New General Ledger - Apresentação VORTEX

7/30/2019 New General Ledger - Apresentação VORTEX

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Solutions Tailored to Fit Your Needs

1

New Ledger Additions

&

Migration Roamap

Johannes Le [email protected]

Tel: 585 317 9234

mailto:[email protected]




What We’ll Cover…

•Benefits of Upgrading to MySAPECC

•New G/L Improvements from the Classic General ledger

•New Ledger Migration



Benefits of Upgrading to MySAP ECC

Functional Benefits….

• The main Focus upgrading to MySAP is on NEW G/L• Less Manual Reconciliation

• Produce balanced financial statement by dimension

• Improved Consolidate Financial reporting• Corporate Performance Management

• Enhancement in Business planning, Consolidation, and Performance

management.

• Audit Information System• AIS supports internal and external audits

• Includes Document tracing, Account analysis and enquiries




Functional Benefits….

• Financial supply change management• Better visibi lity and control over cash-related processing

• Credit Management

• Bil ler Direct

• Collections Management

• Dispute Management

• In-House Cash

• Treasury & Risk Management

• Integration with Controlling• Integration with controll ing enables the transfer of cross-entity

controll ing postings to the new general ledger in real time




Other Benefits….• Technical

• NetWeaver Based platform

• Greater Flexible and integration

• Less Interface programs to legacy due to XI Integration capabil it ies

• Enhance integration of analytical functions through the NetWeaver BI Components.

• Business Process

• Faster closing• Improved Reporting - Dashboard capabil ities

• Similar User Interface - Do not require a lot of end User training



What We’ll Cover…

• Architecture

• Parallel Ledgers

• Profit Center Accounting

• Segment Reporting

• Document Split ting

• Real time Integration to CO

New G/L Improvements



Architecture

FI Classic(Legal

Requirements)

Cost of

SalesAccounting

Ledger

EC-PCA(Management and Segment

Reporting)

Reconciliation Ledger

Special Ledger Functional Area and Customer

– Specific Reporting(Splitting)

Consolidation Ledger

R/3 Classic Ledger R/3 New Ledger

Unified World

Legal RequirementsIntl. Accounting standards

Management Reporting SegmentReportingParallel sets of booksBalance Books By DimensionExtendable by DimensionTransaction Reduction

Account reductionCompliance and Transparency

Fast Close




Extended Fields

More fields available in the NEW G/L (Table –FAGFLEXT) than in

the Classic G/L (Total table GLT0)

Classic G/L

Totals TABLE GLT0New General Ledger

TABLE FAGFLEXT

Field … Short

Description

…… …… ……

BURKS …… Company Code

RYEAR …… Fiscal Year

RACCT …… Account Number

RBUSA …… Business Area

COST_ELEM …… Cost Element

RCNTR …… Cost Center

PRCTR …… Profit Center

SEGMENT …… Segment

Field … Short

Description

…… …… ……

BURKS …… Company Code

RYEAR …… Fiscal Year

RACCT …… Account Number

RBUSA …… Business Area

Extended Fields

• Totals Tables Extended• Extended Data Structure

Extended

Addi tional field that can be

Added• Customer Specific• Industry Specific

Account Assignment Block• FI G/L Account Post ings• MM Inventory• MM Purchasing



Flexibil ity and Consol idation of Module and data in the New ledger gives the perception that

the system change dramatically for the users.

How does the Architecture affect the users?• With the addit ion of the new functionality there is only minor changes to the general view to the user and

reporting• Changes to entry screen to allow for the consolidation of transaction and Report .• Ledger Specific postings – To suppor t Accounting Standards

Architecture




Parallel Ledger

IAS

Local - GAAP

IFRS

IASB

Leading Ledger - 0L

Account ing Standardcan not Change LATER.

GAAP

Local Ledger – 0A

Local Ledger – 0B

Local Ledger – 0C

Local Ledger – 0D

Parallel Ledger

No Ledger Specified

Ledger Specified

Futures in Parallel Ledger

•Separate ledger for each accounting standard•Multiple Valuations – Based on Company Code• Parallel valuation Display•Specific Postings to Ledgers Based on accounting

standard•Statements By Accounting Standard

Requirements in Public Sector • Legal requirement of financial statements for

fund and function

• Balancing entries at lower levels, especially inthe area of research (funding).

Company 2

Company 1

Company 3

Fast Close




Profit Center Accounting

EC-PCA(Management and Segment Reporting)

R/3 Classic Ledger

EC-PCA Own Table structure GLPCT&GLPCA

Transfer Balance Sheet items – Not Real-time

• Transfer Material Stocks - 1KEH• Transfer Assets - 1KEI• Transfer WIP - 1KEJ• Transfer Payables/Receivables - 1KEK

Profit Center reporting no t in G/L

Segment Reporting not in G/L Statements not NEW G/L ( Balance Sheet

and P&L by Profit center) Allocation done in PCA

Profit Center Accounting(Management and Segment Reporting)

EC-PCA No data updates to GLPCT&GLPCA Tables

All PCA data in Tables FAGFLEXT Transfer Balance Sheet items Real-time

• Material Stocks• Assets• WIP• Payables/Receivables

Profit Center reporting no t in NEW G/L Segment Reporting not in NEW G/L Statements in NEW G/L ( Balance Sheet

and P&L by Profit center) Reporting By Ledger, by Profit Center. Allocation done in NEW G/L

R/3 New Ledger

Fast Close




Segment Reporting

• Did not Suppor t all Accounting Standards• Fragmentation Problems• Profit Center and Business Area was used to report

below Company Code level• Reconciliation required• Data Not Real time

Segment reporting in Old Classic Ledger

• Account ing Standards GAAP & IAS Segment fields• Segments is used to report below Company Code• Profi t Center is used as a level below Segment• Reconciliation Real-time• Data Real -time

Segment report ing NEW G/L

Segment

“Manufacturing”

Segment reporting can Span over Marketing, Divisions or Product

Segment

“Services”

Profit Center

Profit Center

“Motorbike”

Profit Center

“ Motor Vehicle”

“Repair”

Cost Center

Manufacturing

Internal order

“ Trade Fair”

Material Master

“ Material”




Document SplittingDocument Splitt ing in Classic G/L Balance sheet with Zero Balances

•Company code

•Business Area Profit Center Balance sheets

•Balances not always Zero Splitting process complex

Document Splitting in New G/L Balance sheet with Zero Balances

•Company code

•Segment•Profit center

Why use splitting?•It will give you Transparency and detail insight

in to different Business segments.

Posting

Entry ViewPK Account PrCtr CCtr Amount40 6XXXXX PC01 CC01 $500.0040 6XXXXX PC02 CC02 $1000.00

31 2XXXXX $1500.00Document Number 40001

G/L ViewPK Account PrCtr CCtr Amount40 6XXXXX PC01 CC01 $500.0040 6XXXXX PC02 CC02 $1000.00

31 2XXXXX PC01 $500.0031 2XXXXX PC02 $1500.00

Single

item

Doc 40001

Totals

Table

Split

InfoTable

Posting

Splitting Vendor Invoice In NEW GL




Real time Integration to COClassic G/L

Reconciliation Ledger

No Real time Integration Monthly closing required External reporting not real time FI and CO not Reconciled during the

month

Decision make delayed

NEW G/LReconciliation Ledger

Real time Integration No Monthly closing required External reporting real time FI and CO Reconciled during the month Decision make Real-Time

Financial accounting Controlling

Expense Account 6xxx

200

Expense Account 6xxx1

200PrCtr - PC01

Debit FI account

If cost ElementReposting in COto Different:

• Segment• Profit Center• Business Area• Functional Area• Company Code

100

100

Expense Account 9xxx1

1 1 2

2

Reconciliation account

100 2PrCtr - PC01100 2

PrCtr - PC02

PrCtr - PC01

PrCtr - PC02

2

Fast Close




What is Fast Close….The New General Ledger simplifies and accelerated period-end

closings.• Document splitting, the data is real-time so reporting is available from the

time of posting.

• Zero balance setting for the corresponding characteristics (segment,profit center, and customer fields) allow real-time data

• Reconci liation between controll ing functions and the new

• No Closing process required for cross-entity controlling post ings (such

as transfer postings for costs from one cost center or profit center toanother, either manually or with allocations)

• All ledgers I in sink and do not require any manual adjustment to support

accounting standard.




Why migrate to New G/L….

The answer is simple !!• Do you want to close your book FASTER?

• Do you need better dri lldown reporting?

• Do you need real-time reconciliation between G/L and Controll ing?

• Do you need consolidate statements across mult iple legal entities?

• Do you want to report in multiple accounting standards?

• Do you want to report in Multiple Currencies?

• Do you need Zero Balanced books by Business segments?

If you answer is yes to 50% of these questions

then YES!! you need to migrate to New G/L

Migration to New G/L




People Making Technology Work™

New Ledger Implementation/Migration

SAP R/3

mySAPERP

Phase 0Planning &

BlueprintNew G/L

Phase1Customize

and TestNew G/L

Phase 2Go-live

Migrate toNew G/L

Recommendation is that Date of migration is at the beginning of a fiscal year

Year-end closing of old fiscal year must be completed prior to activation of new G/L

Source ledger of migration data must be determined by company code and account

• Perform migration

• Transfer Data into new

tables: FAGLFLEXA/FAGLFLEXT

• Run carry forward of fi scal year into

new totals table: FAGLFLEXT

• Update of sp lit Info if needed.

• Year-end close of

old fiscal year

• Customize new G/L

Customize migration

Activate spl it check

Test Migration

• Planning of migration

• Analyze bus iness

• Define Customizing

• Define Processes change

• Define document splitting

if needed

Upgrade Project

• Complete Upgrade

before starting

Migration project




Phase 0 Phase 1 Phase 2

Date of Migration of

Fiscal Year change

Date of Activation

De-activate Classic Ledger

New Ledger Implementation/Migration

Planning/Blueprint Migration and Testing GO-Live



It is required to use SAP’s Migration service for the migration to New G/L



SAP Migration Services

Phase 0 Phase 1Phase 2

Planning/BlueprintMigration and Testing GO-Live

Questionnaire Scenario

Validation

ReviewSession

Service

Session 1

Service Session 1

• Check Hot pack level• Landscape validation

• Check Components in use• Migration scenario checks• Analys is Job logs & Contro l

tables

Customer Configuration &

Testing

SAP Migration Services

Test

Validation

ReviewSession

Service Session 2

• Validate Test migration – Technicalcheck

• checks of migration customizingagainst target customizing of newG/L

Service

Session 2

ReviewSession

Production

Support

Production Support

• 24 H/R DAY Back office Support



• Plan a Timeline for your migration project around six months

• SAP’s New G/L migration support service is mandatory for all

new G/L migrations.• Upgrade to mySAP ERP must be completed prior to the new G/L

migration

• Make sure all open item manage accounts is up to date andcleared

• Classic ledger can be used in My SAP ERP is not a requirement

to MIGRATE to New G/L• SAP will continue to support the classic G/L format

• New G/L migration process is a consulting project – Only use

Consultant with New Ledger Experience






Questions ???

Thanks Foryour time

Additional Question can be send to:

Johannes Le Roux - [email protected]





• Vortex was Founded in 1997

• Vortex Consulting specializes in SAP consulting service in the US and Canada.

• We have a national reach of SAP talent in the US and Canada

• We Provide proven, senior-level consultants who immediately contribute to the success of your project.• Our consultants bring an in-depth understanding of SAP and extensive implementation experience.

• We are experienced consultants ourselves, and know what it takes for a consultant to be effective.

Vortex at Glance

“I would highly recommend

Vortex. They are professional,

dedicated, and have the ability to

provide resources whoconsistently exceed one’s

expectations.”

John Trecka,

Director of IT

MSL Manufacturing

“Finding Vortex Consulting

was one of the lucky breaks

of our project.”

John ThorburnProject Director,

Canadian Defense

Electronics Mfg

“Vortex Consulting understood our needs

and constraints, and provided us with high-

quality consulting resources. I have been

extremely pleased with both the consultant

and follow-up communications, as they continued to ensure our satisfaction.”

Karen Tunucci,

Director of Applications

Int’l Dairy Queen



Vortex Clients

http://www.l-3com.com/

http://www.tsocorp.com/

http://www.moen.com/

http://www.bkitech.com/home.htm

http://www.monroecounty.gov/?q=node/4185

Documents

New General Ledger - Apresentação VORTEX