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8/8/2019 Social Correspondance
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SocialCorrespondance
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Meaning :
Social correspondence includes all varieties of
personal writings between acquaintances. Some
examples of social correspondence are personalthank you notes, invitations, letters and cards.
Although social correspondence often is casual in
nature, there is a proper etiquette that applies
even to correspondence among friends. ."
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Types of Social Correspondance:
Invitation to dinner
Acceptance
Regrets
Invitation to dance
Personal thank you notes
Congratulation Letter
Introduction Letter
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Structure
Heading
Greetings
Body
Closing
Signature
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Heading
Use the proper form in addressing correspondence. Ifthe recipient is a man over the age of 18, address theletter to "Mr. John Smith." For a single woman over theage of 18, use "Ms. Mary Jones." For a married woman,use "Mrs. Mary Smith" if she uses her husband's lastname, and "Ms. Mary Jones" if she does not. Use "Mr.and Mrs. John Smith" for a couple in which the womanhas taken the man's name, and "Ms. Mary Jones and
Mr. John Smith" for a couple in which she has not.
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Greetings
Choose an appropriate greeting for your social
correspondence. Most people begin with, "Dear," butthere are many variations of this greeting, such as, "My
Dear" and "Dearest." Choose the greeting that best suits
your relationship to to recipient of the correspondence
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Body
Use the body of the letter to express your reason for
writing, share news, ask questions and convey emotions.
Social letters can be used to express congratulations,sympathy or friendship; it is poor etiquette to use social
correspondence to complain about your own trouble.
The body of social correspondence varies, depending on
the level of intimacy between the correspondents.
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Closing
End your social correspondence with a blessing or good
wishes for the recipient. Further, the closing is a great
place to offer assistance and remind the recipient of your
fidelity and friendship.
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Signature
Use the signature to express your feelings for the
recipient. Appropriate signatures include "With Love,"
"Best Wishes" and "Warmest Regards." Follow by
signing your full name.
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Writing Tips
All paper for social use should be unruled, of goodquality, and conservative in color and shape. Whitepaper is always in good taste, but for women a delicategray, soft-toned pearl or ivory, blue, green, or buff is also
correct. The address, name of the house, a crest, a monogram,
or initials may be printed or engraved upon the notepaper .
Cont
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Writing Tips
Note paper that folds once or goes into the envelopewithout folding is in good taste.
Envelopes most nearly square are best for social use.
The note paper and envelopes should be of the same
color and quality. A man's note paper is slightly larger than a woman's,
and, as a rule, is white, cream, or gray in color. Hisaddress, initials, or crest may be printed or engraved
upon the paper.
Cont
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Writing Tips
The typewriter is correct for friendly letters but not for
invitations, regrets, or acceptances; formal social notes
should never be typewritten. In social correspondence,
the address of the sender should not be put on the face
of the envelope.
Formal notes are always worded in the third person, the
writer referring to himself and to the receiver of the note
by name. Names are written in full; initials are not used.
Cont
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Writing Tips
Formal invitations are sent two weeks in advance.Answers should be sent within two days after the receipt
of the invitations. The hostess may then without
embarrassment invite others to take the places of thosewho were unable to accept.
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Styles
The blocked style is now preferred to the indented style
because it saves the stenographer's time. The tabulator
stops have to be changed for every change of margin
when the indented style is used. The names of the city
and state should be written in full, separated by a
comma. A business title may be written either at the end
of the first line or at the beginning of the second,
whichever gives the better balance.
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Styles
"Attention" Line
When the letter is addressed to a company, there maybe an "Attention" line. The position of this information on
letters varies. The words may be even with the leftmargin, centered two lines below the inside address, oron the line with the salutation, for example.
The Green Oil Company 2922 Market Street KansasCity, Missouri
Attention of Mr. JohnG
reenGentlemen:
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Styles
Salutation
The salutation of a letter is written even with the leftmargin, two lines below the inside address or the"Attention" line. The salutation for a man is "Dear Sir,"
"Dear Mr. Brown," or "My dear Mr. Brown"; for a woman,"Dear Madam," "Dear Mrs. Rhoades," or "My dear Mrs.Rhoades"; for a firm consisting of men, "Gentlemen,"never "Dear Sirs"; and for a firm consisting of women,"Mesdames," or "Ladies." A letter bearing an "Attention"
line, and directed to a firm, must still have the salutation,"Gentlemen." The salutation in a business letter isfollowed by a colon; in a friendly letter, by a comma.
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Examples
INVITATION TO DINNER
Mr. and Mrs. John Paul Green request the pleasure o f
Miss Mary Graham's company at dinner on Friday, thethird o f May at half after seven o'clock
Formal acceptances and regrets must always be
handwritten.
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Examples
ACCEPTANCE
Miss Mary Graham accepts with pleasure Mr. and Mrs.John Paul Green's kind invitation to dinner on Friday, thethird o f May at half after seven o'clock
Formal regrets may or may not give the reason for beingunable to accept, although it is considered more
gracious to include a brief explanation. The hour is notrepeated on the note of regret.
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Examples
REGRETS
Miss Mary Graham regrets that a previous engagement
prevents her accepting Mr. and Mrs. John Paul Green's
kind invitation to dinner on Friday, the third of Mayor:
Miss Mary Graham regrets that she is unable to accept
Mr. and Mrs. John Paul Green's kind invitation to dinner
on Friday, the third of May
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Examples
INVITATION TO DANCE
Mr. and Mrs. John Paul Green request the pleasure of
Miss Mary Graham's company at a dance on Saturdayevening, the eighth o f April at nine o'clock The Oakview
Country Club
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