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PRO ARCHIVES SYSTEMESYo u r r e c o r d s m a n a g e m e n t s p e c i a l i s t
PRO ARCHIVES SYSTEM T/A AFRICA INTERNATIONAL REMOVALSSARK HOUSE 23 KENMARK CRESCENTBLUFF HILL INDUSTRIAL PARKPHONE +263 4 331 176
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THE MOBILITAS GROUPA n i n t e r n a t i o n a l c o m p a n y
“As a sister company of the removals specialists AGS, we possess all the necessary meansto conduct all removals, transportation and handling operations required by our clients.”
Domestic removals
International removals
Storage
Physical archiving
Electronic archiving
4,230 km physical documents archived
3 million digital documents hosted
20 million pages scanned every year
30 years of experience in records management
€ 47m turnover in 2015
771 employees
4 continents covered
More than 3,500 clients
Auditing
ImagingRelocation
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Our international network covers 4 continents
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PRO ARCHIVES SYSTEMES ZIMBABWEK e y i n f o r m a t i o n
Contact details Yann JondeauBranch manager [email protected], Kenmark Crescent, Bluff Hill Industrial Park Off Faber Road, Bluff Hill, Harare, ZimbabweTel: +263 433 1176
Date of creation 2002
Staff 11 employees
Surface 1,091 m2
Capacity 459 m³ Warehouse Storage
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THE PRO ARCHIVES SYSTEMES SOLUTIONSO u r e x p e r t i s e
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RECORDS MANAGEMENT SERVICESWe c a t e r f o r y o u r n e e d s
STEP 5 Safe destruction, management of document life cycle
CONFIDENTIAL DESTRUCTION
STEP 4 Confidential storage, secure warehouses
SECURE STORAGE
STEP 1 Auditing, practical and legal adviceNEEDS ANALYSIS
STEP 2 Sorting and handling, inventory creation
COLLECTION AND IMPLEMENTATION
STEP 3 Online management, physical and digital delivery
RECORDS MANAGEMENT
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AUDITING AND ADVICEO u r e x p e r t s a c c o m p a n y y o u
How to manage and organiseyour records?
Which documents have to be kept?
What are the applicable regulations?
“PRO ARCHIVES SYSTEMES answers all your questions andsimplifies your records management procedures.”
What are your needs and obligations?
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PHYSICAL ARCHIVING
A complete set of personalised solutions, adapted to your company’s needs and constraints.
P u t y o u r r e c o r d s i n t h e h a n d s o f e x p e r t s
BEFORE AFTER
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PHYSICAL ARCHIVINGP u t y o u r r e c o r d s i n t h e h a n d s o f e x p e r t s
We provide containers and packingmaterials which have been especiallydesigned to store your records.
On-site sorting and packing of yourrecords according to a preliminary plandetermined by you.
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SAFE AND SECURE STORAGED e d i c a t e d w a r e h o u s e s o p t i m i s e d f o r a r c h i v i n g
Anonymous and random storage of recordson metal racks
Intruder and fire detection and prevention
Controlled access, 24/7 video surveillance
Protection against vermin
Ventilation
Temperature and humidity maintained atoptimal levels
Control of installations by accreditedcompanies
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ELECTRONIC RECORDS MANAGEMENTN u m é r i s a t i o n e t a r c h i v a g e é l e c t r o n i q u e
Imaging of all or some of your records
On-site imaging available
Copy image to your preferred support (CD, DVD, DMS, digital safe, etc.)
Set up of a Document Managing System with search criteria
Confidential and secure storageof your original records
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IMAGING MATERIALM a t e r i a l c a p a c i t y
MATERIAL:
Scanners, computer work stations
High-performance image-capturing softwareFEATURES:
A4 and A3 scanning
Two-sided scanning
Optical resolution up to 600dpi
Speed of 90 pages/min
OCR module and image processing
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ELECTRONIC RECORDS MANAGEMENTA s i m p l e a n d c o m p l e t e t o o l
Specially developed byour engineers to meet allyour needs.
Compatible with allplatforms, no installationneeded.
A single interface for yourphysical stock and yourdigital documents.
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ELECTRONIC RECORDS MANAGEMENTSE x a m p l e o f i m a g i n g p r o j e c t
Digitalisation with image processing of 300,000 certificatesfrom the Civil Register Office of Papeete.
BEFORE AFTER
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WHY TRUST USS o m e o f o u r i m a g i n g p r o j e c t s
Société Générale aux AntillesProcessing of bank statements.
Orange CameroonImaging of 4,253 supplier contracts, a volume of 58,884 pages over 4 weeks.
BNP ParibasImaging of bank statements and indexing by client.
Canal +Imaging of employee files and creation of an online management system.
TOTALPreparation, imaging and indexing of 1.2 million pages over 6 months.
Airtel GabonImaging of import and property files since 2004.
Mairie de Pirae (Tahiti) Imaging and indexation of 18 000 civil registry acts.
Papeete Notary Office (Tahiti)Imaging of 20,000 client files, a volume of 220,000 A4 pages.
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OUR QUALITY COMMITMENT3 0 y e a r s o f e x p e r t i s e a t y o u r s e r v i c e
Continued training of our teams
Secure warehouses and regularaudits
Confidential management of records Average customer loyalty rate of 96%
Member of the PRISM associationReactivity and innovative solutions
Traceability and full access
“Our primary objective is to satisfy our customers by constantly improving our services.”
Latest international quality standards for archiving
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SOCIAL CORPORATE RESPONSIBILITYP r o f e s s i o n a l i s m a n d a c c r e d i t a t i o n s
Preserving the environment is part of the Group’s QualityManagement process, in accordance with local laws and regulations.
Responsible and committed procurement policy; recycled andrecyclable materials, sustainable waste management.
Active member of the United Nations Global Compact, commitmentto the ethical values laid out in its 10 Principles.
Promotion of tolerance and equity through a multicultural Groupemploying staff in more than 80 countries.
Collaboration with NGOs and associations on social and environmentaldevelopment projects (Planète Urgence, Save the Rhino, Croix Rouge,Desmond Tutu Foundation).
ENVIRONMENT
HUMAN RIGHTS
LABOUR RIGHTS
ANTI-CORRUPTION
“A family business, MOBILITAS has since its creation in 1974 beencommitted to the values of quality, performance, innovation and solidarity.”
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PARTNERSHIP WITH PLANÈTE URGENCEE n v i r o n m e n t a l r e s p o n s i b i l i t y
We plant 1 tree for every 15 boxes stored with us:More than 155,000 trees planted thanks to you
Fight global warming
Environment & Development Programme:
Protect biodiversity
Promote local socio-economic developmentCombat desertification