XLA - GL Queries

8/19/2019 XLA - GL Queries

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Problem: Troubleshooting Accounts Payable Trial Balance (Open Account APBalance Listing) issues in R12

Symptoms:

o! to troubleshoot Accounts Payable Trial Balance (Open Account APBalance Listing) issues in R12

Solution:

Troubleshooting "etails

Apply the latest co#e $or the Trial Balance

%t is important to ha&e the latest Trial Balance co#e an# 'les to a&oi#encountering any o$ the no!n issues Please apply the $ollo!ing patchesto get the latest Trial Balance *o#e an# any #epen#ent+relate# 'les (As o$1,-.ul-1/):

R12/0132453:R12APA (%nclu#es Summary+"etail Report 6o#e change an# Trial


2/24

Balance Remo#el Phase , patch 7211/1)3/2424:R128LAA

R1210132453:R12APB (Summary+"etail Report 6o#e change an# Trial Balance

Remo#el Phase ,)/253,1:R128LAB15543:R128LAB,41574:R128LAB

9ote: Please see R12 Oracle inancials 8LA Patching "epen#ency Analysis9ote 755731 $or a##itional patching that may be re;uire#

The Summary+"etail Report 6o#e change inclu#es:

< *hanges to!ar#s APTB remo#elling initiate# in 8LA bug 7==5422> thechange is that there !ill be a ne! parameter R?PORT ST@L? that user canchoose !hile running the *oncurrent program The &alue is either Summaryor "etail

The remo#eling o$ Trial Balance phase , a##+inclu#es the $ollo!ing$eatures:A##resses the issue !here Open Account AP balances ListingReport sho!s no #ata i$ ne! .ournal source other than payables is a##e#to the "e'nition co#eA##e# the $ollo!ing columns to the Croup by Account> Summarytemplate:DOther Sources : CL Balance o$ the Eournal entries $rom non PayablessourcesDSuble#ger 6anuals: CL Balance o$ the manual Eournal entries create# inSuble#gerParameters a##e#+change#:DStart "ate: This parameter is no! hi##en an# #e$aults to /1-.an-14/D%nclu#e SLA 6anuals+Other Sources: This parameter controls !hether SLA6anual entries an# 9on Payables sources amounts are #isplaye# in theCroup by Account> Summary template report outputThe Report by #e$ault runs !ith @ear To "ate parameter The start #atean# Account Balance parameter are not #isplaye# on the report

The Remaining amount is calculate# by #e$ault $rom the startperio# o$ a transaction till As O$ "ate entere# by the user%$ the user enters a $uture as o$ #ate that #oes not e0ists inCL> the latest open perio# CL Amount !ill be sho!n on thereportA##e# legen#s in the report $or the $ollo!ing columns:CL Balance> Suble#ger 6anuals> Other Sources> CL Account Balancean# Payment Status


3/24

The Trial Balance Phase , remo#el patch inclu#es the pre&ious remo#ela##itions+up#ates egAP %n&oice amount an# payment status 'el#s are no! inclu#e# on thereport template $or better #iagnostics%mpro&e# per$ormance in the Open Accounts "ata 6anager

%t only reports on Liability accounting line in$ormationThe report 'lters out the Liability account #ata in AP> e&en i$ the sameaccount is use# $or non-Liability accounts9o manual entries are inserte# into the Trial Balance table(0laFtrialFbalances)

Accounts Payable Trial Balance report name

%n R12> there are , *oncurrent Programs relate# to the trial balance

1 Report 9ame G Accounts Payable Trial Balance (Ol#)

Short 9ame G AP8TRBAL

This is the R11i Accounts Payable Trial Balance> it shoul# be #isable# inR12

2 Report 9ame G Accounts Payable Trial Balance

Short 9ame G APTBRPT

This is the R12 Accounts Payable Trial Balance> this is the correct reportname to run i$ Trial Balance Remo#el Phase , or higher has been applie#This report is a mo#i'e# &ersion o$ the Open Account Balance Listingreport

5 Report 9ame G Open Account Balance Listing

Short 9ame G 8LATBRPT

This is a Suble#ger Accounting report This report shoul# 9OT be use# $orPayables %nstea#> use the applicable Payables mo#i'e# &ersion o$ thereport

, Report 9ame G Open Account AP Balance Listing


4/24

Short 9ame G 8LAAPRPT

This is the suble#ger Open Account Balance Listing report mo#i'e# $orPayables an# shoul# be use# !ith Trial Balance Remo#el Phases 1 - 5

9ote: *urrently> the Trial Balance #ocumentation an# notes re$er to theAccounts Payable Trial Balance an# Open Account AP Balance Listing reportinterchangeably The name change !as #ue to a change in Phase 1 - 5>going $or!ar# all Payables Trial Balance patches shoul# retain the nameAccounts Payable Trial Balance Please mae sure you run the correctreport base# on your Trial Balance remo#el phase an# #o 9OT run the OpenAccount Balance Listing report $or Payables

*omplete Post-%nstall Steps $or Trial Balance Remo#el patch

9ote: Steps 1 - 2 can be sippe# i$ these steps ha&e alrea#y beencomplete# $or a pre&ious Trial Balance remo#el patch that !as applie#

1 Please run the 0laapin&postupgs;l script manually to populate theapplie#Fto attributes in0laF#istributionFlins table in apps schema ie

Hc# I8LAFTOP+patch+114+s;lHs;lplus apps+JJJJHK0laapin&postupgs;l

%6PORTA9T: 6A? SMR? T%S ST?P %S *O6PL?T?" AT?R APPL@%9C T?LAT?ST PAT* A9" B?OR? R?BM%L"%9C T? "ATA

2 *hec that the $ollo!ing in#e0es shoul# be present inAPFL%AB%L%T@FBALA9*? table:

9ote: This step is $or R11i *ustomers upgra#e# to R12 O9L@ 9?N installs o$ R12 an# customers upgra#e# to R1210 shoul# 9OT complete this step

21 %n#e0 on ?9"ORF%" ?9"ORFS%T?F%" ( as F91)

22 %n#e0 on %9O%*?F%" (as F92 )

25 *ombination in#e0 onA?FL%9?F%">A?F?A"?RF%">*O"?F*O6B%9AT%O9F%"> S?TFOFBOOSF%" in the


5/24

same or#er (as F95 $rom aplbupgin#s;l script inthe patch )

2, *ombination in#e0 onSL?FL%9?F9M6>SL?F?A"?RF%">*O"?F*O6B%9AT%O9F%"> S?TFOFBOOSF%"in the same or#er (as F9, $rom aplbupgin#s;l script in

the patch)

uery 1: Mse the $ollo!ing ;uery to 'n# the in#e0es that e0ist:

select o!ner> substr(ctableFname>1>24)>cin#e0Fname>substr(ccolumnFposition>1>2)

>substr(ccolumnFname>1>2/)>istatus$rom#baFin#Fcolumns c> #baFin#e0es i!here itableFname in (QAPFL%AB%L%T@FBALA9*?Q)an# cin#e0Fname G iin#e0Fnameor#er by in#e0Fname>columnFposition

24 %$ not> manually run the script aplbupgin#s;l (12//12//////5) tocreate theAPFL%AB%L%T@FBALA9*?F95 an# APFL%AB%L%T@FBALA9*?F9, in#e0

23 Cather Stats $or the apFliabilityFbalance table

e0ec #bmsFstatsCAT?RFTABL?FSTATS(QAPQ>QAPFL%AB%L%T@FBALA9*?Q)

2= eri$y apFliabilityFbalance table !as analye#+gathere# stats:

uery 2: Run the $ollo!ing ;uery to &eri$y apFliabilityFbalance table !asanalye#+gathere# stats:

S?L?*T tableFname> numFro!s> blocs> a&gFro!Flen>toFchar(lastFanalye# >Q66+""+@@@@ 2,:6%:SSQ)

RO6 #baFtablesN?R? tableFname %9(QAPFL%AB%L%T@FBALA9*?Q)

6ae sure the apFliabilityFbalance table has a current last analye# #atean# sho!s a ro! count un#er numFro!s column


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5 Rebuil# the Open Account AP Balances Listing (Trial Balance) "ata

o! to Rebuil# the Open Account AP Balances Listing (Trial Balance) "ata

1 9a&igate: Payables Responsibility H Setup H Accounting Setups HSuble#ger AccountingSetups H Open Account Balances Listing "e'nitions

9ote: or better per$ormance o$ "ata 6anager run> increase the number o$processors to 13>52 or 3, byna&igating to Sub Le#ger Accounting Setup -H Open Account BalancesListing "e'nitions-H Process Options button an# $or the le#ger up#ate the number o$processors to13>52 or 3,

2 uery the Report "e'nition *o#e

9ote: To search $or Report "e'nitions create# by the upgra#e> select"e'ne# By G Accounting le0'el#An# upgra#e# report #e'nitions are create# by the apintbals;l script#uring the upgra#e !ith a #e'nition co#e in the $ollo!ing $ormat: APF2//FQ Tle#gerFi#

5 *lic on "uplicate to *opy the #e'nition

, ?nter name an# co#e $or *opy an# Apply the changes

%6PORTA9T: ie! re;uests an# !ait $or "ata 6anageer processessubmitte# to complete be$oreprocee#ing to the ne0t steps Nhen you mo#i$y an e0isting or create a ne!report #e'nition the $ollo!ing #ata manager processes are submitte#:

MS?RF*O9*MRR?9TFPROCRA6F9A6? *O9*MRR?9TFPROCRA6F9A6?Open Account Balances "ata 6anager Norer Process (8LATB"6N)Open Account Balances "ata 6anager (8LATB"6C)

4 Reset the number o$ processors (%$ you increase# the number o$processors in step 1)


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9a&igate: Sub Le#ger Accounting Setup -H Open Account Balances Listing"e'nitions -HProcess Options button an# reset the number o$ processors bac to 1 $orthe le#ger

9ote: The original+upgra#e# report #e'nition can be rebuilt also o!e&er>$or the purposes o$ testing an# comparison> this note rebuil#s a ne!+copie##e'nition %$ the rebuil# o$ the ne!+copie# report #e'nition !ore#> therebuil# o$ the original+upgra#e# report #e'nition shoul# !or also 6aesure !hate&er option is selecte# to be use# $or PRO"> that option is teste#'rstU

A report #e'nition is rebuilt anytime the application thins a changeoccurre# The $ollo!ing metho#s can be use# to rebuil# a report #e'nition:

1)?nable+#isable report #e'nition2)Open report #e'nition an# merely clic on apply button This !illrepopulate 0laFtrialFbalance table

3 eri$y the #ata !as rebuilt

uery 5: Run the $ollo!ing ;uery to &eri$y the #ata !as rebuilt

select 0tb#e'nitionFco#e> 0ehle#gerFi#> #eco#e(0ehupgFbatchFi#>9MLL>Q9OT MPCRA"?Q> QMPCRA"?Q) Mpgra#e#> min(0tbcreationF#ate)>count(J)$rom 0laFtrialFbalances 0tb> 0laFaeFhea#ers 0eh!here 0tbaeFhea#erFi# G 0ehaeFhea#erFi#(V)group by 0tb#e'nitionFco#e> 0ehle#gerFi#> #eco#e(0ehupgFbatchFi#>9MLL>Q9OT MPCRA"?Q>QMPCRA"?Q)or#er by 2>1

The rebuilt #e'nition co#e #ata shoul# ha&e a minimum creation #ate e;ualto the #ate the #ata !as rebuilt

*lari$y+"e'ne the issue

1 Run a ne! Accounts Payables Trial Balance report $or the report#e'nition !ith the rebuilt #ata an# the $ollo!ing #etails:


8/24

< Start "ate G Begin "ate $or 'rst perio# you starte# using Oracle (Thisparameter is hi##en as o$ Trial Balance Remo#el phase ,> !ith #e$ault #ate/1-.an-14/)

< As o$ "ate G ?n# "ate $or Perio# to be reconcile#

< Sho! Transaction "etail G @es

< %nclu#e Nrite OWs G 9o

< %nclu#e SLA 6anuals+Other Sources G @es (This parameter is onlyapplicable $or the Croup by Account> Summary template

< or troubleshooting reconciliation issues> run report $or the $ollo!ingtemplates:

< Accounts Payables Trial Balance - Croup by Account> "etail

< Accounts Payables Trial Balance - Croup by Account> Summary

9ote: See 9ote ,,,/,,1 $or #etails on ho! to change the template

Re&ie! the Open Account AP Balances Listing (Trial Balance) "ataReconcile the #ata !ith CL The correct metho# $or reconciling AP to CL isas $ollo!s:

Last 6onths Accounts Payable Trial Balance

V This months Payables Poste# %n&oice Register

- This months Payables Poste# Payment Register

G This months Accounts Payable Trial Balance

9ote: The Accounts Payable Trial Balance report output sho!s a CL totalThat CL total inclu#es manual an# non Liability class entries $rom thePayables suble#ger> an# non-Payables source entries in CL Mse the gi&enmetho# to reconcile> an# the Trial Balance amount remaining total shoul#e;ual the CL total e0clu#ing the manual an# non Liability class entries $romthe Payables suble#ger> an# non-Payables source entries in CL


9/24

A$ter patching> rebuil#ing an# reconciling> i$ there is still an issue> #e'neyour issue 6ost trial balance issues are o$ the $ollo!ing type:

Type 1: %n&oice incorrectly reporte#+missing $rom trial balanceType 2: AP Trial Balance total #oes not reconcile !ith CL

Type 5: R12 Trial Balance #oes not reconcile !ith R114 Trial Balance a$terthe upgra#e

See the instructions belo! $or troubleshooting each type o$ issue

Type 1: %n&oice incorrectly reporte#+missing $rom trial balance

Steps to in&estigate+'0 %n&oices incorrectly reporte#+missing $rom trialbalance:

1 Re&ie! the *ommon Problems section in this note

2 %$ you are unable to resol&e this issue a$ter re&ie!ing the steps in thissection> please log an SR an# inclu#e the $ollo!ing:

a Nhat is the in&oice problemX

o R12 in&oices reporte# on the Trial Balance $or a speci'c supplier that arepai# an# shoul# not be reporte#

o R12 in&oices reporte# on the Trial Balance $or a speci'c account that arepai# an# shoul# not be reporte#

o %n&oices create# in R11i an# reporte# on Trial Balance in R11i> but 9OTreport on the R12 trial balance

o %n&oices create# in R11i an# 9OT reporte# on Trial Balance in R11i> but

reporte# on the R12 trial balance

9ote: Mse the ne! Payment Status an# *ancelle# "ates column to i#enti$yully Pai# an# *ancelle# in&oices reporte# incorrectly

b Pro&i#e the #ata $rom the Cet the e0ample problem in&oice #ata section


10/24

$rom this note

c Mploa# the Accounts Payable Trial Balance report an# re;uest log output

# Mploa# the ;uery results $rom the Cet the Trial Balance 'le+pacage&ersions section o$ this note

9ote: An in&oice incorrectly reporte# on the Trial Balance #oes notnecessarily mean AP an# CL !ill not reconcile An in&oice can be incorrectlyreporte# on the Trial Balance #ue to incorrect accounting That incorrectaccounting !ill liely e0ist in AP an# CL> so they !ill be in balance

Type 2: AP Trial Balance total #oes not reconcile !ith CL

Steps to in&estigate+'0 AP Trial Balance total #oes not reconcile !ith CL:



a o! much is the out o$ balanceX

b Nhen !as the last time the Trial balance !as in balanceX

c %$ any problem in&oices ha&e been i#enti'e# as causing the out o$balance> pro&i#e the #ata $rom the Cet the e0ample problem in&oice #atasection $rom this note

# Mploa# the Accounts Payable Trial Balance report an# re;uest log outputMploa# $or both the Croup by Account> "etail an# Croup by Account>Summary templates Mploa# $or the last month in balance an# the currentmonth out o$ balance

e o! !as the out o$ balance calculate#X Mploa# an ?0cel sprea#sheet orother #ocumentation sho!ing the last month in balance an# the currentmonth out o$ balance

9ote: A Reconciliation Sprea#sheet is a&ailable to assist !ith reconciling %$possible> please #o!nloa# the sprea#sheet> populate it !ith the re;ueste#in$ormation an# uploa# it to the SR *lic here to #o!nloa# the


11/24

sprea#sheet

$ Mploa# the Payables Poste# %n&oice Register an# Payables Poste#Payment Register $or the last month in balance an# the current month outo$ balance

g Mploa# the ;uery results $rom the Cet the Trial Balance 'le+pacage&ersions section o$ this note

h Mploa# the ;uery results $rom the Cet the Report "e'nition "ata sectiono$ this note

i Mploa# the ;uery results $rom the ueries to *hec $or no!n %ssuessection o$ this note

E Mploa# the ;uery results $rom the ueries to compare 8LA an# CL #atasection o$ this note

Type 5: R12 Trial Balance #oes not reconcile !ith R114 Trial Balance a$terthe upgra#e



a Nhat is the R11i Trial Balance Amount RemainingX

b Nhat is the R12 Open Account AP Balance Listing Amount RemainingX

c Nhat is the #iWerenceX

# %$ any problem in&oices ha&e been i#enti'e# as causing the out o$balance> pro&i#e the #ata $rom the Cet the e0ample problem in&oice#atasection $rom this note

e Mploa# the R11i Accounts Payable Trial Balance !ith As o$ "ate G Last


12/24

#ay be$ore your upgra#e

$ Mploa# the R12 Accounts Payable Trial Balance !ith As o$ "ate G Last #aybe$ore your upgra#ee Mploa# the results o$ uery 5 to sho! i$ upgra#e# #ata !as populate# inthe 0laFtrialFbalances table

$ The R12 trial balance uses #ata $rom the R11i apFliabilityFbalance table toreport upgra#e# #ata Run the $ollo!ing ;uery to &eri$y the #ata e0iste#an# !as correct in R11i:

uery ,: *hec the #ata in the apFliabilityFbalance table

select setFo$FboosFi#> orgFi#> co#eFcombinationFi#>sum(n&l(accounte#Fcr>/)) cr> sum(n&l(accounte#F#r>/)) #r>

sum(n&l(accounte#Fcr>/)) - sum(n&l(accounte#F#r>/)) #iW> count(J)$rom apFliabilityFbalancegroup by setFo$FboosFi#> orgFi#> co#eFcombinationFi#or#er by setFo$FboosFi#> orgFi#> co#eFcombinationFi#

Cet the e0ample problem in&oice #ata

1 Mploa# APList output $or some e0ample problem in&oices

9ote: "o!nloa# an# apply Oracle "iagnostic patch 74,5 to get thelatest R12 %n&oice "ata *ollection (APList) co#e

2 Cet the #ata $rom the 8LAFTR%ALFBALA9*?S table

The Trial Balance report uses the #ata $rom the 8LAFTR%ALFBALA9*?S table6ae sure the #ata is populate# in this table

(Cet the %n&oiceFi# $rom the APList)

uery 4: Cet the 0laFtrialFbalances #ata $or an in&oice

select J$rom 0laFtrialFbalances!here sourceFentityFi# in (select entityFi#$rom 0la0laFtransactionFentities 0te!here applicationFi# G 2//an# (


13/24

(entityFco#e G QAPF%9O%*?SQ an# sourceFi#FintF1 in (Yin&oiceFi#))))ORapplie#FtoFentityFi# in (select entityFi#

$rom 0la0laFtransactionFentities 0te!here applicationFi# G 2//an# ((entityFco#e G QAPF%9O%*?SQ an# sourceFi#FintF1 in (Yin&oiceFi#))))

5 Cet the apFliabilityFbalance #ata $or an upgra#e# in&oice

uery 3: Cet the apFliabilityFbalance #ata

select J$rom apFliabilityFbalance!here in&oiceFi# G Yin&oiceFi#

, Cet the Trial Balance "iagnostic $or the problem in&oice

"o!nloa# an# apply Oracle "iagnostic patch 741=374JJJ to get the latestR12 Trial Balance "iagnostic

ollo! the instructions in 9ote 7217/1 to run the #iagnostic

JJJThis patch is a&ailable through controlle# release Please contactsupport $or assistance !ith obtaining this patch

Cet the Report "e'nition "ata

17 Mploa# the Report "e'nition "ata

uery =: Cet the Report "e'nition "ata

S?L?*T JRO6 8LAFTBF"?%9%T%O9SFB

S?L?*T J


14/24

RO6 8LAFTBF"?%9%T%O9SFTL

S?L?*T JRO6 8LAFTBF"?9F"?TA%LS

*ommon ProblemsSuble#ger Accounting create#> but not trans$erre# to CLSuble#ger Accounting trans$erre# to CL> but not poste# in CLThe trial balance Start "ate an# As o$ "ate #o not inclu#e the in&oice an#payment accountingThe Trial Balance !as ran $or a speci'c operating unit an# the Le#ger hasmultiple operating units The le#ger total !ill only inclu#e the amounts $orthe operating unit it !as ran $or

%s the problem !ith upgra#e# #ataX (*hec the APList upgFbatchFi#column in 0laFe&ents an# 0laFaeFhea#ers)"o the APList accounting #ates $or the in&oice an# payment $all !ithin therange o$ the Start "ate an# As o$ "ate Trial Balance parametersXAre there ro!s in the 0laFtrialFbalances tablesX "o they loo correctX(or non-upgra#e# #ata) %$ #ata is missing $rom the 0laFtrialFbalancestable> #oes the #ata in 0laFaeFlines an# 0laF#istributionFlins loo OX(or upgra#e# #ata) %$ #ata is missing $rom the 0laFtrialFbalances table>#oes the #ata e0ist in the apFliabilityFbalance tableXRe&ie! the #e'nition #ata> #oes it loo lie the %n&oice+Payment shoul# beinclu#e# $or a report #e'nitionX "oes it has the same account+segment as#e'ne# $or the #e'nitionXeri$y the 0laapin&postupgs;l script !as ran See the *omplete Post-%nstall Steps $or Trial Balance Remo#el patch section o$ this note $orinstructions on ho! to run this scriptThe Accounts Payable Trial Balance CL total inclu#es manual an# nonLiability class entries $rom the Payables suble#ger> an# non-Payablessource entries in CL 6ae sure you e0clu#e those $rom the CL Balance i$you are trying to reconcile to that total(or upgra#e# #ata) Nere the R11i an# R12 reports ran !ith the sameparametersX Same Start "ateX Same As o$ "ateX Same accountX6ae sure the #ata is rebuilt See the o! to Rebuil# the Open Account APBalances Listing (Trial Balance) "ata section o$ this note $or instructions onho! to rebuil# the #ata an# &eri$y it has been rebuilt

ueries to *hec $or no!n %ssues

uery 7: in# ho! many trans$er runs #o not ha&e #ata in theglFimportFre$erences table

#rop table subFgir


15/24

create table subFgir asselect #istinct glFslFlinFi#> EeFbatchFi#> EeFhea#erFi#> EeFlineFnum$rom glFimportFre$erences!here glFslFlinFtable G Q8LA.?LQor#er by 1

*R?AT? %9"?8 subFgirFr1 O9 subFgir (glFslFlinFi#)

*R?AT? %9"?8 subFgirFr2 O9 subFgir (EeFbatchFi#)

*R?AT? %9"?8 subFgirFr5 O9 subFgir (EeFhea#erFi#)

*R?AT? %9"?8 subFgirFr, O9 subFgir (EeFlineFnum)

analye table appssubFgir compute statistics

select count(J) $rom subFgir

select 8?le#gerFi#> 0ehgroupFi#> 0ehglFtrans$erFstatusFco#e>0ehperio#Fname>0elJ$rom 0laFaeFlines 0el> subFgir gir> 0laFaeFhea#ers 0eh!here 0ehaeFhea#erFi# G 0elaeFhea#erFi#--an# 0elglFslFlinFi# is not nullan# 0elglFslFlinFi# G girglFslFlinFi#(V)an# 0elglFslFlinFtable G Q8LA.?LQan# 0ehglFtrans$erFstatusFco#e G Q@Qan# girglFslFlinFi# is 9MLLan# 0elaccountingFclassFco#e G QL%AB%L%T@Qan# 0ehapplicationFi# G 2//or#er by 0ehle#gerFi# asc> 0ehgroupFi# #esc

An# uery to 'n# AP #ata in the glFimportFre$erences table that no longere0ists in 0laFaeFlines table

select substr(gEbname>1>54) name> gEhperio#Fname> gEhle#gerFi#>girJ$rom 0laFaeFlines 0el> subFgir gir> glFEeFhea#ers gEh > glFEeFbatches gEb!here 0elglFslFlinFi#(V) G girglFslFlinFi#an# gEbEeFbatchFi# G girEeFbatchFi#an# 0elapplicationFi#(V) G 2//an# gEhEeFhea#erFi# G girEeFhea#erFi#an# 0elglFslFlinFi#(V) G girglFslFlinFi#

an# 0elglFslFlinFtable(V) G Q8LA.?LQan# gEhEeFsource G QPayablesQan# 0elglFslFlinFi# is 9MLLor#er by girEeFbatchFi# #esc

uery *hec $or #ata in the 0laFtrialFbalances table that #oesmatch+e0ist in 0laFaeFlines

select 0tbJ


16/24

$rom(select 0ehle#gerFi#> 0ehaeFhea#erFi#> 0ehaccountingF#ate>0elico#eFcombinationFi#> sum(accounte#F#r) 0elF#r> sum(accounte#Fcr)0elFcr> count(J)$rom 0laFaeFlines 0eli> 0laFaeFhea#ers 0eh!here 0eliaeFhea#erFi# G 0ehaeFhea#erFi#

an# 0ehapplicationFi# G 2//an# 0eliaccountingFclassFco#e G QL%AB%L%T@Qan# 0ehe&entFtypeFco#e UG Q6A9MALQan# 0ehglFtrans$erFstatusFco#e G Q@Qgroup by 0ehle#gerFi#> 0ehaeFhea#erFi#> 0ehaccountingF#ate>0elico#eFcombinationFi#) 0el>(select #e'nitionFco#e> le#gerFi#> co#eFcombinationFi#> aeFhea#erFi#>glF#ate>sum(acct#Funroun#e#F#r) 0tbF#r> sum(acct#Funroun#e#Fcr) 0tbFcr> count(J)$rom 0laFtrialFbalancesgroup by #e'nitionFco#e> le#gerFi#> co#eFcombinationFi#> aeFhea#erFi#>glF#ate) 0tb

!here 1G1an# 0tbaeFhea#erFi# G 0elaeFhea#erFi#(V)an# n&l(0tb0tbF#r> /) - n&l(0tb0tbFcr> /)G n&l(0el0elF#r(V)>/)-n&l(0el0elFcr(V)>/)an# 0tble#gerFi# G 0elle#gerFi#(V)an# 0tbco#eFcombinationFi# G 0elco#eFcombinationFi#(V)an# trunc(0tbglF#ate) G trunc(0elaccountingF#ate(V))an# 0elaeFhea#erFi# is 9MLLor#er by 0tb#e'nitionFco#e> glF#ate #esc

An# *hec $or #ata in the 0laFaeFlines table that #oes match+e0ist in0laFtrialFbalances table

select 0elJ$rom(select 0ehle#gerFi#> 0ehaeFhea#erFi#> 0ehaccountingF#ate>0elico#eFcombinationFi#> sum(accounte#F#r) 0elF#r> sum(accounte#Fcr)0elFcr> count(J)$rom 0laFaeFlines 0eli> 0laFaeFhea#ers 0eh!here 0eliaeFhea#erFi# G 0ehaeFhea#erFi#an# 0ehapplicationFi# G 2//an# 0eliaccountingFclassFco#e G QL%AB%L%T@Qan# 0ehe&entFtypeFco#e UG Q6A9MALQan# 0ehglFtrans$erFstatusFco#e G Q@Qgroup by 0ehle#gerFi#> 0ehaeFhea#erFi#> 0ehaccountingF#ate>

0elico#eFcombinationFi#) 0el>(select #e'nitionFco#e> le#gerFi#> co#eFcombinationFi#> aeFhea#erFi#>glF#ate>sum(acct#Funroun#e#F#r) 0tbF#r> sum(acct#Funroun#e#Fcr) 0tbFcr> count(J)$rom 0laFtrialFbalancesgroup by #e'nitionFco#e> le#gerFi#> co#eFcombinationFi#> aeFhea#erFi#>glF#ate) 0tb!here 1G1an# 0tbaeFhea#erFi#(V) G 0elaeFhea#erFi#


17/24

an# n&l(0tb0tbF#r(V)> /) - n&l(0tb0tbFcr(V)> /)G n&l(0el0elF#r>/)-n&l(0el0elFcr>/)an# 0tble#gerFi#(V) G 0elle#gerFi#an# 0tbco#eFcombinationFi#(V) G 0elco#eFcombinationFi#an# trunc(0tbglF#ate(V)) G trunc(0elaccountingF#ate)an# 0tbaeFhea#erFi# is 9MLL

or#er by accountingF#ate #esc

uery 1/: *hec $or #ata in 0laFtrialFbalances an# 9OT inAPFSLAF%9O%*?SFTRA9SA*T%O9Fselect J$rom 0laFtrialFbalances tb!here 9OT e0ists (select 1$rom APFSLAF%9O%*?SFTRA9SA*T%O9F ti&> 0la0laFtransactionFentities 0te!here n&l(tbapplie#FtoFentityFi#>tbsourceFentityFi#)G0teentityFi#an# 0teentityFco#eGQAPF%9O%*?SQan# n&l(0tesourceFi#FintF1>-)Gti&in&oiceFi#

an# 0teapplicationFi#GtbsourceFapplicationFi#)an# tbsourceFapplicationFi#G2//an# tbco#eFcombinationFi# G Ycci#an# tble#gerFi# G Yle#gerFi#or#er by tb#e'nitionFco#e> tble#gerFi#

uery 11: *hec $or in&oices !ith bug =7=1,24 (partyFsiteFi# is 9MLL $ornon-employees)

select aiJ$rom apFin&oicesFall ai> hFparties ZP > hFpartyFsites ZPS>apFsuppliersas1!here aipartyFsiteFi# is 9MLLan# n&l(aihistoricalF[ag> Q9Q) G Q9Qan# A%&en#orFi# G AS1&en#orFi#(V)an# A%partyFi# G ZPpartyFi#an# A%partyFsiteFi# G ZPSpartyFsiteFi#(V)an# AS1employeeFi# is nullan# ZPSpartyFsiteFi# is null

uery 12: *hec $or in&oices !ith bug =/1211 (Payment Re;uest %n&oices)

select 0teentityFi#> 0ee&entFi#> 0ee&entF#ate>aiin&oiceFi#> ai&en#orFi#> ai&en#orFsiteFi#>

aipartyFi#> aipartyFsiteFi#$rom apFin&oicesFall ai> 0laFe&ents 0e>0la0laFtransactionFentities 0te!here aiin&oiceFtypeFlooupFco#e G QPA@6?9T R?M?STQan# ai&en#orFi# \ /an# 0teentityFco#e G QAPF%9O%*?SQan# 0tesourceFi#FintF1 G aiin&oiceFi#an# 0eentityFi# G 0teentityFi#or#er by aiin&oiceFi#> 0ee&entFi#


18/24

uery 15: *hec $or 6A9MAL suble#ger Eournal entries

select #istinct 0ee&entFi#> 0eapplicationFi#> 0ee&entFtypeFco#e>0ee&entF#ate> 0eentityFi#> 0ee&entFstatusFco#e>0eprocessFstatusFco#e> 0eupgFbatchFi#> 0ebu#getaryFcontrolF[ag>

0ehle#gerFi#> 0ehaeFhea#erFi#> 0ehaccountingF#ate> 0eh#escription>0ehglFtrans$erFstatusFco#e> 0ehaccountingFentryFstatusFco#e>0elglFslFlinFi#> 0elaccountingFclassFco#e> 0elpartyFi#> 0elpartyFsiteFi#>0elaccounte#F#r> 0elaccounte#Fcr$rom 0laFaeFlines 0el> 0laFaeFhea#ers 0eh> 0laFe&ents 0e!here 0eapplicationFi# G 2//an# 0ee&entFtypeFco#e G Q6A9MALQan# 0elco#eFcombinationFi# G Ycci#an# 0ehle#gerFi# G Yle#gerFi#an# 0elaccountingFclassFco#e G QL%AB%L%T@Qan# 0ehe&entFi# G 0ee&entFi#an# 0ehaeFhea#erFi# G 0elaeFhea#erFi#

or#er by 0ehle#gerFi#> 0ee&entFi#> 0ehaeFhea#erFi#>0ehaccountingF#ate

See 9ote 3/4=/=1 $or e0planation o$ ho! manual entries can aWectreconciliation

uery 1,: *hec $or all #ata in the 0laFtrialFbalances table !ithe&entFclassFco#e G PA@6?9TS an# the applie#FtoFentityFi# is 9MLL

select J$rom 0laFtrialFbalances!here applie#FtoFentityFi# is 9MLLan# e&entFclassFco#e G QPA@6?9TSQor#er by #e'nitionFco#e

select #e'nitionFco#e> le#gerFi#> e&entFclassFco#e> sourceFapplicationFi#>#eco#e(sourceFentityFi#> 9MLL> Q9MLLQ> Q9OT 9MLLQ)>#eco#e(applie#FtoFentityFi#> 9MLL> Q9MLLQ> Q9OT 9MLLQ)>count(J)$rom 0laFtrialFbalancesgroup by #e'nitionFco#e> le#gerFi#> e&entFclassFco#e>sourceFapplicationFi#>#eco#e(sourceFentityFi#> 9MLL> Q9MLLQ> Q9OT 9MLLQ)>#eco#e(applie#FtoFentityFi#> 9MLL> Q9MLLQ> Q9OT 9MLLQ)or#er by #e'nitionFco#e> le#gerFi#

uery 14: *hec $or Orphan ro!s in the 0laFaeFlines table

select J$rom 0laFaeFlines 0el!here 9OT e0ists (select 1$rom 0laFaeFhea#ers 0eh!here 0elaeFhea#erFi# G 0ehaeFhea#erFi#)


19/24

an# 0elapplicationFi# G 2//an# 0elco#eFcombinationFi# in (Ycci#)an# 0elle#gerFi# G Yle#gerFi#

uery 13: *hec $or Eournal entries !ith 9on Liability accounting entry classco#es:

select 0ehapplicationFi#> 0ehle#gerFi#> 0ehperio#Fname> gpsstartF#ate>0ehglFtrans$erFstatusFco#e> 0elaccountingFclassFco#e>0elJ$rom 0laFaeFlines 0el> 0laFaeFhea#ers 0eh> glFperio#Fstatuses gps!here 1G1an# 0elapplicationFi# G 2//an# 0ehaeFhea#erFi# G 0elaeFhea#erFi#an# 0ehglFtrans$erFstatusFco#e G Q@Qan# gpsperio#Fname(V) G 0ehperio#Fnamean# gpsle#gerFi#(V) G 0ehle#gerFi#an# gpsapplicationFi#(V) G 2//

an# co#eFcombinationFi# in (Ycci#)an# 0ehle#gerFi# G Yle#gerFi#an# 0elaccountingFclassFco#e UG QL%AB%L%T@Qor#er by 2>,

uery 1=: uery to chec $or upgra#e# accounting trans$erre# a$terupgra#e (9ote 1/2151)

select #istinct aehaccountingFe&entFi#> aehaeFhea#erFi#> aehorgFi#>aehsetFo$FboosFi#> aehperio#Fname> aehglFtrans$erF[ag>haeFhea#erFi#> hle#gerFi#> hperio#Fname>haccountingFentryFstatusFco#e> hglFtrans$erFstatusFco#e> hgroupFi#>0teentityFi#> 0teentityFco#e> 0tesourceFi#FintF1> 0tesecurityFi#FintF1>0tetransactionFnumber$rom 0laFaeFlines l> 0laFaeFhea#ers h> apFaeFhea#ersFall aeh> 0laFtransactionFentitiesFupg 0te!here happlicationFi# G 2//an# 0teentityFi# G hentityFi#an# he&entFi#(V) G aehaccountingFe&entFi#an# n&l(aehglFtrans$erF[ag>Q8Q) UG Q@Qan# laeFhea#erFi# G haeFhea#erFi#an# hupgFbatchFi# is 9OT 9MLLan# n&l(h#escription>Q8Q) UG QR114 Mpgra#eQ

ueries to compare 8LA an# CL #ata

Run ;ueries to chec #ata in AP an# CL

uery 17: Run the $ollo!ing ;uery to get the account cci#


20/24

S?L?*T JRO6 glFco#eFcombinationsN?R? 1G1an# segment1 G QYsegment1Qan# segment2 G QYsegment2Q

an# segment5 G QYsegment5Qan# segment, G QYsegment,Qan# segment4 G QYsegment4Q

uery 1: Please run the $ollo!ing ;uery to sho! the Liability accounttotals in CL (glFEeFlines):

select gEhperio#Fname> gpsstartF#ate> gEhEeFsource> gEhle#gerFi#>gEhstatus>gElco#eFcombinationFi#> sum(accounte#F#r)> sum(accounte#Fcr)> count(J)$rom glFEeFlines gEl> glFEeFhea#ers gEh> glFEeFbatches gEb> glFperio#Fstatusesgps

!here gElEeFhea#erFi# G gEhEeFhea#erFi#an# gpsperio#Fname(V) G gEhperio#Fnamean# gpsle#gerFi#(V) G gEhle#gerFi#an# gpsapplicationFi# G 2//an# gEbEeFbatchFi# G gEhEeFbatchFi#an# co#eFcombinationFi# in (Ycci#)an# gEhle#gerFi# G Yle#gerFi#group by gEhperio#Fname>gpsstartF#ate> gEhEeFsource> gEhle#gerFi#>gEhstatus>gElco#eFcombinationFi#or#er by gEhEeFsource> gpsstartF#ate

9ote: eri$y the entries are poste#> Status G P

uery 2/: Please run the $ollo!ing ;uery to sho! the Liability accounttotals in CL (glFbalances):

select J$rom glFbalances!here 1G1an# co#eFcombinationFi# in (Ycci#)an# le#gerFi# G Yle#gerFi#or#er by perio#Fyear> perio#Fnum uery 21: Please run the $ollo!ing ;ueryto sho! the Liability account totals in AP (0laFaeFlines):

select 0ehapplicationFi#> 0ehle#gerFi#> 0ehperio#Fname> gpsstartF#ate>0ehglFtrans$erFstatusFco#e> 0elaccountingFclassFco#e>0elco#eFcombinationFi#> sum(0elaccounte#F#r)> sum(0elaccounte#Fcr)>count(J)$rom 0laFaeFlines 0el> 0laFaeFhea#ers 0eh> glFperio#Fstatuses gps!here 1G1an# 0elapplicationFi# G 2//an# 0ehaeFhea#erFi# G 0elaeFhea#erFi#an# 0ehglFtrans$erFstatusFco#e G Q@Q


21/24

an# gpsperio#Fname(V) G 0ehperio#Fnamean# gpsle#gerFi#(V) G 0ehle#gerFi#an# gpsapplicationFi#(V) G 2//an# co#eFcombinationFi# in (Ycci#)an# 0ehle#gerFi# G Yle#gerFi#group by 0ehapplicationFi#> 0ehle#gerFi#> 0ehperio#Fname>

0elaccountingFclassFco#e>gpsstartF#ate> 0ehglFtrans$erFstatusFco#e> 0elco#eFcombinationFi#or#er by 0elaccountingFclassFco#e> gpsstartF#ate 9ote: OnlyaccountingFclassFco#e G Liability !ill be inclu#e# in the Trial BalanceReport totals

uery 22: Please run the $ollo!ing ;uery to sho! the Liability accounttotals in AP (0laFtrialFbalances):

select 0ehapplicationFi#> 0ehle#gerFi#> 0ehperio#Fname> gpsstartF#ate>0ehglFtrans$erFstatusFco#e> 0tbe&entFclassFco#e>0tbsourceFapplicationFi#> 0tb#e'nitionFco#e> co#eFcombinationFi#>

toFchar(glF#ate> Q6O9-@@Q)>sum(acct#Funroun#e#F#r)> sum(acct#Funroun#e#Fcr)> count(J)$rom 0laFtrialFbalances 0tb> 0laFaeFhea#ers 0eh> glFperio#Fstatuses gps!here 1G1an# 0ehapplicationFi# G 2//an# 0ehaeFhea#erFi# G 0tbaeFhea#erFi#an# 0ehglFtrans$erFstatusFco#e G Q@Qan# gpsperio#Fname(V) G 0ehperio#Fnamean# gpsle#gerFi#(V) G 0ehle#gerFi#an# gpsapplicationFi#(V) G 2//an# co#eFcombinationFi# in (Ycci#)an# 0ehle#gerFi# G Yle#gerFi#group by 0ehapplicationFi#> 0ehle#gerFi#> 0ehperio#Fname>gpsstartF#ate>0ehglFtrans$erFstatusFco#e> 0tbe&entFclassFco#e>0tbsourceFapplicationFi#> 0tb#e'nitionFco#e> co#eFcombinationFi#>toFchar(glF#ate> Q6O9-@@Q)or#er by 0tb#e'nitionFco#e> gpsstartF#ate> 0tbe&entFclassFco#e

A##itional Troubleshooting 'les+#ata:

%$ the steps abo&e #o not resol&e the issue> the $ollo!ing a##itionalin$ormation may be nee#e#:

1 Cet the trace $or the Trial Balance process

The Trial Balance report #oes not #irectly use the #ata $rom the8LAFTR%ALFBALA9*?S tables %t taes the #ata $rom the8LAFTR%ALFBALA9*?S tables an# inserts it intothe Clobal Temporary 8LAFTR%ALFBALA9*?SFCT table %$ there is a problem!ith that part o$ the co#e> a trace 'le may be nee#e# to troubleshoot


22/24

a Submit the Trial Balance $or the problem supplier to limit the sie o$ thetrace an# use the trace instructions $rom:

9ote ,475=11 - o! To Cet The R12 Trace+"ebug ileX

b *reate a copy o$ the 8LAFTR%ALFBALA9*?SFCT table

create table copyF8LAFTR%ALFBALA9*?SFCT asselect J$rom 8LAFTR%ALFBALA9*?SFCT!here 1 G2

c %nsert the #ata

Cet the insert $rom the trace an# mo#i$y the insert to insert intocopyF8LAFTR%ALFBALA9*?SFCT

an# replace the bin# &ariable in the script !ith the actual &alues

# uery the #ata Please uploa# the output $ormatte# in an ?0cel 'le:

select J$rom copyF0laFtrialFbalancesFgt

2 Re&ie! the RT 'le

Mploa# the RT 'le that correspon#s to template ie Template G AccountsPayable Trial Balance - Croup by Account> "etail correspon#s toAPTBRPT/2rt$ Open the 'le in 6S NOR""o the $ollo!ing to 'n# the column name that maps to the template 'el#name:

a Open the RT 'le in 6S NOR"

b Right clic on the 'el# name H *lic on Properties H A## elp Te0t

5 an# 86L output

in# the report output in the ie! Re;uest $orm> *lic on the "iagnosticsbuttonan# select ie! 86L

Cet the Trial Balance 'le+pacage &ersions

Mploa# Trial balance 'le+pacage &ersions:


23/24

Log in to ser&er> set en&ironment> an# #o the $ollo!ing:

c# I8LAFTOP+patch+114+publisher+templates+MS+

strings -a 8LAAPRPT/1rt$ grep ea#er --H9ot Applicable a$ter Report

6o#e patch 132453strings -a 8LAAPRPT/2rt$ grep ea#er --H9ot Applicable a$ter Report6o#e patch 132453strings -a 8LAAPRPT/5rt$ grep ea#er --H9ot Applicable a$ter Report6o#e patch 132453strings -a 8LAAPRPT/,rt$ grep ea#er --H9ot Applicable a$ter Report6o#e patch 132453strings -a 8LAAPRPT/4rt$ grep ea#er --HApplicable a$ter Report 6o#epatch 132453strings -a 8LAAPRPT/3rt$ grep ea#er --HApplicable a$ter Report 6o#epatch 132453

c# IAPFTOP+patch+114+publisher+templates+MS+

strings -a APTBRPT/1rt$ grep ea#er --H9ot Applicable a$ter Report 6o#epatch 132453strings -a APTBRPT/2rt$ grep ea#er --H9ot Applicable a$ter Report 6o#epatch 132453strings -a APTBRPT/5rt$ grep ea#er --H9ot Applicable a$ter Report 6o#epatch 132453strings -a APTBRPT/,rt$ grep ea#er --H9ot Applicable a$ter Report 6o#epatch 132453strings -a APTBRPT/4rt$ grep ea#er --HApplicable a$ter Report 6o#epatch 132453strings -a APTBRPT/3rt$ grep ea#er --HApplicable a$ter Report 6o#epatch 132453

c# I8LAFTOP+patch+114+publisher+#e$s+

strings -a 8LATBRPT0ml grep ea#er

strings -a 8LAAPRPT0ml grep ea#er --HApplicable a$ter Report 6o#epatch 132453

c# I8LAFTOP+patch+114+0#$

strings -a 0laFtrialFbalancesFgt0#$ grep ea#er

c# IAPFTOP+patch+114+0#$

strings -a apFslaFin&oicesFtransactionF&0#$ grep ea#er


24/24

uery 25: Cet the Trial Balance pacage &ersions

select J$rom #baFsource

!here line G2an# name in (Q8LAFTBF"ATAF6A9AC?RFPTQ>Q8LAFTBFR?PORTFPTQ>Q8LAFTBFAPFR?PORTFPTQ>Q8LAFTBFBALA9*?FPCQ)

ATT?9T%O9: Oracle Payables *ommunity .oin our gro!ing Payables

*ommunity an# learn $rom your peers an# Oracle on ho! to a##ress youruni;ue issues in AP

Re$erences:

Troubleshooting Accounts Payable Trial Balance (Open Account AP Balance

Listing) issues in R12 ]%" 445,7,1^

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XLA - GL Queries