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Kushner, M. Presentations for Dummies , 2004. Planning Powerful Visual Aids. 授課老師:任維廉 教授 報告人:林韋任 報告日期: 2010/06/15. Outline. Understanding the power of visuals Checking out chars and graphs Selecting slides and overheads Using a flip chart Determining whether handouts will help - PowerPoint PPT Presentation
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Planning Powerful Visual Aids
授課老師:任維廉 教授報告人:林韋任
報告日期: 2010/06/15
Kushner, M.
Presentations for Dummies , 2004
Outline
Understanding the power of visuals
Checking out chars and graphs
Selecting slides and overheads
Using a flip chart
Determining whether handouts will help
Preparing great props
2010/6/152 NCTU 運管系碩一 林韋任
Understanding the power of visuals
Visual aids don’t automatically improve a presentation
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about visual aidsAllatia Harris said
they should be visible and aids
There are two biggest mistakesthey use aids that are so small and poorlythey allow visual aids to take over their presentation instead of just supporting it
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The prosGain attention
help your audience remember key pointshelp to understand the flow of presentation
Save a lot of time for descriptions
They can replace presentation notes
Ensure that the entire audience receives your message in a uniform way
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Common typesBar graphs
Flow charts
Line graphs
Organization charts
Pie chars
Tables of numerical data
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Tips and TricksLimit the data
Size pie slices a accurately
Make absolutely sure that the numbers are correct
Avoid three-dimensional bars
Jazz them up
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When to use slidesAdvantage
Highlight your key pointsAdd variety to your presentationCapture audience attention
DisadvantageRequire to darken the room for projectothe order is inflexibleRequire a photo lab to process them Run through slides too rapidly
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When overheads work bestAdvantage
You can projecting them without turning down the room lights
You can write notes to yourself on the cardboard frames around the transparencies
You can change their order
It’s easier to create than slides (by copy machines or printer)
DisadvantageOnly work well for small audience
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How to work with designers and production people
Let the designer design
Give the designer your bullet points
Be decisive
Let the designer know what’s coming
Don’t forget about imaging time
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Neat ideas for slides and overheads
Using cartoonswww.cartoonbank.comLicense cartoon photo
Creating headlines of the future
Rearranging images
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How to work with an overhead projector
Overhead basicsUse a projector with two bulbsBring an extension cord and an adapterAvoid projector glareUse fewer overhead by showing only part of them
Where to stand
Talking to the visual
Using two overhead projectors
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When to use a flip chartAdvantage
easy to usealways operates properlyeasy to transportvery inexpensive
DisadvantageNot effective for audiences larger than 50 people
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Avoiding common flip-chart mistakesToo many words
Covering the entire sheet
Tiny writing
Skinny writing
Colors that are difficult to see
Too many colors
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Tips and Tricks (1/2)Use flips charts with paper divided into small squares
Correct mistakes with correction fluid
Write secret notes on the flip-chart pages
Sketch out things you need to write or draw as you present
Use human figures
Draw picture from coloring books
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Tips and Tricks (2/2)
Leave two blank sheets between each sheet you use
Save your flip-chart pages
Bring a roll of white duct tape
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Determining Whether Handouts Will Help
Making handouts that get a handMake them look goodThe Handouts represent you
Including the right informationPresentation notes and outlinesRelevant articlesChecklists (include agenda)personal information
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Knowing when to give them outCommon knowledge
People read them instead of listening to you
Uncommon knowledge After presentation summarize your points and present supplemental
information
Before presentation audience-participation exercises
Allatia Harris print them 25 to 50 percent pages, not full-pages
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Preparing Great PropsUsing simple props for fancy effects
Gag item
Hats
Magic tricks
Newspapers富士康事件
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The do’s and don’s of using propsDo use them yourself if you want others to use them
Don’t milk it
Don’t force it
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My opinionsIt is necessary to have effective tools to do good work
“ One picture is worth a thousand words ”
PowerPoint presentation
Intellectual Property Rights, IPR
Clothes 、 Microphone voice
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