Project 6Project 6

Acceptance and Acknowledgement

1. Initial Orders2. Repeat Orders 3. Duplicate Orders4. Place and Confirm an Order 5. Contents of a Sales Contract or Confirmation6. Fill in a Contract in English

Main & Difficult Points

A satisfactory contract will include following:

1. the name and address of the buyer and the seller; 2. reference number; 3. an accurate and full description of goods required;4. quantities, prices (the unit price and the total price); shipment (shipping method, the time of shipment and port of load or destination);5. any detailed instructions on packing and shipping marks;6. the terms of payment.

Writing StepsWriting Steps

• 3-4-2 Sample Letters • 3-4-2-1 Layout of acceptance Dear Sirs ，

Thank you very much for your order of February for “Hero” brand ball pens. All the items are in stock, and we can guarantee shipment to San Francisco before March 20.

As requested we will inform you of the date of dispatch immediatelyupon completing shipment..

Yours truly,

Hu Jun

1. 称呼

2. 正文1) 感谢对方订单；

2) 说明保证按要求发货并通知对方。

3. 结束礼词

4. 签名

1. brand 品牌

2. be in stock 有存货

3. guarantee 保证

1) 我们保证准时装运。

We guarantee that we will make prompt shipment.

4. as requested 正如你方所要求的那样

5. inform sb. 告知某人某事

6. date of dispatch 发货日期

Language Points

• 3-4-2-2 Sample Letters

Conclusion a business

Dear Sirs,

Thank you for your quotation of February 10, we have been able to confirm the following order with you at your revised price:“1,000 dozen Cashmere Sweater at USD10 per piece CIF Hamburg for shipment in April.”

Enclosed please find our Purchase Confirmation No.123 in duplicate. Please sign and return one copy for our records as soon as possible.

Sample Letter 1

We are applying for the establishment of the relative letter of credit with the Bank of China, and shall let you know by e-mail as soon as it is opened.

As we are in urgent need of the goods, we find it necessary to stress the importance of making punctual shipment within the validity of the L/C; any delay in shipment would be harmful to our future business.

Yours faithfully,

XXX

1.Quotation 报价

2. at your revised price 按你方修改后的价格

3.Enclosed please find 随函附上

4.in duplicate 一式两份

in triplicate 一式三份

5. Please sign and return one copy for our records 请签退一份供我方存档

Language Points

6. apply for 申请

7. be in urgent need of 急需

8. sb. find it necessary to stress the importance of 有必要澄清某事

9. make punctual shipment 及时装运

10. validity 有效期 valid 有效的

11. be harmful to 对…有害

Signing S/C

Dear Sirs,

We have duly received your Sales Contract No.9966 covering 10,000 dozen Men’s Shirts we have booked with you. Enclosed please find the duplicate with our counter-signature. Thanks to mutual efforts, we were able to bridge the price gap and put the deal through.

The relative L/C has been established in your favour with the Bank of China, New York and it will reach you in due course.

We trust this order will lead to further business between us.

Yours faithfully,

XXX

Sample Letter 3

1. duly 适时地

2. covering 关于

3. book with sb. 向某人订购

4. the duplicate with our counter-signature 具有我方回签的副本

5. thanks to mutual efforts 由于共同的努力

6. bridge the price gap 减少价格差距

Language Points

•3-4-3 Simulation of Writing Letters

1. 称呼

2. 正文1) 感谢对方来 函，并同意接 受还盘。2) 现随函附上我 方第AD2345 号购货合同一 式两份，我方 已签字，请会 签并寄回一 份备案。

3. 结束礼词

4. 签名

Dear Sirs,

Your counter-offer of August 15th has received our attention___________________________________________________________________________________________

We hope this deal will mark the beginning of a long and pleasant business relationship between us.

Yours truly,

Hu Jun

Enclosed please find our purchase order no. AD2345 in duplicate with our counter-signature. Please sign and return one copy for our file.

• 3-4-5 Practicing

Part1 Words and Expressions This part is to practice your ability to use words and

phrases correctly

Ex1. Translate the following terms and expressions A ． into Chinese

1. close the gap2. for one’s files3. draw up a contract4. confirm order5. execute an order6. revised price7. contract provisions/stipulations8. in triplicate9. Chinese makes10. contract period/term

1. 弥补差距 2. 供某人存档3. 拟订合同 4. 确认订单5. 执行订单6. 讨价还价后的 价格7. 合同规定 / 条款8. 一式三份9. 中国货10. 合同期限

B. into English

1. 书面合同

2. 使合同生效

3. 合同副本

4. 售货确认书

5. 受法律约束

6. 首批订单

7. 遵守合同

8. 重复订单

9. 毁约

10. 合同规定的义务

1. a written contract 2. bring a contract into effect 3. copies of the contract 4. Sales of Confirmation 5. be legally binding 6. initial order 7. obey the contract 8. duplicate order 9. break the contract 10. contractual liability/obligation

Ex2. Fill in the blanks with the words or phrases given in the box.

1) We assure you that our best attention will be given to the _______of this order.

2) To ______the trade we are prepared to lower our prices by 5%.

3) We thank you for your giving us a trial and promise that your orders will be dealt with _______and carefully.

4) We are going to ______ your order until we can fill it as you specified.

5) Your order is receiving our immediate attention, and you can depend on us to_____ delivery well within your time limit.

6) We are pleased to inform you that _________ have decided to order the following cargo, according to your price list.

7) Enclosed please find our sales confirmation No.HN789 in ______. Please sign it.

8) The recent exchange of cables has concluded with _________ of 50 bristles.9) You will perhaps feel ___________ to consider an offer from us

to act as your exclusive agent for Egypt.10) Our usual terms of payments are cash against documents and

we hope they will be _________to you.

effect promptly execution disappointed acceptable hold up consumers transaction step up duplicate

executionstep up

promptlyhold up

effectconsumers

duplicatetransaction

disappointed

acceptable

Ex3. Choose the best answer to complete each of the following Sentences.1) _______ our S/C No.560 in duplicate for your signature and

please return one copy for our files.A. Enclosed B. We are enclosed C. We enclose D. Enclosing please find

2) Would you please see it to it that our Order No.908 is executed with ______delay?

A. no least delay B. least possible C. least any D. the least possible 3) It is necessary that the specifications______ the

requirements. A. confirm to B. conform to C. confirm with D. conform 4) We are pleased to confirm______ with you the transaction

of 3,000 metric tons soybean.A. having concluded B. to have concluded C. having come to terms D. to have carried out

5) _______ we would like you to conclude this deal with you, we find your bid unacceptable .A. As B. Since C. Much as D. As much as

C

D

B

A

C

6) We confirm our sale of the following commodities______ terms and conditions________ set forth below.A. in… that B. on… which C. for… as D. on…as

7) Please give your prompt attention______ Order No TT390.A. for the performance B. to execute

C. by carrying out D. to the execution of 8) We have accepted your Order No AH900. Please open the

relative L/C, _______ here four weeks before the date of shipment.A. that should B. which should reach C. when it reaches D. which should arrive at

9) We confirm the sales to you of 1,000 cases of Green Tea_______faxes exchanged between us.A. resulting in B. resulting from C. resulted in D. resulted from

10) These are the only terms ______ we can do business.A. on what B. in what C. on what D. in which

D

D

B

B

B

Ex4. Put in the missing words.

Dear Sirs,n

We have _______ your cable responses dated June 5 and June12 to our request for an 8% reduction in price and throughyour full co-operation we have been able to confirm thefollowing order with you at your revised price:f i“Fifty long tons of Tin Foil Sheets at Stg.224.20 per long tonCFR Shanghai for________ during July” for which we ______ourPurchase Confirmation NO.HXAS4748 in duplicate. Please_____And return one-copy for our file at your earliest __________ .

We are arranging for the establishment of the relative ______with the Bank of China, Shanghai Branch and ______ let youknow by cable as soon as it is opened. As we are in ______needof the goods, we find it necessary to stress the importance ofmaking punctual shipment within the _______ of the L/C; any delay in shipment would be detrimental to our _______business.

Yours faithfully,

xxx

received

shipment enclosesign

convenience

L/Cshall

urgent

futurevalidity

Part 2 SentencesThis part is to test your ability to makesentences correctly. Ex5. Identify one error in each of the following

sentences and then try to correct it.

1) We appreciate your cooperation and trust the shipment will prove from your entire satisfaction.

2) We confirm cables exchanged resulting from the sale to you of 1000 tons of black tea.

3) We hope to come to term with you in this trial purchase.

4) Your products are of no interested to us.

5) We appreciate your effort on pushing the sale of our products these years.

\

\

\

\

\

to

in

terms

interest

in

6) As we are in urgently need of the products, please E-mail your acceptance, upon receipt of it we will establish the L/C at once.

7) You may rest assured that we will handle your order in great care and effecting delivery within the time specified.

8) You may be sure that we will do our best filling this order so that we may have repeat orders from you.

9) We confirm that canned vegetables at the prices stating in your letter of June 1 and are arranging for dispatch next month on S.S “Red Star”

10) We are prepare to inform you that your order will be ready for dispatch next month.

prepared

\

\

\

\

\

effect

that

urgent

to fill

A1) We have confirmed your Order No.123

for bed sheets and pillow-cases and are sending our Sales Confirmation No. BP-201 in duplicate.

2) Please accept our offer and confirm the above-mentioned terms immediately.

3) We have cabled our confirmation of your order and you are requested to open the L/C as soon as possible.

4) We enclose a trial order. If the quality is up to our expectation ， we shall send further order in the near future.

5) Please see to it that the first order should be dispatched in time to reach here by January 2. Any delay in shipment will be detrimental to our future business.

Ex6. Choose the correct translation for Group A from Group B

B a. 兹电告贵方我们已经接受你 订单 , 请尽快开立信用证。

b. 我方接受你方 123 号床单枕 套的订单并寄上第BP-115 号销 售确认书一式两份。

c. 我们随函附上一份试订单 , 如果 质量合乎要求 , 我们今后还

会继 向你方定购。

d. 请即接受我方报盘并确认上 述条款。

e. 请注意，该首批订货须于 1月 2 号之前运抵此地，任何迟装将影响我们今后的业务。

Ex7. Complete the following sentences with the expressions given.1) 你方 2006 年 1 月 20 号来函内附 1000 台缝纫机订单已收到。兹附

寄第 226 号确认书一式两份，请签回一份以便存档。（ for one’s files ）

2) 我方已接受你方 116 号订单，请按照合同条款开立一张以我方为抬头人的信用证。 (in one’s favor)

3) 我方得悉上述货物的相关信用证即将开出，一收到你方信用证，我方将立即安排装运。 (establish a L/C)

4) 我们向你方保证 , 我方肯定会在这里为你方的太阳镜找到很好的销路。( assure)

5) 如首笔订单执行得令我方客户满意，我方会继续大量订购。 ( place an order)

We have received your letter of January 20, 2006 together with an order for 1000 sets of sewing machines. Enclosed is our S/C No 226 in duplicate, one copy of which sign and return to us for our file.

Your Order No 116 has been booked. Please open the covering L/C in our favor according to the terms contracted.

We assure you that we will certainly find a ready sale for your sun-glasses.

We learnt that the L/C covering the above-metioned goods will be established immediately. You may rest assured that upon receipt of your L/C, we will arrange shipment immediately.

If the first order is executed to the satisfaction of our end-users, we intend to place further orders with you in large quantities.

Ex8. Translate the following into Chinese2) We are pleased to inform you that our end-users have decided to order the following goods at your prices.

5) Thanks to our joint efforts, we have concluded the deal, which we hope will mark the beginning of good business

relations between us.

8) We enclose our Order No. 123. If the quality is up to our expectation, we are prepared to place a large order with you next year.

11) As your quotations are all on FOB basis while our customers are interested in CIF ones, we cabled you yesterday for new calculations.

5) Now we are sending our order, but we have to point out the local market has fallen down ， we would have narrow profit margin. We have to ask the lower price for supplying goods later.

非常高兴地通知贵公司，我方用户已决定按你方开价订购下列商品.

由于双方共同努力 , 我们达成了交易，希望这是我们之间贸易的良好开端。

我们随函附上 123 号订单一份 , 如果商品质量符合我们的要求，我们明年将会向你方大量定购 .

由于你方的报价都是在 FOB 的基础上 ,而我方顾客对 CIF更感兴趣 , 我们昨天已去电 , 请你方重新计算报价 .

现寄去我们的订单 ,但必须指出本地市场下跌 , 我们无利可图 , 对今后的供货 , 我们不得不要求低一些价格 .

Part 3 Letters WritingThis part is to test your ability to do practical writing.Ex9. Translate the following letterA. into Chinese

Dear Sirs,

We are pleased to confirm having purchased from you 2000 bicyclesunder the following terms and conditions:“2000 pieces of bicycles, at US$ 45 per piece CIF Kuwait, packed inwooden cases, each containing 10 pieces, shipment should be madewithin a week after receipt of the relative L/C.”

We trust that you will give special care to the packing of the goods,lest the goods should be damaged during transit.

You may rest assured that we will open the L/C in your favor uponreceipt of your Sales of Confirmation.

Yours faithfully,

xxx

敬启者：

兹高兴地确认按照下列条款买进你方 2000辆自行车。

“ 2000 辆自行车，科威特成本、保险加运费价每辆 45 美元，木箱装，每箱装 10 辆。收到

”信用证一周内装运。 请特别注意货物的包装，以免货物在运输途中受损。 我们向你方保证，在接到你方确认书后，即可开出以你方为受益人的信用证。

某某谨呈

B. into English

执事先生： 我们接受你方有关床单的第 1 23号订单，今寄售货确认书第 AP- 21 0号一式两份，请签退一份以存档。

请立即开立一份以我方为受益人的信用证。我想指出，有关信用证中的条款应该严格遵照我方售确认书中的条款，以免以后修改。一收到信用后我们将立刻安排装运。谢谢合作并盼你方再次订货。某某谨上

Gentlemen: We have booked your Order No.123 for bed sheets and are sending you herewith our Sales Confirmation No AP-210 in duplicate. Please sign and return one for our file.

Please send us L/C covering the above-mentionedgoods .We wish to point out that the stipulations in therelevant credit should strictly conform to the termsstated in our Sales Confirmation in order to avoidsubsequent amendments. We shall arrange to ship thegoods with the least possible delay upon receipt of thecredit.

We appreciate your co-operation and look forward to receiving your further orders.

Yours sincerely,

xxx

Ex11. Write a contract in English with the following information:

大连纺织品进出口公司（甲）收到德国贸易公司（乙）的还盘，并于 2007年 4月 30号达成第WG 567号销售协议：800 “ ”条 春花 牌毛毯，规格为 220c m X200c m ,棕色与绿色等量，每 5 条一纸箱，每 5 箱装一适合海运的木箱。价格为 C IF 欧洲主要口岸每条 1 5 美元，包括乙方 3% 的佣金。全部货物将于 2007年 7月 25 日前由中国大连一次运完。具体目的港由买方在信用证中明确，不许转船。保险由甲方根据中国保险条款按发票金额 1 1 0% 投保一切险和战争险。标记甲方选定。装运前 40天乙方必须通过一流的银行开立以甲方为受益人的不可撤销的即期信用证，金额应包括 1 00% 发票金额。

SALES CONFIRMATION

S/C No.WG567Date: April 30, 2007Sellers: Dalian Textiles Imp. & Exp. Corp.Buyers: German Trading CompanyCommodity: “ Spring Flower ” Brand Woolen BlanketsSpecifications: 220cmX200cm per piece; Brown: 50%; Green: 50%Quantity: 2800 piecesUnit Price: at USD15 per piece CIFC3% EMPTotal Value: USD42 000.00 (Say U.S.DOLLARS Forty Two Thousand Only)Packing: 5 pieces in a carton in the right colour proportion, 5 cartons to a seaworthy wooden caseInsurance: to be effected by the sellers for 110% of the invoice value, covering All Risks and War Risk as per China Insurance Clauses of Jan 1, 1981Time of Shipment: to be shipped in one lot on or before July 25, 2007.Port of Shipment: Dalian, ChinaPort of Destination: to be specified in the L/CShipping Marks: at the seller’s optionTerms of Payment: by irrevocable L/C at sight in favour of the seller to be opened by the buyers through the first class bank for 110% of the invoice value to reach the sellers 40 days before shipment

THE ENDTHE END