..21
Bell System………………………………………………………………………………………………………………..22
Attendance (Student) Reporting Expectations……………………………………………………………23
Extra-Curricular and Staff Duties…………………………………………………………………………..24-26
Coach and Advisor Expectations……………………………………………………………………………27-28
Extra-Curricular Budgets…………………………………………………………………………………………...29
Extra-Curricular Student Contract……………………………………………………………………………..30
Extra-Curricular Year End Report……………………………………………………………………………….31
Alarm System (LS Security) Information…………………………………………………………………….32
Lock Down Procedure……………………………………………………………………………………….….33-35
Fire Drill Procedures……………………………………………………………………………………………..36-37
Accident Procedures……………………………………………………………………………………..……..37-38
Assessment and Evaluation Procedures………………………………………………………………..…..39
Exam Schedules (Semester I and II)……………………………………………………………………………40
Staff Meeting Schedules……………………………………………………………………………………....41-42
Staff Room Clean Up Schedule………………………………………………………………………………..…43
Outside Clean Up Schedule………………………………………………………………………………………..44
Decentralized Budget Allotments………………………………………………………………………….45-48
Professional Development Committee………………………………………….………………………49-50
Staff Supervision and Evaluation………………………………………………………………………………..51
IT Resources……………………………………………………………………………………………………………….52
Educational Assistant/Supervising Teacher Protocols……………………………………………53-54
Opening Day Procedures (Home Room Teachers)…………………………………………………55-56
Staff Forms and Expectations………………………………………………………………………………..57-58
Classroom Activities and Duties…………………………………………………………………………….59-60
Kipling School Vision
To provide a safe and enjoyable place to encourage our school community to be successful and productive members of society,
Mission
Provide an environment and opportunity for everyone to achieve their personal best.
Motto
“You are the future! Believe it, achieve it!”
Our Shared Values
Respect- We value a culture of mutual respect by valuing ourselves and others and by honoring the world around us.
Responsibility- We value a culture where everyone performs their role to the best of their ability in a manner that maintains a positive educational environment.
Learning- We value a culture that encourages learning and allows students to develop into lifelong learners.
Achievement- We value a culture that strives to reach our personal best and celebrates individual growth.
Kipling School Vision
To provide a safe and enjoyable place to encourage our school community to be successful and productive members of society,
Mission
Provide an environment and opportunity for everyone to achieve their personal best.
Motto
“You are the future! Believe it, achieve it!”
Our Shared Values
Respect- We value a culture of mutual respect by valuing ourselves and others and by honoring the world around us.
Responsibility- We value a culture where everyone performs their role to the best of their ability in a manner that maintains a positive educational environment.
Learning- We value a culture that encourages learning and allows students to develop into lifelong learners.
Achievement- We value a culture that strives to reach our personal best and celebrates individual growth.
Principal’s Message
As teachers we all began our careers with one common goal, to help all students be the best they can be. It is our responsibility as teachers to make each student’s year as productive and enjoyable as possible. We have to try to create a safe and comfortable surrounding where our students will not be afraid to take a chance and grow.
To accomplish these needs we have to be willing to give of our time to students, ensure that students follow school policies, be willing to communicate regularly with parents and not be afraid to make a stand on certain issues.
If our students feel positive about our school, it will help continue the excellent relationships that exists between staff, students, parents and the community.
I encourage you as an educator to remember that initial goal you had as a teacher when making decisions throughout this new year.
Larry Lesiuk,Principal
Administrator’s Responsibilities
Provide leadership and present a positive image of Kipling School both inside and outside of
the school.
Judiciously implement school board wishes.
Advocate for school issues with the PVSD Executive.
Work with the entire staff to create and implement the budget, staffing issues/initiatives.
Act as school liaison with the PVSD Executive.
Act as a mediator between teacher/student, teacher/teacher and teacher/parent.
Be supportive of staff regarding personal issues, professional issues, classroom management,
attendance and discipline.
Treat staff equitably and help to resolve conflicts, while observing rules of confidentiality and
encouraging professionalism.
Provide staff supervision/evaluation as directed by the board.
Provide school discipline: developing/implementing policies, enforcing policies fairly and
consistently when dealing with behavior problems.
Supervise custodial staff and paraprofessionals in the school.
Present a professional image through dress, punctuality, and respect for others.
ADVOCATE FOR CHILDREN!!
Framework for Administrative Tasks 2015/16
A. Curriculum and Instructions Who?
1. Development of school goals Staff/Students/Community Council
2. Exercise general leadershipa. Grade K-6 Garthb. Grade 7-12 Larry
3. Staff Evaluation Garth (K-6)Larry (7-12)
4. Scheduling & Timetabling Larry
5. Academic Services Larry
6. Counseling Services Larry
7. Special Education Services Larry
8. Library Services Garth
9. Coordination of Sask. Learning Exams Larry
10. Driver Education Services Larry
11. Coordination of Staff Duties and Responsibilities Garth
12. Coordination of on-line learning Garth
13. Development and monitoring of modified, alternate, LarrySpecial Project, and locally approved programs
14. Assessment for Learning Garth
B. Pupil Personnel Services
1. Matters of Student Discipline Admin
2. Administrators’ action on attendance Garth
3. Intramurals Garth
4. Coordinate extra-curricular and student transportation Garth
5. SLC Coordination Larry
6. Locks and lockers Garth
7. Oversee yearbook publication Larry?
8. Eligibility for extra-curricular and response to problems Larry
9. Awards programs Garth
10. Coordinate Field Trips Larry
11. Scholarships/bursaries/awards Garth
12. Graduation Garth
13. Coordinate Study Hall Garth
14. Bus Drivers and Bus Transportation Larry
C. Instructional Staff Development1. Teacher and related staff placement, assignment transfer Larry
2. Selection- professional and support staff Larry
3. Orientation and Mentorship Larry
4. In-service growth, Professional Development Requests Larry
5. Supervision of Professional and Support Staff Admin- Professional growth plan- Formative
6. Manage Staff Leaves, AESOP, etc. Garth
C. Business Management
1. School Budget Larry
2. Monitor expenditures in light of approved budget Larry
3. Administer petty cash fund Larry
4. Manage student fees Larry
5. Coordinate personnel from outside agencies Larry
6. Maintain liaison with maintenance staff Admin
7. Office cash and equipment contracts Larry
8. Break/noon hour supervision Garth
- Gymnasium & bus- Hallway
9. Reporting procedures for Sask. Learning Larry
10. Staff Meetings Larry
D. Physical Facilities
1. School plant maintenance Larry
2. Effective operation of school facilities Larry
3. Community use of facilities Garth
4. Student/Community Tours Admin
E. School Community Relations
1. Working with administrators of other human services Larry
2. Liaison with all agencies that share the facility Garth
3. Provide Leadership and Directiona. Band/Music Parents’ Association Larryb. School Community Council Larry c. Graduation Garthd. School Picture Program Larrye. Health and Safety Adminf. Technology Larryg. Band Tours Larryh. Newsletter Larryi. Grade 9 orientations Adminj. Coordinating Education Week Garth k. Media Reports Larry
F. Staff and Student Safety
1. Emergency and Traumatic Response Larry
2. Fire Drills Larry
Guidelines for Staff1. Teachers are expected to arrive at school no later than 8:30 a.m.; and to leave no earlier than
3:40 p.m. If staff have to leave school early, please notify the office. As professionals we should try to be at school at least 30 minutes before and after school.
2. Staff on supervision are responsible for student safety and behaviors, but other teachers are encouraged to support the efforts of staff on supervision if inappropriate behavior is witnessed.
3. All teachers are encouraged to assume a fair share of extra-curricular activities within the school.
4. All staff are expected to attend staff meetings called by the school administration.
5. Teachers are expected to keep a record (preferably a day book) of their day-to-day teaching activities, and to supply the same, along with seating plans, to substitute teachers with prepared lessons for the day.
6. In case of illness or unavoidable absence, staff are expected to enter the leave request to AESOP at the earliest possible convenience to ensure that a substitute may be obtained. Staff are expected to rearrange hall or outside supervision as needed.
7. Teachers must not leave students unsupervised. Teachers must remain in their classrooms at all times except to deal with an emergency.
8. Do not keep bus students after school unless the parent has first been contacted and agrees to a satisfactory arrangement.
9. All students’ activities must be properly supervised by the designated staff supervisor, or by a responsible adult appointed by the teacher supervisor.
10. Please ensure that the work room and the staff room are kept neat at all times.
11. Please ensure all school policies are enforced consistently and fairly.
12. Never remove any item from another classroom, gym or lab without the knowledge and consent of the teacher in charge.
13. For security reasons the last person to leave the school should ensure that the door is locked and the lights are turned off.
14. Avoid staff room “chitchat” about problem students. There are other avenues that should be more productive, i.e. student-teacher conference, teacher-parent conference, teacher-administrator conference.
15. The administration has an “open door” policy. However, if the office door is closed, please check with the secretary, or knock prior to entering. Generally, a private conversation with a teacher, students, parent, etc., is taking place.
16. Allow no offensive language or offensive wearing apparel.
17. Staff and students are asked to help maintain order and cleanliness in the classrooms and hallways. Ensure your work area is left clean and tidy.
18. If certain students are not meeting your expectations to a reasonable degree, either in the area of conduct and attitude or work habits, please advise parents as soon as possible. Most parents really want to know if their children are not working and are misbehaving, and will support your efforts to rectify these situations.
19. We must all subscribe to the Code of Ethics of the STF. For example, “make a valid criticism of an associate only to appropriate officials, and then only after the associate has been informed of the nature of the criticism.”
20. Certain areas are out-of-bounds to students; staff room and copying room unless supervised. Students are never to be engaged in activities in the gym or multipurpose room without proper supervision.
21. Please make visitors and support service people feel welcome in our school. Although their activities may upset our established routines to some degree, their function is to support defined objectives and practices that we, as professional educators, embrace. Let’s try to let them know that we appreciate their efforts.
22. As professionals, PVSD would expect that its staff would dress appropriately for their duties. Regular school days staff dress business professional-casual (no blue jeans) except for physical education teachers. P.D. days would be similar to regular school days or school colors. Dress down days staff can dress casually, but dress responsible.
23. Excursions, field trips, class picnics, etc.: see the Principal well in advance to ensure that the proper procedures to obtain necessary consents are followed.
24. Legitimate lateness: if a staff member has gone overtime with a class, or has held up one or more students for any reason, this should be communicated directly to the subject teacher that is waiting for such students.
School Directory
School Administration
Mr. Larry Lesiuk, Principal Extension 224Mr. Garth Shoemaker, Vice-Principal Extension 223Mrs. Sharon Potter, Administrative Assistant Extension 221Mrs. Marilyn Shackleton, Administrative Assistant Extension 222
Staff Name Homeroom Duty Room # Extension Number
Vanessa Kish Kindergarten 158 253
Denise Fry Grade 1 174 268
Meagan Dew Grade 2 173 267
Kim Zepick Grade 2/3 172 266
Janna Bright Grade 3/4 171 265
Trevor Parley Grade 4/5 157 252
Jalissa Grant Grade 5/6 155 251
Jason Kovach Grade 6 156 250
Pat Highmoor Grade 7 141 234
Rhett Larsen Grade 8 140 233
Candice Deiter Grade 9 139 229
Kara Shaw Grade 10A 118 235
Ashley Dew Grade 10B 113 243
Kate-Lynn Weisbrod Grade 11 111 242
Sarah Kirkness Grade 12 112 239
Michael Decker Elem. Student Services 147 247
Alyssa Nostadt 7-12 Student Services 146 259
Bonnie-Jean Dash Band 97.1 246
Melissa Savill Physical Education 101.1 241
Rhonda Balogh PAA (Home Ec) 149 248
Wes Bangsund PAA (I.A.) 150 249
Monica Olson Elementary 173.1 263
Candice Deiter Teacher-Librarian 142.1 227
Desi Harcourt Librarian Technician 142.1 227
Stacie Miskiman Nutritional Assistant 93 225
Jennifer Doell Educational Assistant
Debbie Doka Educational Assistant
Shirley Toth Educational Assistant
Melissa Kovach Educational Assistant
Gloria Struble Educational Assistant
Dana Sproat Janitor
Dave Schwebius Janitor
Audrey Ennis Janitor
STAFF HOME PHONE NUMBERS2015/16
Balogh, Rhonda 736-8420Bangsund, Wes 696-2761Bright, Janna 736-8351Dash, Bonnie 736-8403 or 736-7632Dash, June 736-2627Decker, Michael 520-8344Deiter, Candice 577-8520Dew, Ashley 224-4320 or 736-3445Dew, Meagan 224-4910 or 697-7884Doell, Jennifer 224-4222 or 736-3341Doka, Debbie 736-2972Ennis, Audrey 736-8628Fargo, Raelynn 736-2206Fry, Denise 736-2970Grant, Jalissa 540-9579
Harcourt, Desi 736-8414 or 736-7150Highmoor, Pat 224-4404 or 736-7652Kirkness, Sarah 705-918-6226Kish, Vanessa 736-8108 or 737-3684Kovach, Jason/Melissa 736-2351Larsen, Rhett 209-8429Lesiuk, Larry 736-2424 or 698-7166Miskiman, Stacie 736-7164Nostadt, Alyssa 581-6094Olson, Monica 736-2663Parley, Trevor 224-2034Pepper, Candace 539-8346Potter, Sharon 538-2153Savill, Melissa 229-5634Schwebius, Dave 736-2291 or 736-7731Shackleton, Marilyn 736-2595 or 209-0477Shaw, Kara 531-2833Shoemaker, Garth 774-5788Sproat, Dana 736-2957 or 736-7298Struble, Gloria 736-2927 or 495-7432Toth, Shirley 736-2991Weisbrod, Kate-Lynn 731-3580Zepick, Kim 736-8147 or 736-7963Prairie Valley School Division 1-877-266-1666 or 306-949-3366Box 1937, 3080 Albert St. North, Regina, Sk. S4P 3E1
Calendar of Events
September 1st- Submit physical enrolment count by 2:00 p.m. to Insite
September 3rd Due date for Course Outlines/Evaluation Plans to be submitted to office for each class/grade.
September Schools to ensure all enrolments are updated in SIRS by 3:30 p.m.
September 30th National Terry Fox School Run DayDue date for on-line submission of Education Week Plans
October 4th PVSD Professional Development In-service
October 14th School Photos- Day 5
October 15th Due date for Long Range Teacher Planning Outlines
October 18-24 Education Week Activities
October 31st Due date for Personal and Professional Growth Plans
November 10th Remembrance Day Service at 10:00 a.m.
November 12th School Photo Retakes
November 13th Term I marks due in the computer
November 18th Term I Report Cards issued at 3:20 p.m.
December 17th Ski Trip to Asessippi (Grades 6-9)
February 4th Semester I Final Marks due in the computer
June 11th- Graduation
2015/16 School Year Reporting Dates
School Year: September 1, 2015 to June 28, 2016
Semesters: I- September 1, 2015 to January 28, 2016II- February 1, 2016 to June 28, 2016
Elementary and Middle Level Tracks (Full Year) - September 1, 2015 to June 28, 2016
Report 1- September 1, 2015 to November 13, 2015 (50 days)o Report cards issued Wednesday, November 18, 2015o Parent-teacher-student interviews Tuesday, November 24th and Wednesday,
November 25th (evenings) 4:00-8:00 p.m.
Report 2- November 16, 2015 to March 23, 2016 (75 days)o Report cards issued Wednesday, April 6th, 2016 o Parent-student-teacher interviews Tuesday, April 12th and Wednesday, April 13th
4:00-8:00 p.m.
Report 3- April 4th, 2016 to June 28, 2016 (59 days)o Report cards issued on Tuesday, June 28, 2016
High School Track (Semester I, see dates above)
Report 1- Same as Elementary Track (50 days)o Marks due in the computer by Monday, November 16, 2015 at 9:00 a.m.o Parent-teacher-student interviews Tuesday, November 24th and Wednesday,
November 25th (evenings) 4:30-8:00 p.m.
Report 2- November 16th, 2015 to January 28th, 2015 (42 days)o Report cards issued for semester one classes on Friday, February 5, 2016
High School Track (Semester II- see dates above)
Report 3- February 1, 2016 to March 23, 2016 (33 days)o Report cards issued Wednesday, April 6, 2016o Parent- student-teacher interviews Tuesday, April 12th and Wednesday, April 13th
4:30-8:00 p.m.
Report 4- April 4th, 2016 to June 28, 2016 (59 days)o Report cards issued on Tuesday, June 28, 2016.
Bell System 2015/16
Arrival Time
Students should arrive at school no earlier than 8:30 a.m. and no later than 8:45 a.m. on regular school days. Prior to 8:30 a.m., the school does not provide adequate supervision to ensure student safety.
Bell ScheduleMorning Bell at 8:45 a.m.
Senior Classes Elementary Classes
Period One 8:48-9:48 (60 minutes) Period One 8:48-9:48 (60 minutes)
Period Two 9:50-10:50 (60 minutes) Period Two 9:48-10:48 (60 minutes)
RECESS 10:50-11:00 (10 minutes) RECESS 10:48-11:00 (12 minutes)Period Three 11:00-12:00 (60 minutes) Period Three 11:00-12:00 (60 minutes)
*******************************************************************************NOON HOUR 12:00-1:00 p.m. NOON HOUR 12:00-1:00 p.m.*******************************************************************************DEAR TIME 1:03-1:13 P.M. DEAR TIME 1:03-1:13 P.M.
Period Four 1:13-2:13 (60 minutes) Period Four 1:13-2:13 (60 minutes)
RECESS 2:13-2:25 (12 minutes) RECESS 2:13-2:25 (12 minute break)
Period Five 2:25-3:25 (60 minutes) Period Five 2:25-3:25 (60 minutes)
Dismissal at 3:25 p.m.
Playground supervision is only provided by staff for 15 minutes after the dismissal bell. Students that remain to play on school equipment after 3:40 p.m. are not supervised.
Attendance (Student) Reporting Expectations
Student attendance of Kipling School is reported according to the guidelines established in PVSD Administrative Procedure AP 3040; Student Attendance.
Reporting:
Grade K to 3 -done on computer prior to 9:00 a.m. in the morning and prior to 1:15 p.m. I in the afternoon.
Grades 7 to 12 -done on the computer by period. Attendance should be entered at the beginning of the class.
Common Attendance Issues:
1. Missing class for Band, Career Counselling, Social Worker, etc.CHOOSE- SCHOOLENTER FOR REASON- Excused by counsellor, driver training, etc.
2. Missing class for Field Trips/Sports, etc.
CHOOSE- SCHOOLENTER FOR REASON- Extra-curricular sports, school related activity
3. Student is absent and reason is verified by parent/office.CHOOSE- ABSENTENTER FOR REASON- Appropriate description
4. Student is absent and no information known or parental confirmation given.CHOOSE- AbsentENTER FOR REASON- Unexcused
5. Student is involved in a classroom activity, but the activity is outside the school area and has no direct teacher supervision.CHOOSE- AbsentENTER FOR REASON- School related activity
Lates:In high school some class movement time is provided prior to the start of periods 1, 2 and 4. Periods 3 and 5 begin immediately after the bell, so some movement time needs to be allowed. It is up to the individual teacher to set a consistent standard for their classroom regarding students being in the classroom and ready to start class. Students entering after that expected time without notification or a signed permission slip will be reported as late.
In the elementary grades (K to 6), students entering the room 5 minutes after the end of the break bells would be considered late.
Students that are late should be entered as late on the computer. It is the teacher’s decision to send the students to the office for a late slip. The secretary will enter the late student’s name into the record book or the teacher can enter the late student’s name in the book themselves and have the student remain in the class instead of wasting more time going to the office.
Kipling School Extra-Curricular and Staff Duties 2015/16
A. Sports Related Extra-curricular
1. Cross Country Running- Miss Weisbrod,
2. Golf- Mr. Harcourt, Mrs. Balogh, Mrs. Harcourt
3. Football (Flag 7-9) - Mrs. Highmoor, Mr. Lesiuk (Tackle, Co-op Program)- Mr. Larsen
4. Soccer (Sr. Boys) - Miss Nostadt,
5. Volleyballo (Sr. Girls) - Miss Savillo (Sr. Boys) - Miss Shawo (Jr. Girls 7/8/9) -Mrs. Olson- Grades 7 & 8, Mrs. Zepick- Grade 9o (Jr. Boys 7/8/9) - Mr. Parley
6. Curlingo (Senior)- Mr. Lesiuk,o (Junior)- Mr. Lesiuk,
7. Skiing Trip- Mrs. Zepick (December 17th? - Grades 6-9)
8. Badminton o (Junior)- Miss Savillo (Senior)- Mrs. Balogh, Mr. Harcourt
9. Track & Field- Mrs. Highmoor, Miss Nostadt, Mrs. J. Dash, Miss Shaw, Miss Savill, Mrs. Olson
B. Non-Sports Related Extracurricular
1. Awards- Mrs. Balogh, Mrs. Bright, Mrs. Harcourt
2. Christmas Concerts- Elementary Staff
3. Drama (Grade 12) Mr. Kovach- Grade 8 & 9 (in class) Mrs. Highmoor- Grade 7 (in class)
4. Student Leadership- Mrs. Doell,
5. Terry Fox Run- Mrs. Fry
6. Yearbook- Mrs. Balogh, Mr. Kovach (photography)
7. Art Club- Mrs. Bright, Mrs. Kovach, Mrs. Harcourt
8. Sr. Choir-
9. Book Club-
C. Staff Duties
1. Arts Council Rep- Mrs. Toth, Mrs. Bright
2. Crossing Guards (Grade 5 & 6)- Mr. Parley, Miss Grant
3. First Nations- Mrs. Deiter
4. Education Week Committee- October 18-24- “Celebrating Each Student”- Miss Weisbrod, Mrs. Bright, Mr. Shoemaker,
5. Gift Committee- Mrs. Highmoor, Mrs. Doell,
6. Graduation- Mr. Shoemaker, Miss Fargo
7. Harassment and Violence Prevention Committee (3) - Mrs. Toth, Mr. Bangsund, Mr. Parley
8. Heritage Fair- (Grades 6, 8) - Mrs. Deiter
9. Intramurals- (Senior) – Mr. Larsen- Days 1, 5 (Junior)- Miss Savill- Days 2, 4 (Elementary)- Mr. Parley, Mrs. Zepick- Days 3, 6
10. Occupation Health & Safety Committee- Mr. Lesiuk, (co-chair), Mr. Shoemaker, Mrs. J. Dash (co-chair), Mrs. Deiter & bus driver.
11. PBIS o Green Team- Coordinator: Miss Nostadt and Mrs. M. Dew o Yellow Team- Coordinator- Miss Nostadt and Mr. Deckero Red Team- Coordinator- Miss Nostadt and Mr. Decker
12. PVTA Staff/Convention Liaison- Mrs. Balogh
13. Recycling (cans, paper) - Mr. Bangsund (Grade 8)?
14. Science Fair (Grades 5, 7, 9) - Mrs. Highmoor
15. Social Committee- Mrs. Zepick, Mrs. Olson
16. Sports Rep/Coordinator- Miss Savill
17. Staff Secretary- Mrs. Fry
18. Staff Treasurer- Mrs. Doell
19. CIRT Team- Mr. Lesiuk, Mr. Shoemaker, Mr. Sweet, Miss Nostadt, Mr. Decker
20. Website Coordinator- Mrs. Shackleton
21. Hallway TV Monitors- Mr. Kovach, Mrs. Kovach
22. Computer Schedule Coordinator- Mr. Kovach
23. Professional Development Committee- Mrs. Highmoor, Mr. Parley, Mr. Lesiuk, Mr. Bangsund, Mrs. Kish
24. Acting Administrator- Mrs. Highmoor
25. School Community Council Membersa) Administrator- Larry Lesiukb) Teacher- Janna Bright
26. Mathletics Coordinators- Miss Nostadt, Mr. Parley
Coach/Advisor Expectations 2015/16
1. Follow all protocols set out by the SHSAA.
2. Follow PVSD guidelines as described in the PVSD Extra-curricular Athletics Manual for Administrators and Coaches (APM-2400.1). That includes completing the SHSAA Respect in Sport and Concussion Protocol courses by September 30th.
3. Follow PVSD guidelines for transportation of students to events (AP2400) and submit required forms by the assigned deadlines.
a. Proposed In-Province Educational/Extra-curricular trips for Students (APF2400.1)b. Proposed Out of Province or Extended Trips for Students (APF-2400.2)c. Charter Bus Order Form (APF8100.1)d. Informed Parent Consent Agreement for Transportation of Students (located in Extra-
curricular forms)
4. Make sure all students involved have the required forms submitted prior to extended participation (ex. E7, Student Extra-curricular Contracts, etc.).
Advisors/coaches are expected to email rosters to athletic directors and the administrative assistant.
5. Keep records of the number of minutes that your students are missing classes during your season and submit the information to the school athletic director at the end of your season. Submit a list of accomplishments that your activity achieved during the year to the school athletic director.
6. Coaches/Advisors should plan a start-up meeting or hand out an information letter to communicate to the parents/students the expectations and general plan for the extra-curricular activity. This should take place early in the activity’s season.
7. Coaches/Advisors are expected to make sure all activity events are communicated to team members (announcements, meetings, phone calls, etc.).
Coaches/advisors are expected after each event or practise to do the following;o Make sure all doors in the school are closed and locked,o Clean up in your area,o Check change rooms before and after the event.
Coaches/advisors are expected to create a poster with photographs of the team members and hang that poster in the area next to the fitness room.
8. Coaches/Advisors are expected to communicate all upcoming events to the school website and school television monitor coordinator(s), so they can be advertised in the school and community.
9. Coaches/Advisors should promote participant successes and efforts through school announcements on the intercom, website, local newspaper and/or school monitors.
10. Coaches/Advisors are to submit expense forms as soon as after the event (do not wait until the end of the season). Use “Expense Reimbursement Extra-curricular” form (APF7320.3).
11. Coaches/Advisors are expected to communicate with the school athletic director when student contracts are being broken.
12. Coaches/Advisors are expected to follow budgeted allotments and keep track of expenses. The final record of expenditures should be submitted to the athletic director. All team fees have to be approved by the school administration and follow the PVSD protocol. Any fundraising needs to follow the procedure outlined in AP7410 and needs to be preapproved using the “Prior Approval for Fundraising” form (APF7410.0).
Extra-Curricular Budget 2015/16 (Draft)
The school division gives each school a budget and an amount is allotted for extra-curricular activities. It is each school responsibility to live within their means. This budget may not be the only contributor to the extra-curricular expenses.
In your allotment, you need to pay for mileage at .20¢/km per individual car, division rate for teacher car (.40¢/km) or bus rate of $1.49/km. This also used to pay for coaches/supervisors meals and accommodations as per the LINC agreement. In the 2015/16 school year, Kipling School’s extra-curricular budget allotment is $11,000. 00
SHSAA Fees and Meetings $1,000Officials $1,100SADD (Registration Fee) $000Art Club $200Total $2,300
AthleticsSr. Girls Volleyball $1,100Sr. Boys Volleyball $1,100
Sr. Soccer $600Sr. Golf $700Jr. Golf $300Gr. 7-9 Flag Football $550Gr. 7-9 Boys Volleyball $850Gr. 7-9 Girls Volleyball $850Curling $350Track and Field $700Cross Country $300Sr. Badminton $350Gr. 7-9 Badminton $350Tackle Football $500Total $8,700
Grand Total $11,000
Coaches need to be aware of their budgets and stick within them. As a coach you are expected to submit your actual amounts spent at the end of the season. Please note that some levels of competition for senior activities are paid for out of centralized funds and not this budget (if you are unsure about this, please ask!).In the past, uniforms have been included in this budget however, as I assume that several activities will come under budget, any leftover fund will be used to update school uniforms.
Kipling School Student Extra-Curricular Contract
In order to participate in extra-curricular and remain part of a team, the following rules must be upheld.
1. I understand that participation in extra-curricular activities is a privilege, not a right.
2. I must maintain a satisfactory standing, including no outstanding assignments and attendance in all my subject areas. I must remember that academics are a priority.
3. I must attend school for the full day to be eligible for practise or a game that day/evening. If I must be absent, the reason must be acceptable by the school office. If I am going to be absent, it is my responsibility to have my parents inform the school office.
4. I must not be absent for classes the day after a game for recuperation, except in the case of injury where a doctor’s note is presented or the coach is informed of the details.
5. I must attend practise to be eligible to play. Missed practises may result in decreased game time. The amount of lost playing time will be dependent upon the circumstances surrounding the absence(s).
6. If my classroom and/or school behaviour is not acceptable, I may be deemed ineligible to play. The school administration, athletic director and coaches will consult to determine possible consequences.
7. Suspension from class automatically carries with it a player suspension from practise and competition.
8. I realize it is an honour and a privilege to represent Kipling School. I will conduct myself at all times in a manner which brings admiration and respect to me and Kipling School. Inappropriate behaviour reported by a hosting school may result in a suspension from a team.
Parent/Guardian Signature: __________________________________
Student Signature: _________________________________________
Date: ___________________________________________________
This form must be submitted to your coach before the student is eligible to play or practise with the team.
Extra-Curricular Activity Year End Report2015/16
Activity: _____________________________ Coach (s): ___________________________
___________________________
Number of Students: ___________________ Grade Levels Involved: _________________
Length of Activity Date Started: _________________________ Date Completed: _____________________
Involved in League: Yes or No Number of Games (if applicable): ________________________
Involved in SHSAA Playoffs: Yes or No Level Achieved: _______________________________
Identify two or three highlights achieved during your season (if additional space is required, use the back of this form):
Activity Costs:Team Event Fees:Transportation Costs:Coaches Expenses:Other:
a).b).
__________________________________________________________________ Total Expenses:
Do you foresee additional expenses in the 2016/17 school year for your activity? Explain.
Please submit this form to the Athletic Director after your activity concludes.
Alarm System (LS Security) Information 2015/16
Kipling School’s (Senior and Junior) alarm system is automatically armed at 11:00 p.m. and disarmed at 6:00 a.m. If an employee enters the building when the system is armed, they must go directly to the key pad located in the main entrance and follow the steps to disarm;
Press # followed by your four number code. Note: The alarm will not be set off immediately. You do have a short period of time to enter your code before the alarm sounds.
If you need to re-arm the system when you are leaving the school between 11:00 p.m. and 6:00 a.m., you will need to follow these steps: Press # followed by your four number code (4 number codes are on separate sheet attached).
Alarm is Set off Accidently
If you set the alarm off by accident, LS Security will call the school immediately to confirm if the alarm was accidental. When LS calls they will request a password (use the word “Potter”) and then explain your mistake.
Or call (306)522-0627 (direct number to monitoring station) and tell them the password “Potter” and explain the mistake.
Or call (306)522-3667 (number to the general office) and use menu to get to the monitoring station. Inform them of the school’s password “Potter” and explain the mistake.
Method to Shut Off Alarms in Advance of a Special Event
Call the general office (306)522-3667 and provide the school’s password “Potter” and then explain the changes required.
Lock Down Procedure(Revised September 2014)
Any students or staff observing a dangerous person or situation in the school building or yard should notify the office (principal) immediately.
In the case of an emergency requiring LOCK DOWN, the following procedure will be followed by staff and students:
1. The principal (or designate) will announce over the PA system 630 00 that the school is in LOCK DOWN: “Attention all staff- We are in LOCK DOWN, I repeat, we are in LOCK DOWN”.
2. A call will be placed to the RCMP (736-6400) or 911 by the principal (or designate). The principal’s phone should be used if possible to allow the person to remain on the line in a secure location. The following information should be provided;
a. Description of the current situationb. Location (name of the school and civic address) Kipling School 401 6th Avenue
c. Location and number of suspect(s), description of suspect’s appearance and behaviour (ex. Clothing, build, calm or irrational demeanor, etc.)
d. Number of and kinds of weapons, location of any explosive devices, booby trap and/or ambush
e. Names of suspects (if known)f. Any known injuries and location of casualtiesg. Name of a representative of the school and location where that representative will
meet responding RCMP staff members in a safe area.
If possible the 911 call should be simultaneous with the lockdown announcement in any situation where there is a threat or potential threat to student/staff safety. The person should stay on the line and continue to provide information as requested by the 911 operator. Never hand up to confer with the Principal or anyone else as you may be the only “ears and eyes” of the responding members who are travelling to the school. If possible, document times and events relating to the incident.
3. Office personnel will lock the outer office and utilize the more secure inner offices to do the required communications.
4. If classes are in session; classroom teachers and educational assistants should;a. Remain calm and stay with studentsb. Tell students in the immediate areas outside the classroom to get inside the room and
then lock the classroom doors and cover up door window.c. Close classroom blinds and turn off lights.d. Display colors in window facing the hallways and exterior windows (red for injured
persons, green for no injuries).e. Students that are not near their classroom (washroom, etc.) at the time of the
lockdown should evacuate the washrooms immediately and make their way to the nearby shelter/classrooms.
f. Contact the vice-principal’s office (ext. 224) if there are students out of the classroom at the time of the lock down or if students not from their class have come into their classrooms.
g. If all students are present, do not contact the office. Wait for the office to contact you in your classroom to ensure there are free lines of communication.
Note: Students should be reminded not to use their cell phones during lock downs unless authorized by a staff member, parents and guardians will be contacted through the office.Other Staff Member Duties:
a. Ensure that students in the library are moved to the back and out of all sight-lines from windows. (Teacher-librarian-Technician)
b. Ensure that students in the gym are moved to the change room(s) and the room(s) are secured. (Physical Education Instructor)
5. If a class change is in progress:a. Principal (or designate) will announce: “Attention please, all students and teachers are
to proceed immediately to their closest classroom and clear the hallways. We are in LOCK DOWN, I repeat, clear the hallways, we are in LOCK DOWN”.
b. Teachers (or other staff) account for students in classroom and be prepared to list names and numbers of students when the office contacts them.
6. During recess or lunch breaks Principal (or designate) will announce: “Attention please: All students in the hallways are to report to their nearest classroom; staff are to go to their classrooms. We are initiating a LOCK DOWN, I repeat, we are initiating a LOCK DOWN…Students in the gym are to remain there” until directed by a teacher who would be in charge of locking down the area. “Students outside the building are to assemble and then proceed to the outside safe zone, located at the high school athletic field or go to the Rec Centre in case of bad weather. Supervising teachers, please direct students to classrooms or the outside safe zone.
The first staff member to arrive in any given area:a. Record names and count students present.b. Contact the office via phone or intercom with the number and, if possible, the names
of the students.7. When it is safe, the principal (or designate) will announce: “ALL CLEAR, LOCK DOWN LIFTED, I
repeat, ALL CLEAR, LOCK DOWN LIFTED”.8. When the RCMP arrives, the responsibility for the next steps is turned over to the RCMP.
a. If evacuation is required, the RCMP will systematically go to doors and windows of classrooms and evacuate occupants to a designated safe area. Staff will only respond to uniformed or identified police officers (e.g. ERT).
b. As students arrive in the safe area, staff accounts for names and numbers of students present in each area. Students remain in designated areas until the situation is cleared or until they are released to the care of their parents. The release to the care of parents is recorded by the staff member present in each area.
9. Inquiries from the media:a. Should be directed to the RCMP Media Relationsb. The media should be directed not to go to the area until a safe area is provided by the
RCMP.
10. Inquiries from parents:a. Responses should be briefb. Parents should be told not to go to the area until safe area is provided for them by the
RCMP. They must be told to stay in the safe area, not to approach the school. This is to avoid having large numbers of people in the area.
11. Bus Drivers:a. If near the start of the school day, contact must be made with bus drivers not to
approach the school.
12. Other emergency support services required (e.g. EMS or Fire):a. Will be contacted by the RCMP who will direct them to safe areas and advise of the
current situation and plans.b. Contact from the school should go only to the RCMP until the situation is under
control. This reduces panic and confusion for parents and community.
RCMP KitThe following is a list of items that should be prepared with members of your local RCMP
detachment and given to them to have on hand in case of an emergency. Area maps Plans of the school, floor and site plans, roof access External and internal photos of the school Population of the school, including staff and students Fire routes/escape routes Access roads for fire, ambulance and safe police approach Areas where parents may gather in the event of an emergency Location to turn off alarms, if ringing Master keys to the school Other items as identified for individual schools.
Fire Drill Procedures
The homeroom teacher will assign students to close all windows in the classroom, and will assign students to open exit doors. WHEN THE FIRE ALARM SOUNDS:
Students, who have assigned positions, take their stations immediately. Teacher takes class list and goes to the door to see that exit route is free. Students leave the room and go to their assigned exit in an orderly fashion- move
quickly, but DO NOT RUN. Students must move to a pre-determined meeting place which is identified on the fire
exit map located near the door of each classroom. These meeting places must be a safe distance from the school.
Students are to remain in a group at these meeting places for roll call. Alternate escape routes may be used in case the original route is unsafe.
EXIT ROUTES TO USE:
Rooms 171 to 174 use East Elementary exit. Room 155 to 158 use North Elementary exit. Practical and Applied Arts labs use lab fire exits. Room 147 will use fire exit next to PAA lab. Rooms 139, 140 and 141 use South West exit. Rooms 115, 117 and 118 use west fire exit. Room 146 and the library use library fire exits. Rooms 111, 112, 113,120, 98 and administrative offices use main entrance. Gym use East and West gym fire exit doors. Multi-purpose room uses the fire exit door in the North West corner of the room.
Teachers in Rooms 155-157 are to check elementary washrooms. P.E. teacher in the gym is to check gym washrooms and shower rooms. Teachers in Room 112 and 113 are to check washrooms in the North Wing. Teachers in Room 117 and 118 are to check the washrooms near the library.
If the fire alarm should sound during recess or noon hour, the following evacuation procedure should be followed:
Students are asked to use the closest exit. In all cases, the first students to reach the exit will hold the doors open. Students should move to their pre-determined home room area. All available staff will assume responsibility for checking washrooms and supervision of the
evacuation of the building. Following a fire drill, all students are to remain outside of the building until the bell sounds.
Fire Drill Procedures for Staff
1. Follow evacuation procedure as outlined in the opening day in-service. Consult your classroom map for staging areas.
2. Subject teachers are to check off class list to make sure all students are present. Teachers then send on student to report to the Staging Area Coordinator that all students are present or send a list of students who are not accounted for.
3. Coordinator appointed for each staging area:a. Elementary Staging Area- Garthb. High School Staging Area- Larry
4. Coordinators to check off master room/grade checklist to make sure all classrooms are out of the building.
5. When checklist is completed, coordinators call to the office.6. After all coordinators verify their areas; the fire alarm will stop ringing to indicate that
students and staff may return into the building.
Accident Procedures
Staff should deal with all accidents at school using the guidelines in PVSD Procedure 6020; Injury at School and PVSD Procedure 7120; Insurance. In cases of injury or illness that that occurs to students on school grounds, in the school or on a site where a school sponsored activity is being held, the supervising teacher or principal will act as the responsible guardian and seek immediate treatment.The AP-6020 and AP-7120 outline;
I. Emergency student transportation if needed.II. Importance of contacting parent immediately.
III. Insurance coverage for families.
Following an accident, the staff member involved must fill out the school Accident Incident Report Form APF-7120.1 and submit the copy to the administrative assistants in the office. This should be done within a day of the accident.
Staff members with up-to-date First Aide Certificates are; Alyssa Nostadt, Monica Olson, Kim Zepick,
Assessment (Student) and Evaluation
Student assessment and evaluation is based on the guidelines in PVSD Procedures; AP2610 Student Assessment, AP-2612 Recording Student Grade Scores and AP-2650 Secondary Final Assessments.
Teachers are encouraged to use a balanced assessment system in their courses. “A balanced assessment system takes advantage of assessment for learning (formative) and assessment of learning. When both are present in the system, assessment becomes more than just an index of school success. It also serves as the cause of that success” (Stiggins, 2004, p. 25). Final assessments are only one part of a balanced assessment system and should not be the main source of summative assessment.
All Prairie Valley School Division comprehensive final assessments will have the following weights;I. Grade 10 assessments- 20% of final mark
II. Grade 11 assessments- 25% of final markIII. Grade 12 assessments- 30% of final mark
The following grades will also be involved in pretesting and post testing in the following division and/or provincial assessments.
Grade 1 to 8- Fountas and Pinnell (Pre and Post Assessments)Grade 6 to 10- RAD (Pre and Post Assessments)Grade 3 to 9- Math Number Strand (Pre and Post Assessments)Grade 7- Life Science (Post Assessment)Grade 4, 7 and 10- Treaty Essential Learnings (Post Assessments)Grade K- Early Years Evaluation (EYE)Grade 4 to 12- Tell them From Me (TTFM)
Kipling School 2015-2016Exam Schedules
January 2016 Schedule
Monday, January 25 Grade 10 and 11 regular classes all day Grade 12 ELA A30 Departmental final (a.m.)
Tuesday, January 26 Grade 10 -12 regular classes in the morning Grade 10; ELA A10 Final (p.m.)
Grade 11; History 20 final (p.m.) Grade 12; Biology 30 final (p.m.)
Wednesday, January 27 Grade 10-12 regular classes in morning Grade 10; Work and Apprenticeship Math 10 final (p.m.) Grade 11; Regular classes (p.m.) Grade 12; Pre-Calculus 30 final (p.m.)
Thursday, January 28 Grade 10-12 regular classes in morning Grade10; Science 10 final (p.m.) Grade 11; Foundations of Math 20 & Work Apprenticeship Math 20 final (p.m.) Grade 12; Chemistry Departmental final (p.m.)
June 2016 Schedule
Wednesday, June 22 Grade 10-12 regular classes (a.m.) Grade 10; ELA A10 final (p.m.)
Grade 11; ELA 20 final (p.m.) Grade 12; History 30 final (p.m.)
Thursday, June 23 Grade 10-11 regular classes (a.m.) Grade 10; Foundations of Math 10 final (p.m.)
Grade 11; Environmental Science 20 final (p.m.)Grade 12; ELA B30 Departmental final (a.m.)
Friday, June 24 Grade 10 - 12 regular classes (a.m.) Grade 10; History 10 final (p.m.)
Grade 11; Health Science 20 final (p.m.) Grade 12; Foundations of Math 30 Departmental final (p.m.),Workplace Apprenticeship Math 30 final (p.m.)
Monday, June 27 Grade 10 - 12; Regular Classes (a.m.)Grade 10; Wellness 10 final (p.m.)Grade 11- Pre-Calculus 20 final (a.m.), Physical Science 20 final (p.m.)Grade 12; Physics 30 Departmental final (p.m.)
Kipling School2015-2016 Staff Meetings
Please enter the new dates into you planners, so that future scheduling conflicts do no arise. Additional meetings may be called at the administrator’s discretion.
All teachers and educational assistants are required to attend general staff meetings and their respective area meetings.
Staff members need to be on time. Everybody’s time is valuable, so time wasted while waiting for individuals that are late is not appreciated.
October General Staff Meeting Monday, October 5th at 3:45 p.m. Middle Years/High School Wednesday, October 7th at 8:00 a.m. Elementary Thursday, October 8th at 8:00 a.m.NovemberGeneral Staff Meeting Tuesday, November 3rd at 3:45 p.m. Middle Years/High School Thursday, November 5th at 8:00a.m. Elementary Friday, November 6th at 8:00 a.m.DecemberGeneral Staff Meeting Monday, December 1st at 3:45 p.m.
Middle Years/High Thursday, December 3rd at 8:00 a.m. Elementary Friday, December 4th at 8:00 a.m.JanuaryGeneral Staff Meeting Tuesday, January 5th at 3:45 p.m. Middle Years/High Thursday, January 7th at 8:00 a.m. Elementary Friday, January 8th at 8:00 a.m.*January* (February Meeting) General Staff Meeting Friday, January 29th at 9:00 a.m.
FebruaryMiddle Years/high Wednesday, February 3rdat 8:00 a.m. Elementary Thursday, February 4th at 8:00 a.m.MarchGeneral Staff Meeting Tuesday, March 1st at 3:45 p.m. Middle Years/High Thursday, March 3rd at 8:00 a.m. Elementary Friday, March 4th at 8:00 a.m.
AprilGeneral Staff Meeting Tuesday, April 5th at 3:45 p.m. Middle Years/High Thursday, April 7th at 8:00 a.m. Elementary Friday, April 8th at 8:00 a.m.MayGeneral Staff Meeting Monday, May 2nd at 3:45 p.m. Middle Years High Wednesday, May 4th at 8:00 a.m. Elementary Thursday, May 5th at 8:00 a.m.JuneGeneral Staff Meeting Wednesday, June 1st at 3:45 p.m. Middle Years/High Tuesday, June 7th at 8:00 a.m. Elementary Wednesday, June 8th at 8:00 a.m.
Year End General Meeting Wednesday, June 29th at 9:00 a.m.
STAFF ROOM CLEAN-UP – 2015-2016INCLUDES: Cleaning the sink, tidying the tables, cleaning the microwave, washing the water dispenser & fridge, turning the dishwasher on at the end of the day, etc.
Aug.26- Sept.4 – Melissa K. Feb. 29 to March 4 – Bonnie-JeanSeptember 8 to 11 –Debbie D. March 7 to 11 – Melissa S.September 14 to 18 –Shirley March 14 to 18 - RhondaSeptember 21 to 25 –Gloria March 21 to Mar.23 –Wes September 28 to Oct. 1 –Jennifer Oct. 5 to 9 - Marilyn April 4 to 8 - MonicaOct. 13 to 16 –Sharon April 11 to 15 –JasonOct. 19 to 23 – Vanessa April 18 to 22 – LarryOct. 26 to Oct. 30 – Denise April 25 to 29 – Garth
Nov. 2 to 6 – Candace Pepper May 2 to 6- Vanessa/Denise/MonicaNov. 9 to 13– Kim May 9 to 13- Candace P/Kim/Rhonda
Nov. 16 to 20 – Janna May 16 to 19- Janna/Trevor/JuneNov. 23 to 27 – Trevor May 24 to 27- Jalisa/Jason/Sharon
Nov. 30 – Dec. 4- JalisaDec. 7 to 11 – Pat H. May 30- June to 3 –Pat/Rhett/MarilynDec. 14 to 18 –Rhett June 6 to 10 – Candice D./Kara/Wes June 13 to 17 –Sara/Michael/Ashley
June 20 to 24 –Alyssa/ Bonnie- Jean/Melissa S.Jan. 5 to 8 – Candice D. June 27-29 – Melissa K. /Raelynn Jan. 11 to 15 – Kara Shirley/Gloria/JenniferJan. 18 to 22 – AshleyJan. 25 to 28 – Kate-Lynn
Feb. 1 to 5 – Sarah K.Feb. 8 to12 – Michael D.
Feb.22 to Feb.26 - Alyssa
OUTSIDE CLEAN UP SCHEDULE 2015-2016
Sept.01 – Sept.04–Kindergarten & Grade 1Sept.08– Sept. 11 – Grade 2Sept.14 – Sept.18– Grade 2/3 splitSept.21 – Sept.25 – Grade 3/4 split
Sept.28 – Oct.1 – Grade 4/5 splitOct.5 – Oct.9 – Grade 5/6 splitOct.13 – Oct.16 – Grade 6Oct.19 – Oct.23 - Grade 7Oct.26 – Oct.30– Grade 8
Nov.2– Nov.6 – Grade 9Nov.9 – Nov.13 – Grade 10ANov.16 – Nov.20 – Grade 10BNov.23 - Nov.26 – Grade 11
April 11– April 15– Grade 12April 18 – April 22 – Kindergarten & Grade 1April 25 – April 29– Grade 2 & Grade 2/3 split
May 2 – May 6 – Grade 3/4 split & Grade 4/5 splitMay 9– May13 – Grade 5/6 spit & 6May 16 – May 19 – Grade 7 May 24 – May 27 – Grade 12
May 30 - June 3 – Grade11June 6 – June 10 – Grade 10A
June 13 – June 17 – Grade 10BJune 20 – June 24 – Grade 9June 27 – June 28 – Grade 8
Decentralized Budget Allotments2015-2016
This budget is based on our original allotment of $70,931.00
TEXTBOOKS: (1-2-12-130-300-DECE-0001-SCHL-KIPL) $1,500.00
Includes desk copies for teachers and reference books.
Computer Supplies and Services –Instructional(1-2-12-130-301-DECE___SCHL-KIPL) $3,000.00
includes cartridges for computer labs, classroom computer accessories, program licenses for classroom Instruction
Resource Centre Materials (1-2-12-130-309-DECE-____SCHL-KIPL) $9,000.00
any print or multimedia materials that are housed in the resource centre.
Academic Supplies (1-2-12-130-312-___- DECE-)
K to 6 homeroom teachers (8 x $150.00) $1,200.00 (Includes elem. staff)
The allotment is to be for individual classroom needs such bulletin board borders, staplers, tape dispensers, “stick ons”, special pens/markers for classroom use, whiteboard markers..
Grade 7-12 teachers/part-time teachers (16 x $60.00) $ 960.00
The allotments above are for individual classroom needs or items such as staplers, tape
dispensers, “stick ons”, special pens/markers for classroom use, whiteboard markers.
ELEMENTARY SCIENCE BUDGET ($4.50 per student) $ 864.00
Is to be used for project activity kits or specialsupplies. Money can be pooled or spent by Individual science teachers.
*Grade 7 -12 Science ($7.00 per student) This budget will be controlled by the senior science teachers
or designate. $1,176.00
K-12 Art Supplies Grade k-9 allotment ($5.00 per student)
$1,360.00 Grade 9 -12 allotment ($3.00 per student) $
264.00
K to 12 Physical Education ($7.00 per student)$2,520.00
Physical education equipment or activity expenses for Grades K to 12 should be coordinated through the physical education teacher.
Paper Costs $4,157.00
PAA Supplies (1-2-12-130-312-DECE-) $4,000.00
Home Ec. $2,000.00 (orders coordinated by R. Balogh) Industrial Arts $2,000.00 (orders coordinated by W. Bangsund)
Special Education (1-2-12-130-312-DECE-SSUP-SCHL-KIPL) $2,000.00
Administrative Supplies & Services (1-2-12-135-200-DECE-) $2,000.00
includes envelopes, cumulative folders, file folders, staples, tape, paper clips, pens, pencils etc.
Subscription (1-2-12-135-202-DECE-) $ 80.00
includes classroom subscriptions to academic magazines, newsletters, etc. for classroom instruction.
Computer Supplies & Services- Administrative (1-2-12-135-345-DECE) $ 0.00
Software purchases, licensing fees required.
Rent/Lease of Equipment (1-2-12-140-257-DECE-) $4,000.00
-Rental of hall, recreational facility fees.
Repair of Instructional Equipment (1-2-12-140-258-DECE-) $ 300.00
Photocopier Operating Costs (1-2-12-140-260-DECE-) $8,000.00
-Lease fees, toner costs, staplesPostage (1-2-12-150-210-DECE) $ 600.00
Telephone (cellular) (1-2-12-150-211-DECE-) $ 900.00
Cost associated with emergency cell phone.
Advertising (1-2-12-150-217-DECE-SCHL-KIPL) $ 100.00
Advertising costs associated with school events like Open House, special events.
Awards to Students (1-2-12-170-360-DECE-)$1,200.00
Money to be spent on items required for Award Night, rewards, etc.
Cultural Council (1-2-12-170-361-DECE-)$1500.00
Costs associated with large group cultural/arts related presentations.
Curricular Expenses (1-2-12-170-361-DECE-CURR-) $3,650.00 K to Grade 12 field trip ($10.00 per student) or class presentation,
expenses such as admission costs, honorariums, etc.)
Extra-curricular (1-2-12-170-361-DECE-XCUR-) $11,000.00 Expenses associated with any extra-curricular activities
(travel, staff supervisor expenses, fees, officiating costs, etc. -Individual group allotments will be generated by the athletic director and provided to each group.
Special Events Transportation (1-2-12-175-522-DECE-)$5,600.00
1 to Grade 12 field trip/event transportation costs canBe covered through this account (bus expenses, Reimbursement of parent drivers).
($400.00 x 14 rooms)
Professional Development (1-2-12-160-223-SCHB-) $11,288.00
Decentralized Professional Development Funds are outlined in detail under Professional Development in the Staff Manual.
Professional Development (Teachers Committee)
Teachers can have professional development expenses covered by the following accounts;
1. Decentralized Professional Development Budget which is monitored by the Kipling School P.D. Committee or;
2. Personal Professional Development Account which is only available with 5 or more years of service. Funds from this account require division approval (see Section IV of PVTA local collective agreement).
The directive of the Kipling Professional Development Committee is to monitor the Decentralized Professional Development Budget and all professional development requests on behalf of the teaching staff. They will also be responsible for encouraging all teachers to participate in professional development opportunities on a regular basis.
Goals/Expectations of the Committee:
1. All requests should be reviewed by the committee with a maximum 3 day turnaround time.2. Create a professional development staff list at the start of the school year that identifies which
teachers should be taking part in some form of professional development. The goal is every staff member will be able to access the funds every three years.
3. Update staff on a regular basis (staff meetings or memo’s) of available funds.4. Requests will be addressed as submitted and approval will be based on:
a. Available funds (approximately $1400/person on average).b. Requests need to address one of the following areas; subject needs, school goal areas
and/or behavior management development.c. Adequate time between request and event is provided.
5. Promote professional development opportunities to other staff members not listed on the current year, if eligible staff members are not accessing funds.
6. Submit updated reports to the Prairie Valley School Division as requested.
Teacher Requests:
1. Complete page 1 of Form APF 7320.5 electronically and sign the printed copy.2. Complete electronically page 2 of Form APF7320.5. Only fill in the estimated expenses portion
of the form and the original request. Keep a copy of the form for your records.3. Submit both sheets to the administrator representative on the PD Committee.
TOTAL SCHOOL OPERATIONS BUDGET: $70,931.00
4. If approved, the teacher will be expected to resubmit signed pages of 1 and 2 (with actual expenses filled in electronically) to the administrator after attending the event. At that time invoices for registration, accommodations, meals, etc. need to be submitted as well.
5. The payment of expenses incurred will only be made after the staff member attending the event submits the necessary documentation.
Group Professional Development Requests
These are requests that would require all staff members to participate in order to meet school wide needs.
1. These requests would have to be submitted with details outlined to the committee.2. Individual(s) making the request would need to present to staff at the upcoming staff meeting.3. Decision would be made by a staff vote (majority required).
Proposed Schedule of Professional Development:
2015/16 2016/17 2017/18
Jalisa Grant Meagan Dew Kara TaylorAshley Dew Janna Bright Pat HighmoorBonnie Dash Rhonda Balogh Denise FryVanessa Kish June Dash Monica OlsonWes Bangsund Jason Kovach Rhett LarsenSarah Kirkness Trevor Parley Larry LesiukCandice Deiter Kim Zepick Melissa SavillMichael Decker Alyssa Nostadt Garth Shoemaker
Based on a budget of $11,250, if eight staff members attend P.D., the maximum allotment would be $11,288/8=$1,411 (includes sub cost).
2015/16 Decentralized Professional Development Committee members are:
Larry Lesiuk Pat Highmoor Trevor Parley Wes Bangsund
Staff Supervision and Summative Evaluation Plans2015/16
Staff supervision is based on PVSD Administrative Procedures outlined in Supervision and Evaluation Manual for Teachers (APM-4200.1) and Support Staff Supervision and Evaluation (APF-4310.1).
The following individuals will have their summative evaluations completed in the school year indicated in parenthesis and will have their Learning Action Plan (LAP) reviewed this year by the administrator indicated below;
Larry Lesiuk Garth ShoemakerMelissa Savill (2015/16) Jalisa Grant (2015/16)Vanessa Kish (2015/16) Sarah Kirkness (2015/16)Jason Kovach (2015/16) Rhett Larsen (2015/16)Michael Decker (2015/16) Ashley Dew (2015/16)Garth Shoemaker (2015/16) Trevor Parley (2016/17)June Dash (2016/17) Monica Olson (2016/17)Candice Deiter (2016/17) Janna Bright (2017/18)Wes Bangsund (2017/18) Rhonda Balogh (2018/19Alyssa Nostadt (2018/19) Meagan Dew (2018/19)Kara Taylor (2018/19) Kim Zepick (2019/20Denise Fry (2018/19)Bonnie-Jean Dash (2019/20)Pat Highmoor (2019/20)
Paraprofessional Evaluations (To be completed every second year)
Shirley Toth (2015/16) Gloria Struble (2015/16)Desi Harcourt (2015/16) Marilyn Shackleton (2016/17)Raelynn Fargo (2016/17 Melissa Kovach (2016/17)Jennifer Doell (2016/17)Sharon Potter (2016/17)
School administrators will contact individual staff members on their respective lists about coordinating the initial meeting. The initial meeting will involve discussions re:
a) Summative Performance Management Process (new teachers)b) LAP Plan (Teachers use APF-4200.1 & Support Staff use APF-4310.1) development and
submission expectations.c) Classroom Outlines/Evaluation Plansd) Long Range Planning Outlines (October 15)e) Future Classroom Visitsf) Questions raised by the staff member
IT Resources
Kipling School has 35 netbooks located in two carts (stored next to Rooms 174 and 167) which are to be used primarily by students in Grades K to 6. The school also has 31 laptops stored in a cart which is stored in the workroom (Room 144). The laptops are to be used primarily by students in Grade 7 to 9, but can be used by the older grades if computer lab space is unavailable. The school also has four IPads stored in the student services office and these are available to any student in any grade on a sign out basis.
Netbook/Laptop Use Teachers can book in advance the netbooks or laptops by going to google calendar and using
the appropriate username and password. This will also allow the teacher to check for open or available times.
Teachers are expected to be in charge of opening up the carts to remove the computers. To help prevent the lock codes from being known by students, follow these steps:
I. Without students nearby, unlock the cabinet with the 3 number code.II. After the doors are opened, place the handles back into the locked position and
scramble the code.III. After steps I and II are done, then students should be allowed to get out of their desks
to pick up their computers.
After the students/class are done using the computers, supervising teachers should follow these steps;
I. Inspect the computer for damage before the students return it to the cart.II. Remind the students to plug the charger cord into the computer.
III. When all the computers are returned, double check they are all plugged in.IV. With no students nearby, unlock the cabinet doors using the 3 number code.V. Close the door, relock the handle and scramble the code.
VI. Return the cabinet to storage areas and plug the cabinet into the nearby electrical outlet.
The laptops are stored in the workroom which should be closed and locked at all times, so teachers should be the only ones taking and/or removing the cart from this room. “Unsupervised students are not allowed in the workroom at any time!”
IPad Use
IPads can be booked in advance by any staff member for a student on the sign out sheet located next to the IPads in the student services office.
IPads should be booked on a period by period basis. A staff member is expected to pick up the IPad(s) at the start of the period from the cabinet in
the office. The cabinet’s lock is a 4 number code (3080). The staff member is expected to return the IPad(s) after the period(s) they were signed out.
Please return in the appropriate numbered slot and relock the cabinet.
Educational Assistant/Supervising Teacher Protocols
Educational Assistants are considered a Red level Intervention who focuses on personal care, behavior and safety concerns. However at times, roles may involve children requiring interventions at all three levels to support their physical, emotional and academic needs.
Educational Assistants are:o A positive support to the student.o A positive role model for the student.o A positive relationship for the student.o A positive connection between the student and the student’s peers.o A positive spokesperson for the student.
Expectations of Teachers Assigned an E.A.
1. To establish consistent meeting times with your E.A.s:
a. Meetings should be arranged to fit within the framework of an E.A.’s day/week. Don’t have meetings that last so long that discretionary hours are needed.
b. Meetings should focus on getting feedback from the E.A.’s and outlining future plans.c. Meeting discussions and decisions should be recorded. The student services teacher
may ask to view all meeting minutes.
2. Don’t assign “off hours” activities that may be viewed as discretionary time without administration/student services support approval.
3. Concerns with programming designed by student services should follow appropriate protocol. Initially a discussion with the student services teacher should take place. As a professional your opinions should be kept to yourself until a meeting takes place.
4. If you have questions or an issue to discuss with the educational psychologist, please create a meeting time. It is unprofessional to stop the person and discuss a child or concern in the staff room/hallway.
5. At all times you must ensure confidentiality.
6. If you have some concerns about a co-worker’s professional actions, the proper lines of communication should be followed;
a. Talk with the individual directly.b. Talk with the student services teacher.c. Talk with the school administration.
Expectations of Educational Assistants
1. Participation in regular meetings with teacher in charge of the programming. a. Arrange your start/end times to make sure time is available to meet regularly.b. Classroom observations are welcome, but only report on what you have
witnessed.c. Have a positive approach to suggestions. (i.e. don’t be the one that always
responds; “this won’t work).
2. Consistently follow through on expectations. We must give all programming a chance to succeed before it is discarded.
3. If programming doesn’t work, report it to the teacher in charge. Don’t make it a public display.
4. Only “off hours” activities approved by the administration and/or student services teacher can be used as discretionary time.
5. E.A. time is often assigned to the highest need which can change daily. Therefore your daily schedule may change with little or no notification. Accept the change professionally and recognize all changes are coordinated through the student services teacher and administration. Under no circumstances can schedules be adjusted without proper approval.
6. If you have a question or an issue to discuss with the educational psychologist, please create a meeting time. It is unprofessional to stop the person and discuss a child or concern in the staff room/hallway.
7. At all times you must ensure confidentiality.
8. If you have some concerns about a staff member’s professional actions, the proper level of communication should be followed:
o Talk with the individual directly.o Talk with the student services teacher.o Talk with the school administration.
Opening Day ProceduresHomeroom Teacher Expectations/Duties
Day 1
8:45 a.m. - Warning bell: Students and teachers report to homerooms.
Next Two Periods : (Administration will monitor to determine if more or less time is needed.
Fill out “Homeroom Teacher Report- Opening Day” form (white) (return to the office by 10:00 a.m.)
Fill out (or send home) “Registration Forms” ONLY FOR NEW STUDENTS, other students need to confirm information on computer form. Collect when completed and submit to office in alphabetical order . Email addresses are needed and can be entered where applicable.
Handout “Health Certificate and Parent’s Permission Form” (golden rod), collect when completed and submit to office in alphabetical order.
Allocate hallway lockers and distribute locks (long white sheets). Locker registration forms are completed for Grade 7-12 and submitted to the office. Record name, serial number (include letters & combination). Note: Gym lock and lockers will be coordinated by Miss Savill through the gym office.
Handout “Use of Student Lockers” form (salmon), collect when completed and submit to the office in alphabetical order.
Handout “Authorization to Transport Student in a Private Vehicle” (white form), collect when completed and submit to the office in alphabetical order. Note: only give to students who are youngest in the family and give each student 2 copies. (APF 8200.1)
Handout “Student Personal Timetable” forms (white) and have each student fill them out. Note: office requires a copy from each student in Grade 12, Grade 11, and Grade 10.
Handout student planners and get students to fill out the personal information section.(Grades 1 to 6)
Review with students the expectations regarding the homeroom clean-up and/or expectations.
Handout medical alert’s “No Child Without” letters and white pamphlets to students who indicate a health issue. (Let Marilyn know and she will give you pamphlets, this is for students ages 4 to 14 only). Teachers should review Registration Forms in advance and discuss with student/parents (phone call etc.)
Handout Student Acceptable Use Agreement (APF1300.1) form (white), collect when completed and submit to the office. NOTE- this form is for new students or students that do not have a form on file.
Handout “Parent/Guardian permission for Use of Student Work Personal Information” (APF1400.1) form (white), collect back page when completed and submit to office-this is for new students or students that require changes to their previous form from last year.
Review school expectations, rules, etc. outlined in the Staff/Parent/Student Handbook:- Shared Values - Inclement Weather- Open Campus Policy - General Classroom/School Rules- Fire Drill Procedures - Dress Code- Smoking Policy - Detention Room- Attendance Policy- Policy for Cell Phones, IPods, etc. - Vehicle Use Protocol
Review Bell Time Schedule (handbook) with class and associated attendance expectations. Post copy of bell times in your homeroom.
Handout extended student Accident Insurance (IAP Kids Plus Voluntary Plan) forms (if available) to interested students. NOTE- all students are automatically insured during school time/functions. This is extra insurance outside of the school.
Review dates and expectations of ‘Outside Clean-up” (staff manual) with students.
Discuss Policy re: Guest Riders on Buses (AP 8210) with students. (Notification & approval by Administrator required.
11:00 a.m. - Period 3
Normal classes will resume, unless extra time is required.
Kipling School Staff Forms, Expectations, etc. An updated individual K to 5/6 staff classroom timetable submitted to the office (submit to the
office prior to September 8th). Grades 6 to 12 teachers do not need to submit a copy unless changes were made to subject sequence or class location.
September supply order form- submit to office prior to September 16 th . Paraprofessional’s “Plan for Use of Discretionary Hours” form APF-7310.3 due in office by
September 3rd. Note: Monthly on-line forms (APF-7310.10 are due by the 10th of each month. Course outlines and Class Evaluation Plans are presented to students at the first class and a
copy submitted to the office. Long range unit plans to be submitted to the office. (Insite>>>Curriculum >>Build Own Day
Book>>Long Range Planning Templates) due October 15th. Reviewed “Critical Incidents Response Guide: Desk Reference” and established an easy access
location in my classroom. (Behind/next to teacher’s desk). Confirm Lock Down Procedure colors are located next to the window and any class doors with
windows. Review “Kipling School Lock Down Procedure”, see pages 33-35 in Staff Manual. Place one
copy of the envelope with the colors next to the windows. Facility Needs Assessment items (i.e. desks, whiteboards, bulletin boards, shelves, etc.) to be
submitted to the principal by October 15th. Book time in day planner for all staff meetings (see Staff Meeting Schedule in staff manual-
pages 41/42. Complete Professional Growth Plan (Teachers: AP-4310.1, Support Staff: AP-4210.1) due
October 31st. Noon Supervision Declaration Form (APF-7310.9) due in office by September 5th if changing.
Note: Submit to the office by the 15th of each month APF-7310.7 if being paid or APF-7310.6 if earning EDO’s.
Complete staff list re: Standard First Aid Certification – if you are interested in taking the course, need to be recertified or present certification expiry date (October 4th).
Review dates when responsible for “Staffroom Clean Up” (page 43 in Staff Manual) enter in your day planner.
IT Acceptable Use Agreement for Employee APF-1300.2- new staff members only. PVSD Employee Information and Photograph Release form APF-1400.2- new staff members
only.
Review APF-7320- Reimbursement for Travel and Other Expenses. Note claims need to be submitted within 30 days. Extra-curricular Expenses use form APF-7320.3.
Staff members are responsible for booking their own charters (APF-8100 & APF-8100.1 Review Academic Integrity and Student Responsibility AP-3105 Review Physical Restraints and Seclusion AP-6150 APF-8200.1 Authorization to Transport Students in a Private Vehicle (please photocopy and
handout to the youngest in the family). Student Extra-Curricular Contract (see page 30 in Staff Manual) - photocopy as needed. Blank Timetables (Please photocopy as needed). Review Administration of Medication AP-3400. Note: all inquiries need to be directed to the
student services teachers and administration. View Bus Evacuation Video http://www.youtube.com/watch?v=fEO-OYL8v5c with your
homeroom.
Classroom Activities/Duties 2015/16
Grade Academics Activities Values
K Reading Buddies- Day 1 Grade Local Field Trip:
Parent Days- Mother's Day & Father's Day Classroom Jobs & Recycling Playground Clean Up
1 Reading Buddies- Day 1 Grade 7 Field Trip:
Classroom Jobs & Recycling Playground Clean Up
2 Reading Buddies- Day 1 Grade 8 Field Trip
Door Openers Classroom Jobs & Recycling Playground Clean Up
2/3 Reading Buddies- Day 1 Grade 9 Field Trip:
Leaders for Play Day & Curling Classroom Jobs & Recycling Playground Clean Up
Respect Responsibility Learning Achievement
3/4 Reading Buddies- Day 1 Gr. 10 A Field Trip
Classroom Jobs & Recycling Playground Clean Up
4/5Reading Buddies- Day 1 Gr. 10 B Heritage Fair (Social) Agribition Field Trip (Social)
Door Openers at recess Classroom Jobs & Recycling Playground Clean Up
5/6Reading Buddies- Day 1 Gr. 11 Science Fair (Science) Mosaic Field Trip (Social)
Crossing Guard Bus Buddies Classroom Jobs & Recycling Playground Clean Up
6
Reading Buddies- Day 1 Gr. 12 Heritage Fair (Social) Virtures Teaching (Health) Moose Jaw Field Trip (ELA/Science)
Leadership Program Intramurals Cross Guards Cafeteria Duties Classroom Jobs & recycling Playground Clean Up
SLC
Spirit Chair Assemblies Mission Impossible, Jam the Can Welcome Back BBQ Arts Fest Leaves, retirements, gifts Grandparents tea
Gr. Academics Activities Skills Values
7
Reading Buddies- Grade 1 Volunteer- Corning Dinner Theatre- Drama/Arts Ed 7 Science Fair (Pat Science 7)
February- Spirit Activity Classroom Recycling Front entryway decorating (Art)
Organizing an activity
Respect Responsibility Learning Achievement
8
Reading Buddies- Grade 2 Heritage Fair (Pat Social 8) Volunteer- Windthorst Dinner Theatre Drama 8/9 (Art 8/9)
November - Spirit Activity Classroom Recycling FCC Drive Away Hunger Campaign (Pat Social 8) Recycling Program School Wide Collection
Organizing an activity
Respect Responsibility Learning Achievement
9
Reading Buddies- Grade 2/3 Science Fair (Melissa Science 9) Drama Prep (Art) Volunteer: Kipling Dinner Theatre
May- Dress Up and Spirt Activity Canteen duties (noon hour)
Organizing an activity
Respect Responsibility Learning Achievement
10 A/B
Reading Buddies- Gr. 3,4,4/5 Mag. campaign- Kara WAM10 Yearbook (Rhonda PAA) Organize/Judge Heritage Fair (Kara- History 10)
Dec. & April- Spirit Activity Green School, activities (plants in the school, etc. Ashley Science 10)
Organizing an activity
Respect Responsibility Learning Achievement
11
Reading Buddies- Gr. 5/6 Remembrance Day Service- Sarah History 20 Student Paper- Sarah ELA 20 Organize, judge Science Fair- Ashley Science 20 (Jason/Kara WAM 20/30
October Spirit Activity Organizing an activity
Respect Responsibility Learning Achievement
12Reading Buddies- Grade 6 Student Paper- Sarah ELA 30 Intramural program- PE
March- Spirit Activity Intramural program support
Organizing an activity
Respect Responsibility Learning Achievement
SLC
Spirit Chair, Assemblies, Mission Impossible, Welcome BBQ, Artsfest, Canteen, Leaves, retirements, gifts, Grandparents tea
Sept./June- Spirit Activities Dress up Days Student Announcements
Organizing activities for whole school
Respect Responsibility Learning Achievement
Each grade is responsible for a spirit day activity for one month. These are to be planned at the beginning of year.
