WYVERN 10K MARSHAL BRIEFING

Briefing Structure

• The Course• Race Day• What the Teams do• Marshalling• The Road Order• Safeguarding our junior runners• Communication• Further Information• Questions

Course Summary

• Out and back• Start and finishes on the J-Track• Short section on grass – likely to be muddy• First runner will finish 10.30• Last runner up to 11.30• All runners keep left until last 2km (then right)• 2 way runners in Burnetts Lane 10.15-10.45• Dean Road estate have runners 10.20-11.20

PRE-RACE

ParkRace Number/ChipChangeBaggageAsk questionsShop/Eat/DrinkToiletsGet to the Start

RACE

Safety briefingStartClear directionsWaterTurn safely at 5KmFinish

POST-RACE

Hand in timing chipGet goody bagWaterCheck resultsReceive prizeChangeCollect BaggageToiletsShop/Eat/Drink

THE RUNNERS RACE DAY

PRE-RACE

ParkRace Number/ChipChangeBaggageAsk questionsShop/Eat/DrinkToiletsGet to the Start

RACE

Safety briefingStartClear directionsWaterTurn safely at 5KmFinish

POST-RACE

Hand in timing chipGet goody bagWaterCheck resultsReceive prizeChangeCollect BaggageToiletsShop/Eat/Drink

How we support the runner

SCHOOL TEAM

Parking

Registration

Baggage

Info

PRE-RACE

ParkRace Number/ChipChangeBaggageAsk questionsShop/Eat/DrinkToiletsGet to the Start

RACE

Safety briefingStartClear directionsWaterTurn safely at 5KmFinish

POST-RACE

Hand in timing chipGet goody bagWaterCheck resultsReceive prizeChangeCollect BaggageToiletsShop/Eat/Drink

How we support the runner

COURSE TEAMS

SCHOOL MarshalsROAD Marshals

PARKINGOversee on site parkingEstablish drop off zoneClose school gates 15 min before race

REGISTRATIONGive out race numbers and timing chipsRegister on the day entriesRegister any number swapsPass entries/changes to Sport SystemsCollect timing chips at finishGive out goody bags

BAGGAGECollect baggage from runnersStore in logical sequenceReturn baggage to runners

INFOProvide directions to runnersProvide information about the raceLook after race documentationPost results

WHAT DO THE SERVICE TEAMS DO?

SCHOOL COURSESet up the start finish areaSet up the course in the schoolEnsure runners safety in schoolKeep pedestrians off courseClear all debris

ROAD COURSESet up race signs on the courseGive clear instructions to the runnersWarn and advise drivers approaching the courseClear all signs and debris

WATERSet up water station in courseGive out water to runners on the courseClear all debris

WHAT DO THE COURSE TEAMS DO?

WILLIAM FORD TMInstall all road closure and diversion signsOperate traffic lightsKeep in contact with race controlClear all road closure and diversion signs

SAINT JOHN AMBULANCEProvide medical support for the raceSJA personnel out on the road courseSJA personnel at Start/Finish in schoolAmbulance will be stationed somewhere on the course

RAYNETRadio communications throughout courseCentral communication point in schoolOperators at all road junctions

WHAT DO THE EXTERNAL TEAMS DO?

BEING A MARSHAL

•Check in on time

•Attend your team briefing

•Make sure you understand your duties

•Communicate clearly

•Keep calm

•KEEP SAFE

BEING A MARSHALPersonal Safety

•Dress for the weather

•Comfortable footwear

•Drinks and snacks

•Hi-viz vest to be warn by all marshals

•Never stand in front of vehicles

•Don’t get into arguments!

BEING A MARSHALGood Practice

•Stand where you are visible (but safe)

•Be CLEAR in your directions

•Never stand in front of runners or vehicles

•Whistles are only for warnings

•Be encouraging to all runners

•Make sure your area is clear of debris

•Return all the items you have been given

BEING A MARSHALService Teams

•Need to check in by 8.10

•Team briefs are at 8.15

•Be patient – runners can be anxious

BEING A MARSHALCourse Marshals

•You must check in by 8.45 AT LATEST

•Team briefings are at 9.00

•You may need to take signs out on course

•Only sound the whistle if you need to warn

•Never stand in front of vehicles

•Be clear about your directions to runners/drivers

•Please be encouraging/supportive/cheery!!!

OUT ON THE ROAD

ROAD CLOSURES ETC

• Dell Close, Dean Road, Fir Tree Lane and Burnetts Lane (between Fir Tree and Moorgreen Stables) are CLOSED TO THROOUGH TRAFFIC

• Allington Lane is CLOSED TO NORTHBOND TRAFFIC between Fir Tree Lane and Dean Road – southbound will be taken on the righthand side.

• Access to businesses MUST be maintained.• Marshals will assist at points beyond the course and be

present on drives where emerging drivers need to be aware of restrictions.

ROAD ORDER• The order should prevent through traffic• Residents are entitled to reasonable access• All traffic must be told to proceed with care• Whilst we have two way runners try to persuade vehicles

not to proceed• Use the whistles for warning• Emergency vehicles should not be allowed straight onto

the course• You cannot enforce the order• Note down registration numbers if you have concerns• Ask drivers to use diversion signs and not Sat Nav

SAFEGUARDING OUR JUNIOR RUNNERS

• All junior runners will have yellow backed numbers

• Don’t attempt to treat any injured junior runner• Let Race Control know if there is an issue with a junior

runner immediately. • Ask the runner if they are accompanied so that we can

get in touch with the accompanying adult• Stay by the runner until we get help to you.• If you have any concerns please report them.

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Communication

• Be clear when communicating• Carry a mobile phone• Always state your location• Marshals contact Team Leaders• Team Leaders contact Race Control• RAYNET operators can assist communication• Make notes on your position sheet• Log any incidents back at the school

Further Information

• General guidance notes (copy given at briefing

• Position Sheets (given at Event Day Briefing)

• Marshal information wyvern.hants.sch.uk/wyvern10k

• Questions: andyanddebtyler@hotmail.com