Series 101Robin Fay @georgiawebgurl

Series 101

What is a series? a group of individual items each bearing

its own separate title with a collective title or "series" title applied to the group as a whole.

Series statements in assist library users in locating items grouped together (often by author, general subject heading, but sometimes more random) by the publisher an/or author.

Series may be numbered or not (unnumbered). A title can belong to multiple series

(represented by multiple 490 an 830 fields) or even a sub-series.

How is this different from a serial?

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Definitions Monographic series: A group of separate items

related to one another by the fact that each item bears in addition to its own title proper, a collective title applying to the group as a whole. The individual items may or may not be numbered.” (AACR2)

Serial: “A continuing resource issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples … and monographic series.” (AACR2)

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More definitions Multipart item: A monograph complete, or

intended to be completed, in a finite number of separate parts. The separate parts may or may not be numbered.” (AACR2) – this is a set

Integrating resource: “A bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole … Examples … updating loose-leafs and updating Web sites.” (AACR2)

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And more definitions Subseries: “A series within a series (i.e.,

a series that always appears in conjunction with another, usually more comprehensive, series of which it forms a section).” (AACR2)

Series-like phrase: “A character string (words, letters, combination of letters and numerals) not considered to be a series.”

Series 101

What is a series? Analytics are monographs (books)

that are part of a larger title, either a set or a serial.

These carry their “parent” (the larger title) in the series field. Analytics also take the call numbering of the parent and their numbering from their position in the series.

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RDA quick review How to determine if a record is RDA: It has a 040 RDA It has 336, 337, 338 fields It looks a little different in other ways –

p. spelled out as pages, more information in the 245, etc.

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Quick MARC review – the 245 statement of responsibility.

245 10 Calm energy : ‡b how people regulate mood with food and exercise / ‡c Robert E. Thayer.

MARC Tag

Delimiter

2nd indicato

r

1st indicato

r

Tags represent textual names

They’re divided by hundreds: e.g., 100, etc.Indicators may be blank (undefined) often represented

as # in documentation

830 0 Cambridge disability, law and policy series.

1st indicato

r

2nd indicato

r

RDA record for a print book

Note: •the rda in 040•No abbreviations except cm•You may see copyright symbols see bib 3996640•New MARC fields, 336, 337, 338 – all RDA records will have these fields•You may see 264 instead of 260 fields •NO GMD (this is a print book so it would not have had one but it will have the new 33x fields)

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Where to find series information on an itema) Series title page…b) Cover or image of coverc) Caption or image of captiond) Masthead or image of mastheade) Colophon or image of colophon

… Our cataloging rules actually tell us where to look including for nonprint items such as film: the title page, title sheet, or title card (or image thereof) as the preferred source of information.

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Title page verso

Facing title pages

THE CHICAGO HISTORY OF AMERICAN CIVILIZATION.

Series 101Title page

4

Advances in Biochemical Psychopharmacology

Volume 4

Title page verso

Series 10113

Harry Potter is not a seriesSometimes things

look like a series (especially in works of fiction) and they are not. If you’re not sure, ask.

“Year 3”

Series 101 In a MARC record, the series is represented most

commonly: 490 1 (as it appears on the piece) + 830

(authorized “official” name of a series) – 830 does not need editing unless it does not validate

440 – action needed: Create a 830 field from the 440. Be aware of leading articles as they will need to be omitted in the 830. If you have any questions, always, always check for a SAR. The 440 is an older way of representing the 490 and 830 as ONE field. So, a 440 says, what is on the piece is the SAME as the official series title. We don’t do this anymore.

490 0 – action needed: search for a Series Authority Record (SAR) to create a 830

490/810 – try to find a SAR in GIL or OCLC.

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Where is this information put in a MARC record? In a 490 field AND a 830. We will look at the 490 field first.

Indicators First - Series tracing policy (do we have a series

authority record?) 0 - Series not traced (NO!) 1 - Series traced Second - Undefined # - Undefined

Subfields $a Series statement $v Volume number $x ISSN number

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Where is this information put in a MARC record? In a 490 field AND a 830.

490represents how it appears on the

piece: Source of information

Publication 3 ofthe Hawaii Tourism

Bureau

490 1_ Publication 3 of the Hawaii Tourism Bureau

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Series title page

Hefte der Leibniz-Stiftungsprofessur

Band 1

490 1_ Hefte der Leibniz-Stiftungsprofessur ; ǂv Band 1

In RDA, we are moving towards “key it as you see it”, so in a series statement for a RDA record, if the numbering is abbreviated, the numbering is abbreviated in the 490If the numbering is not abbreviated you will see it as on the item.

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490 1_ Occasional papers /

Association of Oregon

Archaeologists ; ǂv no. 1

Occasional papers

Association of Oregon Archaeologists

no. 1

Series examples

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PCC and LC will record numerals in the form in which they appear on the source of information.

Note that numbers expressed as words are treated differently from numbers expressed as numerals

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Roman numerals will be recorded as such in RDA records

DocumentatioHistorica

XIV

490 1_ Documentatio historica ; ǂv XIV

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However, words will be transcribed as the actual number.

South CarolinaCoastal History

Four

490 1_ South Carolina Coastal History ; ǂv 4

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What is the series title?

Theoretical StudiesIn SociologyPublication 22

Iowa Genealogical Society

P.O. Box 515, Ames, Iowa

Publication #15

Publication 14 of the New England Tourist Agency

Series 101830s = Series Authority field

8XX Series Added Entry Fields

The series field is “traced” which means that it indexes in the catalog, so that we can search and find materials by the series.

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Where is this information put in a MARC record? 830s represent the AUTHORIZED series title, the SAR (Series Authority Record). What to do if they do not validate?

830 Indicators First – undefined (blank) # Second – 0 (no nonfiling

characters)

830 consists of the AUTHORIZED SERIES TITLE + numbering (if numbered). Numbering within the series = Subfield v -- Volume number/sequential designator

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Where does the 830 come from? From the Series Authority Record

How do we find the SAR? Search in GIL by Series title OR Retrieve authorities (only works if there

is a matching authority record) OR Validate an existing bib record OR Search in OCLC/Authorities

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This search will find series authority records and bibliographic records that contain a series tagged as authorized.

Search in GIL

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Series 101On an existing bib record, retrieve authorities Retrieve the SAR in Voyager:

Have bibliographic record open Click on “Record” * Click on “Retrieve authorities” * Highlight and click line for the series

* Or, use function key F10

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Need to convert to 490/830 pair

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We’ll talk about these in a few minutes

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Searching SARS You can also search for authorities in

OCLC, too. GIL only displays series records that are imported into our authority file. For copy cataloging, you have to search

the OCLC authority file. Saving a record, will start the validation

process. This is another way to retrieve SARs> NOT for copy cataloging (or recataloging!)

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490 / 830 example

020 0911216189245 _ _ Role of vitamin B6 in

neurobiology / ‡ceditors: Manuchair S.

Ebadi, Erminio Costa.260 New York : ‡b Raven Press,

‡c 1972.300 x, 238 p. : ‡b ill. ; ‡c 25 cm.490 1 Advances in biochemical psychopharmacology ; ‡v v.

4

504 Includes bibliographical references.

830 0 Advances in biochemical psychopharmacology ; ‡v v.

4.

Series 101More than one series statement

020 0934718563245_ _ The graffiti of Tikal / ‡c Helen Trik and Michael E. Kampen.260 Philadelphia : ‡b University Museum, University of

Pennsylvania, ‡c 1983.300 v, 11 pages, 105 pages of plates (1

folded) : ‡b illustrated. ; ‡c 29 cm.490 1 Tikal report ; ‡v no. 31490 1 University Museum monograph ;

‡v 57504 Includes bibliographical references (page 6).830 0 Tikal report ; ‡v no. 31830 0 University Museum monograph ; ‡v 57.

Series 10137

If the “Retrieve authorities” command (or the F10 key) doesn’t give you access to the SAR for series in 440 or 8XX field, click on the “boat” icon (save the record)

That action invokes authority validation and may show you that the 440/8XX form is a reference rather than a heading in an SAR

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Series 101GIL may have authority record that OCLC does not – Local SARs

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Searching in OCLC / Authorities

Login to OCLC Click on Authorities LC Names and Subjects

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At the search screen select Titles (or choose what is the best way to find the series authority record – you can build searches too; don’t forget> AND adds terms together)

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Enter terms from the 490. In our example, our 490 is Political science classics.We found multiple POTENTIAL series, but no exact matches. However, no. 2 in our list seems most likely. We will take a look at that one first.

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Doubleclick on the record to open it. Remember our book and 490 says Political science classics.

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430 = earlier/old title: matches what is on our piece

a = means series is numbered ; b = no numbering; our 830 will have no numbering in this example

traced (will have series statement – 830 – s = separate not a set

Series 101 Ah-ha! We have found our Series Authority Record (SAR). If you

don’t find a match or are unsure, ask. Because our book has Political science classics on it and the 490

must match what is on the book the 490 1 will be (change 490 0 > 490 1)

  490 1 ‡a Political science classics   Now we have to create an 830. The 830 is the 130 plus any numbering (we will do that part last) Our SAR says:   Our 830 will be 830 _0 ‡a Political science classics series.  A numbering pattern (how we should do numbering) is listed in a

642. In our example we will not a number. Our item is not analyzed or part of a set, either.

 

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645 = Tracing decision Two possible codes:

t = traced n = not traced

642 field shows the style of numbering to be included in the added entry (either 440 or 8XX)

a 642 field will be in SARCheck if same style of numbering is still being used on current resource

642 = numbering example (pattern)

644 = Series Analysis (Treatment)f - Analyzed in full p - Analyzed in part n - Not analyzed

Series 101

f/t/s (indicates a regular series)  Example: Numbered/Unnumbered series: a 130 _0 Colección Nuevo amanecer 642 __ 2 (note: there is no. volume or number in this

pattern; other series may use that captioning; follow what is in the pattern, but use the number on your piece.)

644 __ f 645 __ t 646 __ s $5 UR  Bib record: 490 1_ (whatever is on piece) 830 _0 Colección Nuevo amanecer ; ‡v 2.

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Numbered/Unnumbered series: a 090 __ K1 $b .B754p $5UR 130 _0 Prawo (Wroclaw, Poland : 186) 642 __ 195 644 __ f 645 __ t 646 __ c $5UR  490 1_ (whatever is on piece) 830 _0 Prawo (Wroclaw, Poland : 186); ‡195.  *Look for an analytic record. In this example the call

number would be the same as the analytic with the number being 195.

 n/n/c – indicates a serial or SET – route to Robin for review if no bibliographic record in OCLC or GIL

 

Examples of treatment : f/t/c (maybe analytic)

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Based upon the information given what fields should we have?

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Not a series – quoted note 500 “A Spectrum book; S-AA-51” – t.p.

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terminology Series statement Caption Pattern SAR Series Authority Statement Analyzed

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Things to watch out for with series Search in GIL, too. Analytics are

commonly missed (especially analytic serials. ) Do not assume that GIL is correct.

If you find a non LC SAR in OCLC, check for LC serial record, too.

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You can fix it yourself! Simple MARC validation problems 490 0 with no 830 (SAR found in GIL) 440 : convert to 490/830 pair.

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Most often, removing the

offending delimiters is all that is needed.

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In this case, you would remove the delimiter t. But common sense alerts you not to put in a period.

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Brackets can be used in 490 to represent information supplied to clarify the description.

Series 101 “Mandatory subfield missing” means you have to supply something. Do this to the extent to which you are comfortable making the choices. (Use documentation.)• First delimiter b should be delimiter t• Second should be a delimiter v even though it is not mentioned in the error report right now.

Series 101 In a MARC record, the series is represented most

commonly: 490 1 (as it appears on the piece) + 830

(authorized “official” name of a series) – 830 does not need editing unless it does not validate

440 – action needed: Create a 830 field from the 440. Be aware of leading articles as they will need to be omitted in the 830. If you have any questions, always, always check for a SAR. The 440 is an older way of representing the 490 and 830 as ONE field. So, a 440 says, what is on the piece is the SAME as the official series title. We don’t do this anymore.

490 0 – action needed: search for a Series Authority Record (SAR) to create a 830

490/810 – try to find a SAR in GIL or OCLC.