视高协同视频会议系统 - firetod.net€¦ · Web viewThe system supports three types: SOCKS4, SOCKS5, and HTTP ... [Upload WORD document], [Upload EXCEL ... users with proxy

Firetod Video Conferencing System

User Manual

Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 1 of 178

mailto:[email protected]

Table of ContentsPreface 4

Product Overview.............................................................................................................................5Instructions on Firetod Office...........................................................................................................6

Chapter I. Operation Guide.......................................................................................................6I. Install and Uninstall..................................................................................................6II. Login and Logout......................................................................................................7III. System Menu..................................................................................................10IV. Organization Directory....................................................................................25V. Homepage...............................................................................................................32VI. Instant Messaging (IM)...................................................................................35VII. Video Conferencing........................................................................................56VIII. Bulletin............................................................................................................57IX. Task Management...........................................................................................61X. Filing Cabinet..........................................................................................................68

Chapter II. Organization Directory Management....................................................................71I. Department Manager...................................................................................................71II Authority of System Administrator.............................................................................88

Video Conferencing Operation Instructions....................................................................................94Chapter I. Terms and Interpretations.......................................................................................94

I. User Identity................................................................................................................94II. Operational Authority.............................................................................................94III. Conference Mode............................................................................................94

Chapter II. Attend a Conference.............................................................................................96Chapter III. Conference Room Interface...............................................................................100Chapter IV. Staff List............................................................................................................101Chapter V. Local Control......................................................................................................102

I. Apply for Data Control.........................................................................................102II. Apply for Speaking...............................................................................................102III. Start Conference Sync...................................................................................102IV. Record Conference........................................................................................102V. Forbid All Videos..................................................................................................103VI. Display Mode................................................................................................104

Chapter VI. Video Loop........................................................................................................107I. All People Loop Commonly.................................................................................107II. Group Loop...........................................................................................................108

Chapter VII. Local Video......................................................................................................109Chapter VIII. Text Conference..............................................................................................111

I. Message Echo Area...............................................................................................111II. Staff Selection Combo Box...................................................................................111III. Private Chat...................................................................................................112IV. Font...............................................................................................................112


Page 2 of 178


V. Expression.............................................................................................................113VI. Text Entry Area.............................................................................................113

Chapter IX. Electronic Whiteboard.......................................................................................115I. Ordinary Mode......................................................................................................115II. Full-screen Mode..................................................................................................120

Chapter X. Screen Share.......................................................................................................122Chapter XI. File Share..........................................................................................................125Chapter XII. Conference Voting...........................................................................................129

I. Edit Voting Questionnaires....................................................................................129II. Start Voting...........................................................................................................133

Chapter XIII. Media Play......................................................................................................136Chapter XIV. Video Area......................................................................................................138Chapter XV. System Menu....................................................................................................140

I. Conference............................................................................................................140II. Display Mode........................................................................................................148III. Operation.......................................................................................................149IV. Staff Management.........................................................................................154V. Conference Management......................................................................................161VI. Call................................................................................................................170VII. Help...............................................................................................................171

Appendix I. 173I. System Operating Environment....................................................................................173II. Conference Operating Flow..........................................................................................173III. FAQ.......................................................................................................................174

Appendix 2 175


Page 3 of 178


Preface

The Firetod Video Conferencing System is a set of professional multimedia Firetod communications software. Integrating Firetod office, instant messaging, video conference, work management, data share, and file storage, the system provides users with interregional instant communications, interactive collaboration, and online establishment of orderly organization structures and work management system. With the system, users can easily conduct multi-side distant communications, management and coordination, optimize user information structures, and improve overall efficiency at home.


Page 4 of 178


Product OverviewIn the system, a platform with a brand new structure is adopted, and the cluster technology is used for video conference for the first time. With the advanced H.264 encoding technology, the system can realize full HD videos of 1080p at 25 frames, support hi-fi speed concurrency at 20 frames, and integrate the most powerful data collaboration functions in the industry. In addition, through a variety of conference mechanisms, it can exercise flexible control, ensuring that the video, speed, data collaboration and conference management (four indicators) fully satisfy users’ needs, and greatly improving conference efficiency!

Adopting the user-oriented design and development concept, the system presents a fresh experience in system structure, overall performance, and user interface design. It helps users establish a smooth and steady platform for video conference and Firetod office in a fast manner, and provides users with functions such as audio/video conference, data exchange, remote share and collaboration. Optimal functions can be realized in Firetod office, trans-regional conference, and business training, thus effectively saving time and reducing communications costs.


Page 5 of 178


Instructions on Firetod Office

Chapter I. Operation Guide

I. Install and Uninstall1. Install Firetod Video Conferencing System

(1) Double click the setup procedure to enter the setup wizard, select install language version, and then click “Next” to continue (Figure 1-1-1).

Figure 1-1-1

(2) Select automatically or manually the destination as per the install wizard, and then click “Next” (Figure 1-1-2).


Page 6 of 178


Figure 1-1-2

(3) Click “Finish” to finish the Install.

2. Uninstall Firetod Video Conferencing System

(1) Select “Firetod Video Conferencing System” from the “Start” menu (Figure 1-2-1)

Figure 1-2-1

(2) Enter the “Uninstall” interface; click “Uninstall Firetod video conference system” to uninstall the system.

II. Login and Logout1. Login

(1) After the client is installed, double click the shortcut icon on the

system desktop to start the program.


Page 7 of 178


(2) Enter Server Address, Account, and Password, and then click “Sign In”. (Figure 2-1-1).

Figure 2-1-1

2. Exit

Click “File” and select “Sign out” or “Exit” to exit the system (Figure 2-2-1).

Figure 2-2-1

3. Online Update

(1) Start the “Firetod Video Conferencing System” program. An “Update” prompt will appear in case of any update (Figure 2-3-1).


Page 8 of 178


Figure 2-3-1

(2) Click “Ok” to enter online update guide, and then click “Next” to continue (Figure 2-3-2)

Figure 2-3-2

(3) When the update is completed, click “Finish” to finish (Figure 2-3-3)


Page 9 of 178


Figure 2-3-3

III. System Menu1. File

Figure 3-1-1

(1) Click “Sign out” to exit the system, and a dialog box “Sign In”will pop out.

(2) My status: Revise your status (Figure 3-1-1). Status may also be customized (Figure 3-1-2).


Page 10 of 178


Figure 3-1-2

(3) Open dialogue history: open the dialogue history manager.

(4) Open the folder to receive: open the folder to receive files.

(5) Window always on top: the system will always be on top if not being minimized or closed.

(6) Streamline the display mode: switch to the simple display mode

(7) Hide organization directory: to display/hide organization directory, not available under simple mode

(8) Exit: exit the system.

2. Function

Figure 3-2-1

(1) Home: to switch to Home; in case of simple mode, to switch to the non-simple mode (Figure 3-2-1)

(2) IM: to switch to instant messaging (IM); in case of simple mode, also to switch to the non-simple mode

(3) Video Conference: to open the conference list and log in the video conference

(4) Bulletin Board: to switch to the Bulletin Board; in case of simple mode, also to switch to the non-simple mode.

(5) Work Management: to switch to Work Management; in case of simple


Page 11 of 178


mode, also to switch to the non-simple mode.

(6) Filing cabinet: to switch to Filing Cabinet; in case of simple mode, also to switch to the non-simple mode.

3. Settings

Figure 3-3-1

(1) Enterprise information: enterprise logo, name, address and other information can be set up here. Information available to ordinary employees shall be No. 1000 enterprise information by default. Select “Use the default” to revise relevant information (Figure 3-3-2)


Page 12 of 178


Figure 3-3-2

(2) Personal Information: revise relevant personal information, such as the nickname and name.Images can also be uploaded here (Figure 3-3-3)


Page 13 of 178


Figure 3-3-3


Page 14 of 178


(3) Personal details: enter personal information in detail (Figure 3-3-4)

Figure 3-3-4


Page 15 of 178


(4) Password changes: old password shall be provided before entering the new one (Figure 3-3-5).

Figure 3-3-5


Page 16 of 178


(5) Trust list Settings: personnel information in the Organization Directory can be added into the Trust List Settings. Users will automatically receive the files sent by personnel in the list. Personnel may also be deleted from the list (Figure 3-3-6).

Figure 3-3-6


Page 17 of 178


(6) Audio Settings: select input/output devices, adjust the volume, and set up microphone gain (Figure 3-3-7).

Figure 3-3-7


Page 18 of 178


(7) Video Settings: select video capture devices, set video resolution, capture the frame rate, and set head parameters (Figure 3-3-8).

Figure 3-3-8


Page 19 of 178


(8) General Settings: the program can be set to start automatically when Windows starts, to login window always, and to receive files to a designated path (Figure 3-3-9).

Figure 3-3-9


Page 20 of 178


(9) Informed and sound: notification settings, sound tips and voice prompts can be set up here (Figure 3-3-10)

Figure 3-3-10


Page 21 of 178


(10) Send a message set: screen-capturing hotkey, message-sending hotkey, and the service of continuous using can be set up here (Figure 3-3-11).

Figure 3-3-11


Page 22 of 178


(11) Work: ringtones tips way concerning task, report and unread messages can be set up here (Figure 3-3-12)

Figure 3-3-12


Page 23 of 178


(12) Change Language: to change system language (Figure 3-3-12)

Figure 3-3-12


Page 24 of 178


4. Management

(1) Under the “Management” menu there are: Conference Management, Bulletin Board Management, Enterprise Tree Management, Query Statistics, Passwor_strenth Management, and See authorized users. Management operation is only accessible to users with system administrator privileges. For more information, please refer to System Administrator Privileges. (Figure 3-4-1)

Figure 3-4-1

5. Help

Figure 3-5-1

(1) Help Topics: to open local help files.

(2) Homepage: to open the website of the company

(3) About: to display information like “product version” (Figure 3-5-2)

Figure 3-5-2


Page 25 of 178


IV. Organization Directory1. Right-click Menu of Department

Right click “Department” on top of the Organization Directory to pop out the department menu (Figure 4-1-1)

Figure 4-1-1

(1) [Refresh]: to refresh department information under the Organization Directory.

(2) [Font]: To select fond size under the Organization Directory (normal or large size)

(3) [Search subdepartment]: to enter the name of subdepartment to be searched and then click the button of [Find Next] (Figure 4-1-2)

Figure 4-1-2

(4) [Hide disabled account]: to hide disabled accounts (not displayed)

(5) [Open the linkage with the work management]: the number of staff management tasks to be displayed behind the nickname (number of uncompleted tasks/total task number) (Figure 4-1-5)

Figure 4-1-5

(6) [Properties]: to display department information (Figure 4-1-6)


Page 26 of 178


Figure 4-1-6

2. Right-click Menu of Personal Account

Right click the current account under the Organization Directory to pop out local right-click menu (Figure 4-2-1)

Figure 4-2-1

(1) [History]: to open the history manager.

(2) [Receive folder]: to open the receive folder.

(3) [Management Trust]: to add personnel under the Organization Directory to the trust list.

(4) [Personal Information]: to revise or customize staff information (Figure 4-2-2)


Page 27 of 178


Figure 4-2-2

(5) [Personal Settings]: for detailed information on personal settings, please refer to “3. Settings”.

3. Right-click Menu of Staff

Right click other accounts under the Organization Directory to pop out the right-click menu of Staff (Figure 4-3-1).

Figure 4-3-1

(1) Click [Initiate conversation], [Video link], and [Send files] as well as the


Page 28 of 178


[Start whiteboard], [For Remote Assistance], [Start Remote Control], and [Start co-browsing] for corresponding IM operations.

(2) Click [Add to Contacts] under [More actions] to add contacts to the IM module.

(3) Click [Add to the trust list] under [More actions]. For detailed descriptions, please refer to “Add to Trust List” in the IM module.

(4) Click [History] to pop out History Manager to display history relating to the account.

(5) Click [Personal Information] to pop out the [View staff] dialog box.

(6) Click [Receive folder] under [More View] to open the folder corresponding to this right-click menu.

4. Right-click Menu of Discussion Group

Right click “Discussion Group” under Organization Directory to pop out the right-click menu of discussion group (Figure 4-4-1).

Figure 4-4-1

(1) [Begin to discuss]: conduct written communications among members of the Discussion Group.

(2) [Properties]: check the property of discussion group (Figure 4-4-2).


Page 29 of 178


Figure 4-4-2

5. Right-click Menu of Conference Room

Right click Conference room to pop out the menu (Figure 4-5-1).

Figure 4-5-1

(1) [Into the conference room]: to enter the corresponding conference room to attend the meeting.

(2) [Invited]: to invite persons to attend the meeting. The meeting topic can be entered. Upon receiving the invitation prompt, the invited shall click it to enter the corresponding conference room (Figure 4-5-2).


Page 30 of 178


Figure 4-5-2

(3) [Properties]: to view meeting properties (Figure 4-5-3).

Figure 4-5-3

6. Address List

Click the address list to display My Contacts, My business cord, My discussion group, and Recent Contacts (Figure 4-6-1).

Figure 4-6-1Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 31 of 178


7. Personal Information

Change personal information: amend personal settings, change status, search department staff, and switch to the simple mode (Figure 4-7-1)

Figure 4-7-1.

(1) Click the image to pop out the window of personal information settings.

(2) Click the black downward arrow on the right of the account status to set up personal status. You can also customize your status (Figure 4-7-2).

Figure 4-7-2

(3) Enter keywords to search in the box shown in Figure 4.-7-3.

Figure 4-7-3

(4) Click to switch to the simple mode.


Page 32 of 178


V. Homepage(1) Enter the homepage of Firetod office (Figure 5-1-1).

Figure 5-1-1

(2) Click the links of “Task” and “Daily” under [Work] to enter relevant work management interface (Figure 5-1-2).


Page 33 of 178


(3) Select the folder in the file cabinet on the homepage to enter the relevant folder (Figure 5-1-3).

Figure 5-1-3

(4) Click the title in the bulletin to enter the bulletin homepage (Figure 5-1-4).

Figure 5-1-4

(5) The calendar on the homepage can display the current time, date and lunar calendar (Figure 5-1-5).


Page 34 of 178


Figure 5-1-5


Page 35 of 178


VI. Instant Messaging (IM)1. Open Instant Messaging

(1) Click the “IM” button in the main interface (Figure 6-1-1).

Figure 6-1-1

(2) Choose the operation you want, for instance “Initiate conversation” (Figure 6-1-2).

Figure 6-1-2

(3) The dialog box of “Select Department/Staff” will be poped out, and one or more contacts can be selected for the operation (Figure 6-1-3).


Page 36 of 178


Figure 6-1-3

(4) Switch the IM interface of the contact (Figure 6-1-4).


Page 37 of 178


2. Written Communication

(1) Open the dialog window of a contact, and conduct point-to-point communications with the person. In the text-entry area, users can input or compile text messages or adjust the font, color and size of the texts. After text input, users can click [Send] to send messages to the other party and the messages will be displayed in the text-entry area (Figure 6-2-1).

Figure 6-2-1

A message can be sent by choosing “Press Enter to send message” or “Press Ctrl + Enter to send message” (Figure 6-2-2)

Figure 6-2-2

(2) Click the [Invite] button and add contacts into the “Select Department/Staff” dialog box. You may add several contacts for written communications. For a conversation among multiple persons, the list on the right side can display all participants (Figure 6-2-3).


Page 38 of 178


Figure 6-2-3

(3) For a conversation among multiple persons, you can select a person in the list for conversation, or you can also click “Group Sending Files” to send files among the discussion group. At the current text meeting, you can specify the conference room, send a meeting notice and invite all people to the conference room by clicking “Meeting Notice” (Figure 6-2-4).


Page 39 of 178


Figure 6-2-4

(4) You can use a number of preset expressions when sending messages (Figure 6-2-5).

Figure 6-2-5

(5) Click the [Send pictures] button and select a photo to send.

(6) Screenshots can be captured in three manners: by clicking the drop-down menu of the [Screenshots] menu, you can (1) capture the current window; (2) capture the screenshot to hide the current window; or (3) select windows for screenshots (Figure 6-2-6).


Page 40 of 178


Figure 6-2-6

3. Switch

(1) Open the dialog window, click [Switch] (Figure 6-3-1), and the properties of Switch will be displayed for selection. Select an object (Figure 6-3-2).

Figure 6-3-1

Figure 6-3-2

(2) Select the object and click OK, and the communication records for switching will appear. You can edit the content in the edit window (Figure 6-3-3).


Page 41 of 178


Figure 6-3-3

(3) Click [ok] to transfer the records to the person selected for request (Figure 6-3-4).

Figure 6-3-4

(4) Now, the person selected will receive a prompt. After confirmation, the dialog will be transferred to the selected third party.

4. Video Connection

(1) Select the camera, open the point-to-point dialog window, and click [Video Chat] (Figure 6-4-1).

Figure 6-4-1

(2) Upon receipt of the prompt, the person selected can click “Accept” to establish video connection (Figure 6-4-2).


Page 42 of 178


Figure 6-4-2

(3) Corresponding settings can be made after video connection. For example, volume control becomes available, video chat request can be refused by clicking

, and local videos can be fordiden to transmit by clicking .

(4) With earphones, voice conversations are available. Sound waves will appear in the video window during the conversation (Figure 6-4-3).

Figure 6-4-3

(5) Click “Close audio and video session” to terminate the video connection.


Page 43 of 178


5. File Transfer

(1) Open the point-to-point window, and then click [Send Files] to select the file (Figure 6-5-1).

Figure 6-5-1

(2) After selecting the file, select “Cancel” or “Forward file through the server” (Figure 6-5-2).

Figure 6-5-2

(3) If the contact is offline, you may click “Forward file through the server” (Figure 6-5-3).


Page 44 of 178


Figure 6-5-3

(4) If the transfer is canceled and you want to continue sending, you may click “Send again” (Figure 6-5-4).

Figure 6-5-4

(5) Receipt information will be displayed in the receiver’s dialog window (Figure 6-5-5).

Figure 6-5-5

(6) Click “Receive” to save the file to the path designated by the receiver under “Personal Settings”, or click “Save” to save the file.

(7) After the transfer, you may “Open the folder” or “Delete Files” in the text display area (Figure 6-5-6).


Page 45 of 178


Figure 6-5-6

6. Electronic Whiteboard

Electronic whiteboard: for operations such as writing, drawing, and marking.

(1) On point-to-point interface, click [White Board]. After the invitation is accepted, open the navigation interface of the electronic whiteboard (Figure 6-6-1).

Figure 6-6-1

(2) On the page of the whiteboard guide, new whiteboards can be established by clicking [New whiteboard]. Different types of files can be uploaded by selecting buttons like [Upload PPTdocument] (Figure 6-6-2). When the mouse points to the icon of the toolbar, corresponding functions will be displayed.


Page 46 of 178


Figure 6-6-2

7. Co Browsing

Co browsing: simultaneous web browsing for point-to-point users.

On point-to-point interface, click [Co browsing]. When the other user accepts the request, the co browsing interface will pop out (Figure 6-7-1).


Page 47 of 178


Figure 6-7-1

8. Remote Control

(1) On point-to-point interface, click [Remote Control]. After the request is accepted, the computer of the other party will be monitored (Figure 6-8-1).


Page 48 of 178


Figure 6-8-1

(2) Click “Require Control Privilege” under “Action” (Figure 6-8-2).

Figure 6-8-2

(3) His computer can be controlled when he agrees and clicks [Accept].

9. Remote Assistance

(1) On point-to-point interface, click [Remote Assistance]. When the request is accepted, the computer of the requester will be monitored.

(2) The other party can choose to control the requester’s computer by selecting ‘accept’ or ‘refuse’ depending on the situation.

10. History

(1) On the IM navigation interface, click [History Manager], and the interface of “History Manager” will be popped out (Figure 6-10-1).


Page 49 of 178


Figure 6-10-1

(2) Click “Export to text file” under the “File” menu, and save the history selected as a txt file.

(3) Click “Delete” under “Edit” to delete the history selected.

(4) You may backup or import history by clicking [Import History] or [Backup History] on the toolbar (Figure 6-10-8).

Figure 6-10-8

11. Add Contacts

On point-to-point interface, click [Add Contacts] on the righthand to add the other

party to your address list (Figure 6-11-1).

Figure 6-11-1

12. Add Trust List

(1) On point-to-point interface, click [Add trusted users] to add an user to your trust list (Figure 6-12-1).


Page 50 of 178


Figure 6-12-1

(2) By clicking “Trust list settings” under “Settings” menu (Figure 6-12-2), you can add or delete trusted users (Figure 6-12-3).

Figure 6-12-2


Page 51 of 178


Figure 6-12-3

When added to the trusted users, the user can send files without request.

13. View Other Shared Folders

On point-to-point interface, click [View other shared folders] button (Figure 6-13-1). If the user has shared folders and permits view, you can switch to the cabinet and open his shared folders (Figure 6-13-2).


Page 52 of 178


Figure 6-13-1

Figure 6-13-2

14. View Staff Information

By clicking a user’s nickname hyperlink on the right interface,

you can view his information (Figure 6-14-1).


Page 53 of 178


Figure 6-14-1

15. Switch to Organization Directory

By clicking the user’s “Dpt” hyperlink (Figure 6-15-1), you can locate the department in the left catalog (Figure 6-15-2).


Page 54 of 178


Figure 6-15-1


Page 55 of 178


Figure 6-15-2

16. Pop-up Window

On the IM interface, click [Pop-up Window], a dialog box can be separately opened. Click [Recovery Window], the dialog box will be embedded into the IM interface again (Figure 6-16-1).

Figure 6-16-1

17. Discussion Group

Double click the discussion group icon under Organization Directory to open the dialog window. The group administrator can click the [No Chatting] button to prevent group members from speaking. Group members can send files to the discussion group by clicking [Group sending files] (Figure 6-17-1).

Figure 6-16-2


Page 56 of 178


VII. Video Conferencing1. Click the “Conference” button on the main interface to enter the video

conferencing interface (Figure 7-1-1).

Figure 7-1-1

2. Select the conference in the notification list to enter the conference room (Figure 7-1-2).

Figure 7-1-2


Page 57 of 178


VIII. Bulletin1. View News and Announcements

(1) Click “Bulletin” to enter the homepage of news and announcements (Figure 8-1-1).

Figure 8-1-1

(2) Select relevant topics, all the content will be displayed in the display area (Figure 8-1-2).

Figure 8-1-2

2. Download Appendixes and Images

If any news or announcement contains any appendix, you can double click to download an appendix and save it.

3. NewAnnouncements and News

(1) Click “Bulletin” in the navigation bar to enter the news interface (Figure 8-3-1).


Page 58 of 178


Figure 8-3-1

(2) After entering the news interface, you may click , fill in relevant

theme and content, upload appendixes, and finally click to

establish a new bulletin (Figure 8-3-2).

Figure 8-3-2

4. Modify News and Announcements

Select a theme, click “Modify”, modify relevant content, and then click “Send”.

5. Delete News and Bulletin

Select a piece of news or announcement in the title bar and click “Delete”, so that the news or bulletin is deleted.

6. Print

Select a theme and click “Print” to print out the current bulletin (Figure 8-6-1).


Page 59 of 178


Figure 8-6-1

7. Draft

Click “New” on the news interface, fill in relevant theme and content, and then click “Save” to save the draft.

8. Top/Cancel Top of News and Bulletin

The system administrator can select a piece of news or announcement and right click “Top/Cancel Top” to set or cancel Top (Figure 8-8-1).


Page 60 of 178


Figure 8-8-1

9. Search

In the bulletin bar, users can search keywords to find themes and then select Title or Bulletin No. to locate search (Figure 8-9-1).

Figure 8-9-1


Page 61 of 178


IX. Task Management1. New Tasks

On the Task Management tab, click [New] to assign new tasks to yourself or to your subordinate employees (Figure 9-1-1).

Figure 9-1-1

2. Modify Tasks

(1) Select a task in the task list, and click [Modify] to pop out “Modify the task” dialog box (Figure 9-2-1).


Page 62 of 178


Figure 9-2-1

(2) The supervisor can modify the Caption, Supervisor, Principal, Executor, Viewers, Description, Accessories, and Task Status of a task.

(3) Set task viewers: the task supervisor can click [Add] after the viewer to pop out “Select Department/Staff” dialog box (Figure 9-2-2). Select staff or the entire department (sub-department) from the Organization Directory, and designate it as the task viewer. The task viewer is only entitled to view tasks and task progress without being authorized to modify or delete them.


Page 63 of 178


Figure 9-2-2

4. Delete a Task

Authority to delete a task: the task supervisor can delete a task.

Select a task in the task list and click [Delete] and Ok to delete a task.

5. Add New Task Progress

Click [Add the progress] in the task progress display area to pop out the “Add the progress” dialog box (Figure 9-5-1).


Page 64 of 178


Figure 9-5-1

(1) Each task can have more than one task progress. The task progress describes the work done for the task of the day.

(2) For a task, there is only one task progress each day.

(3) Task progress can only be added to a task in progress or having been completed.

(4) Progress title: click the Time icon, select Time to automatically generate the progress title. The title format is fixed, subject to no change.

(5) Complete: enter the performance of the task for the day.

6. Modify Progress

The task executor can select a task in the task list area and click [Modify] to modify a task.

7. Delete Progress

The task executor can select a task, select the progress corresponding to a date in the task progress display area, and then click [Remove the progress of work].

8. New Task Report

On the task report interface, click [Daily] and select the receiver and other items to send daily reports and weekly reports (Figure 9-8-1).


Page 65 of 178


Figure 9-8-1

9. Daily Work Reports

When establish new daily reports, click the [the progress] icon to generate all tasks for the date “corresponding to the report title” by default.

10. Delete Work Diaries

In the daily report display area, select a daily report and click [Delete] to delete the diary.

11. Reply a Report

In the daily report list display area, select a daily report received and click [Reply] to reply the report.

12 Reply All

Reply all: to reply the sender of the selected daily report/Email and all the right-click receivers by E-mail.

Select a daily report received, click to reply the sender of the daily

report and all the receivers


Page 66 of 178


13 Forward

Select a daily report received and click to send the current report to a

designated receiver.

14. Work Email

On the work Email tab, click [New] and write in the receiver, theme and content before sending an E-mail.

15. Draft

When a work report or work E-mail is edited, click ‘Save’ to save it to Draft (Figure 9-15-1).

Figure 9-15-1

16. Statistics

On the daily work report interface, click [Statistics] for statistics after conditional screening.

17.Organization Directory Linkage

At the top right corner of the work management interface, select [Enterprise Linked] (Figure 9-17-1). When the system is switched to the work task, work report, and work E-mail, the quantity of relevant items will be displayed after the relevant personnel. Click the quantity linkage to view relevant items (Figure 9-17-2).


Page 67 of 178


Figure 9-17-1

Figure 9-17-2


Page 68 of 178


X. Filing Cabinet1. My Filing Cabinet

(1) Upload files and folders

Open the window of my filing cabinet, click “Upload” on the toolbar, and select files to upload (Figure 10-1-1).

Figure 10-1-1

(2) Download files and folders

Select a file or folder, right click the mouse, and select Download (Figure 10-1-2). You may also click “Download” on the toolbar.

Figure 10-1-2

(3) Share

Select an unshared folder in the “My filing cabinet” window and click [Share] (Figure 10-1-3).


Page 69 of 178


Figure 10-1-3

In the “Sharing personal file cabinet set” pop-up dialog box, add the accounts to be shared and set their permissions (Figure 10-1-4).

Figure 10-1-4

(4) Send

In the “My filing cabinet” window, select a file, click [send], and select persons in the pop-up window to send files (Figure 10-1-5).


Page 70 of 178


Figure 10-1-5

2. Filing Cabinet Shared with Colleagues

Click “Shared file cabinet colleagues” to view filing cabinets shared with colleagues. You may browse or download depending on the preset authority (Figure 10-2-1).

Figure 10-2-1


Page 71 of 178


Chapter II. Organization Directory Management

I. Department ManagerThe department manager has all the functions accessible to ordinary employees. In addition, the department manager also has the authority conferred on the management department and employees.

1. Establish Lower Sectors

(1) Right click ‘Department’, click [Lower sector] menu under [New] to set sector name (Figure 1-1-1).

Figure 1-1-1

2. Modify Sector Property

Right click ‘Department’, and click [Properties] to pop out the [Modify Sector property] dialog box (Figure 1-2-1).


Page 72 of 178


Figure 1-2-1

3. Delete Department

Right click ‘Department’, click [Department] under [Delete], and click ‘Ok’ to delete the relevant department. Staff accounts under the department should be deleted.

4. Add New Staff

(1) Right click “Department”, and select [Departmental staff] under [New] to pop out [New staff] dialog box (Figure 1-4-1).


Page 73 of 178


Figure 1-4-1

(2) Click [Batch add staff] under [New] to pop out [Batch add staff] dialog box (Figure 1-4-2).


Page 74 of 178


Figure 1-4-2

5. Modify Staff Information

Right click “Staff” and select [Personal information] to pop out the [Modify Staff] dialog box (Figure 1-5-1).

Figure 1-5-1

6. Delect Staff

Right click the [Delete Staff] menu item to pop out the [Remove User lucky Operating] dialog box (Figure 1-6-1).


Page 75 of 178


Figure 1-6-1

7. Create Conference Rooms

(1) Right click ‘Department’, and click the [Conference room] menu item under [New] to pop out the [Create Room] dialog box (Figure 1-7-1).

Figure 1-7-1

[Conference Room Information]: to enter the conference room name. The conference ID will be automatically generated. The conference room password and conference Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 76 of 178


manage password can be set.

[Conference room staff]: to set default participants and default administrator.

[Split screen mode]: to custermize split screen mode. 6 split screen modes can be customized, each displaying videos of 25 frames at most.

8. Modify Conference Rooms

(1) Right click the conference room under the Organization Directory to pop out the Right-click Menu (Figure 1-8-1).

Figure 1-8-1

(2) [Notice of meeting]: to set the conference room, participants and meeting theme. When the notice is given, all members listed as the “Receive notification officers” will receive the meeting notice (Figure 1-8-2).

Figure 1-8-2


Page 77 of 178


(3) [Invited]: To invite relevant participants to the conference room.

(4) [Modify]: To modify relevant conference information.

(5) [Move to---]: To move the current conference room to another department.

(6) [Copy to---]: To copy the current conference room to another department.

(7) [Properties]: To view basic information concerning the conference room.

9. Establish Department Discussion Group

Click the [Discussion groups] menu item under [New] to pop out the [New Discussion Groups] dialog box (Figure 1-9-1).

Figure 1-9-1

10. Modify Discussion Group Properties

Right click the Discussion Group and click [Properties]. To designate the discussion group administrator, select the account and click [Set Admin] (Figure 1-10-1).


Page 78 of 178


Figure 1-10-1

11. Delete Discussion Group

Right click the Discussion Group, click the [Delete] menu item to pop out the [Reminder] dialog box, and click ‘Ok’ to delete.

12. Set Department Administrator

Click the [Set department administrator] menu item. Specific management authority can be designated to the administrator added (Figure 1-12-1).


Page 79 of 178


Figure 1-12-1

13. Organization Directory Sort – Staff Sort

Click the [Staff Sort] menu item under [Organization Directory Sort] to pop out the [Staff sort] dialog box (Figure 1-13-1).


Page 80 of 178


Figure 1-13-1

14. Organization Directory Sort - Conference Room Sort

Click the [Conference room sort] menu item under [Organization Directory Sort] to pop out the [Conference room sort] dialog box (Figure 1-14-1).

Figure 1-14-1

15. Organization Directory Sort - Discussion Group Sort

Click the [Discussion group sort] menu item under [Organization Directory Sort] to pop out the [Discussion group sort] dialog box (Figure 1-15-1).


Page 81 of 178


16. Move Department

Right click “Department” and select [Move to…] to select a department, the selected department will be moved to a specified department (Figure 1-16-1).

Figure 1-16-1

17. Export Department Information

Right click ‘Department’, and select the [Export sector information] menu item under [More Management] to pop out the [Save as] dialog box (Figure 1-17-1).

Figure 1-17-1


Page 82 of 178


18. Department Information

Click the [Department information] menu item and enter information. “Issued only to line workers” can be ticked (Figure 1-18-1).

Figure 1-18-1

19. Department Documents

(1) Click the [Department file] menu item to pop out the [Department Documents] dialog box. “Issued to the sub-department” can be ticked (Figure 1-19-1).

Figure 1-19-1

(2) Click [Add] button, select the file to be sent, and then click “Send”.


Page 83 of 178


Figure 1-19-2

20. Group Information

(1) Click [Group Information] to pop out the [Send notice to Group] dialog box. “Issued only to line workers” can be ticked (Figure 1-20-1).

Figure 1-20-1

(2) Click [Select] to send to relevant personnel.

21. Group Sending Files

(1) Click [Group file] menu item to pop out [Group Sending Files] dialog box (Figure 1-21-1).


Page 84 of 178


Figure 1-21-1

(2) Click [Select] button to select the proposed receivers.

(3) Click [Add] button to select the file to be sent (Figure 1-22-2).

Figure 1-22-2

23. Position Information

(1) Right click “Department” and select [Title list] menu item to pop out [Positions setting] dialog box (Figure 1-23-1).


Page 85 of 178


Figure 1-23-1

(2) Click [Add] button to pop out [More jobs] dialog box (Figure 1-23-2).

Figure 1-23-2

(3) Select a position and click [Modify] button (Figure 1-23-3).


Page 86 of 178


Figure 1-23-3

24. Staff Offline Now

Right click “Staff” to select [Now offline] menu item so as to make the account offline immediately (quit from the system).

25. Set Staff Password

Right click “Staff” and select [Set Password] menu item from [More Management] to pop out [Set Staff Password] dialog box (Figure 1-25-1).

Figure 1-25-1

26. Move Staff

Right click “Staff” and select [Move to...] menu item from [More Management]. Select the department and click [Ok] (Figure 1-26-1).

Figure 1-26-1

27. Copy Staff

Right click “Staff” and select [Copy to...] menu item under [More Management]. Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 87 of 178


Select the department and click [Ok] (Figure 1-27-1).

Figure 1-27-1

28. Set Personal Filing Cabinet

Log in with 1000 account as the administrator and click [Set personal filing cabinet] menu item (Figure 1-28-1)

Figure 1-28-1

29. Disable an Account

Log in the system with the administrator account, right click an account, and select [Disable Account] to disable the account. The disabled account is not accessible to the system or receive any system news. The shared files corresponding to the account will be reserved. The disabled account will display under the Organization Directory with Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 88 of 178


a special mark. The disabled account cannot be used unless enabled (Figure 1-29-1).

Figure 1-29-1

30. Video Conferencing Authority

(1) Enter the video conferencing interface from the navigation bar to modify and set the “Notification list” and “Conference list” (Figure 1-30-1).

Figure 1-30-1

(2) Modify and delete notificatin in the conference room list. You can send meeting notices, set up, modify and delete conference rooms.

(3) In the conference room list, after selecting a conference room, you can send meeting notices, set up, modify and delete conference rooms.


Page 89 of 178


II Authority of System AdministratorSystem Menu

System menu management functions (Figure 2-1-1)

Figure 2-1-1

(1) Conference management: New, Modify, Delete, and query conference rooms (Figure 2-1-2).

Figure 2-1-2

(2) Bulletin board management: New Label, Edit Tags, Remove tag, Sort tab, and set lavel administrative ((Figure 2-1-2).


Page 90 of 178


Figure 2-1-2

(3) New bulletin board label successfully established will be displayed on the bulletin board. You can set up, modify or delete bulletin operation (Figure 2-1-3).

Figure 2-1-3

(4) Query statistics includes Firetod statistics and conference statistics; with Firetod statistics, you can query operations of the system, including users, departments, conferences, discussion group and administrators, or query the online period of time of designated users (Figure 2-1-4); with conference statistics, you can query relevant information of specific users within a certain period of time, and you can also get relevant information on meeting attendance of specific users within a given period of time (Figure 2-1-5).


Page 91 of 178


Figure 2-1-4


Page 92 of 178


Figure 2-1-5

(5) Password strength: set the type of login password (Figure 2-1-6).

Figure 2-1-6

(6) Visting departments: set the visiting authority (Figure 2-1-7), click [Development Department] and select [Set Visit Dep] to add sales department. After the setting, personnel from the sales department will have no authority to visit the development department. After the setting, right click the department to view the departments forbidden to visit the current department (Figure 2-1-8).


Page 93 of 178


Figure 2-1-7

Figure 2-1-7


Page 94 of 178


Video Conferencing Operation Instructions

Chapter I. Terms and Interpretations

I. User IdentityAll meeting attendants are called users. In the video conferencing system, users can be divided into conference administrator, temporary administrator and ordinary participant by identity.

1. Conference Administrator

The Conference Administrator shall be the user boasting the highest authority in the conference room. This identity can be set in the conference room management system.

2. Temporary Administrator

The Temporary Administrator shall be the user boasting the highest authority after the Conference Administrator. This identity can be set in the conference room by the conference administrator or achieved by entering the correct password (refer to password application for administrators). It becomes invalid as soon as the user leaves the conference room.

3. Ordinary Participant

Users without any authority

II. Operational AuthorityTwo kinds of authority in the video conferencing system: speech and data control

1. Speech Authority

Users have the authority to use the microphone for speech.

2. Data Control Authority

In the conference room, users have the authority to operate the electronic whiteboard, screen share, file share, co-browsing, media play, conference voting, and conference sync.

III.Conference ModeIn the video conferencing system, there are two conference modes: free discussion and centralized management, which are set by the conference administrator or the temporary administrator.


Page 95 of 178


1. Free Discussion Mode

At the conference of free discussion mode, users’ speech and data control are controlled freely by the user. When the user is applying for speaking, and if the number of speakers has reached the upper limit, the pending status will be displayed. When someone stops speaking, the system will approve in a chronological order.

There is no number limitation on data control.

2. Centralized Management Mode

In the centralized management mode, all authority will be controlled by the conference administrator or temporary administrator.


Page 96 of 178


Chapter II. Attend a Conference

Method 1: attend the meeting through the Firetod video conferencing system

1. Click the [Conference] button in the Firetod video conferencing system (Figure 2-1-1).

Figure 2-1-1

2. In the [Conference list], double click the conference room you want to enter or select a conference room and click [Participate] to enter the conference room (Figure 2-1-2).

Figure 2-1-2

Method 2: directly start video conference

(1) Open the Install path of the system and double click the application

;

(2) Enter the [Login] interface (Figure 2-2-1).


Page 97 of 178


Figure 2-2-1

A. Enter relevant information, and click the [Login] button to enter the [Please select the conference room] interface (Figure 2-2-2).

Figure 2-2-2

B. Select [Guest login], enter correct information, and click the [Login] button to enter the [Please select the conference room] interface (Figure 2-2-3).


Page 98 of 178


Figure 2-2-3

C. Users of the proxy server can click [Options] to set proxy. The system supports three types: SOCKS4, SOCKS5, and HTTP (Figure 2-2-4).

Figure 2-2-4

Method 3: Firetodly start video conference under Organization Directory

Select the desired conference room from the Organization Directory of the system, and double click to enter, or enter through the right-click menu (Figure 2-3-1).Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 99 of 178


Figure 2-3-1

Method 4: start video conference through webpage

Enter the Username and Password on the address bar of the webpage to open the login page (Figure 2-4-1).

Figure 2-4-1

In the login page, enter the usename and password and click [Login] to open the conference room list page (Figure 2-4-2). In the application of the conference meeting list, click the [Paricipation] button to enter the conference room.

Figure 2-4-2


Page 100 of 178


Note: this method is only available for the server with WEB login.


Page 101 of 178


Chapter III. Conference Room Interface

After being certified by the system, users can enter the conference room. The system provides users with a simple, practical operating environment, reasonable regional layout, and effective utilization of each function of the system. The main interface of the system is shown in Figure 3-1-1.

Figure 3-1-1

1. On the title bar, there are the name of conference room of the current user, number of online users/max users, meeting mode, the starting time and end time of conference room.

2. The menu bar is composed of 7 items: “Conference”, “Display mode”, “Operate”, “Participants”, “Conference manage”, “Call” and “Help”.

3. The staff list shows the list of meeting attendants, users’ authority and status.

4. Local control is composed of 6 items: Apply dataOp/CancelDataOp, Apply speak/Stop speak, Start Sync/Stop Sync, Record/Stop record, Forbid video/Allow video, and Display

5. The data control area is composed of “Whiteboard” page, “Screen share” page, “File share” page, “Co-browsing” page, “Vote” page and “Media play” page. Click the page label to switch.

6. The text conference area shows the chatting information and system news.

7. The video area shows the window of the speaker, as well as the video window and the polling window of the current user.


Page 102 of 178


Chapter IV. Staff List

1. The staff list mainly shows the list of attendants, their identities, video and audio status, and their operational status of main conferencing functions (Figure 4-1-1).

Figure 4-1-1

The meaning of icons is shown below:

Icon Description

Ordinary attendant

Temporary administrator

Conference administrator

Participant with screen off

User with screen operation

User with conference sync

User playing video

User recording meeting

User speaking

User with data control authority

User applying for speaking

User applying for data control

User using video broadcasting

Users with local computer video but without video broadcasting

The video conferencing system supports multichannel video transmission. Click the Camera icon in the staff list to open or close relevant video windows. When the video number displayed reaches the preset maximum, opening additional windows will result in replacement of other non-speaking video windows.


Page 103 of 178


Chapter V. Local Control

Local control includes: Apply dataOp, Apply speak, Start Sync, Record, Forbid video, and Display (Figure 5-1-1).

Figure 5-1-1

I. Apply for Data ControlUnder the mode of free discussion, after applying for data control, the users will automatically access to operation authority such as electronic whiteboard, screen share, file share, co-browsing, media play, conference voting, and conference sync; under the mode of centralized management, after clicking, users enter application status. At this time, the operation authority is required to be conferred on by the conference administrator or temporary administrator.

II. Apply for SpeakingUnder the mode of free discussion, if the number of speakers in the conference room does not reach the upper limit at the time of application, the authority to speak will be automatically obtained. Otherwise, the application will be pending. In this case, when others stop speaking, the system will automatically approve application in order; under the mode of centralized management, users will enter the application status; at this time, the operation authority is required to be conferred on by the conference administrator or temporary administrator.

III. Start Conference SyncUsers with data control authority can perform the function of conference sync, showing local data and video to other users in a synchronic manner.

For the type of conference sync, refer to Conference Sync Settings

IV. Record ConferenceConference record is consisted of two modes: full screen record and module record.

(1) Full screen record


Page 104 of 178


[Effect]: To set the effect of video playback, including [Clear] and [Ordinary]

[Frames]: To set the number of frames per second, ranging from 1 to 5 frames

[Recording Format]: Under the mode of full screen record, the format is WMV by default

Note: Windows Media Encoder is required for recording in your computer.

(2) Module record

[Recording area]: Any selection of [Audio+Video+Whiteboard+Screen share+Media Play+Text Chat]

[Recording Format]: The recording format under the mode of module record is SMVX.

[Server record sync]: Server record sync can be ticked depending on administrator’s settings.

(3) Save of recorded files

[Name]: the name of the recorded file, by default, shall be [conference room name+recording time] (for instance: Product Department Conference Meeting 20080802144945.smv), which can be input manually by the user.

[Path]: The path to save the recorded file, by default, shall be [My Documents]


Page 105 of 178


V. Forbid All VideosBy clicking [Forbid video], users can stop receiving videos from other users in the conference room. Click it again, users can restore receipt.

VI. Display Mode

Figure 5-6-1

(1) 6 display modes are available in the video conferencing system:

A. Default mode: all function areas will be shown on the interface.

B. Tile mode: the video area, hidden data control area, text conference area and videos will be displayed.

C. Automatic split-screen mode: mainly display the video area, hidden data control area, and text conference area. Under this mode, the system will distribute the areas evenly depending on the number of video windows.

D. Important video mode 1 (L shape): mainly display the video area, hidden data control area, and text conference area. Under this mode, the video in Frame 1 is bigger, while the others are evenly distributed in L shape.

E. Important video mode 2 (reverse L shape): mainly display the video area, hidden data control area, and text conference area. Under this mode, the video in Frame 1 is bigger, while the others are evenly distributed in reverse L shape.

F. Important video mode 3 (Hollow shape): mainly display the video area, hidden data control area, and text conference area. Under this mode, the video in Frame 1 is bigger, while the others are evenly distributed in hollow shape.

(2) [Customized mode]: To be set by the system administrator in the conference room Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 106 of 178


management system. This mode will not be displayed in the absence of settings.

(3) [Full screen]:

A. full-screen display of the current mode;

B. in the split-screen mode, available for all data modules

(4) [Video loop]: the function of video loop (refer to Video Loop for details);

(5) [Dual-screen display]: under this mode, the system will display the conference operation area and the video area in two display devices. The display card that supports dual-screen display and two separated display devices are required under this mode (monitor, projector or TV set).

(6) [Video title bar display setting]: the video title bar can be displayed or hidden in the menu of the display mode (Figure 5-6-2);

Figure 5-6-2

(7) [Local video fill mode]: Depending on actual demand, different video fill modes (automatic fill, maintaining original proportion, and level fill) can be set in the display mode menu for displays of different display proportion. The default mode shall be Auto Fill (Figure 5-6-3).


Page 107 of 178


Figure 5-6-3


Page 108 of 178


Chapter VI. Video Loop

With this function, the system will automatically display all windows which can be normally displayed in a loop manner. The video loop is consisted of the following 2 loop manners: All people loop commonly and Group loop.

I. All People Loop Commonly

Figure 6-1-1

[Select number of loop windows]: The number of video windows for each loop cannot exceed the maximum number of videos permitted by the conference meeting. Manual input is supported.

[Speaker of full screen of loop window]: By default, no loop speaker video will be displayed. Under the full screen mode, loop speaker video will be displayed

[Loop interval time]: Display time of each video

After video loop parameters are set, click [Start] to start video loop. The system will Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 109 of 178


distribute users in the conference meeting to each loop window according to preset number of loop windows.

To stop the function of [video loop], click the [Display] menu item (“stop using video loop” will appear). All loop windows will be automatically closed; users may also manually close the loop window. When all loop windows are closed, video loop will be terminated.

II. Group Loop

Figure 6-2-1

[Auto group loop]: Assign all personnel in the video list to Window 1 for video loop.


Page 110 of 178


Chapter VII. Local Video

To display and switch to local video, and adjust and open/close the volume of input and output equipment (Figure 7-1-1).

Figure 7-1-1

When users move the mouse to the bottom of a video window,

will be displayed. In case of more than one video

device, click for circulating browsing in all video devices. Click it again to stop auto browsing and continue displaying the main video device set by the user.

You may click the button to open or close the output device and adjust the

volume through .

You may open or close the output device by clicking the button and adjust the

volume through .

You may also click the button to stop sending local video. In this case, the video is

invisible to other users in the conference meeting. Click it again to resume sending your local video.

You can click the button or double click the window of local video to pop out the

local video window (Figure 7-1-2).


Page 111 of 178


Figure 7-1-2


Page 112 of 178


Chapter VIII. Text Conference

You can conduct text exchanges in this area (Figure 8-1-1).

Figure 8-1-1

I. Message Echo Area(1) The messages sent by the user will be displayed here;

(2) User can click the nickname with hyperlink to add chatting objects. If you click your nickname, your chatting object does not change; when you click the name of the user who has left the conference room, a prompt reading “the user has left the conference room!” will appear, and the chatting object remains unchanged;

(3) The following system news will appear only in the “public group”:

A. The administrator changes the meeting to the centralized management mode / free discussion mode!

B. The conference meeting has been locked / unlocked!

C. All users are allowed to record meetings / text meetings, and to browse the video of non-speaker!

D. Only the administrator is allowed to record meetings / text meetings, and to browse the video of non-speaker!

E. Only the administrator and speaker are allowed to record meetings / text meetings, and to browse the video of non-speaker!

F. All users are forbidden to record meetings / text meetings, or to browse the video of non-speaker!

(4) Users who have just attended the meeting cannot get access to previous chatting records.

II. Staff Selection Combo Box(1) Under the drop-down menu are the nicknames of online users, which are

connected with the list of users and refreshed from time to time;


Page 113 of 178


(2) Under the drop-down menu of staff selection are online users in all conference rooms. By default, “all users” are ticked;

(3) When the chatting objects selected in the local users have left the conference meeting and in local users, and if no other chatting objects have been selected nor any message has been sent, in the combo box a prompt will appear reading “notice: send operation failed! The user has left the conference room!” Then, the chatting objects will be switched to “all users”.

(4) For local users in the staff list, click online users to set them as chatting objects, the interlocking display will appear.

III. Private Chat(1) Chat information is consisted of public information and private information.

Public chat information is open and visible to all users; click “Private Chat”, and chat information will become private information and will be visible to specified chatting objects.

(2) When the chatting object is “all users”, [Private] is not available.

(3) When the chatting objects selected in the local users have left the conference meeting and in local users, and if no other chatting objects have been selected nor any message has been sent, the chatting object will be switched to “All”, and [Private] cannot be cancelled.

IV. Font(1) Modify the font in the entry area. No multi-font setting is supported.

(2) Click to pop out the “Font” dialog box (Figure 8-4-1).


Page 114 of 178


Figure 8-4-1

Font size: 9-20. When the size is set smaller than 9 by the user, the default value will be 9; when it is set larger than 9, the default value will be 20.

V. ExpressionThe video conferencing system provides 45 kinds of expression (Figure 8-5-1).

Figure 8-5-1

VI. Text Entry AreaIn this area, users can enter, edit and send texts.

(1) In the text entry box, only the types of characters supported by the operating system and expressions provided by the software can be used.

(2) When the text entry box is blank, the [Send] button is unavailable;

(3) “Press Enter to send message” and “Press Ctrl+Enter to send message” are available (Figure 9-6-1).


Page 115 of 178


Figure 9-6-1


Page 116 of 178


Chapter IX. Electronic Whiteboard

Like the whiteboard in the traditional conference meeting, the electronic whiteboard can be used by users for writing, drawing and marking.

I. Ordinary Mode

Figure 9-1-1

Users are required to obtain data control authority before using and operating the electronic whiteboard. The video conferencing system supports multi-whiteboard operation. Users can create many whiteboards and switch among them and operate.

On the whiteboard wizard page, users can click [New whiteboard] to create a blank whiteboard. A [New whiteboard] dialog box will pop out when you click it for the first time (Figure 9-1-1).


Page 117 of 178

Whiteboard wizard page


You can manually enter the name, width and height of your new whiteboard and select whether to pop out the dialog box next time. If you click [Do not show next time], no dialog box will pop out next time when you create a new whiteboard. If you want to restore it, you can reset it by clicking [Setup]. You can upload different types of files by clicking [Upload PPTdocument], [Upload WORD document], [Upload EXCEL document], [Upload image document], or [Upload other type document]. After creating a new whiteboard or upload files, you can perform other whiteboard operations (Figure 9-1-2).

Figure 9-1-2

Icons on the toolbars are shown below:

Icon Name Function

New Create a new blank whiteboard

Open Open various types of files supported by the whiteboard in the video conferencing system

Save Save the content of whiteboard to your local computer, including [Save], [Save as] and [Save all]

Print Print your whiteboard content


Page 118 of 178


Cut Cut the selection to the clipboard

Copy Copy the selection to the clipboard

Paste Paste the selection to the clipboard

Undo Undo previous operation

Recover Recover the operation undone

Zoom Zoom the whiteboard, including 12.5%, 25%, 50%, 75%, 100%, 125%, 150%, 200%, 400%, 500%, and suitable size

Rotate 90° counterclock

wise

Rotate the current whiteboard 90° counterclockwise

Rotate 90° clockwise

Rotate the current whiteboard 90° clockwise

Grid Set grid barrier, including no grid barrier, small grid barrier, medium grid barrier, and large grid barrier

Slide show Play PPT files, including auto play and click to play

Thumbnail image

Show the thumbnail image of a file on the left of the whiteboard

Setting Set the background colors, navigation background of working area of the whiteboard, interval setting of slide show (as shown below)


Page 119 of 178


Full screen Full screen of the whiteboard, refer to Full Screen

Selector Select and move whiteboard elements

Indicator Show a indicating mark on the whiteboard

Brush A pen-shaped tool, including fluorescent pen and pencil

Line Line tool, including line, single-head arrow (2 types) and double-head arrow (2 types), totally 5 types

Rectangle Rectangle tool, including right-angle rectangle, rounded rectangle, diamond, and cube

Roundness Round tool, including perfect circular, ellipse, and column

Delete label Delete labels on the whiteboard

Eliminate page labels

Eliminate all the elements on the current whiteboard


Page 120 of 178


Text Enter texts

Photo Insert photos and photo page

Screenshot Capture screen, including regional screenshot and window screenshot

Hand tool Move and adjust the position of the whiteboard page

Mark color Set the color of element box

Fill color Set the fill color of label colors

Linewidth Set the linewidth of marking elements

Font Set the font of texts to be entered

Add page Add a blank page after the current page

Delete page Delete the current page

Previous page

Turn to the previous page

Next page Turn to the next page

Home Jump to the first page of the current whiteboard

Last page Jump to the last page of the current whiteboard

Page selection

Select page and fast locate page


Page 121 of 178


II. Full-screen Mode

Figure 9-2-1

In the standard mode, full-screen whiteboard is available. Under the “Display mode”

menu, select the menu item or in the local control area, select the

menu item in the split-screen mode.

In the full-screen mode, you can:

(1) Play/pause. If a multi-page file is uploaded, you can click to play the file

and click to pause;

(2) Click the button to stop playing;

(3) Click the button to turn to the previous page, and click the button to

turn to the next page;

(4) Click to exit the full screen. In addition, you can locate the page menu


Page 122 of 178


item to exit the full screen;

(5) Display or hide toolbars. You can click to hide them and click it again to display them;

(6) Click to locate , select “locate to page” menu item to pop out the file page selection list, and then select and locate to a page.


Page 123 of 178


Chapter X. Screen Share

Users in the conference room can share its computer operation with other users. To get access to screen share, users are required to obtain data control authority.

(1) Click the button to pop out the [Start Sharing] dialog box (Figure

10-1-1).

Figure 10-1-1

You can select [DesktopShare] or [ProgramShare].

[DesktopShare]: share all information and operation in your desktop with other users.

[ProgramShare]: only share the program selected by the user with other users.

Click to switch to and click it again to stop screen share.

Note: at the time of screen share, all videos will be automatically terminated to increase the share speed and restored after screen share.

You can mark presentation on the screen with the tool and right click the mouse

to exit tool presentation.

(2) You can set share effect by clicking , including 8-bit color, 16-

bit color, and 24-bit color (Figure 10-1-2). Note: the small the bit color is, the less the bandwidth used.


Page 124 of 178


Figure 10-1-2

(3) You can click the to set the application for Remote Control

(Figure 10-1-3).

Figure 10-1-3

(4) When performing conference sync, you can click to

enable screen share for other users. When you click , the

button will be switched to . Click , and

other users will exit screen share.

(5) Users can click to apply for the screen share control right. When

the button is switched to [Stopctrl], the user can click it again to undo the control application; upon receipt of the application, you can accept it or reject it. (Figure 10-1-4).


Page 125 of 178


Figure 10-1-4

Note: control authority can only be conferred on one applicant.

When the user accepts the application, his screen can be controlled, and the

button will be switched to . Click it again to stop control.


Page 126 of 178


Chapter XI. File Share

File share: users can upload local files or download files uploaded by other users for sharing and exercise corresponding management. For file share, users are required to obtain data control authority. File share interface is shown in Figure 11-1-1.

Figure 11-1-1

(1) Click the button to select files to be shared (Figure 11-1-2).

Figure 11-1-2

You can share many files. After the selection of shared files, click the button, and then set the users sharing the files. File can be shared with all users in the conference room or with specific users (Figure 11-1-3).


Page 127 of 178


Figure 11-1-3

After the setting is completed, click to start share. Note: at this time,

the shared files have not uploaded to the server. It will be firstly uploaded before being downloaded by the user.

(2) You can click the button to upload to the server the shared files that

have not been uploaded.

(3) Users will select the files to be downloaded and then click the button. After setting and saving the name and directory, users can download the files ((Figure 11-1-4).


Page 128 of 178


Figure 11-1-4

(4) If too many files are being uploaded at the same time, you can click to

pause and reduce the use of bandwidth. You can click to resume.

(5) You can click the button in the share area to delete your files to be

shared.

(6) You can reset your shared files by clicking the button.

(7) If too many files are being downloaded at the same time, you can click

to pause and reduce the use of bandwidth. You can click to resume.

(8) You can click the button in the download area to delete the tasks fully

or partially downloaded. You can also click “Delete the file at the same time” (Figure 11-1-5).


Page 129 of 178


Figure 11-1-5

(9) For fully downloaded files, you can click the button to directly open

them.

(10)For fully downloaded files, you can click the button to open the

folder in which they are saved.


Page 130 of 178


Chapter XII. Conference Voting

Voting can be performed in the conference room of the video conferencing system. Users can create the theme for voting and its property (multiple voting or single voting, registered voting or secret ballot, voting time). After setting, voting can be issued to all users. Users will select voting options on the voting page, submit voting and complete the operation. Detailed voting process is shown below:

I. Edit Voting Questionnaires The video conferencing system provides two methods to edit voting questionnaires:

(1) Edit through starting system menu

Before the conference, you can edit the issue to be voted and save it a file. At the conference, you can directly import it to the voting system of the client. The voting editor is a kind of software independent of the video conferencing system client. Click “Start”, select the “video conferencing system” under the “Program” menu, and click “Sgvoteedit” to start the program of the voting editor. After the program is started, you can create one or more questionnaires on this page (Figure 12-1-1).

Figure 12-1-1

Click the button to create a questionnaire (Figure 12-1-2). The editor supports the

creation of multiple voting questionnaires.


Page 131 of 178


Figure 12-1-2

[Topic]: the issue to be solved by voting

[Validity]: Time of voting for the questionnaires

[Disclosed vote]: By clicking this button, the questionnaires will be disclosed voting.

Click , or to create new questions

(Figure 12-1-3).


Page 132 of 178


Figure 12-1-3

In the process of edit questions, you can change the type of questions, and create [yes/no] questions (Yes or No) (Figure 12-1-4).

Figure 12-1-4

If you select [CheckBox], it will be the multiple choice question (the number of answers can be provided depending on the number of voting options) (Figure 12-1-5).

Figure 12-1-5


Page 133 of 178


After the [Option] entry box is edited, click the button to add a voting

option. You can modify, delete the added voting options and move them up and down.

After the setting is fully completed, click the button to complete editing a

question option (Figure 12-1-6).

Figure 12-1-6

You can “Modify” or “Delete” the selected questions. You may select more than one by pressing Ctrl or Shift.

After all settings are completed, you can click the button to save to local hard

disk. Click to open questionnaires locally saved. The default file extension is vod.

It can be opened by double clicking. You can also click to save another copy.

(2) Edit in the conference roomFiretod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 134 of 178


Users with data control authority can click the button on the voting page in

the conference meeting to create a new questionnaire (Figure 12-1-7).

Figure 12-1-7

You can edit the questionnaires by referring to Method (1) and starting the system

menu. After settings, click the button to complete the creation of a new

questionnaire. By clicking the button, you can save the questionnaires to

your computer.

II. Start VotingAfter “New” voting has completed or the edited voting questionnaire has been imported. Take the latter for instance here (Figure 12-2-1).


Page 135 of 178


Figure 12-2-1

The administrator can delete any questionnaire and stop voting. Before voting, the administrator can add questions, designate voters and assign personnel to view results; after voting, any question can be paused and edited; voting can be stopped at any time and the statistic result can be conducted. After voting is over, the result will be disclosed. Items to be disclosed are shown in Figure 12-2-2.

Figure 12-2-2

If registered voting is set, you can click to view registration information

on voting.

You can select voting options on the voting page and then click to Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 136 of 178


complete the operation.

Note: failure to vote or exit the conference will be deemed as an abstention by the system.


Page 137 of 178


Chapter XIII. Media Play

In the video conference of the video conferencing system, you can play video/audio files for media presentation. To play any media, you are required to obtain data control authority. The play interface is shown in Figure 13-1-1.

Figure 13-1-1

Functions of media play are shown below:

Figure Function

Play/pause the selected file. When the playlist is blank, you can click this button to open a file

Stop playing the selected file

Previous file

Next file

Mute/unmute

Volume control


Page 138 of 178


Loop/cancel loop

Full-screen play

Video effect, including clear (high bandwidth used), smooth (low bandwidth used)

Open the file to be played

Display/hide playlist. In the playlist, you can play/pause, stop, add files and delete files

Display the current play status

Display the name of current file

Display the time played and total time of the file

Progress bar


Page 139 of 178


Chapter XIV. Video Area

The video area is an area to display the video window. Each video window has corresponding control buttons. Video windows are arranged in the order of speakers and clicks. The more the number of videos is played, the higher CPU utilization is. When conference sync is conducted, other users can not get access to the videos of other users.

(1) Standard video window (Figure 14-1-1)

Figure 14-1-1

User nickname: the nickname corresponding to the video window, namely the user nickname corresponding to the staff list area

Pop out: pop out the video window, which can also be realized by double clicking the video window: 200%, 50%, full screen, restore, embedded (only the video window of current users is changed; the video window of other users remains unchanged)

Close: if the video window is a non-speaking window, the window will be closed (only the video window of current users is changed; the video window of other users remains unchanged)

Volume control bar: display volume changes corresponding to the video window. If the user has not applied for speaking, it will not be displayed

(2) Loop video window

If there is a loop symbol on the top of the video window, the window is in the process of looping (Figure 14-1-2).


Page 140 of 178


User nickname: the nickname of the user being looped, namely the user nickname corresponding to the staff list area

Pop out: pop out the video window, which can also be realized by double clicking the video window: 200%, 50%, full screen, restore, embedded (only the loop window of current users is changed; the video window of other users remains unchanged)

Close: close the loop video window (only the loop window of current users is changed; the video window of other users remains unchanged)


Page 141 of 178


Chapter XV. System Menu

The system menu is composed of the following 6 items: “Conference”, “Display mode”, “Operate”, “Participant manage”, “Conference manage” and “Help”. Under the system menu, local operation and settings of the system can be realized. Management of conference rooms and participants can also be conducted.

I. ConferenceThe conference menu is consisted of the following items (Figure 15-1-1):

Figure 15-1-1

1. Video Setting

The local video shows the effect of collection of local videos. By returning to the video, you will simulate the video effect in the actual meeting transferred through the server.

You can set video devices in the conference room (Figure 15-1-2).


Page 142 of 178


Figure 15-1-2

(1) Select the video device to be used at the conference and assign a main video device. In the list of video devices, select a frame of video device, click [main device] to set the selected video as the main video.

(2) The resolution and frame of the video device selected can be set. The higher the setting is, the higher the bandwidth will be.

(3) For video devices with tilts, their tilts can also be set.

2. Audio Setting

You can speak in the conference room. Audio devices can be set as below (Figure 15-1-3).


Page 143 of 178


Figure 15-1-3

(1) You can select and adjust the audio output device;

(2) You can select and adjust the audio input device;

(3) You can control the volume of your microphone to increase the volume.

3. Local Flow Setting

You can select “Setting of local flow” under the system menu “Conference” and set the uploading flow depending on your Internet conditions. High flow can be set for users with good Internet conditions; low flow can be set for users with poor Internet conditions (Figure 15-1-4).


Page 144 of 178


4. Change Language

You can select “Language” under the system menu “Conference” to switch the system language of the conference (Figure 15-1-5). The language will not be valid until you enter the conference room again after switching.

Figure 15-1-5

5. Spokesman Video Setting

You can select “Spokesman video” under the system menu “Conference” to close and maintain the video of the spokesman in the local video device (Figure 15-1-6).

Figure 15-1-6


Page 145 of 178


6. Sort Participants

You can select “Sort participants” under the system menu “Conference” to set the priority of participants. Several types of sorting are available (Figure 15-1-7).

Figure 15-1-7

7. Local Control Display Setting

You can select “Local control display setting” under the system menu “Conference” to display or hide the local control area (local control buttons, local video windows, and volume control) (Figure 15-1-8).


Page 146 of 178


Figure 15-1-8

8. Search Participants Display Setting

You can select “Search participants display setting” under the system menu “Conference” to display or hide the staff search box (Figure 15-1-9).

Figure 15-1-9

9. Apply for a Temporary Administrator by Password

You can select “Apply for a temporary administrator by password” under the system menu “Conference” and enter correct passwords to become a temporary administrator (Figure 15-1-10).


Page 147 of 178


Figure 15-1-10

10. Exit Prompt Setting

You can select “Exit prompt setting” under the system menu “Conference” to display or hide a prompt when exiting the conference (Figure 15-1-11).

Figure 15-1-11


Page 148 of 178


11. Change Server Setting

With this function, you can view servers connected with your computer. You can also randomly switch conference servers in the cluster server group by clicking the server in the cluster server group (Figure 15-1-12).

Figure 15-1-12

12. Switch the Audio Transmission in Local

With this function, you can switch the manner in which local audio is transmitted to achieve the optimal effect of transmission quality (Figure 15-1-13).


Page 149 of 178


Figure 15-1-13

13. Exit

Exit the conference room and close the video conferencing system (Figure 15-1-14).

Figure 15-1-14

II. Display ModeThe display menu is consisted of the following items (Figure 15-2-1).


Page 150 of 178


Figure 15-2-1

For specific functions, please refer to “Display Mode”.

III. OperationThe operation menu is consisted of the following items (Figure 15-3-1).

.

Figure 15-3-1

1. Apply for Speaking

For specific functions, please refer to “Local Control – Apply for Speaking”.


Page 151 of 178


2. Apply for Data Control

For specific functions, please refer to “Local Control – Apply for data control”.

3. Start Conference Sync

For specific functions, please refer to “Local Control –Start start conference sync ”.

4. Record Conference

For specific functions, please refer to “Local Control –record conference”.

5. Conference Sync Settings

Conference sync is consisted of forced sync and optional sync:

(1) Forced sync: the synced user is in complete accord with the initiator. The synced user has no authority to perform any data control and video display (Figure 15-3-2).

Figure 15-3-2

(2) Optional sync: the synced user has the authority to perform some data control and video display operations. However, the synced user will be synced when the initiator performs some operations (for instance, data module operation, change in display module) (Figure 15-3-3).


Page 152 of 178


Figure 15-3-3

6. Refuse Conference Sync

Users as the conference administrator or temporary administrator will not receive conference sync data when selecting the menu and will receive the data when the selection is cancelled (Figure 15-3-4).

Figure 15-3-4

7. Forbid All Videos

When selecting this menu item, you will not receive any video data until the item is


Page 153 of 178


cancelled (Figure 15-3-5).

Figure 15-3-5

8. Screen Share Video Browsing Setting

In screen share operation, you can enable or disable video browsing depending on your actual demand. It is recommended that you disable video browsing in case of limited bandwidth (Figure 15-3-6).


Page 154 of 178


9. Information Prompt

Set information prompt when new messages are received at the text conference, including three types: Always display, Display when not activated window, and Hide information prompt (Figure 15-3-7).

Figure 15-3-7

10. Video Nickname

Set the ways to show user nicknames in the video window of the system, including the following three methods: Do not show, Top left corner, and Bottom left corner (Figure 15-3-8).


Page 155 of 178


Figure 15-3-8

11. Participants Flow Display

You can select “Participants flow display” in the system menu “Operate” to display or hide flow (Figure 15-3-9).

Figure 15-3-9

12. Data Module Change

Through the conference menu, you can switch data modules: whiteboard, Screen share, Fileshare, Co-browsing, Vote, and Media play (Figure 15-3-10).


Page 156 of 178


IV. Staff ManagementUsers with the status of the conference administrator or temporary administrator can perform staff management. The staff management menu is consisted of the following items (Figure 15-4-1).

Figure 15-4-1

1. Set as Chairman

Authority of speaking and data control (Figure 15-4-2).

Figure 15-4-2

2. Cancel Chairman

Cancel the user’s authority of speaking and data control (Figure 15-4-3).


Page 157 of 178


Figure 15-4-3

3. Authorize to Speaking

Authorize the authority of speaking (Figure 15-4-4).

Figure 15-4-4

4. Stop Speaking

Cancel the user’s authority of speaking (Figure 15-4-5).

Figure 15-4-5

5. Authorize Data Control

Authorize the authority of data control (Figure 15-4-6).

Figure 15-4-6


Page 158 of 178


6. Cancel Data Control

Cancel the authority of data control (Figure 15-4-7).

Figure 15-4-7

7. Authorize Conference Synchronization

Synchronize the data control and display mode of the target user to other users in the conference room (Figure 15-4-8).

Figure 15-4-8

8. Stop Conference Synchronization

Stop conference synchronization of the target user (Figure 15-4-9).


Page 159 of 178


Figure 15-4-9

9. Stop Screen Share

Stop the screen share of the target user (Figure 15-4-10).

Figure 15-4-10

10. Stop Media Play

Stop media play of the target user (Figure 15-4-11).


Page 160 of 178


Figure 15-4-11

11. Stop Recording Conference

Stop conference recording of the target user (Figure 15-4-12).

Figure 15-4-12

12. Set as Temporary Administrator

Confer the status of temporary administrator upon the target user (Figure 15-4-13).

Figure 15-4-13

Note: ordinary users can only be set as temporary administrator by the conference administrator.


Page 161 of 178


13. Cancel Temporary Administrator

Cancel the status of the target user as the temporary administrator (Figure 15-4-14).

Figure 15-4-14

Note: users can only be cancelled as temporary administrator by the conference administrator.

14. Set as Vote Manager

Set the target user as the vote manager (Figure 15-4-15).


Page 162 of 178


Figure 15-4-15

Note: to set the target user as the vote manager, you must first select a vote label in the conference vote.

15. Modify Nickname

Modify the nickname of the target user in the conference room (Figure 15-4-16).

Figure 15-4-16

After the modification, the nickname will be updated in the conference room.

16. Flow Setting

Modify the upload and download flow of the target user (Figure 15-4-17).

Figure 15-4-17

17. Remove from Conference

Remove the target user from the conference (Figure 15-4-18).


Page 163 of 178


Figure 15-4-18

V. Conference ManagementUsers as the conference administrator and temporary administrator can perform conference management. The conference management menu contains the following items (Figure 15-5-1).


Page 164 of 178


Figure 15-5-1

1. Free Discussion Mode/Centralized Management

Switch the management mode of the current conference meeting. Under the free discussion mode, participants can speak freely. Under the mode of centralized management, participants can speak subject to the administrator’s approval (Figure 15-5-2).

Figure 15-5-2


Page 165 of 178


2. Lock Conference Room/Open Conference Room

When the conference room is open, other users can enter it freely; when the conference room is locked, no user can enter it (Figure 15-5-3).

Figure 15-5-3

3. Invite

After logging in the conference in the video conferencing system, users can invite other users in the system to the current conference room (Figure 15-5-4).

Figure 15-5-4


Page 166 of 178


4. Rollcall

Automatic rollcall mode: enter the rollcall operating page (automatically by default), and select the users for rollcall (users not called, select all, cancel all). After the users are selected for rollcall, click “start rollcall” to start and click “stop rollcall” to stop. After rollcall, click “save rollcall results” to save (Figure 15-5-5)

Figure 15-5-5

Manual rollcall mode: after entering the rollcall operating page, select “Manually” and click “start rollcall”. After rollcall, click “stop rollcall” to stop. After rollcall, click “save rollcall results” to save (Figure 15-5-6)


Page 167 of 178


Figure 15-5-6

5. Full Screen Subtitles Setting

Top subtitles setting: after entering the interface of the full-screen subtitles setting, select “Top subtitles setting” label and enter your subtitles in the text-entry box, set relevant property, and then click “OK” to complete the setting (Figure 15-5-7).


Page 168 of 178


Figure 15-5-7

Bottom subtitles setting: after entering the interface of the full-screen subtitles setting, select “Bottom subtitles setting” label and enter your subtitles in the text-entry box, set relevant property, and then click “OK” to complete the setting (Figure 15-5-8).


Page 169 of 178


View full-screen subtitles: view full-screen subtitles in the split-screen mode (except the standard mode)

6. Record Conference Authority Setting

The conference administrator can set conference recording authority for users (Figure 15-5-9).

Figure 15-5-9

7. Video Browse Authority Setting

The conference administrator can set video browse authority (Figure 15-5-10)


Page 170 of 178


Figure 15-5-10

8. Instant Messaging Authority Setting

The conference administrator can set the authority of instant messaging (Figure 15-5-11)


Page 171 of 178


Figure 15-5-11

9. Lock screen/Open Screen

The conference administrator can lock and open screen for all non-administrators in the conference room. Once locked, the participant can not use the keyboard and mouse until being unlocked by the administrator. (Figure 15-5-12).

Figure 15-5-12

Note: the conference administrator can also lock or unlock a single participant with the lock/unlock function under the right-click menu of the staff list (Figure 15-5-13).


Page 172 of 178


Figure 15-5-13

VI. CallThe Call menu covers the items as shown in Figure 15-6-1

Figure 15-6-1

1. Call H.323 Devices

You can call the H.323 device through this menu (Figure 15-6-2).

Figure 15-6-2


Page 173 of 178


2. Call Telephone

With this menu, you can call all phones, including mobiles, PHS, and fixed telephones (Figure 15-6-3)

Figure 15-6-3

Note: the call function will be customized.

VII. HelpThe help menu includes the items shown in Figure 15-7-1.

Figure 15-7-1

Therein, the conference data channel test shows the connection status of each data channel. With this function, you can monitor your network status (Figure 15-7-2).


Page 174 of 178


Figure 15-7-2


Page 175 of 178


Appendix I.

I. System Operating Environment

A. Computer configuration:

Processor: Intel Core Duo 2.0 GHZ or above

Memory: 1 GB or above

HD: 2 GB free space or more

B. Operating system:

Windows: Windows 2000 / XP / 2003 / Vista / Win 7 / 2008

C. Audio/video devices:

1. Recommended conference devices:

a. Audio: microphone, sound box, amplifier, audio console (optional), or microphone specifically for conference

b. Video: tilt head camera, acquisition card (USB/PCI)

2. Recommended desktop devices:

a. Audio: earphone (headphone/earphone)

b. Video: notbook webcam or USB webcam

c. Display: projector or TV set

D. Bandwidth

a. Access mode: ADSL / LAN / DDN / VPN /ISDN / PSTN / FTTx

b. Recommended bandwidth: ADSL 2M share or above

II. Conference Operating Flow

1. Download and install the software client. The progam can be obtained by installing the CD or visiting the website www.firetod.net

2. Enter the account or password to log in the system;

3. Select and enter the conference room and conduct basic debugging of software and hardware;

4. The conference room manager calls the roll and saves records (optional);

5. The manager set the conference mode to the centralized management mode;

6. The person presiding over the conference can perform all-directional, all-Firetod Technology (HK) Limited Phone: +86 13760390769E-mail: [email protected] Address: Rm.3B008,4/F,No B Haoyunlai Building,Liutang Road,Bao’an District,Shenzhen China

Page 176 of 178


dimensional presentation and interaction by means of audios, videos, whiteboards, and multimedia files;

7. Users who want to speak can click “apply for speaking”, which is subject to authorization from the administrator;

8. To conduct group discussions, the administrator can set the conference mode as “Free discussion mode”.

III. FAQ

Q: How to switch the video lens in all directions during the conference?

A: The PTZ Camera can be connected to the video system. For video switch, feature and focus control, a remote control can be provided. In addition, the administrator can control the operating system with the mouse, remote control the rotation of the PTZ camera, and debug video resolution.

Q: Do we have to adjust the voice and video before each conference?

A: Generally speaking, when the system is used for the first time, you should debug it in an all-round way. No further debugging will be required in the future. However, to ensure the effect of the conference, it is recommended that you adjust it several minutes before each conference. In addition, during the conference, the administrator can perform remote control over the audio and video, which is very easy and convenient.

Q: When a user is speaking in a conference hall, users in other conference halls hear nothing. Why?

A: First, please check your local microphone and computer sound card to ensure correct connection. Meanwhile, check your input volume; in addition, in the system, only the “Chairman” can speak. If you are not “Chairman”, please click “Apply for speaking” to become the chairman. After becoming the chairman, you can see green wave bars on the video window indicating your speech.

Q: I cannot hear other’s voice at the meeting, why?

A: If you cannot hear anything but can see the green wave bars on the video window, something must be wrong with the voice output of your company. Please check your earplugs connected to your sound card or your sound box to ensure correct connection, suitable volume and availablity.

Q: I cannot see my video image, why?

A: Firstly, check your camera to ensure its proper connection with your computer, correct Install of camera drive, and correct operation; secondly, check to ensure that the camera is not used by any program, for the camera can only be used by a single program at one time. If all these fail, please try logging in the system again.


Page 177 of 178


Q: The server cannot be connected when I log in, why?

A: Something is wrong with your network. For instance, it might be that the network administrator has restricted your access to it; or maybe you have a personal firewall installed on your computer, which restricts the use of the port; in addition, users with proxy server should provide proxy information for correct login. These can be assisted by the network administrator.

Q: How to gain videos at two frames or above?

A: This system can capture up to 8 frames of local movie. When the multi-frame video capture card and drive are installed in your computer, you can perform multi-frame capture and display it in the video conferencing system. You can also selectively set the videos to be displayed.

Appendix 2


Page 178 of 178
