Asiainvesttaiwan

11

Taiwan in the Asia-Invest Programme 2006-2007

Building EU-Asia business partnerships

European Economic and Trade Office歐洲經貿辦事處

www.deltwn.ec.europa.eu

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Introduction Introduction

OPPORTUNITIES FOR EU-ASIA BUSINESS CO-OPERATION:

Aims to support business partnerships and promote the internationalisation of EU and Asian SMEs, by facilitating direct business co-operation between the EU and Asia at a regional level

Aims for mutually beneficial co-operation Commenced in 1997, more than 320 projects supported to date

across a range of sectors, involving 1200 organisations

Asia-Invest 2006-2007 to build upon success of previous phases with a new Commission contribution of €20 million

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ObjectivesObjectives

OBJECTIVES OF THE PROGRAMME 2006-2007:

Strengthen mutual trade and investment flows between the regions Assist SMEs to internationalise their business strategy Reinforce private sector and new business development opportunities Promote European know-how and technologies within the private sector

and in intermediary business organisations Exchange best practices and experiences of European and Asian

intermediaries and/or companies with a strong regional dimension Promote investment and trade with regard to south-south business links Increase international market knowledge and access for LDCs Enhance Europe’s political and economic presence across Asia

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Grant co-financingGrant co-financing

CALL FOR PROPOSALS 2006-2007:

€16 750 000 available To fund 50-60 projects Two grant components:

– Business Meetings & Matchmaking Events and Capacity Building 2 deadlines:

– 6 October 2006 and 9 March 2007

Subject to new administrative and technical requirements outlined in Guidelines for Applicants 2006-2007

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ASIA:AfghanistanBangladesh

BhutanCambodia

ChinaIndia

IndonesiaLao PDRMalaysiaMaldivesMongolia

NepalNorth Korea

PakistanPhilippines

Sri LankaThailandVietnam

EU:Austria

BelgiumCyprus

Czech Republic DenmarkEstonia FinlandFrance

GermanyGreece

Hungary Ireland

ItalyLatvia

Lithuania Luxembourg

Malta Netherlands

Poland Portugal

Slovakia Slovenia

SpainSweden

United Kingdom

Welcome as Associates: Brunei Darussalam, Chinese Taipei, Hong Kong, Japan, Macao, Singapore and South Korea

LDCs

OTHER:BulgariaCroatiaFYRoM

RomaniaTurkeyIcelandNorway

Liechtenstein

Eligible countries and territoriesEligible countries and territories

Taiwan is eligible as

an associate!

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What is an associate?What is an associate?

an associate can play a supplementary but real role in the project.

However it may not receive funding from the grant, with the exception of per diem and travel costs.

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Who can apply?Who can apply?

ELIGIBLE BUSINESS ORGANISATIONS REPRESENTING SMES:

Chambers of commerce, government agencies, sector-specific trade, industrial and professional associations, employers’ federations and local agencies, administrations promoting or facilitating trade and investment, regulators, non-governmental organisations, relevant research institutes and university departments as well as sector-based agencies concerned with SMEs

A minimum of 3 organisations in partnership: 2 from different European countries + 1 Asian or vice versa

Final beneficiaries are SMEs, the wider business community and the Europe-Asia business network

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Regional dimension Regional dimension

REGIONAL/ASIA-WIDE CO-OPERATION:

Project proposals must have an Asia-wide dimension. They must ensure that the nature of the partnership and/or the scope of the project activities go beyond bilateral cooperation and brings in other Asian eligible countries/regions.

Asia-wide/regional dimension could be met by:

– Including partners from more than one Asian country

– Demonstrating content with a regional orientation

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Priorities Priorities

PRIORITY ISSUES 2006-2007:

Enhancing the export capabilities and foreign direct investment prospects of the least developed countries (LDCs)

Ensuring involvement of less developed regions (LDRs) within China and India – Providing China: Western region: Sichuan, Guizhou, Yunnan, Shaanxi, Gansu and Qinghai

provinces; Tibet, Ningxia, Guangxi and Inner Mongolia Autonomous regions; and Central region: Anhui province.

– India: East & North East Region: States of Bihar, Jharkhand, West Bengal, Orissa, Assam; and Central Region: States of Madhya Pradesh and Chattisgarh

Promoting integration of Asian countries into the Information Society through business orientated information & communication technologies

A proposal will be considered very relevant if it demonstrates an Asia-wide dimension and addresses at least one of the priorities

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Components Components

SUPPORTING REGIONAL BUSINESS CO-OPERATION:

1. Business to business match-making for companies– Providing opportunities for partnership between SMEs through

business events and face-to-face meetings aiming to facilitate long-term partnerships

2. Capacity building– Strengthening the skills and know-how of SMEs to

internationalise AND improving the business environment by building the capacity of business intermediary organisations and creating opportunities for networking

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Business meetings Business meetings

FACILITATING DIRECT CONTACTS & LONG-TERM PARTNERSHIPS:

Flexible size of events/meetings in Europe or Asia Quality preparatory activities, meetings and matchmaking activities,

concrete follow up activities– Preparatory promotional activities, agenda setting according to SMEs’

profile, interests and objectives; practical briefings, market and sector information, seminars and workshops, training in local business culture; event website, electronic support tools

– Results-oriented face-to-face business encounters; while in the host country, group and individual activities, such as briefings with market experts, site visits, technical seminars, meetings with sector associations

– Concrete follow-up including conclusion of trade, technical, technological and/or industrial partnership agreements, access to finance, business development plan, establishment of a facility to assist SMEs etc

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Capacity-building Capacity-building

UPGRADING SKILLS & KNOW-HOW:

Aimed at Asian SMEs and/or business intermediaries Quality transfer of best practices and enhanced networking

– Practical demonstration actions to adapt and implementing European innovative technologies

– Capacity building seminars, workshops and training for staff of Asian SMEs and intermediary organisations on EU market access (business familiarisation, raising awareness of market opportunities, CSR issues, organisational methods, promotional strategies, service improvement services, technical, commercial and customs regulations, etc)

– Collaborative workshops with Asian standards & quality management organisations; exchange of best practices, production techniques, technological know-how, corporate social responsibility, environmental Europe-Asia trade relations and co-operation

– Mutual visits and staff exchanges intermediaries

– Information links and matchmaking between intermediaries (organisations and companies’ partner search database)

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Areas of intervention Areas of intervention

INDICATIVE REGIONAL PRIORITIES:

Of relevance for example:– Alignment with European Standards (e.g. industrial, environmental,

agricultural, fisheries, finance, sanitary and phyto sanitary, customs), Intellectual Property Rights, Dismantling Technical Barriers to Trade, Corporate Social Responsibility

Not relevant for example:– Garments partially made, leather goods including shoes, textiles,

clothing and fashion garments, toys, automotive and ancillaries

COUNTRY PRIORITIES:

European Commission’s Country Strategy Papers for each eligible country: www.ec.europa.eu/comm/external_relations/sp/index.htm

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Specifications Specifications

STANDARD REQUIREMENTS:

Programme Component

Minimum amount

Maximum amount

Maximum co-financing

for LDC (%)

Maximum co-financing

for non-LDC (%)

Duration (months)

Business meetings

100 000 600 000 95.00 75.00 12-36Capacity-building

Rate of 95% will be applied only if the major part of the action targets LDCs

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Key changes Key changes

SUMMARY:

Mandatory regional/Asia-wide dimension Defined priorities for LDCs, LDRs, ICT business applications Simplified co-financing components Indicative regional priorities Increased flexibility of partnership requirements Increased maximum grant size and co-financing percentage Reversed evaluation procedure (concept note, technical & financial

evaluation, administrative & eligibility check) Reinforced role of Delegations (one full evaluation of each proposal) Reduced administrative requirements (no original signatures on partnership

statements, no translations, no Project Summary Sheet, contingencies reintroduced)

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NetworkingNetworking

ASIA-INVEST FORUM:

Two-day event with workshops and conferences to promote networking

and dialogue between 90 European & Asian business intermediary organisations

– Past Forums: China (2002), Vietnam (2003), Sri Lanka (2004), Thailand (2005)

Asia-Invest Forum China 2006, 6-7 November to be organised by the European Union Chamber of Commerce in China in Chengdu

Next Forum foreseen for 2007 in Europe

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Asia PartenariatAsia Partenariat

EU-CHINA PARTENARIAT 2006:

EU-China Partenariat 2006

– Two-day match-making event for 400 EU and 500 Chinese SMEs to make new contacts and form partnerships

– Past Partenariats: EU-Malaysia (2002), EU-China (2002), EU-Sri Lanka (2004), EU-Thailand (2005)

– Sectors: Agro-industry, tourism, healthcare, environmental goods and services, machinery and building equipment, construction and engineering, ICT and software, and electronic components

Next: EU-China Partenariat 2006, Chengdu 9-10 November

www.euchinapartenariat.com

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Information Information

KEEPING INFORMED:

Programme web site:www.ec.europa.eu/comm/europeaid/projects/asia-invest

– How to Apply (Guidelines for Applicants 2005 )

– Subscribe to the Asia-wide Update

– Latest news and up and coming activities (‘News’ & ‘Events’)

– Project Fact Sheets (‘Projects’)

– Register on the Asia-Invest Partner Search facility

– Suggestions for Best Practice (‘Components’)

– FAQs

– Case studies

Functional email box Information Sessions

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Partner search Partner search

SEARCH FOR PARTNERS:

Asia-Invest Partner Search facilitywww.ec.europa.eu/comm/europeaid/projects/asia-invest/psdb/

psdb_introduction.htm

– Register your contact details and project ideas

Euro-Info Centres network: www.ec.europa.eu/comm/enterprise/networks/eic/eic.html

– Contact EICs for partner information

Asia-Invest Forum events– Networking with potential partners in Asia and Europe

2020

Key datesKey dates

TAKE NOTE FOR 2006:

Call for Proposals 2006-2007

– Deadlines 6 Oct 2006 and 9 March 2007

Asia-Invest Forum China 2006– 6-7 November 2006 in Chengdu, China

EU-China Partenariat 2006– 9-10 November 2006 in Chengdu, China

Asia-Invest Information Sessions– Prior to 2DL Dec 2006/Jan 2007, Brussels

– Information activities in Delegations in Asia

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Contact usContact us

NEW CONTACT DETAILS:

EuropeAid Co-operation Office Brussels 1049– BelgiumTel: +32 2 298 6737 Fax: +32 2 298 4863

European Economic and Trade Office in Taipei: www.deltwn.ec.europa.eu

Email: [email protected]

Website: www.ec.europa.eu/comm/europeaid/projects/asia-invest

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Asia-Invest Programme 2006-2007 Building EU-Asia business partnerships

NEW PRACTICAL GUIDELINES

23 May 2006, Brussels, Belgium

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Application processApplication process

Publish Call for Proposals Asia-Invest Call 2006-2007: EuropeAid/122960/C/ACT/Multi

Receipt of Application + Concept NoteDeadlines for submission of proposals: 06 October 2006 & 09 March 2007

Letter of acknowledgement to applicants

Technical Evaluation of Concept NoteLetter of rejection to unsuccessful applicants

Technical & Financial Evaluation of selected full ApplicationLetter of rejection to unsuccessful applicants

Letter requesting supporting documents to provisionally successful applicants

Administrative & Eligibility ComplianceLetter of rejection to unsuccessful applicants

Projects recommended for fundingNotification of successful applicants

Preparation and signing of contracts

Project Implementation

EC Delegations management

HQ & EC Delegation

shared evaluation

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Eligible partnershipsEligible partnerships

Partnerships– minimum of THREE partners: 2 different Europeans partners+ 1 Asian partner or 2

different Asian partners + 1 European partner

– optimum size will achieve the project objectives in the most cost-effective way

Associates– an associate can play a supplementary but real role in the project. However it may not

receive funding from the grant, with the exception of per diem and travel costs.

– Must be from an eligible European/Asian country or from the following non-eligible countries or territories: Brunei Darussalam, Chinese Taipei, Hong Kong, Japan, Macao, Singapore and South Korea.

Subcontractors– contracted to implement tasks within the project

– must conform to the EC sub-contracting rules

– Total sub-contracted amount ≤ 30% of total eligible costs

– Attention to eligibility rules!

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Before applying Before applying

PREPARATION:

Familiarise yourself with the programme– Web site, FAQs, Project Fact Sheets

Review open Call for Proposals and associated Guidelines for Applicants (including Annexes)

Determine the next deadline for application Form an eligible partnership based on a project idea

– Partner Search Facility

Ensure applicant and partners eligibility Select one co-financing component and respect the

minimum requirements and eligible activities and costs

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What to submitWhat to submit

CONCEPT NOTE AND FULL APPLICATION FORM (ANNEX A):

Concept Note– 4 sections: (1) Summary of the action (2) Relevance (3) Methodology & Sustainability

(4) Expertise & Operational Capacity

– 1 page per section, 4 pages maximum

Full Application Form– 7 Sections: (1) Action (2) Applicant (3) Partners (4) Associates (5) Checklist (6)

Declaration by Applicant (7) Assessment Grid Partnership Statements for all partners

– Sworn Statement by the Applicant

+ following completed Annexes to the Guidelines– Budget (Annex B to the Guidelines) + Budget justification

– Logical Framework (Annex C to the Guidelines)

N.B. – Annex D (Legal entity sheet) and Annex E (Financial ID Form) will only be requested

if a proposal has been provisionally selected.

– Annex F (Standard Grant Contract) and Annex G (Daily allowance rate)

are provided for information purposes and should not be returned.

ONE ORIGINAL + ONE ELECTRONIC

VERSION

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Evaluation gridsEvaluation grids

SUPPORT TOOLS PROVIDED IN THE GUIDELINES:

Evaluation grid for the Concept Note: Maximum total score = 50 points

– Relevance (25 points)

– Methodology and Sustainability (15 points)

– Operational Capacity & Expertise (10 points)

Evaluation grid for the Application Form: Maximum total score = 100 points


– Financial & Operational Capacity (20 points)


– Methodology (25 points)

– Sustainability (15 points)

– Budget & Cost Effectiveness (15 points)

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Concept Note (Annex A) Concept Note (Annex A)

Summarises the main sections of the Full Application Form Requires careful preparation as it will be used to perform the first

evaluation 1 page max. per section, using font size no smaller than Arial 10 Weighting of points shows that « relevance » section is

particularly important. To prepare it: – Refer to the Country Strategy Papers and priority sectors:

http://ec.europa.eu/comm/external_relations/sp/index.htm

– Demonstrate how project fits into local and regional context

– Initial feasibility study should have taken place and should be reflected in description of problems to be resolved and needs to be met.

– Regional dimension of the project must be demonstrated. – Bi-directional nature, ie of benefit to Asia and to Europe.

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Application Form (Annex A) Application Form (Annex A)

I. THE ACTION

1. Description (incl. objectives, justification, activities,

methodology and action plan)

2. Expected Results

3. Budget

4. Expected Sources of Funding

II. THE APPLICANT

III. THE PARTNERS

IV. THE ASSOCIATES

V. THE CHECKLIST

VI. DECLARATION BY THE APPLICANT

VII. ASSESSMENT GRID (for the use of the contracting authority only)

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Application Form (Annex A)Application Form (Annex A)

THE ACTION, OBJECTIVES (section 1.5), 1 page maximum:

Overall objective(s)– Explain what the general objective is and why the project is

important to the target group, in terms of the longer-term benefits

– Will not be achieved by the project alone: the project will only provide a contribution to the achievement of the overall objective(s)

Specific objective – Explain what is to be achieved by implementing the project.

– The specific objective should address the core problem, and be defined in terms of sustainable benefit for the target groups.

– There should only be one specific objective.

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THE ACTION, JUSTIFICATION (section 1.6), 3 pages maximum:

Relevance of the project to the objectives/priorities of the Programme: Explain how the project is consistent with the objectives and priorities of the programme

Identification of perceived needs and constraints in the target countries: Who is the project aimed at? Who ultimately benefits from it? Numbers?

Description of target groups & final beneficiaries with estimated number: Provide background, explain the current, pre-project situation and importance of the project in the context of the target regions/countries.

Reasons for the selection of the target groups & identification of their needs and constraints. How does the action contribute? Thorough understanding of needs and constraints must be demonstrated. Pre-feasibility study to be used for that purpose.

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THE ACTION, ACTIVITIES (section 1.7), 9 pages maximum:

WHAT activities will be carried out? Step by step approach (tasks) eg. Activity 1, 2, 3 etc Include the title and a detailed description of each activity Provide narrative detail

– Who, what, where, when:– including means of each activity (materials, personnel)– deliverables of each activity (outputs)

Cross-cutting between components adds value to the project Correspond to Plan of Action Allow for cross-check with Budget

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THE ACTION, ACTIVITIES continued:

Selection criteria for target groups/participants (must be described in proposal)

Kick- off meeting between partners Partnership agreement Communication strategy (internal and external) Visit to other Asia-Invest projects Monitoring and evaluation activities by managers On-site project manager

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THE ACTION, METHODOLOGY (section 1.8), 4 pages maximum:

HOW will implementation be carried out? Participatory Approach must be demonstrated Methods of implementation & reasons for the proposed

methodology: Management structure, information flow, decision making…

How the project intends to build on a previous project or previous activities (where applicable)

If part of a larger programme, how does it fit or is coordinated with this programme. What potential synergies (especially with other EC initiatives)?

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THE ACTION, METHODOLOGY continued:

Procedures for follow up and internal/external evaluation: – Monitoring of project’s actual achievements and financial progress in comparison to

original proposal (use of OVI in Logical Framework). including means of each activity (materials, personnel)

– Updating of LFM

– Reporting (internal and to Commission)

– Internal and/or external (ie sub-contracted) evaluation is recommended

Role of various actors in the project– Incl. partners, associates etc.

– Aim for a balanced involvement among partners

Team proposed for implementation of the project – Number, role and origin of people necessary for implementation

– Project co-ordinator must be a member of the staff of Applicant organisation

Main means proposed (HR, equipment etc.)

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THE ACTION, DURATION AND ACTION PLAN (section 1.9):

Complete according to the example provided Do not mention actual dates, but indicate by month 1, month 2 etc Ensure that ALL activities from the description of activities appear

here Foresee a certain amount of slack in the timetable as a precaution Ensure that activity titles correspond to the description of activities Action plan for the first year of implementation should be detailed.

Ensure to identify an implementing body for each activity.

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THE ACTION, EXPECTED RESULTS (section 2), 7 pages maximum:

Concrete Outputs: Be specific and quantify as much as possible. Physical as well as immaterial outputs (in line with OVI and results presented in LFM).

Multiplier effects: Possibilities for replication and extension of outcomes. Can include potential for strengthening policies (regulatory conditions, open trade policy etc), sharing of best practices to as wide an audience as possible (communication strategy, production of brochures, website, participation in conferences and workshops etc.)

Sustainability: Distinguish between the following aspects of impact:– Financial: How will the activities be financed after the grant ends?

– Institutional: Will structures allowing the activities to continue be in place at the end of the present project? Will there be local “ownership” of project outcomes?

– Policy level: What will be the structural impact of the project e.g. will it lead to improved legislation, codes of conduct, methods etc?

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II. THE APPLICANT– Identity

– Bank details (not to be provided at the application stage)

– Description

– Capacity to manage and implement actions– Resources (must demonstrate the viability of your institution). If amount

requested is more than 300.000 EUR, please provide the reference of your most recent external audit report (does not apply to international organisations)

– Other applications made to EU institutions

III. THE PARTNERS– Description

– Partnership statements

IV. THE ASSOCIATES

DO NOT FORGET!Partnership Statements

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V. CHECKLIST Simple checklist with very straightforward questions, Yes or No answers

III. DECLARATION BY THE APPLICANT with original signature

The applicant declares that:– It has the sources of financing and professional competence and qualifications

specified in section 2.3 of the Guidelines for Applicants.

– It undertakes to comply with the principles of good partnership practice foreseen in section III.2 of the grant application form.

– It is directly responsible for the preparation and management of the action with its partners, and is not acting as an intermediary.

– It and its partners do not fall in any of the categories (a) to (f) listed in section 2.1.1(2) of the Guidelines for Applicants.

– If selected, it is in a position to deliver immediately, upon request, the supporting documents stipulated under point 2.4 of the Guidelines for Applicants

+ Declaration on its own eligibility and eligibility of partners.

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Budget (Annex B)Budget (Annex B)

IN ACCORDANCE WITH ANNEX B:

Worksheet 1: Budget for the action – Must be presented in EURO

– Respect the template and style

– Include total eligible costs of the project

– In general for total duration; specifically for the first 12 months if the project duration is more than one year

– For travel, include latest per diem rates and indicate by country of destination

– Use main headings provided; add lines under each as necessary

– Be transparent

– Direct revenue generated by the project must be included

– Administration costs must not exceed 7% of total eligible costs

– Commission contribution is no more than maximum %

– Contingency reserve must not exceed 5% of total eligible costs

– Allocate costs for audit if total EC contribution is more than EUR 100.000

All items to be explained in the Budget Justification

Worksheet 2: Expected sources of funding

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Budget (Annex B) Budget (Annex B) Annex B. Budget for the Action1

Expenses Unit # of units Unit # of units

1. Human Resources

1.1 Salaries (gross amounts, local staff)4

1.1.1 TechnicalPer month

or mandays 0 Per month 0Project Manager Applicant Per monthProject Executive Partner 1 Per month 1.1.2 Administrative/ support staff 0 Per month 0Administrative Assistant Applicant Per month1.2 Salaries (gross amounts, expat/int. staff) 0 Per month 0Training Expert Per month1.3 Per diems for missions/travel5

1.3.1 Abroad (staff assigned to the Action) Per diem 16 140 2240 Per diem 0 1.3.2 Local (staff assigned to the Action) Per diem 0 Per diem 0 1.3.3 Seminar/conference participants Per diem 0 Per diem 0Subtotal Human Resources 2240 0

2. Travel6 Per flight2.1. International travel 0 Per flight 0Asia to Europe Per flight 6 2400 14400Europe to Asia Per flight 12 2000 240002.2 Local transportation Per month 0 Per month 0Subtotal Travel 38400 0

3. Equipment and supplies7

3.1 Purchase or rent of vehicles Per vehicle 0 Per vehicle 03.2 Furniture, computer equipment 0 03.3 Spare parts/equipment for machines, tools 0 03.4 Other (please specify) 0 0Subtotal Equipment and supplies 0 0

4. Local office/Action costs8

4.1 Vehicle costs Per month 0 Per month 04.2 Office rent Per month 0 Per month 04.3 Consumables - office supplies Per month 0 Per month 04.4 Other services (tel/fax, electricity/heating, maintenance) Per month 0 Per month 0Subtotal Local office/Action costs 0 0

5. Other costs, services9

5.1 Publications10 0 05.2 Studies, research10 0 05.3 Auditing costs 0 05.4 Evaluation costs 0 05.5 Translation, interpreters 0 05.6 Financial services (bank guarantee costs etc.) 0 05.7 Costs of conferences/seminars10 0 05.8 Visibility actionsSubtotal Other costs, services 0 0

6. Other 0 0Subtotal Other 0 0

7. Subtotal direct costs of the Action (1-6)8. Administrative costs (maximum 7% of 7, total direct eligible costs of the Action)9. Total eligible costs of the Action (7+ 8) 0 0

Unit rate (in EUR)

All Years Year 12

Costs (in EUR)

Unit rate (in EUR)

Costs (in

EUR)3

Unit rates: not higher than gross salary (employees), or qualifications and experience

(independents).

If part time work, adapt n° of units and not unit rate.

Standard month = 22

working days

Worksheet 1: Budget for the action

NB: All items to be further explained in the Budget

Justification on a separate sheet

Indicate place of dep. and arrival

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Budget Justification Budget Justification

IN ACCORDANCE WITH ANNEX B:

To be provided on a separate sheet Justify each budget item with respect to:

– (a) the necessity for the item (eg: flight, computer, … etc);

– (b) the reason for the number of units proposed and

– (c) the choice of unit rate applied

The justification should make reference to the specific activities foreseen in your proposal

Example:– Budget item 1.3.1.1: 25 days per diem in Thailand 4 5-day missions to

Thailand by coordinator to participate in 2 Advisory Group meetings and 2 Training of the Trainer sessions (see Activities 2.1 and 4 for detail). EC per diem rate applied

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Worksheet 2: Expected sources of funding– Indicate other expected sources of funding for the project

– Balance must be financed from: Applicant’s own resources, Partner’s own resources, sources other than the EU budget

Budget (Annex B) Budget (Annex B) Expected sources of funding

Amount PercentageEUR of total

%

Applicant's financial contribution

Commission contribution sought in this application

Contribution(s) from other European Institutions or EU Member States

Contributions from other organisations:Name Conditions

TOTAL CONTRIBUTIONS

Direct revenue from the Action

OVERALL TOTAL

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Logical Framework (Annex C) Logical Framework (Annex C)

MANAGEMENT TOOL:

Integral to Project Cycle Management, as used by the European Commission

Planning, implementation and evaluation Links objectives with purpose, results and activities Indicators show how results will be achieved and

measured Introduction to PCM and Log Frame

– PCM Guidelines and how to prepare a Logframewww.ec.europa.eu/europeaid/qsm/project_en.htm

4545

Should reflect the relationships between activities, results, purpose and objectives, and indicate how to check whether these objectives have been achieved

Also establish what assumptions outside the control of the project may influence its success

www.europa.eu.int/comm/europeaid/qsm/project_en.htm

Intervention Objectively verifiable Sources and means of Assumptionslogic indicators of achievement verification

Overall What is the overall broader What are the key indicators related What are the sources ofobjectives objective, to which the project to the overall objective? information for these indicators?

will contribute ?

Project What are the specific objectives, which the What are the quantitative or What are the sources of What are the factors and conditions notpurpose project shall achieve? qualitative indicators showing information that exist or can be under the direct control of the project

whether and to what extent the collected? What are the methods which are necessary to achieve theseproject’s specific objectives are required to get this information? objectives? What risks have to beachieved? considered?

Expected What are the concrete outputs envisaged to What are the indicators to measure What are the sources of What external factors and conditionsresults achieve the specific objectives? whether and to what extent the information for these indicators? must be realised to obtain the expected

What are the envisaged effects and benefits project achieves the envisaged outputs and results on schedule?of the project? results and effects?What improvements and changes will beproduced by the project?

Activities What are the key activities to be carried out Means: What are the sources of What pre- conditions are required beforeand in what sequence in order to produce What are the means required to information about project the project( s) start( s)?the expected results? implement these activities, e. g. progress? What conditions outside the project’s

personnel, equipment, training, direct control have to be present for thestudies, supplies, operational implementation of the plannedfacilities, etc. activities?

1

2

3

4

12

10

8

13 6

5

711

9

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INTERVENTION LOGIC:

Activities

Expected Results

Project Purpose

Overall Objectives

High level objectives to which the project contributes

The project’s central objective (there should be one only)

The products of theundertaken activities

Actions/tasks executed as part of the project to produce the results

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What is the specific objective which the project shall achieve? Examples: The project will increase the number and quality of XXX and upgrade the skills of the present and future XXX in this sector

What are the concrete outputs envisaged to achieve the specific objectives? What are the envisaged effects and benefits of the project? What improvements and changes will be produced by the project? Examples: (1) The skills of the XXX involved in XXX will be improved (2) Agreements will be concluded between XXX resulting in XXX etcWhat are the key activities to be carried out and in what sequence in order to produce the expected results? Example: Activity 1. Train the trainersOrganisation of XXX for staff

Activities

Expected Results

Project Purpose

Overall Objective

s

What are the overall broader objectives to which the project will contribute? Examples: (1) Contribute to the development of XXX in Thailand and Malaysia (2) Contribute to improved policy-making in the area of XXX (3) Upgrade the skills of people working in the XXX industry (4) Improved XXX relations in the XXX sector in Malaysia and Thailand etc

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OBJECTIVELY VERIFIABLE INDICATORS OF ACHIEVEMENT:

- OVIs provide a measure of project progress

- Must be measurable

- Time period, target group and location may need to be specified

- Include more than one indicator for a particular aspect if a single one does not provide full picture of the expected change

What are the quantitative or qualitative indicators showing whether and to what extent the project’s specific objective is achieved? Examples: (1) No. of XXX (2) XXX participation (3) No. XXX staff that have attended training on XXX

What are the indicators to measure whether and to what extent the project achieves the envisaged results and effects? Examples: (1) No. of staff to spend XXX on a training course abroad and thereby improve XXX (2) No. of agreements concluded with XXX during the project implementation (3) No. of XXX having carried out training in the XXX industryWhat are the means required to implement this activity (materiel, personnel, financial means etc.)Example: (1) No. of persons/months of XXX staff (2) 1 person/month of expert (3) No of full-time XXX etc.

What are the key indicators related to the overall objectives?Examples: (1) No. of Master Plans for the Development of tourist areas (2) % of employees in the XXX industry that have XXX

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SOURCES AND MEANS OF VERIFICATION:

- Sources of verification are documents, reports and other sources providing information that makes it possible to verify the indicators.

What are the sources of information that exist or can be collected? What are the methods required to get this information?(1) Annual reports from the organisations involved in XXX

What are the sources of information for these indicators?(1) Questionnaire to XXX staff (2) Copies of the Agreements (3) Official records of the organisations etc

What are the sources of information for these indicators?(1) Official Reports of responsible organisations (2) Survey in XXX

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How to provide itHow to provide it

Each proposal must be provided separately in a sealed envelope:

TO:

[Insert full name and address of the European Commission…]

FROM:

[Insert full name and address of the Applicant…]

Call for Proposals publication reference number:

Call for Proposals Publication Title:

Call for Proposals deadline:

’Do not open before the Proposal Opening Session’

5151

When to send itWhen to send it

DEADLINES:

Friday 6 October 2006, 16.00 Brussels time Friday 9 March 2007, 16.00 Brussels time

– Any application received after the first deadline will be automatically included in the next batch. Any application received after the second deadline will be automatically rejected.

– Receipt of acknowledgement sent shortly after the deadline with a proposal reference number provided

5252

Where to send itWhere to send it

POSTAL: European Commission

EuropeAid Co-operation Office

Directorate D, Asia

Unit D3, Finance, Contracts & Audits

Office J-54 8/16

B-1049 Brussels, Belgium

EXPRESS COURIER OR HAND-DELIVERY: European Commission

EuropeAid Co-operation Office

Directorate D, Asia

Unit D3, Finance, Contracts and Audits

Office J-54, 8/16

Rue de Geneve, 1

B-1140 Brussels, Belgium