2012
SUBMITTED BY:
SANA AHMED,
ASSOCIATION OF CHARTERED
CERTIFIED ACCOUNTANT,
TABANIS SCHOOL OF
ACCOUNTANCY, KARACHI,
PAKISTAN.
17-JULY-2012 TO 30-AUG-2012
EMAIL: [email protected]
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Preface………………………………………………..pg. no.4
Acknowledge…………………………………………pg. no.5
Abstract………………………………………………pg. no.6
Introduction…………………………………………..pg. no.7
History………………………………………….pg no.9
Company profile………………………………..pg. no.10
Subsidiaries……………………………………..pg. no.13
Board of directors……………………………....pg. no.14
Introduction of finance department…………………..pg. no.15
Financial hierarchy in an organization…………..pg. no.16
Purchase cycle (figure)…………………………..pg. no.17
Brief on my internship work…………………………..pg. no.18
Bills processing stages…………………………...pg. no.19
Bills receiving (figure 1)………………...pg. no.20
Scrutiny of bills (figure 2)………………pg. no.21
Parking in sap (figure 3)………….......... pg. no.22
Posting of vouchers (figure 4)………….pg no.23
Payment process in sap (figure 5)……....pg. no.24
Printing of Cheaques (figure 6)………....pg. no.25
Signing of Cheaques (figure 7)………….pg no.26
Dispatch of Cheaques (figure 8)………...pg. no.27
TABLE OF CONTENTS
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Bank reconciliation statement
Disbursement account……………………………pg. no.28
Collection account………………………………...pg. no.28
Taxation
Income tax………………………………………...pg. no.29
Sales tax…………………………………………....pg. no.29
Salary income tax (figure 9)………………………...pg. no.30
Vendor income tax (figure 10)……………………..pg. no.31
Other assignments……………………………………….pg no.32
Conclusion……………………………………………….pg no.34
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Report Date: 30th August, 2012
This report documents the work done during the summer internship at
Pakistan Telecommunication Limited, Karachi, Pakistan under the
supervision of Abdul Rauf Odho (D.D.O and S.M Finance “2” Karachi).
The report first shall give an overview of the tasks completed during the
period of internship with technical details. Then the results obtained shall
be discussed and analyzed.
Report shall also elaborate on the future works which can be persuaded as
an advancement of the current work.
I have tried my best to keep report simple yet technically correct. I hope I
succeed in my attempt.
SANA AHMED
PREFACE
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For the completion of my report I am indebted to plenty of people for
their very sincere cooperation that they extended to me at various stages. I
could not have done this work without the lots of help I received
cheerfully from whole PTCL, while it is very difficult to learn and rotate in
different sections of Finance department in this organization where work
burden is quiet higher as compared with other organization. The work
culture in PTCL really motivates. Everybody is such a friendly and cheerful
companion here that work stress is never comes in way.
I would specially like to thank MR. Abdul Rauf Odho & Mr. Ajeet Kumar
and the whole team for proving the nice ideas to work upon. Not only did
they advise about my project but as well as for other future experiences.
SANA AHMED
ACKNOWLEDGEMENTS
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The report presents the five tasks completed during this internship at
Pakistan Telecommunication Limited which is listed below:
1. Scrutiny
2. Parking;
3. Posting ;
4. Payments;
5. Dispatch of Cheaques.
All these tasks have been completed successfully and results were
according to expectations. Scrutiny includes the bills receiving through a
proper processing stages used in this task. Including these tasks I have a
keen look to Bank Reconciliation Statements and calculation of GST and
Income Tax and Budgeting area as well, by performing all these tasks using
SAP software, which is very demanding and valuable software nowadays.
As PTCL is performing all these functions in a proper manner according
to their segmentations in their respective departments and these functions
make it possible for PTCL to have a bright colored future as it's shown by
its text/image as per logo.
Beside all these tasks there is a summary of introduction and the
organizational overview.
ABSTRACT
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This report is on my internship at Pakistan Telecommunication Limited
covering the period of 6 weeks from July to August 30, 2012.
Pakistan Telecommunication Company Limited (PTCL) is a mega
corporation and a leading telecommunication authority in the State of
Pakistan. The corporation provides and enforces policies for the telephonic
services nation-wide and is the backbone for country's telecommunication
infrastructure despite arrival of a dozen other telecommunication
corporations, including Telenor Corps and China Mobile Ltd. The
corporation managed and operates around 2000 telephone exchanges
across the country, providing the largest fixed line network. Data and
backbone services such as GSM, CDMA, Broadband Internet and IPTV
wholesale are an increasing part of its business.
Although broadband technologies (DSL and Cable) are all the rage right
now, in reality a lot of people still only have access to analog phone lines.
Dial-up modems will remain a good way to get on the internet for several
years.
When looking for an internship I had two criteria’s:
1. Technical diversity: a main point was to learn new things in software,
especially in SAP (Systems in Applications and Products in Data
processing).
2. Responsibilities: I looked for an experience that will proof that I am
able to manage things by myself.
INTRODUCTION
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As an internee in Pakistan Telecommunication Limited the main focus of my study research was in Finance Department. The standpoint of working in the organization is to have an idea of practical implementation of principles and strategies especially of finance concern. Thus, the during my internship period I carried out with the following objectives:
• To understand the structure and system development of an organization;
• To know the functions of finance department;
• How organization mange it’s Product Lines;
• How organization copes with Environmental Changes;
• To know the competitiveness of organization;
• How organization develop its strategies;
• To know the management of marketing force and effective team work ;
• To know the success and failure of products;
• Improvement in the performance of an organization.
My first week was more to acknowledge the system and what would be my
projects and tasks. And later on weeks I have assigned to different tasks to
complete.
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OVERVIEW OF THE ORGANIZATION:
History:
From the beginnings of Posts & Telegraph Department in 1947 and
establishment of Pakistan Telephone & Telegraph Department in 1962,
PTCL has been a major player in telecommunication in Pakistan. Despite
having established a network of enormous size, PTCL workings and
policies have attracted regular criticism from other smaller operators and
the civil society of Pakistan
Pakistan Telecommunication Corporation (PTC) took over operations and
functions from Pakistan Telephone and Telegraph Department under Pakistan Telecommunication Corporation Act 1991. This coincided with the Government's competitive policy, encouraging private sector participation and resulting in award of licenses for cellular, card-operated pay-phones, paging and, lately, data communication services.
Pursuing a progressive policy, the Government in 1991, announced its plans to privatize PTCL, and in 1994 issued six million vouchers exchangeable into 600 million shares of the would-be PTCL in two separate placements. Each had a par value of Rs. 10 per share. These vouchers were converted into PTCL shares in mid-1996.
In 1995, Pakistan Telecommunication (Reorganization) Ordinance formed the basis for PTCL monopoly over basic telephony in the country. The provisions of the Ordinance were lent permanence in October 1996 through Pakistan Telecommunication (Reorganization) Act. The same year, Pakistan Telecommunication Company Limited was formed and listed on all stock exchanges of Pakistan
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PTCL launched its mobile and data services subsidiaries in 2001 by the name of Ufone and PakNet respectively. None of the brands made it to the top slots in the respective competitions. Lately, however, Ufone had increased its market share in the cellular sector. The PakNet brand has effectively dissolved over the period of time. A recent DSL service launched by PTCL reflects this by the introduction of a new brand name and operation of the service being directly supervised by PTCL.
As telecommunication monopolies head towards an imminent end, services and infrastructure providers are set to face even bigger challenges. The post-monopoly era came with Pakistan’s Liberalization in Telecommunication in January 2003. On the Government level, a comprehensive liberalization policy for telecoms sector is in the offering.
In 2005 Government of Pakistan decided to sell 26 percent of this company to some private corporation. There were three participants in the bet for privatization of PTCL.
Etisalat an Abu Dhabi based company was able to get the shares with a large margin in the bet. Government's plans of privatizing the corporation were not welcomed in all circles; countrywide protests and strikes were held by PTCL workers. They disrupted phone lines of institutions like Punjab University Lahore along with public sector institutions were also blocked. Military had to take over the management of all the exchanges in the country. The contention between Government and employees ended with a 30% increase in the salaries of workers.
Company profile:
PTCL is the largest telecommunications provider in Pakistan. PTCL also
continues to be the largest CDMA operator in the country with 0.8 million
V-fone customers. The company maintains a leading position in Pakistan
as an infrastructure provider to other telecom operators and corporate
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customers of the country. It has the potential to be an instrumental agent
in Pakistan’s economic growth. PTCL has laid an Optical Fiber Access
Network in the major metropolitan centers of Pakistan and local loop
services have started to be modernized and upgraded from copper to an
optical network. On the Long Distance and International infrastructure
side, the capacity of two SEA-ME-WE submarine cables is being expanded
to meet the increasing demand of International traffic. PTCL also includes
a part of NTC.
National Telecommunication Corporation is a government-based IT and Telecom services Provider Company in Pakistan. NTC was formed in 1996 by a telecom Reorganization act through which Pakistan Telecommunication Company was split in to two companies NTC and PTCL. NTC provide telecom services to designated customers.
The new era of telecommunication in Pakistan has brought several challenges with it, despite of the advantages it has made visible for the consumers. The most important being the challenge to keep intact the security requirements of the Government of Pakistan and to protect the new players in this field from the conventional practices of the incumbent operators to protect their market share. To overcome these challenges GOP established National Telecommunication Corporation (NTC) in January 1996 under the Telecom Reorganization Act 1996. The main objective was to have an infrastructure independent of all other operators that can be used for the purpose of government communication and as an alternative support for the operators entering the market.
NTC started its operations in 1996 with only 5 local exchanges all over Pakistan and an analog microwave link not capable of supporting the digital transmission. To carry out its operations, it was mainly dependent on PTC infrastructure and used its transit network, international gateways, transmission network, IN platform etc., to carry out its operations. The
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copper network in the access provided to NTC was not sufficient to cater for its subscriber base and meet the required quality of service parameters. NTC had no arrangements for direct interconnect with cellular operators. As a result it had to pay substantial part of its revenues to PTCL for 3rd party termination. Data services being essential demand of NTC customers could not be met due to non-availability of infrastructure. Billing of NTC customers was carried out through PTC initially and through Pakistan Computer Bureau. The main challenge for NTC at that time was to reduce this dependency on other operators to minimum as soon as possible to fulfill its obligations and to sustain itself in the deregulated environment in which PTC was to be privatized.
The establishment of NTC MSDN was a major milestone, achieved in 2001 which enabled NTC to provide multiple data services such as dial-up, DSL, Web hosting and internet etc. to its customers. Another milestone achievement in national history is placement of Pakistan education & Research Network (PERN) project. The project is providing 155 Mbit/s International Connectivity to 59 universities connected all over Pakistan. The billing system was developed in first 4 years which made it possible for NTC to do its own billing.
NTC has traveled a long way in developing its infrastructure in lines with the technological and market trends. NTC is determined to provide an infrastructure required to meet its objectives and to support the nation and GOP in achieving its objectives.
NTC is currently providing the following services to its customers.
Telephone; Multi-services data network; Transmission services; Co-location.
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Subsidiaries:
Pak Telecom Mobile Limited (PTML) is a wholly owned subsidiary of
PTCL, listed as a public limited company in the year 1998 and provide
cellular mobile services in Pakistan under the brand of Ufone. Though the
company was listed in 1998, it commenced its commercial operations in
January 2001.
Ufone GSM is a Pakistani GSM cellular service provider. It is one of the five major GSM Mobile companies in Pakistan. In January 2001 Pak Telecom Mobile Limited (PTML) a wholly owned subsidiary of Pakistan Telecommunication Company Limited (PTCL) started its operations under the brand name ‘Ufone’.
After the partial privatization of the parent company PTCL, 26% of shares and control was sold to Etisalat and Ufone became a part of the Emirates Telecommunication Corporation Group.
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Board of Directors:
Mr. Farooq Ahmed Awan (Chairman PTCL Board)
Mr. Abdulrahim Abdulla Abdulrahim Al Nooryani (Member PTCL Board)
Mr. Abdul Wajid Rana (Member PTCL Board)
Mr. Abdulaziz Ahmed Saleh Ahmed Al Sawaleh (Member PTCL Board)
Mr. Kamran Ali (Member PTCL Board)
Mr. Jamil Ahmed Khan(Member PTCL Board)
Mr. Fadhil Mohamed Erhama Al Ansari (Member PTCL Board)
Mr. Abdulaziz Hamad Omran Taryam (Member PTCL Board)
Dr. Ahmed Al Jarwan (Member PTCL Board)
Ms. Farah Qamar (Company Secretary PTCL)
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The part of an organization that manages its money. The business
functions of a finance department typically include planning, organizing,
auditing, accounting for and controlling its company's finances. The
finance department also usually produces the company's financial
statements.
FINANCE DEPARTMENT
ACCOUNTING DEPARTMENT
REVENUE DEPARTMENT
TAXATION DEPARTMENT
INTRODUCTION OF FINANCE DEPARTMENT
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Financial hierarchy is a description of the different sections that run the
finance department and the authority, power and responsibilities of the
different members of the department. In a finance department, the
responsibilities of performing core tasks are usually allocated to individuals
who serve as the heads of sub-departments. The heads of sub-departments
are tasked with the responsibilities of exercising clearly defined roles,
authority and powers. The heads of sub-departments have subordinates
who are allocated specific duties that they are expected to perform
exhaustively. And in this department we have 30 members’ staff working.
HEAD
• CHIEF FINANCIAL OFFICER• MANAGEMENT ACCOUNTANT
REPORTS TO CFO AND MA
• FINANCIAL ACCOUNTANT• INTERNAL AUDITOR
REPORTS TO MA
• CREDIT CONTROLLER• ACCOUNTS PAYABLE ACCOUNTANT
FINANCIAL HIERARCHY IN
AN
ORGANIZATION
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PURCHASE CYCLE FROM BUYING - PAYING TO
OUR VENDORS
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During my internship at PTCL I worked in following departments and
sections of PTCL.
I worked in finance department as I have stated before in my report.
Following are the sections involved in this department:
I. Bills processing stages
II. Scrutiny
III. Parking in SAP
IV. Posting of vouchers
V. Payment process in SAP
VI. Printing of Cheaques
VII. Signing of Cheaques
VIII. Dispatch of Cheaques
There are some other works I have performed in my internship period in
different sub sections in finance department. Following I have stated them:
Bank reconciliation statement
Taxation
And other assignments in financial reporting.
BRIEF ON MY INTERNSHIP WORK
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OVERVIEW OF THE PROCESSES
BILLS PROCESSING STAGES
BILLS RECEIVING
SCRUTINY
PARKING IN SAP
POSTING OF VOUCHERS
PAYMENT PROCESS IN SAP
PRINTING OF CHEAQUES
SIGNING OF CHEAQUES
DISPATCH OF CHEAQUES
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BILLS RECEIVING
ENTRY OF BILL IN A INCOMING INVOICE
REGISTER
ASSIGNING OF SERIAL NUMBER TO THE
ORIGINAL,DUPLICATE AND TRIPLICATE
COPIES OF EACH BILL
ENTRY OF SERIAL NUMBER AND DATE WITH INITIALS OF
RECEIVING PERSON ON ALL COPIES
CHECKING OF AVAILABILITY OF
RELEVANT DOCUMENTS WITH
THE BILL
RETURN OF DUPLICATE COPY AND
ONE PERSON SUBMITTING THE BILL
FILLING OF BOTH COPIES COST CENTER
WISE
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SCRUTINY OF BILLS
CHECKING OF AVAILABILITY OF
RELEVANT DOCUMENTS
CHECKING RATES OF GOODS/ SERVICES
ACQUIRED
CHECKING OF AVAILABILITY OF APPROVAL FROM
CONCERNED AUTHOURITY
SIGNING OF PERSON SCRUITINIZED THE BILL IF FOUND CORRECT IN ALLS
ATTACHMENT OF OBJECTION LETTER IN
CASE THERE IS ANY OBJECTION
CHECKING AND SIGNING OF VOUCHER BY THE AM
FINANCE SCRUTINY
CHECKING AND SIGNING OF VOUCHER BY THE MANAGER FINANCE
DEMANDING FUNDS FROM AM FINANCE BUDGET IF NOT AVAILABLE IN THE
RESPECTIVE COST CENTER
SENDING THE FILES FOR POSTING TO SM FINANCE 2
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PARKING IN SAP
LOGIN TO THE PARKING USER ID
IN SAP
USE OF T-CODE FV60 FOR PARKING
OF PAYMENT VOUCHER
USE OF T-CODE FV50 FOR PARKING
OF JOURNAL VOUCHER
PRINTING OF PARKED SAP
VOUCHER
ATTACHMENT OF VOUCHER WITH THE ORIGINAL
BILL
FORWARDING OF FILE FOR
SCRUTINY AGAIN
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POSTING OF VOUCHERS
SM FINANCE LOGINS TO SAP WITH POSTING
USER ID
OVERVIEW OF VOUCHER
POSTING OF VOUCHER THROUGH T-CODE
FBV0 IN SAP
SIGNING AND STAMPING OVER THE
VOUCHER
FORWARDING OF VOUCHERS FILE TO MANAGER FINANCE
FOR PAYMENT PROCESS
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PAYMENT PROCESS IN SAP
PAYEMENT PROCESS IN SAP THROUGH
LOGIN ID OF PAYMENT USER
CALCULATION OF INCOME TAX/
RETENTION MONEY
T-CODE OF F-53 USED FOR CREATING
PAYMENT DOCUMENT
THE DOCUMENT NUMBER ENTERED ON
VOUCHER FOR CHEAQUE PRINTING
REFERENCE
VOUCHER IS FORWARDED FOR
CHEAQUE PRINTING
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PRINTING OF CHEAQUES
BLANK CHEAQUES INSERTED SERIALY IN
PRINTER FOR PRINTING
PRINTING DONE THROUGH LOG IN ID OF PAYMENT USER
THE T-CODE USED FOR CHEAQUE PRINTING IS
FBZ5
STAMPING OF CHEAQUE SIGNING
AUTHOURITIES DONE AFTER PRINTING
CHEAQUE NUMBER ENTERED OVER THE
VOUCHER
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SIGNING OF CHEAQUES
CHECKING OF PARTICULARS OF
CHEAQUE WITH THE VOUCHER
SIGNING F CHEAQUES COUNTER SLIP
CHEAQUE ALONG WITH THE VOUCHER SEND TO SM FINANCE
FOR SIGNING AS A FIRST SIGNATORY
SIGNING OF CHEAQUE OF CHEAQUE FROM SECOND SIGNATORY
SEPARATION OF CHEAQUE FROM VOUCHER FOR
DISPATCH
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DISPATCH OF CHEAQUES
PRINTING OF ENVELOPE FOR CHEAQUE DISPATCH
HANDING OVER OF THE CHEAQUE ENVELOPE TO
THE REPRESENTATIVE OF TCS WITH IN 7 DAYS OF
THE RECEIPT OF THE BILL
UPDATION OF IIR BY ENTERING CHEAQUE
NUMBER AGAINST EACH BILL
VOUCHER STAMPED AS PAID
VOUCHER SEND FOR BINDING
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Identification of bank charges
Utilization of budget in a month
Identification of time barred Cheaques
Correction of wrongly entered Cheaques numbers by the bank
Monthly list of Presented Cheaques
Verification of funds deposited in the account
GPF refund
Proceeds from auction
Temporary impressed refund
TA/DA refund
Transfer of funds from head quarter account
BANK RECONCILIATION STATEMENT
DISBURSEMENT ACCOUNT
COLLECTION ACCOUNT (OTHER THAN REVENUE)
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A tax levied on the annual earnings of an individual or a corporation.
Income taxes are levied by the federal government and by a number of
state and local governments. One set of rules applies to individual income
and another to corporate income. The size and structure of an income tax
greatly influence security prices and investor decisions.
I. 6% income tax deducted on services
II. 3.5% income tax deducted on purchase and supply
It can be of two types:
Salary income tax
Vendor income tax
A sales tax is a tax imposed by state and local governments on transactions
that occur within their jurisdictions. That is, the government collects a
certain percentage of the sale price on transactions where goods and
services are traded at the retail level. While the retailers are responsible for
paying the sales tax, most of the time they simply pass on the cost to
customers. It is 16% deducted.
TAXATION
INCOME TAX
SALES TAX
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SALARY INCOME TAX
SALARY INCOME TAX DATA
RECEIVED FROM HCM ON MONTHLY
BASIS
PROCESSING THE DATA AS PER THE FORMAT DEFINED BY FBR IN EXCEL
FORMAT
PARKING/POSTING OF THE DOCUMENT
IN SAP FOR PAYMENT TO FBR
UPLOADING THE FILE ON FBR ONLINE
PORTAL CONTAINING EMPLOYEE WISE
INCOME TAX DATA TO CREATE PSID
DEPOSITING CHEAQUE TO FBR REPRESENTATIVE AT AUTHOURIZED
NBP BRANCH
OBTAINING CPRFROM NBP
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VENDOR INCOME TAX
DATA RECONCILIATION FROM ZWTR AND
GL BOOKINGS
MAINTAINING EXCEL FILE AS PER
FBR FORMAT
PARKING/POSTING OF THE
DOCUMENT IN SAP FOR PAYMENT TO
FBR
UPLOADING THE FILE ON FBR ONLINE PORTAL
CONTAINING EMPLOYEE WISE INCOME TAX DATA
TO CREATE PSID
DEPOSITING CHEAQUE TO FBR REPRESENTATIVE AT AUTHOURIZED
NBP BRANCH
OBTAINING CPR FROM NBP
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OTHER ASSIGNMENTS
Maintaining data of vehicles of RGMs and Revenue department;
Arrangement of payment of third party staff before 1st of each
month;
Yearly/semiyearly physical stock verification of stores/sub stores and
coordination with Headquarters for further submission of compiled
report;
Cash impress, temporary advance and adjustment report with OB on
monthly basis;
Maintain record/report of attendance of finance and revenue
department;
Issuing income tax certificates both to the employees and vendors;
Booking of monthly accruals;
Reconciliation and variance of monthly salary;
Reporting of “Advance to Suppliers” on monthly basis;
Fuel, electricity report on monthly basis;
Quarterly head count report of CPEIs third party staff;
Bank reconciliation statements of both Disbursement and other than
revenue account;
Sales tax report;
Income tax report on weekly/ monthly and annual basis
Proposal of annual operating budget
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Bank ceiling region wise including salary ceiling on monthly basis;
Budget forecasting;
Region wise and Division wise monthly expenditure statement;
Detailed event wise store and cash analysis of regions;
Extracting ZGSTOT report from SAP along with GLs;
Obtaining information from vouchers including;
Invoice bill number
Invoice date
Total number of invoices in a voucher
Reconciling GL amount with amount appearing in report;
Incorporating sales tax codes during parking of bills;
Settlement of sales tax related issues in coordination with
Headquarters.
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The whole experience of working at PTCL was great. This organization has
a well maintained work culture, great minds and very high quality of work.
I learned a lot of experienced from this organization. The work I could
complete here was very satisfactory. I have tried to develop as many add-
ons as possible for PTCL and even got very encouraging results with some
of them. I hope my work on PTCL will help me to meet the future goals in
my career. I feel pleasure that I have really gained a lot during 6 weeks and
enjoyed working with experienced, co-operative staff.
CONCLUSION