Фридрих Науманн Генеральный директор ООО «Вортманн Восток» 29 сентября 2011, Москва

1C and SAP Solutions for Corporate Customers –

Experience in Russia

Фридрих НауманнГенеральный директорООО «Вортманн Восток»

29 сентября 2011, Москва

AEB практический семинар: 1C и SAP решения для корпоративных клиентов – опыт в России

Группа ВортманнГруппа Вортманн Один из крупных производителей обуви в

Европе Производство 67 млн. пар обуви в год 15 000 обувных магазинов предлагают

обувь торговой марки Tamaris примерно в 70 странах мира

Оборот за 2010/11 составил более 950 млн. евро

Тесное сотрудничество группы Wortmann с торговыми компаниями

Современный дизайн с наилучшим соотношением цены и качества.

Корпоративная средаКорпоративная среда

Управление заказами

Интеграция с единой базой данных клиентов

Централизированная ценовая политика

Централизированное планирование производство

Обновление продукции (сезонные коллекции)

Требования к Требования к IT IT проекту в проекту в РоссииРоссииЗагрузка данных о коллекциях

Отгрузка товаров, рассылка счетов в PDF

Загрузка заказов покупателей

Импорт товара (загрузка поступлений и таможенной декларации)

Отчет по остаткам товара с картинками

Печать этикеток

Данные о коллекциях. Данные о коллекциях. Загрузка мастер-данных о Загрузка мастер-данных о товаретоваре

Заказ покупателяЗаказ покупателя

Подтверждение заказаПодтверждение заказа

Импорт товараИмпорт товара

Отгрузка товараОтгрузка товара

Рассылка счетов покупателям в Рассылка счетов покупателям в формате формате PDFPDF

Генерация и отправка писем клиентам с вложенными счетами в формате PDF

Печатная форма счета с логотипом Компании

Печатная форма со штампом и подписью директора

Отчет по остаткам товара Отчет по остаткам товара на складе с картинками на складе с картинками

Печать этикетокПечать этикеток

Печать этикеток для конкретного заказа или ТОРГ- 12

Печать на принтер этикеток или в формате А4

Этикетки на русском языке (подсистема перевода, обновление словаря)


Хранение переводов в 1С


Печатная форма этикеток

Контроль кредитного лимита покупателей

Рассылка напоминаний покупателям

Автоматизация продаж на выставках

CRM

Развитие Развитие IT IT проектапроекта

Спасибо за Спасибо за внимание !внимание !

R O O F S F O R L I V I N G

How to organize an efficient cross border SAP implementation project in Russia

September 29, 2010

Braas – DSK 1

MONIER – FACTS AND FIGURES

• 133 production sites in 33 countries

• Business activities in 40 countries

• Global headcount 8894

• Net sales 2010 – 1 280 500 000 euros

• Roofing tiles

• Roofing components

• Roofing systems

• Insulation

• Solar thermal and photovoltaic systems

• Chimney systems

• Ventilation systems

MONIER OFFERS

BRAAS – DSK 1 FACTS AND FIGURES

• Sales Volume 1 000 000 sq. m

• Net Sales 15 mio. EUR

• Number of plants 2

• Number of branches 3

• Production Capacity 2 - 2,5 mio. sq.m.

• Market Share in Concrete Tiles > 70%

• Number of employees 150

• Share of Monier 67%

• Share of DSK-1 33%

ERP System Evolution at DSK-1

• 1996 – 1999 COS/Westernacher (AS400) + BEST (MS DOS)– Implemented Functional Modules : Logistics/Local Accounting/

Wages– Number of users: : 6– Number of locations : 1

• 1999 – 2003 Concorde XAL– Implemented Functional Modules : General Ledger/Debitors

Creditors/Fixed Assets/Wages

– Number of users : 10– Number of locations : 1

• 2004 – 2010 Axapta 3.0– Implemented Functional Modules : General Ledger/Debitors

Creditors/Fixed Assets Personell & Wages

– Number of users : 26– Number of locations : 4

• Systems hosted internall

• Application support organized via an external partner

Why SAP ?

SAP is the standard ERP solution for MONIER

as a basis for further process harmonization and shared solutions

•Not using SAP has to be released by Group IS/IT

•Migration towards SAP when replacing existing solution always have to be considered

•Local ERP solutions are only allowed when SAP is not applicable

MONIER IS/IT STANDARDS

MONIER ERP Landscape

WESTERN

EUROPE

EASTERN

EUROPE

ASIA

PACIFIC

SOUTH

AFRICA

SAPGermany

France

UK

Italy

Benelux

Scandinavia

Baltic

Central Europe

SAP Local Solution

Ukraine

Turkey

Poland

Russia

SAP Local Solution

Japan China

Indonesia

Malasya

India

Philippines

Thailand

Local Solution

MONIER Customer Center of Expertise

The Monier SAP CCoE is certified with 91 points out of 100.

This is an excellent result compared to other certified SAP customers.

It is settled in the upper third of the meanwhile more than 1000 worldwide certified CcoEs” (SAP)

Situation before the Project Eastern Europe

Poland:

• 10 years of stable SAP operation

• In-house hosting and system administration

• Long term successful external partner relationship for system support and development

Russia:

• 6 years of Axapta (MS Business Solution) deployment

• A system upgrade decision is pending

• Dissatisfaction with an overall system performance, capabilities and running costs

• Dissatisfaction with the partner responsible for system support and development

Ukraine:

• No ERP system in place

Drivers for the Project

Braas DSK-1 internal drivers

• Axapta has been running since more than 6 years without any upgrade

• Growing dissatisfaction with an overall system performance

• Axapta upgrade is very expensive due to many system modifications

Group drivers

• Group Initiative for ERP Platforms

• Available Polish SAP Platform and v. good experiences from Poland and Multi-client approach of ONE SAP in West Europe

SAP Architecture- ONE client -- Multi company approach -

Hardware -- Server

Operating System

Database

Data Structure(Cross-client Repository)

Poland

Russia

Ukraine One SAP System

on

One Server

with

In House Hosting (Poland)

OneCommon

ITLanguage

Standardizedlocal

processes

Applications(Cross-client Customizing and Solutions)

Infra StructureApplication

Local Application Support and Development

via

Local Partners

SAP Architecture- Multi client -

Hardware -- Server

Operating System

Database

Data Structure(Cross-client Repository)

Russia

Pola

nd

Ukra

ineOne

SAP System

on

One Server

with

In House Hosting (Poland)

OneCommon

ITLanguage

Multi localProcesses

Applications(Cross-client Customizing and Solutions)

Infra StructureApplication

Local Application Support and Development

via

Local Partners

Pros

• Ensuring high flexibility, stability

• Operational cost optimized solution

• Reduced to minimum coordination costs

• Good practice sharing possible not requiring sharing of business process

• System operational stability and reflecting the Monier’s business need confirmed by west European successful approach

• Authorization concept enables complete business data segregation (supports Joint Venture situation)

Cons

• Cross client business data aggregation possible only through third tools

Pros

• Optimal platform for cross country shared services

• Platform for one business process – immediate practice sharing

• Deep process standardization ensured via system architecture

Cons

• High costs of coordination and governance

• Lower flexibility to react on local needs

• Difficult to achieve local commitment for initial data harmonization and future governance

• Cultural and language issues in highly integrated system

Multi client approach Multi company code approach

SAP Multi client approach is strongly recommend

SAP Architecture evaluation- Conclusions -

Fast Track Implementation- Methodology -

1. SAP Release ERP 6.0 as the basis for further roll out

2. Implementation of the ERP common IT language in the shared SAP environment

3. Copy of the Polish client Business process coverage is a prerequisite for an efficient client copy

Good practices in all relevant fields of reporting and logistic will be taken over

Implementation of legal adjustment of Russian

Adaptation of business process at SAP level only if definitely needed

Data migration

4. Local Infrastructure implementation (WAN Upgrade, SAP Client rollout, etc)

SAP Implementation and Customization for Russia

SAP Multi Client“Client Copy Poland"

Business ProcessDesign Russia

SAP Training ofRussian Key users

Start: X

MigrationTraining End User

Go-liveEnd: X

Both phases to runsimultaneouslywith continuous

iteration

Fast Track Implementation- General Approach -

Project Phases

• Project preparation and prototype documentation

• Knowledge transfer and Delta blueprint

• Customizing

• Key user training

• Integration test 1

• Enhancement realization

• Integration test 2

• Final preparation

• Go live and initial support

Project General Information

Project scope FI CO SD MM

Duration 7 months

Go Live May 1, 2011

Implementation Metodology ASAP + Fast Track

ERP Project Success Statistics

31

40

28

23

53

33

46

49

16

27

26

28

0% 20% 40% 60% 80% 100%

2000

2003

2006

2009

Failed

Problematic

Successful

Standish Group

System Know-How

TransferSecured via implem.

contract

System change coordination

based on agreed“project” operational

processes

Project Organization

MONIER POLAND

MONIER GROUP• Steering Committee• Escalation• Process definitions• SAP Multi-client know-how counterpart

MONIER RUSSIA

ALPE(fixed prise project)

PLAUT(Strategic partner for Monier Poland)

MONIER SP. Z O.O.• Hosting partner

• Solution and know-how counterpart

BRAAS – DSK 1• Project lead: D. Kriukov

• Key-User concept

Project coordination Standard support

Project Team

Project Manager

Module ManagersFI

COMM/SD

10Key Users

Project Budget

•Implementation

•Infrastructure

•Licenses

Project Status Controll

•Weekly Status Meetings•Fixing all Project delays and problems•Fast reaction

•Steering Committee

•CEO involvement

Master Data Migration

•Key users responsible for preparation

•Labour intensive work

•Thorough data verification

Key User Training

•Just before Integration test 1

Integration tests 1 and 2

•Real data

•Personal responsibility

Data Migration

•Several days if possible

Go Live and Initial Support

•1 – 2 month obligatory

Project results

•MONIER Group ERP Standarts conformity

•Reliable and comparable information for Group Management

•Fast period closing (RAS and IFRS)

Our experience

Claus Buettner-Wobst, BIM BI Russia

Using SAP in Russia

Content

I. Our Corporation

II. Implementation of SAP

III. Governance Model

IV. Critical Topics

V. Outlook

22 April 2023Using SAP in Russia – our experience 46

I. Our Corporation

Boehringer Ingelheim in brief

• Family-owned global corporation• Founded 1885 in Ingelheim, Germany• Focus on Human Pharmaceuticals and Animal

Health• Employees worldwide: 42,224

• Research and Development 16.8%

• Production 29.9%

• Marketing and Sales 39.2%

• Administration 12.4%

• Apprentices (on average) 1.7%

worldwide

699

Germany

685

in 28 professions

• R&D worldwide at 7 sites• Expenses for R&D: EUR 2,453 million• 20 production facilities in 13 countries• Total revenue: EUR 12,586 million• Affiliated companies: 145 worldwide• Investment in tangible assets: EUR 519 million22 April 2023

48

Boehringer Ingelheim Center Our headquarters in Ingelheim, Germany

Using SAP in Russia – our experience

II. Implementation of SAP

System Environment - History

• 2005 Kick-Off SAP project INSURE

• 2007 Go live for Austria

• 2008 Roll out for CEE- Countries

• 2010 Adaption SAP for RCV29 (new legal entity Russia)

• 2011 Adaption SAP for sales organization

• 2012 automatically interface to warehouse provider

22 April 202350Using SAP in Russia – our experience

System Environment - Functionality

22 April 202351

Production Processes

• Production Planning (PP)• Inbound Logistics (IL)• Outbound Logistics (OL)• Plant Maintenance (PM)• Quality Management (QM) [LIMS]

Financial Processes

• Integrated Planning (IP)

• Accounting to Reporting (A2R)

• Treasury & Cash Management (TCM)

Commercial Processes

• Order to Cash (O2C)

• Purchase to Pay (P2P)

Human Resources Processes

• HR Development (HRD)

• International HR Management (RCV) (HRI)

Procurement

Accounting

Sales Logistics

Controlling

MaintenanceProduction

HumanResources


III. Governance Model

System Environment - Governance

22 April 202353

AED AEQ AEP

ASE ASQ ASP

ABE ABQ ABP

ECC

SRM

BI

Development Quality Productive


System Landscape

22 April 202354

BI SRMECC

D

QP

Terminal Service with SAP GUI

Terminal Clients

Terminal Clients (only for tech. administration)

Mos

cwIn

gelh

eim

MS Internet Explorer

Use

rA

dm

in.

E

QP

E

QP


IV. Critical Topics

Critical topics

• Legal environment

– Forms

– Tax requirements

– Prepayment environment

• Communication

– System provider

– Internal and external consultants

• Strong involvement of SAP


V. Outlook

Outlook

• Warehouse Interface

• Optimization of processes

• Payroll

• …


Questions ?

IT Consulting & Implementation IT Consulting & Implementation

SAP Roll out in Russia

Alexander Schachner

IT Consulting & Implementation


yo

ur S

AP

par

tner

Founded in 2006Offices in Moscow and Saint Petersburg> 45 employees> 40 successful projects20 certificates: FI, CO, MM, SD, PP, PS, Basis, ABAPSAP Channel & Service PartnerOfficial partner of Basware – the world leader in “Purchase-to-Pay” solutions

A partner of Union of Independent Networks of Russia A member of:

Association of European Business (AEB)Russian-German Chamber of Foreign Trade (AHK)Austrian Economic Forum (AEF)

you

r S

AP

par

tner

ALPE consulting


SAP in Russia

Since 1992 in Russia, offices in many Russian regions.

> 700 employees, with own Development Team responsible for localization issues Fully localized & adapted (meets requirements of Russian legislation)

Market leader in Russia with >50% market share


SAP in Russia

SAP software fully meets Russian legislation requirements


SAP Roll-Out

Adaptation in accordance with Russian legal requirements

Standardization of global business processes

Optimization of business processes between companies

Higher information transparency

Documen-tation

IMG structuresand settings

Global customerdevelopments

Organiza-tional

structure

Master datadocuments

Countryversions

Local develop- ments

Global and intergra-

ted processes

Local processes

Localrequirements

Globaltemplate


Characteristics of SAP Roll Outs

No separate installation for Russiaone or more client system hosted by the headquarterown company code for Russia

Licenses are purchased centrally (mostly in accordance with SAP Enterprise Agreement)

Business processes mainly in logistics are usually identical or very similar Difference between sales and production operations in Russia (see next slide) “Copy – paste” approach is not sufficient enough.

Accounting should be fully adaptedStatutory Accounting (VAT, creditors, debtors, bank, cash,..)

Corporate chart of accounts as the main chart of accounts (Russian chart of accounts as an alternative chart of accounts)

Asset Accounting Tax accountingControlling

Relatively low effort for controlling in the case of one controlling area (except for production companies – determination of production costs according to RAS)

HR is usually covered from external systems. High complexity in Russia


Project Size (Sales- or Production company)

Module Sales company * Production company*

FI High consulting complexity High consulting complexity

FI SLHigh consulting complexity (depends on differences in tax accounting)

High consulting complexity

CO Low consulting complexityHigh consulting complexity (Production costs calculation, cost of semi-finished products,…)

MM Low consulting complexity Medium consulting complexity

SD Low consulting complexity Medium consulting complexity

PP - Medium consulting complexity

ABAP Lower programming effort Relatively high effort

•Assuming that processes are mostly identical in logistics


Project Phases

Project preparationProject preparation TestingTestingFit-Gap

AnalyzesFit-Gap Analyzes

Info seminars

Info seminarsCustomizationCustomization Go-Live

and support Go-Live

and support Go – Live

preparation Go – Live

preparation

Kick Off Workshop

Clarifiying of responsibilities within project team

Installation of Russian System (SAP Basis preparation works)

GAP list formation concerning differences to corporate template incl. Russian legal requirements

Customer's Master Data evaluation

Definition of Reports and Forms which need to be adopted

Customization of business-processes

Adjustment of the organizational structure

Planning of training (can be organized in a flexible way, depending from project volume)

Training of the project team (Key user)

Preparation of data for the integration test (test scenarios are being prepared by key users)

Testing of the system through all modules

Correction of the mistakes

Data preparation for the upload

Data transfer

Preparation of productive system (done by SAP Basis consultants – mainly in house)

Evaluation of the “System Readiness” before Go-Live

Organization of After Go-Live support

Transfer to productive system (Go-Live)

Open problems solution

Closure of the first period

Evaluation of work of the productive system

System support

Project closure

Project Start

The system is adjusted

Go-Live


Clear commitment of the project sponsor to support the project

Involvement of the whole project team (Management, Key-users, IT,…)

Fast decision making process

Availability of the customers key-users (business process owners)

Active cooperation with the corporate SAP competence center!!

Open Communication

Experts in Russian accounting and tax requirements

Use of standard solutions as much as possible and programming only when this is necessary

Clear definition of responsibilities within project team

Authorization to the project team to access the system

Preparation of Master Data

Success Factors of a Roll-Out Project


Some of our customers

The best demonstration of ALPE consulting competency and experience is the list of our customers


North-West office:“IT Park” Business CenterKrasnogo Kursanta Str., 25, “B”, office 7, Saint Petersburg 197110Tel./Fax: +7 812 680-22-34

Central office:Krasnoproletarskaya Str., 16, bld.1, Moscow 127473Tel./Fax: +7 495 660-20-19

http://[email protected]

ALPE Consulting, LLC


Evaluation of possible ERP solutions / ExampleOption

I II III IV

Option 1 Option 2 Option3 Option 4

SAP ALL SAP + 1C 1 C Other

Technical feasiblity/complexity of implementation

Manage complexity of integration/interfaces

Flexibility / adaptability to new legal requirements

Implement/set-up standard Companies processes

Transparency on business

Labour market condiditions

PM support/supervision (incl. organization, access)

Transparency about changes (amend vs.

cancelation)

Technical Support

Authority concept

IT Infrastructure (server, backup, archive, ...)

Bilingual version available (engl/russ)

Sum

Possible evaluation criteria

Documents

Фридрих Науманн Генеральный директор ООО «Вортманн Восток» 29 сентября 2011, Москва