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click here for freelancing tutoring sitesCHAPTER I

THE PROBLEM AND ITS BACKGROUND

Introduction

Computer changed the people’s way of life from the very first day it was

invented. And since then, a lot of changes poured upon the humanity. Computer,

or the technology itself, can be considered a huge leap to mankind. It definitely

makes people’s lives easier and faster, as it was defined on a most of textbooks.

Technology is now a big part of people’s way of living; something that cannot be

taken away for people might find it hard to go on the day-to-day basis without its

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existence. It is true that a lot of people are now depending on it - smartphones,

tablets, laptops, and many others, people live day-by-day with these stuffs on

their side.

Agriculture, on the other hand, has become a part of people’s lives. It

existed long before technology ruled almost every edge of the earth. People from

the past use their knowledge in agriculture to acquire food for their daily living.

Agriculture is something that people can’t live without as well. Nowadays, there

are still people inclined in agriculture. That is why there are training centers

provided by the Philippine Government to focus on the agricultural aspect. ATI-

ITCPH (Agricultural Training Institute - Agricultural Training Center for Pig

Husbandry) is one of seventeen (17) government training centers. It is dedicated

to those who want to acquire profitability and productivity with agriculture. It offers

different agricultural courses that vary in time’s extent.

In this world where modern technology massively existed and innovations

are recklessly developing, the researchers felt the need to use it for the

agricultural aspect. The purpose of this study is to provide ATI-ITCPH a more

efficient and reliable way of gathering and storing data. In line with this are

software programs that will be provided on different office division connected in a

single database.

Gathering and storing data is a very important aspect of any offices there is,

either public or private. These are the records necessary for different office

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transactions like annual reports and the likes. These also will be the company’s

basis on improvement. The movement of the data within the office must be fast

and efficient. From the tips of the finger of the users, to the numerous amounts of

financial transactions, to the printed annual or even monthly reports, every data

must be well-organized and centralized. In ITCPH’s case, using MS Excel was

still their option.

Background of the Study

Data are very essential part of a system. That is why there must be an

appropriate database for every system, considering how huge the amount of data

that it can bear in a certain period of time. To some, a not-so-big database is

enough. But to most of the companies, a huge database is necessary to improve

its functionality.

In ITCPH’s case, data are mostly stored on MS Excel files. That can be a

problem because computer units tend to be lag when opening or browsing onto

MS Excel files with so many contents. Also, in the worst case scenario, they can

encounter data loss.

As the researchers see through the existing processes within ATI-ITCPH,

they have seen some flaws other than the MS Excel problem. The training center

is offering an online registration for those who live from distant places and were

unable to personally go to the office on days prior to their training proper. Yes,

there is a registration form online, but it was a downloadable form. The applicants

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will download the form fill it up with use of pen, paste his or her picture on the

upper right part then scan it. The scanned application form will be sent to the

office via email. Another option was to fax it. Another way of registration is by

walking onto the office fill up the form. After filling up the form data will be input

on the excel file. Having the photo of applicant taken would take much time.

There are using digital camera. After the photo was taken, it will undergo in a

copy-paste-crop process. The data from registration will then be used for TACR,

directory, and ITCPH Newsletter subscription records. Three different functions,

also from three different excel files. Another thing is the accounting department,

where payments for the trainings go. ATI-ITCPH is also venturing in sailing

livestock and livestock products. This also involves the accounting department.

But unfortunately, they are still using manual process where the cashier needs to

write on an official receipt. Lastly, the farm gathering data, this is a very important

aspect in terms of monitoring ATI-ITCPH’s farm. Yes, the farm may not be that

distant from the office itself but after monitoring the person in-charge has to walk

all the way to the office to change the data on the excel file for farm data.

Generally, these departments work differently. But they must function as a

whole and that is why they have to have a centralized database. In response with

the problem, the researchers came up with a system that will benefit ATI-

ITCPH’s system as a whole. MS Excel will be out of the system; there will be a

database that can hold huge amount of data to be provided, with all the office’s

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system connected to it. From the accounting to the registration, all will be

connected on the database. In terms of the online registration, there will be a

more user friendly and object-oriented application form. An e-mail will be sent to

the person-in-charge upon an online application. In the walk-in registration, there

will be a system provided for the data input on the database, also photo and

signature gathering will be much easier. For the accounting department, a POS

will be provided and receipt printing would be possible. For the farm data, a

system will be provided as well, it will be LAN-Based so that the personnel at the

farm need not to go to the office just to edit the file. Everything will be edited on

the unit provided there. Also, the personnel at the office will be alerted if ever

there are problems in the farm records are above or below normal.

Statement of the Problem

General Problem

·Based on the researchers’ preliminary investigation, what ITCPH is lacking is a

database. They tend to use MS Excel in recording almost all of their office-

related transactions. There are different excel files to different transactions, even

to those that are somewhat related and holds almost the same information.

Specific Problem

International Training Center for Pig Husbandry (ITCPH) needs to have a

more centralized data gathering and retrieving system. In line with this are

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different systems (both online and LAN-based) that should work together to

achieve the primary goal of the research. The problems were studied specifically

as follows:

● ·The system is not that secured. The details of each processes can easily

be seen by just opening the excel file that corresponds a certain process

making it easier for unauthorized person to access the details. Such

processes, more importantly processes dealing with money matters, need

tight security.

● ·The system takes much of time and effort from the employee in-charge

and the customers themselves making the processes slow and affecting

the office’s function.

● · The accounting department still uses manual process. Other than

the time and effort that it requires, security is not that tight too.

● · The farm is quite distant with the office, making it take too much

time and effort for the one in-charged.

● · The registration system (both online and for walk-ins) requires a lot

of processes that may be hassle for the applicants.

● · The office processes are not centralized that if problems occur or

retrieving data is necessary, more time will be needed from the one in-

charge.

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● ·In case of data-loss, it will be impossible for data to be retrieved since

files are on MS Excel only.

Objective of the Study

General Objective

The study aimed to develop centralized data gathering and retrieving

system for International Training Center for Pig Husbandry (ITCPH).

Specific Objective

The system to be developed primarily focused on providing a centralized

data gathering system. The researchers’ specifically would like to accomplish the

following:

● ·To develop a more secured system.

● ·To develop a system that is less time-consuming.

● ·To develop a computer-based Point-of-Sales for the Accounting

Department.

● ·To develop a LAN Based Farm Data Gathering System for the office’s

farm.

● ·To develop an online registration system and a registration system at the

office for the course applicants to choose from.

● ·To develop a system that will integrate the entire office department.

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● ·To develop a system that will save and retrieve data.

Importance of the Study

The study will benefit the following:

· Company Accountant – a system will be provided for easier transactions

and receipt printing

· Farm Manager – were enable to monitor what’s happening on the farm

without living his office

· Person In-charged for Monitoring – sending data to the office will be

less of a hassle as a computer unit connected to the office will be provided at the

farm.

· Training Applicants – easier to register on trainings either via online or

personal.

· Registration Personnel – registration process and data gathering will be

much easier to handle.

· Future Researchers – the research will serve as a guide for future

researchers who chose to develop a related system.

Scope and Limitation of the Study

● ·Digital photo and signature gathering device for application of walk-in

applicants

● ·Printing options for TACR, Newsletter wrapper and directory

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● ·Printing options for course participant’s information and identification

● ·Direct online course application

● ·Object-oriented online course application form

● ·LAN-based farm data gathering

● ·Receipt printing for accounting department

● ·Printing options for reports

● ·Auto back-up of data

● ·User login is required

● ·Registration processes does not support finger print capturing

The proposed system allows the registration personnel to garner and

retrieve data faster. Provided the information from the trainees’ filled up form, the

personnel can just simply input all the information on the system, then save it.

Other than that, there would be a webcam that takes images clearly. Also, there

is a digital signature capturing device for the trainees’ signature to be digitalized.

Both saved with the other information on the directory. Finger print capturing

feature, on the other hand, was not available. Upon saving, everything will be

saved on the database as well. Clear button was provided just in case the

registration personnel need to clear each field. There would be a print option

wherein you can choose what to print from directory, newsletter recipients, or

TACR, according to what was needed. There would be a login page before

entering the program’s main menu; this will only allow the authorized personnel

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to have access on the program. The online application will be much easier; the

applicant will just fill it up and submit directly, no more fax or email needed. Farm

data gathering will be much easier for the person in-charge. A computer unit

which is connected via LAN to the office will be provided at the farm for easier

information input. Other than that, a message will prompt in the server if ever the

statuses at the farm became below or above normal (e.g. mortality rate). This will

allow the farm manager to keep an eye on farm monitoring without living his

office. Lastly, the accounting process, there will be an electronic receipt printing.

All of these data are interconnected by a database. This will allow office-related

processes to be easier and faster. Passwords will be provided for those who are

authorized in the said processes. Therefore, every single process will be

secured. Every process will be limited only to the personnel in-charge,

respectively.

Research Questions

1. What is the level of reliability of “General Records for Evaluation Efficiency

(GREEN) of ATI-ITCPH”?

2. What is the level of efficiency of “General Records for Evaluation

Efficiency (GREEN) of ATI-ITCPH”?

3. What is the level of accuracy of “General Records for Evaluation Efficiency


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4. What is the level of security of “General Records for Evaluation Efficiency


5. What is the level of user friendliness of “General Records for Evaluation

Efficiency (GREEN) of ATI-ITCPH”?

Conceptual Framework

Description

To make office transactions and processes much easier, the researchers

came up with the idea of having only one database. A database that is capable

enough to bear all the information from various office departments. Since ITCPH

was using MS Excel as their data storage, information tend to go on different

excel files. There are four major office processes in which the researchers felt the

need to improve. First is the registration system, both online and for walk-in

applicants (which count as two). Both of them are managed by the registration

personnel from the information service department. On the manual registration,

the registration personnel will be more hands-on to the process. He/she will be

the one managing the registration proper, including the picture and signature

capturing. On the other hand, online registration needs less of the registration

personnel’s aid. Since it was online, the process takes place far from the office.

After the applicant submits all of the information via web, he/she will receive a

confirmation e-mail. And so do the registration personnel, this will inform her

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about a new training applicant. But he/she need not to do anything anymore. As

an online application ends, the applicant’s details will go directly to the database.

Another process is the payment process. This is for the payment for

trainings as well as the payment for livestock and other ITCPH’s products that

will be purchase. The payee will go to the accounting department and pay for the

corresponding amount. The cashier will input the payment details on the POS.

Once done, a receipt will be printed. All the transactions will go to the database,

including the receipt copy.

Lastly, the farm data gathering system, another computer unit will be

provided at the farm proper, making it possible for the monitoring personnel to

report directly to the office. The farm manager will also know farm matters by just

monitoring on the office, in a computer connected to the one on the farm. In case

of abnormalities on the data and other farm problems, the system will prompt,

and the farm manager will come up with a resolve fast.

Definition of Terms

For the readers to better understand, definition of terms was provided:

Adobe Photoshop CS6 – software that will be used by the developers for their

system’s design, particularly that to improve the system’s presentation to make it

more appealing to the eye.

ATI (Agricultural Training Institute) – a training institute under Department of

Agriculture (DA) providing trainings for those who are inclined in agriculture.

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Cashier – the person in-charged on money matters of offices particularly that of

the payments the office is receiving

DA (Department of Agriculture) – a department of the Philippine Government

that focuses on Agricultural aspect.

Database – a collection of data that is making information storage and retrieval

easier.

Department – a division of a large organization focusing on a specific task.

Digital Camera – used by ITCPH in capturing their applicants’ photo during

course registration

Directory – compilation of registrants kept by ITCPH’s Information Services

Department

Dreamweaver – software that will be used by the developers in making the

online registration system

E-mail (Electronic Mail) – on the existing process, applicants sends their

applications via e-mail

Fax – another way of applicants to send training applications on the existing

process

Input – the information or process to be added or recorded in a database.

ITCPH (International Training Center for Pig Husbandry) – a training center

under Agricultural Training Institute (ATI), providing trainings mostly involving on

livestock

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ITCPH Newsletter – ITCPH’s official publication that are sent monthly to the

alumni and current trainees

LAN (Local Area Network) – a communication network for computers, allowing

computers in a particular workplace to communicate.

LAN-Based – a system using Local Area Network (LAN)

Manual – a work operated by mere hand and not mechanically operated.

Monitoring – a task done to record progress of a specific task.

MS Excel (Microsoft Excel) – software that ITCPH was using to store their data

in the existing process

Online Registration System – a training registration that can be accessed on

ITCPH official website

Payment – the process of paying a specific amount of cash in exchange of a

service or product.

POS (Point of Sales) – a system use for accounting purposes, particularly on

payment matters.

Prompt – to warn the farm personnel in farm abnormalities

Record – the process of recording data for monitoring purposes.

Registration System – a system that will be provided for the walk-in training

applicants

Scan – to duplicate something, specifically the form filled-up by an applicant, to

be sent on ITCPH via e-mail.

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SQL Server 2008 – to be used by developers on database management

System – the unification of the people involved the technology, and the process,

having a systematized function.

TACR (Training Accomplishment and Completion Report) – report kept and

managed by the monitoring and evaluation section of ITCPH for further

monitoring.

Visual Basic .NET – software that will be used by the developers for the

framework of their system

CHAPTER II

REVIEW OF RELATED LITERATURE AND STUDIES

For further understanding of the study, the researchers made use of

different materials such as books, magazines, newspapers, web articles and

other related researches to broaden their knowledge about their chosen topic.

This research can never take place without the researcher’s bases of

other write-ups and studies. In this chapter, the researchers present their

foundations of carrying on with the “General Records for Evaluation Efficiency

(GREEN)” Project for ATI-ITCPH.

REVIEW OF RELATED LITERATURE

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Local Published Literature

In this section, the researchers will discuss about the local literatures

related to their research:

“Stories on technology are increasingly relevant especially in today’s

digital age, where technological advancements have been steadily making waves

in society and permeating everyday lives.” (Gomez, et. al., 2012) Yes, indeed,

technology’s contribution to the society cannot be denied. We mostly rely from it,

and company processes are not exempted.

It was stated at the Government Information Systems Plan “The success

stories of many Asian countries may be attributed in large part to their adoption

of policies and strategies that focused on the use and exploitation of information

and communications technology (ICT).” Since the eye of the humanity was

introduced to the technology, people adopted to it that fast, or for some may be

little by little. Successful countries adapted to it so fast that it benefited their

economic growth as well.

In line with the modernization is the huge necessity for data - data and

information that are overflowing at the tip of the hand of mankind. Therefore,

database existed. It will hold huge amount of data and will make retrieving and

adding much easier if worked together with a certain system.

According to an article formwww.sgs.ph, “The successful outcome of an

exploration program relies on accurate well-managed database management,

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database mapping and ore body mapping” Therefore like other, it emphasizes

the importance of databases, not only databases, but well-managed databases

for better outcomes.

According to an article from http://computer-dbms.blogspot.com/ about

database management, “The middle level in the three-level architecture is a

conceptual view level, which is also referred to as logical view level. It describes

the entire structure of database such as entities, attributes, data types,

relationships, constraints, and user operations.” That conceptual view level is

important in a database system. Therefore the researchers focus mainly on the

mentioned because it focuses on the database structure itself.

The researchers also focus on the basic structures of SQL, considering

that they will use it for the database management. The basic structures are as

follows:

● The select clause corresponds to the projection operation of the relational

algebra. It is used to list the attributes desired in the result of a query.

● The from clause corresponds to the Cartesian-product operation of the

relational algebra. It lists the relations to be scanned in the evaluation of

the expression.

● The where clause corresponds to the selection predicate of the relational

algebra. It consists of a predicate involving attributes of the relations that

appear in the from clause.

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Foreign Published Literature

In this section, the researchers will discuss about the foreign literature

related to their study:

Data plays a very important role in every company there is. That is why

they have to be prioritized. Nowadays, a lot of companies are already using

databases that are large enough to bear massive amount of data. It is a must for

them because the more transactions, processes and the likes they have, the

larger the necessity for a database it is. Not to mention that it can help different

office departments to work as a whole having the same database.

According to Hensley, et. Al., (2014), “In today’s information-driven

workplaces, data is constantly being moved around and undergoing

transformation.” Transformation that is useful is useful - transformation in a good

way. But the information remains as important.

According to the Trends Magazine (2014), “A flood of information is

flowing into the world’s databases. According to one estimate, an astounding 90

percent of all the data in the world has been generated in just the past 2 years.”

This simply means that data needs a big thing to hold it. It continues to multiply

and will never diminish. That is why database is necessary.

The king of database world, in terms of overall deployments, is the

relational database. This type of database is found in almost every software and

hardware product. (Siglin, 2013) The researchers are very well aware of the

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significance of database to the world. That it is useful to almost all of the

companies. But there are some dilemmas that a database could undergo.

Though databases are a big help, there are some who hasn’t reached its

good peak of benefits just yet. According to Currim, et.al, (2008), the part of the

reason might be the lack of standardization in capturing the semantics of spatial /

temporal constraints. The researchers then believe that with realizing such

constraints, it will be possible to maximize the use of the data and the database

to be exact.

Watson, et al. (n.d.) said that some of the greatest opportunities and

challenges associated with the big data must be considered. “… putting the data

on the appropriate platform, integrating these platforms, providing governance of

big data, and getting people with right skills to do the work,” are among the those

greatest opportunities and challenges as they said. Taking these into

considerations can also be a big help in further understanding of the database

itself.

“Information systems were at first custom-built by companies whose large

scale justified the investment; later, they were commercialized by outside

vendors in more generic forms.” (Davenport, 2013) Since information system has

a lot to do with the people’s day to day basis, especially those of larger scale (or

even small scale companies), database is also needed. Having a broad

information system requires the presence of the wonders of a database. This

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also made the proponents more aware of the need for more systems that will

work together with the database for better functionality.

According to Marchand, et. al. (2013), “Deploying analytical IT tools is

relatively easy. Understanding how they might be used is much less clear.” So it

clearly says that, it will also be up to the user for the system to be beneficial. It

will be on how they will handle it that its usefulness will be emphasized.

According to Joanna Lodziana - Grabowska (2013), “With such database

at their disposal the companies become mobile in terms of their offer adjustment

to the market requirements.” It was clearly said that existence of databases has a

lot of benefits, including the business aspect. And along with this requirements of

the market, the focus on the customers never vanished, yet it grew better and

better.

“Big data could transform the way companies do business, delivering the

kind of performance gains last seen in the 1990s, when organizations redesigned

their core processes.” (Barton, et al., 2012) Redesigning is the most common

option when it comes to the need for a better process. In that way, problems are

emphasized and solutions are also brought up.

“As information and internet technologies have become more accessible

and powerful, enterprise data and information have dramatically increased and

have become more vital in decision-making.” (Chen, et. al., 2008) The

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researchers also thought of having an online approach with the system they

proposed so that the beneficiary will reach those who are far away.

REVIEW OF RELATED STUDIES

Local Published Studies

In this section, the researchers will discuss about the local studies related

to their research:

Stories on technology are increasingly relevant especially in today’s digital

age, where technological advancements have been steadily making waves in

society and permeating everyday lives. (Gomez, et. al., 2012) Modern technology

has definitely become a part of people’s everyday lives.

Understanding the context is an essential to defining the content of the

information system. (Cruz 2004) Information has more to offer if people look at it

deeper and broader. Understanding its context helps in having a wider view on

the technology.

According to a research by R. Pacio (2013), changes in Information

Technology (IT) allow schools to utilize databases and applications such as

Online Student Information System (OSIS) thus, making the accessing of records

centralized. This also applies to others like on offices. That was because

databases can make a lot of wonders - wonders that only the modern technology

can offer.

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Garces, et. al.(2006) noted that there is a need to continue to increase

awareness regarding the data, to facilitate their sharing, and to encourage

collaboration within and between countries. Sharing, also, is one of the good

things a database can take advantage of.

The use of geographic information systems and database management

systems are emerging information technology approaches and served as data

banking tools to share statistical data , information and knowledge among

stakeholders on geographic areas and related policy issues. (Pascual., et. al.,

n.d.) Database management system has been very useful to different

organizations that this innovation, upon emerging, has reached different areas of

different types.

Foreign Published Studies

In this section, the researchers will discuss about the foreign studies

related to their research:

In today’s knowledge based economy, the information compiled and

created in an organization id often amongst the company’s most valuable assets.

(Sprague, 2014) The information that was compiled is in a database, a very

useful tool in keeping and retrieving data. Databases may vary, and there are

some that are capable enough in handling huge amount of data.

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Paul Templing noted that’s with increasing sophistication, we query our

databases. In the past, we have to type data into spreadsheets or calculate

metrics with pocket calculator. But nowadays, database tools allow the users to

have multiple tables that are still performing sophisticated data manipulation.

According to Erbschloe (2014), “Management information systems are

comprised of computing and communications hardware, operating system

software, applications software to support business functions, and specialized

staff to analyze and design systems that help to achieve business goals and

objectives.” It means that aside from base, there must be a system capable

enough to handle it. Therefore, the researchers came up of an idea of developing

certain programs for the database to maximize its function. Ruth Wienclaw

(2014) said that, although the information stored in databases may give the

organization the ability to do many things that would be otherwise impossible, it is

database management systems that make the data available to users and allow

them to access and process them so that they can be used in business

applications.

“Business data management is a core activity for all businesses and

supports a wide array of activities including financial management, accounting

purchasing, sales… “(Erbschloe, 2014) All are office processes that can be aided

by having a decent database.

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“The business structure of farms and ranches, in addition to the production

processes that take place there, is being significantly transformed by the use of

computers and computer networks.” (Erbschloe, 2014) And with that, the

researchers became more convinced in using the technology for the agricultural

norms of the beneficiary. That with the growing technology, agriculture must go

with it.

SYNTHESIS OF REVIEW

The research mainly focuses on management of the database. This made

the researchers to come up with the idea of the GREEN (General Records for

Evaluation and Efficiency) Project for ITCPH. The said project focuses on three

different departments of ITCPH: accounting, farm, and registration departments,

respectively. Every single one has its own function - different function that will be

interconnected with the aid of database, a database that will make the retrieving,

adding, and editing data. Also, reports will be much easier for it will become just

a print away. Better outputs will exist – more accurate and efficient ones.

Processes will be much faster and will never need much of time and effort from

the people involved in the system.

The similarity with the existing system is that they are using technological

tools to function. As what was pinpointed at the above related literatures and

studies, database is an essential part of a system. But without the technology

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that will make it function, it will be just a mere database. Even so, it is very

necessary to make the best out of the technologies so that the user can benefit

more on system.

The related literature and studies provide a broader knowledge for the

researchers in their chosen topic. They gave the ideas for the betterment of the

system as follows:

● ·Database is an essential part of a system.

● ·Choosing the proper database and the proper technology to be used will

allows the user to make the best out of the system.

● ·Transforming the process from manual to automated will make the office

processes quicker and easier. Hence, the beneficiary will be more

productive.

● ·The current existing studies proves that having an automated system with

a centralized database will make use of less time and effort with regards

to the employees, and persons involved. Thus, GREEN (General Records

for Evaluation and Efficiency) Project for ITCPH can be effective when

implemented.

● ·The beneficiaries will benefit from the system in terms of reliability,

security, cost reduction, accuracy, and other business related advantages.

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CHAPTER III

RESEARCH DESIGN AND METHODOLGY

The purpose if this chapter is to describe the propose research design of

this study, research locale, respondent, research evaluation instrument, rating

scale, research procedure, statistical tool to be used, proposed development

tools and techniques to be used, propose system architecture, and lastly the

proposed main screen design.

Proposed Research Design

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The researchers will be using the descriptive method to assess the

acceptability of “General Records for Evaluation Efficiency” (GREEN) of ITCPH.

The researchers conduct an interview with ITCPH Farm Manager and Training

Specialist III, Mr. Ramilo Lorenzo U. Ostil, and Mrs. Liberty O. Inciong, the OIC

on Information Services Department.

Research Locale

The researcher will create a system for International Training Center for

Pig Husbandry located at Marawoy, Lipa City, 4217 Batangas, Philippines.

Respondents

The respondent of this research study are the ITCPH staffs and the trainees of

the International training center for pig husbandry. These respondents who are

not naturally into automated software.

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Research Evaluation Instrument

AMA COMPUTER COLLEGE

MANILA BRANCH

Name of the Proponents: Therese Fleur OstilMario Keano JordaJomar Joaquin

Title of the Thesis: General Records for Evaluation Efficiency (GREEN) of ATI-ITCPH

Name:Position:

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Instruction: Read the questions carefully and encircle the number, answer itbased on this following scoring scale:5 (Strongly Agree)4 (Agree)3 (Neither Agree nor Disagree)2 (Disagree)1 (Strongly Disagree)

Accuracy:1. Does the “General Records for

Evaluation Efficiency (GREEN)of ITCPH” has a high levelof accuracy? 5 4 3 2 1

2. Does it show precise information fromrespective department the data is from? 5 4 3 2 1

3. Does it show exact computations onFigures (on farm data gathering and POS)provided with the rightful formulas? 5 4 3 2 1

`Reliability:1. Is the “General Records for

Evaluation and Efficiency (GREEN)of ITCPH” dependable? 5 4 3 2 1

2. Does it provide reliable recordsfrom respective office departments? 5 4 3 2 1

3. Does the system have a highlevel of reliability? 5 4 3 2 1

Efficiency:1. Does the “General Records for

Evaluation and Efficiency (GREEN)of ITCPH” made theworkload easier? 5 4 3 2 1

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2. Is the software capable enough toprovide right away the informationneeded in a specific period of time? 5 4 3 2 1

3. Does the system have a high qualityof efficiency and effectiveness? 5 4 3 2 1

Security:1. Does the “General Records for

Evaluation and Efficiency (GREEN)of ITCPH” has a strongassurance of security? 5 4 3 2 1

2. Is the system protected by usernamesand passwords to limit the usage toauthorized personnel only? 5 4 3 2 1

3. Does the system a strong securityfor all the records in it? 5 4 3 2 1

User Friendliness:1. Is the system convenient to use? 5 4 3 2 1

2. Is the interface easy to understand? 5 4 3 2 1

3. Is the system easy to learn, to use and to deal with? 5 4 3 2 1

_______________________ Signature

Comment:________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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________________________________________________________________

Rating Scale

The research evaluation instrument use Likert scale to interpret items in the

questionnaire. The respondent was ask to rate the question using the 5-point

scale.

The Five-point Likert Scale

Range Interpretation

5.0 – 4.0 Excellent

3.9 – 3.0 Very good

2.9 – 2.0 Needs Improvement

1.9 – 1.0 Poor

Table 3.1: Mean Rating Scale

If the computed mean falls between 4.0-5.0 the corresponding

characteristic will be noted excellent. Next if the computed mean falls between

31

3.0-4.9 the corresponding characteristic will be noted outstanding. Then if the

computed mean falls between 2.0-3.9 the corresponding characteristic will be

noted fair. Lastly if the computed mean falls between 1.0-2.9 the corresponding

characteristic will be noted needs improvement

Proposed Research Procedure

System Development Life Cycle

Figure 3.1 Waterfall Model

Requirements

Software Requirements Specification or SRS is a document which records

expected behavior of the system or software which needs to be developed. In the

researchers’ case, they first acquire the requirement to make the system

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possible. Not only by having the technical requirements, but also having the

requirements on how to move on with the system including interviews and the

likes.

Design

Software design is the blueprint of the system, which once completed can

be provided to developers for code development. It was done for planning the

design of the system. Not only the physical representation, but also how user

friendly it is as far as the users are concern.

Coding

During this phase, the blueprint of the software is turned to reality by

developing the source code of the entire application. It is a necessary process to

provide a system. Codes are used for system’s functionalities.

Testing

Once the application development is completed, It is tested for various

issues like functionality, performance, and so on.

Deployment

Once the application is ready to go live, it is deployed on a production

server in this phase.

Maintenance

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Upon the application of the project, maintenance is needed to make sure that the

system will function as planned. Also, it is needed for the sake of the future

errors, or to make the system better than before. As for the company, IT

personnel will be taught by the developers on how to maintain the system so that

they can still maintain the system without the presence of any of the developers

Statistical Tool to Be Used

The Analytical Tools used in conducting the research study are:

A.HIPO (Hierarchical Input Process Output). A tool that represents a high-

level view functions performed in the system as well as the composition of

functions and more. It is used for ordering the input process and the output of the

system software in hierarchical manner.

B.VTOC (Visual Table of Contents). A tool that will serve as a map that allows

the readers to locate a program module within the main system. The level of

details increases from top to bottom of the chart moving from general to specific

and used to obtain information on the number of files.

C.System Flowchart. This tool is used to visualize how the entire system works.

This describes graphically in detailed the logic operations and steps within a

program and the sequence in which this step are to be executed.

D.ER Diagram (Entity Relations Diagram). In a data model, it shows the

representation of entities and the relationship between them.

34

E.Feasibility Study. The analysis and evaluation of the proposed subject that

will serve as a guide in planning on it.

F. Interview. In a research, interview seeks to describe and the meanings of

central themes in the life world of the subjects. The main task of interviewing is to

understand the meaning of what the interviewees say.

G.Survey. The questionnaire that will determine the appeal of the proposed

system to the possible users and others related in the process.

Proposed Development Tools and Techniques to Be Used

1. System Development

a. Visual Studio 2010

The developer will use Visual Studio 2010 because it made easier for the

developer to write code, which could then be manipulate to make it usable to

other language developers.

2. Database Integration

a. SQL Server 2008

The developers will use SQL Server 2008 when it comes to database integration

because of its scalability and flexibility when it comes to storing files and data.

3. Multimedia Development

a. Adobe Photoshop CS6

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Software that will be used by the developers for their system’s design,

particularly that to improve the system’s presentation to make it more appealing

to the eye.

Proposed System Architecture

Figure 3.2 System Architecture

36

The researchers mostly used LAN on their system. Since 3 out of its 4

main parts are LAN Based. The first one would be that farm monitoring system in

which all the farm data are directly transmitted to the computer at the office to

monitor every detail on the farm. The next one is the POS for the accounting

department that will be mainly used by the cashier. And the last one that will

benefit from the LAN connection is the registration for the walk in applicants. The

above mentioned are within the ranged of the Local Area Network of the office.

The other part is a web-based registration system. This will allow ITCPH to reach

the people, who want to apply on their trainings via online, more particularly

those from distant places. All of the following are interrelated on same huge

database. With this architecture, the system will become centralized and more

efficient than the previous one.

Proposed Main Screen Design

37

Figure 3.3 ITCPH POS Design

38

Figure 3.4 ITCPH Registration Form Design

Figure 3.5 ITCPH Farm Recording System Design

39

Figure 3.6.a Online Registration Form Design

Figure 3.6.b Online Registration Form Design

CHAPTER IV

40

PRESENTATION, ANALYSIS AND INTERPRETATION

OF DATA

In this chapter, the researchers considered the responses of the

beneficiaries of the system. A survey was conducted to the employees of

International Training Center for Pig Husbandry to evaluate the proposed

“General Records for Evaluation Efficiency (GREEN) of ITCPH.” Below are the

findings after the evaluation:

The tables and graphs below show the result of the survey on the

Accuracy criterion:

Accuracy:Question1 5 4 3 2 1 Mean SD Verbal Interpretation

Does the “General Records

forEvaluation Efficiency

(GREEN)of ITCPH” has a

high levelof accuracy?

10 8 2 0 0 4.37 0.68 Excellent

Table 4.1: Accuracy Question 1

5 4 3 2 10123456789

10

41

Figure 4.1: Accuracy Question 1

The table above shows the evaluation of the system by the respondents in

terms of providing accurate information. By having a mean of 4.37, the system is

Excellent in this criteria. Moreover, having a standard deviation of 0.68 means

the responses are not widely distributed around the mean.


Does it show precise

information fromrespective

department the data is from?

8 10 2 0 0 4.26 0.65 Excellent


5 4 3 2 10123456789

10




42




Does it show exact

computations on figures (on

farm data gathering and

POS)provided with the

rightful formulas?

4 14 2 0 0 4.11 0.57 Excellent


5 4 3 2 10

2

4

6

8

10

12

14






43

The table 4.4 shows the over-all evaluation of the respondents on each

category:

FACTOR MEAN STANDARD DEVIATION

VERBAL INTERPRETATION

Accuracy 4.25 0.63 Excellent

Table 4.4: Accuracy Evaluation

Accuracy0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

MeanStandard Deviation

Figure 4.4: Accuracy Evaluation

The table above shows the over-all mean and standard deviation on

Accuracy. The system is interpreted as Excellent for having accuracy in various

characteristics evaluated by the respondents. The standard deviation shows that

the scores of the respondents are not widely distributed around the mean.


Reliability criterion:

Reliability:Question 5 4 3 2 1 Mean SD Verbal

44

Is the “General Records for

Evaluation and Efficiency

(GREEN)of ITCPH”

dependable?

Table 4.5 Reliability Question 1

5 4 3 2 10

2

4

6

8

10

12

Figure 4.5: Reliability Question 1


terms of being reliable. By having a mean of 4.47, the system is Excellent in this

criteria. Moreover, having a standard deviation of 0.61 means the responses are

not widely distributed around the mean.

Reliability:Question2

5 4 3 2 1 Mean SD Verbal Interpretatio

nDoes it provide reliable

recordsfrom respective office

departments?

6 12 2 0 0 4.16 0.60 Excellent

45

Table 4.6: Reliability Question 2

5 4 3 2 10

2

4

6

8

10

12






Reliability:Question3 5 4 3 2 1 Mean SD Verbal Interpretatio

nDoes the system have a

highlevel of reliability?

8 9 3 0 0 4.26 0.73 Excellent

Table 4.7: Reliability Question 3

46

5 4 3 2 10123456789







category:



Reliability 4.31 0.65 Excellent

Table 4.8: Reliability Evaluation

47

Reliability0

0.5

1

1.5

2

2.5

3

3.5

4

4.5


Figure 4.8: Reliability Evaluation


Reliability. The system is interpreted as Excellent for having accuracy in various




Efficiency criterion:

Efficiency:Question1

5 4 3 2 1 Mean SD Verbal Interpretation


forEvaluation and Efficiency

(GREEN)of ITCPH” made

theworkload easier?

12 6 2 0 0 4.52 0.70 Excellent

Table 4.9: Efficiency Question 1

48

5 4 3 2 10

2

4

6

8

10

12

Figure 4.9: Efficiency Question 1


terms of being efficient. By having a mean of 4.52, the system is Excellent in this



Efficiency:Question2 5 4 3 2 1 Mean SD Verbal Interpretatio

nIs the software capable

enough toprovide right away

the information needed in a

specific period of time?

8 10 2 0 0 4.31 0.67 Excellent


49

5 4 3 2 10

1

2

3

4

5

6

7

8

9

10






Efficiency:Question3 5 4 3 2 1 Mean SD Verbal Interpretatio

nDoes the system have a high

qualityof efficiency and

effectiveness?

7 11 2 0 0 4.26 0.65 Excellent


50

5 4 3 2 10

2

4

6

8

10

12







category:



Efficiency 4.35 0.66 Excellent

Table 4.12: Efficiency Evaluation

51

Efficiency0

0.5

1

1.5

2

2.5

3

3.5

4

4.5


Figure 4.12: Efficiency Evaluation


Efficiency. The system is interpreted as Excellent for having accuracy in various



The tables and graphs below show the result of the survey on the Security

criterion:

Security:Question1 5 4 3 2 1 Mean SD Verbal Interpretation


for “Evaluation and Efficiency

(GREEN)of ITCPH” has a

strongassurance of security?

7 11 2 0 0 4.26 0.65 Excellent

Table 4.13: Security Question 1

52

5 4 3 2 10

2

4

6

8

10

12

Figure 4.13: Security Question 1


terms of high security. By having a mean of 4.26, the system is Excellent in this



Security:Question2 5 4 3 2 1 Mean SD Verbal Interpretatio

nIs the system protected by

usernamesand passwords to

limit the usage toauthorized

personnel only?

12 6 2 0 0 4.52 0.70 Excellent


53

5 4 3 2 10

1

2

3

4

5

6

7

8

9

10






Security:Question3 5 4 3 2 1 Mean SD Verbal Interpretation

Does the system a strong

securityfor all the records in

it?

7 11 2 0 0 4.26 0.65 Excellent


54

5 4 3 2 10

2

4

6

8

10

12







category:



Security 4.33 0.65 Excellent

Table 4.16: Security Evaluation

55

Security0

0.5

1

1.5

2

2.5

3

3.5

4

4.5


Figure 4.16: Security Evaluation


Security. The system is interpreted as Excellent for having accuracy in various



The tables and graphs below show the result of the survey on the User-

friendliness criterion:

User-friendliness: Question1


Is the system convenient to

use?

8 10 2 0 0 4.26 0.65 Excellent

Table 4.17: User-friendliness Question 1

56

5 4 3 2 10

1

2

3

4

5

6

7

8

9

10

Figure 4.17: User-friendliness Question 1


terms of being user-friendly. By having a mean of 4.26, the system is Excellent

in this criteria. Moreover, having a standard deviation of 0.65 means the

responses are not widely distributed around the mean.



Is the interface easy to

understand?

8 10 2 0 0 4.26 0.65 Excellent


57

5 4 3 2 10

1

2

3

4

5

6

7

8

9

10








Is the system easy to learn,

to useand to deal with?

8 9 3 0 0 4.21 0.71 Excellent


58

5 4 3 2 10

1

2

3

4

5

6

7

8

9







category:



User-friendliness 4.27 0.67 Excellent

Table 4.20: User-friendliness Evaluation

59

User-Frienliness0

0.5

1

1.5

2

2.5

3

3.5

4

4.5


Figure 4.20: User-friendliness Evaluation

The table above shows the over-all mean and standard deviation on User-

friendliness. The system is interpreted as Excellent for having accuracy in

various characteristics evaluated by the respondents. The standard deviation

shows that the scores of the respondents are not widely distributed around the

mean.

60

CHAPTER V

SUMMARY OF FINDINGS, CONCLUSIONS AND

RECOMMENDATIONS

This chapter discusses the summary of findings, conclusions and

recommendations for “General Records for Evaluation Efficiency (GREEN) of

ITCPH.”

Summary

From the analysis of data results from previous chapter, the following

findings and summarize are as follows:

1. Accuracy- It has a result of 4.25 in overall rating of each questions with

the interpretation of Excellent to the accuracy. Which stated that in the

“General Records for Evaluation Efficiency (GREEN) of ITCPH,” most of

the respondents said that the accurateness of the system is excellent.

2. Reliability- It has a result of 4.31 in overall rating of each questions with

the interpretation of Excellent to the reliability. Which stated that in the


the respondents said that the reliability of the system is excellent.

61

3. Efficiency- It has a result of 4.35 in overall rating of each questions with

the interpretation of Excellent to the efficiency.Which stated that in the


the respondents said that the efficiency of the system is excellent.

4. Security- It has a result of 4.33 in overall rating of each questions with the

interpretation of Excellent to the security. Which stated that in the


the respondents said that the security of the system is excellent.

5. User-Friendliness- It has a result of 4.27 in overall rating of each

questions with the interpretation of Excellent to the user-friendliness.

Which stated that in the “General Records for Evaluation Efficiency

(GREEN) of ITCPH,” most of the respondents said that the user-

friendliness of the system is excellent.

Conclusion

The researchers conclude that “General Records for Evaluation Efficiency

(GREEN) of ITCPH” will provide a lot of aid to different office departments. Farm

data recording will now be much easier since everything will be sent to the office

in a short period of time. Not to mention that there will never be a need again for

farm personnel to go back and forth the farm and the office just to encode or

62

record the data. The registration will be much easier for the registration

personnel and the applicants, as well. The accounting department will not use

manual process anymore. The processes will be safer and more secured too.

And for the ITCPH as a whole, reports that they will be sending to the Agricultural

Training Institute (ATI) will be much easier to print and are more accurate.

Recommendations

Based on the findings and conclusion, the researchers provided the

following recommendations:

ITCPH Staffs – To further protect the data, never give or share the password to

anyone who is not authorized.

Training Applicants – Provide correct information to avoid future problems.

Future Developers– The system will serve as a guide for them to provide an

enhanced version of the research and the system in the future.

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Education

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