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7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 1/23
Solutions Tailored to Fit Your Needs
1
New Ledger Additions
&
Migration Roamap
Johannes Le Rouxleroux@vortexconsulting.net
Tel: 585 317 9234
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 2/23
What We’ll Cover…
•Benefits of Upgrading to MySAPECC
•New G/L Improvements from the Classic General ledger
•New Ledger Migration
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 3/23
Benefits of Upgrading to MySAP ECC
Functional Benefits….
• The main Focus upgrading to MySAP is on NEW G/L• Less Manual Reconciliation
• Produce balanced financial statement by dimension
• Improved Consolidate Financial reporting• Corporate Performance Management
• Enhancement in Business planning, Consolidation, and Performance
management.
• Audit Information System• AIS supports internal and external audits
• Includes Document tracing, Account analysis and enquiries
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 4/23
Benefits of Upgrading to MySAP ECC
Functional Benefits….
• Financial supply change management• Better visibi lity and control over cash-related processing
• Credit Management
• Bil ler Direct
• Collections Management
• Dispute Management
• In-House Cash
• Treasury & Risk Management
• Integration with Controlling• Integration with controll ing enables the transfer of cross-entity
controll ing postings to the new general ledger in real time
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 5/23
Benefits of Upgrading to MySAP ECC
Other Benefits….• Technical
• NetWeaver Based platform
• Greater Flexible and integration
• Less Interface programs to legacy due to XI Integration capabil it ies
• Enhance integration of analytical functions through the NetWeaver BI Components.
• Business Process
• Faster closing• Improved Reporting - Dashboard capabil ities
• Similar User Interface - Do not require a lot of end User training
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 6/23
What We’ll Cover…
• Architecture
• Parallel Ledgers
• Profit Center Accounting
• Segment Reporting
• Document Split ting
• Real time Integration to CO
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 7/23
Architecture
FI Classic(Legal
Requirements)
Cost of
SalesAccounting
Ledger
EC-PCA(Management and Segment
Reporting)
Reconciliation Ledger
Special Ledger Functional Area and Customer
– Specific Reporting(Splitting)
Consolidation Ledger
R/3 Classic Ledger R/3 New Ledger
Unified World
Legal RequirementsIntl. Accounting standards
Management Reporting SegmentReportingParallel sets of booksBalance Books By DimensionExtendable by DimensionTransaction Reduction
Account reductionCompliance and Transparency
Fast Close
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 8/23
Extended Fields
More fields available in the NEW G/L (Table –FAGFLEXT) than in
the Classic G/L (Total table GLT0)
Classic G/L
Totals TABLE GLT0New General Ledger
TABLE FAGFLEXT
Field … Short
Description
…… …… ……
BURKS …… Company Code
RYEAR …… Fiscal Year
RACCT …… Account Number
RBUSA …… Business Area
COST_ELEM …… Cost Element
RCNTR …… Cost Center
PRCTR …… Profit Center
SEGMENT …… Segment
Field … Short
Description
…… …… ……
BURKS …… Company Code
RYEAR …… Fiscal Year
RACCT …… Account Number
RBUSA …… Business Area
Extended Fields
• Totals Tables Extended• Extended Data Structure
Extended
Addi tional field that can be
Added• Customer Specific• Industry Specific
Account Assignment Block• FI G/L Account Post ings• MM Inventory• MM Purchasing
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 9/23
Flexibil ity and Consol idation of Module and data in the New ledger gives the perception that
the system change dramatically for the users.
How does the Architecture affect the users?• With the addit ion of the new functionality there is only minor changes to the general view to the user and
reporting• Changes to entry screen to allow for the consolidation of transaction and Report .• Ledger Specific postings – To suppor t Accounting Standards
Architecture
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 10/23
Parallel Ledger
IAS
Local - GAAP
IFRS
IASB
Leading Ledger - 0L
Account ing Standardcan not Change LATER.
GAAP
Local Ledger – 0A
Local Ledger – 0B
Local Ledger – 0C
Local Ledger – 0D
Parallel Ledger
No Ledger Specified
Ledger Specified
Futures in Parallel Ledger
•Separate ledger for each accounting standard•Multiple Valuations – Based on Company Code• Parallel valuation Display•Specific Postings to Ledgers Based on accounting
standard•Statements By Accounting Standard
Requirements in Public Sector • Legal requirement of financial statements for
fund and function
• Balancing entries at lower levels, especially inthe area of research (funding).
Company 2
Company 1
Company 3
Fast Close
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 11/23
Profit Center Accounting
EC-PCA(Management and Segment Reporting)
R/3 Classic Ledger
EC-PCA Own Table structure GLPCT&GLPCA
Transfer Balance Sheet items – Not Real-time
• Transfer Material Stocks - 1KEH• Transfer Assets - 1KEI• Transfer WIP - 1KEJ• Transfer Payables/Receivables - 1KEK
Profit Center reporting no t in G/L
Segment Reporting not in G/L Statements not NEW G/L ( Balance Sheet
and P&L by Profit center) Allocation done in PCA
Profit Center Accounting(Management and Segment Reporting)
EC-PCA No data updates to GLPCT&GLPCA Tables
All PCA data in Tables FAGFLEXT Transfer Balance Sheet items Real-time
• Material Stocks• Assets• WIP• Payables/Receivables
Profit Center reporting no t in NEW G/L Segment Reporting not in NEW G/L Statements in NEW G/L ( Balance Sheet
and P&L by Profit center) Reporting By Ledger, by Profit Center. Allocation done in NEW G/L
R/3 New Ledger
Fast Close
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 12/23
Segment Reporting
• Did not Suppor t all Accounting Standards• Fragmentation Problems• Profit Center and Business Area was used to report
below Company Code level• Reconciliation required• Data Not Real time
Segment reporting in Old Classic Ledger
• Account ing Standards GAAP & IAS Segment fields• Segments is used to report below Company Code• Profi t Center is used as a level below Segment• Reconciliation Real-time• Data Real -time
Segment report ing NEW G/L
Segment
“Manufacturing”
Segment reporting can Span over Marketing, Divisions or Product
Segment
“Services”
Profit Center
Profit Center
“Motorbike”
Profit Center
“ Motor Vehicle”
“Repair”
Cost Center
Manufacturing
Internal order
“ Trade Fair”
Material Master
“ Material”
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 13/23
Document SplittingDocument Splitt ing in Classic G/L Balance sheet with Zero Balances
•Company code
•Business Area Profit Center Balance sheets
•Balances not always Zero Splitting process complex
Document Splitting in New G/L Balance sheet with Zero Balances
•Company code
•Segment•Profit center
Why use splitting?•It will give you Transparency and detail insight
in to different Business segments.
Posting
Entry ViewPK Account PrCtr CCtr Amount40 6XXXXX PC01 CC01 $500.0040 6XXXXX PC02 CC02 $1000.00
31 2XXXXX $1500.00Document Number 40001
G/L ViewPK Account PrCtr CCtr Amount40 6XXXXX PC01 CC01 $500.0040 6XXXXX PC02 CC02 $1000.00
31 2XXXXX PC01 $500.0031 2XXXXX PC02 $1500.00
Single
item
Doc 40001
Totals
Table
Split
InfoTable
Posting
Splitting Vendor Invoice In NEW GL
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 14/23
Real time Integration to COClassic G/L
Reconciliation Ledger
No Real time Integration Monthly closing required External reporting not real time FI and CO not Reconciled during the
month
Decision make delayed
NEW G/LReconciliation Ledger
Real time Integration No Monthly closing required External reporting real time FI and CO Reconciled during the month Decision make Real-Time
Financial accounting Controlling
Expense Account 6xxx
200
Expense Account 6xxx1
200PrCtr - PC01
Debit FI account
If cost ElementReposting in COto Different:
• Segment• Profit Center• Business Area• Functional Area• Company Code
100
100
Expense Account 9xxx1
1 1 2
2
Reconciliation account
100 2PrCtr - PC01100 2
PrCtr - PC02
PrCtr - PC01
PrCtr - PC02
2
Fast Close
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 15/23
What is Fast Close….The New General Ledger simplifies and accelerated period-end
closings.• Document splitting, the data is real-time so reporting is available from the
time of posting.
• Zero balance setting for the corresponding characteristics (segment,profit center, and customer fields) allow real-time data
• Reconci liation between controll ing functions and the new
• No Closing process required for cross-entity controlling post ings (such
as transfer postings for costs from one cost center or profit center toanother, either manually or with allocations)
• All ledgers I in sink and do not require any manual adjustment to support
accounting standard.
New G/L Improvements
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 16/23
Why migrate to New G/L….
The answer is simple !!• Do you want to close your book FASTER?
• Do you need better dri lldown reporting?
• Do you need real-time reconciliation between G/L and Controll ing?
• Do you need consolidate statements across mult iple legal entities?
• Do you want to report in multiple accounting standards?
• Do you want to report in Multiple Currencies?
• Do you need Zero Balanced books by Business segments?
If you answer is yes to 50% of these questions
then YES!! you need to migrate to New G/L
Migration to New G/L
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 17/23
Migration to New G/L
People Making Technology Work™
New Ledger Implementation/Migration
SAP R/3
mySAPERP
Phase 0Planning &
BlueprintNew G/L
Phase1Customize
and TestNew G/L
Phase 2Go-live
Migrate toNew G/L
Recommendation is that Date of migration is at the beginning of a fiscal year
Year-end closing of old fiscal year must be completed prior to activation of new G/L
Source ledger of migration data must be determined by company code and account
• Perform migration
• Transfer Data into new
tables: FAGLFLEXA/FAGLFLEXT
• Run carry forward of fi scal year into
new totals table: FAGLFLEXT
• Update of sp lit Info if needed.
• Year-end close of
old fiscal year
• Customize new G/L
Customize migration
Activate spl it check
Test Migration
• Planning of migration
• Analyze bus iness
• Define Customizing
• Define Processes change
• Define document splitting
if needed
Upgrade Project
• Complete Upgrade
before starting
Migration project
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 18/23
Migration to New G/L
Phase 0 Phase 1 Phase 2
Date of Migration of
Fiscal Year change
Date of Activation
De-activate Classic Ledger
New Ledger Implementation/Migration
Planning/Blueprint Migration and Testing GO-Live
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 19/23
It is required to use SAP’s Migration service for the migration to New G/L
People Making Technology Work™
Migration to New G/L
SAP Migration Services
Phase 0 Phase 1Phase 2
Planning/BlueprintMigration and Testing GO-Live
Questionnaire Scenario
Validation
ReviewSession
Service
Session 1
Service Session 1
• Check Hot pack level• Landscape validation
• Check Components in use• Migration scenario checks• Analys is Job logs & Contro l
tables
Customer Configuration &
Testing
SAP Migration Services
Test
Validation
ReviewSession
Service Session 2
• Validate Test migration – Technicalcheck
• checks of migration customizingagainst target customizing of newG/L
Service
Session 2
ReviewSession
Production
Support
Production Support
• 24 H/R DAY Back office Support
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 20/23
• Plan a Timeline for your migration project around six months
• SAP’s New G/L migration support service is mandatory for all
new G/L migrations.• Upgrade to mySAP ERP must be completed prior to the new G/L
migration
• Make sure all open item manage accounts is up to date andcleared
• Classic ledger can be used in My SAP ERP is not a requirement
to MIGRATE to New G/L• SAP will continue to support the classic G/L format
• New G/L migration process is a consulting project – Only use
Consultant with New Ledger Experience
People Making Technology Work™
Migration to New G/L
7/30/2019 New General Ledger - Apresentação VORTEX
http://slidepdf.com/reader/full/new-general-ledger-apresentacao-vortex 21/23
People Making Technology Work™
Questions ???
Thanks Foryour time
Additional Question can be send to:
Johannes Le Roux - leroux@vortexconsulting.net
7/30/2019 New General Ledger - Apresentação VORTEX
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• Vortex was Founded in 1997
• Vortex Consulting specializes in SAP consulting service in the US and Canada.
• We have a national reach of SAP talent in the US and Canada
• We Provide proven, senior-level consultants who immediately contribute to the success of your project.• Our consultants bring an in-depth understanding of SAP and extensive implementation experience.
• We are experienced consultants ourselves, and know what it takes for a consultant to be effective.
Vortex at Glance
“I would highly recommend
Vortex. They are professional,
dedicated, and have the ability to
provide resources whoconsistently exceed one’s
expectations.”
John Trecka,
Director of IT
MSL Manufacturing
“Finding Vortex Consulting
was one of the lucky breaks
of our project.”
John ThorburnProject Director,
Canadian Defense
Electronics Mfg
“Vortex Consulting understood our needs
and constraints, and provided us with high-
quality consulting resources. I have been
extremely pleased with both the consultant
and follow-up communications, as they continued to ensure our satisfaction.”
Karen Tunucci,
Director of Applications
Int’l Dairy Queen
7/30/2019 New General Ledger - Apresentação VORTEX
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