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PRE-PERFORMANCE MEETING SUMMARY

SUBJECT: Installation Restoration Program (IRP) Phase IPre—Performance Meeting, Chanute AFB, Illinois

FROM: S. L. Thoem, Engineering—Science

MEETING DATE: July 14, 1983

MEETING LOCATION: Chanute AFE, Rantoul, Illinois

ATTENDEES:

Myron Anderson HQ AFESC/DEVPTyndall AFB, FL 32403904/283—6189 or 7W 970—6189

Lt. Jeff Bachmann CTTC/BEEChanute AFB, IL 61868217/495—4371 orAV 862—4371

Capt. Daniel T. Cooksey CTTC/JAChanute AFB, IL 61868217/495—3002 or AV 862—3002217/495—2015 or AV 862—2015

A. E.. Cullins HQ ATC/DEVRandolph AFE, TX 78150512/652—3240 or 7W 487—3240

Capt. Chester 0. Hayes USAF HOSP/SGPBChanute AFB, IL 61868217/495—4371 or AV 862—4371

Ralph A. Mitchell, Jr. 3345 CES/DEEVChanute AFB, IL 61868217/498—2375 or AV 862—2375

Lt. Col. Richard L. Rapp CTTC/PAChanute AFB, IL 61868217/495—2610

Virlon J. Suits 3345 CES/DEEV, Stop 27Chanute AFB, IL 61868217/495—3436 or AlT 862—2375

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Donald 0. Weckhorst CTTC/H0Chanute AFB, XL 61868217/495—4200 or Ày 862—4200

Randal M. Reynolds Engineering—Science57 Executive Park S., Suite 590Atlanta, GA 30329404/325—0770

Robert L. Thoem Engineering—Science57 Executive Park S., Suite 590Atlanta, GA 30229404/325—0770

A pre—performance meeting was held at Chanute AEB to initate PhaseI of the Installation Restoration Program (IRP) on July 14, 1983. Themeeting included a general orientation to the program, identification ofresponsibilities of the various participants, establishment of programschedule, transfer of information to the project contractor (Engineer-ing—Science), and a tour of the base facilities. The primary discussionitems are summarized in the following sections.

Program Orientation

Mr. Myron Anderson, Project Of ficer, HQ AFESC, chaired the meeting.Mr. Anderson summarized hazardous waste problthns both nationally and atAir Force installations, legislative/regulatory actions impacting AirForce hazardous waste operations, the Installation Restoration Program(IRP), and the responsibilities of the various participants in the IRPprogram for Chanute AFB.

Hazardous waste management is the primary environmental concerntoday both nationally and at Air Force installations. The Department ofDefense (DOD) has issued Defense Environmental Quality Program PolicyMemoranda (DEQPPM) 80—6 and 81—5 requiring identification and evaluationof hazardous waste disposal sites on DOD agency installations and sub-sequent implementation of remedial measures for any problems which maypose a public health threat. This is a four—phase program referred toas the Installation Restoration Program (IRP). The four phases areInstallation Assessment (Records Search), Confirmation, Technology BaseDevelopnent, and Operations (Remedial Action). Phases I, tii and IV aremanaged by Air Force engineering while Phase II is managed by medi-cal/health personnel.

Under the IRP Program, the Air Force will identify contaminationproblems resulting from past waste disposal activities on its bases andtake the necessary action for correcting those sites. Only propertycurrently owned by the Air Force is being investigated under the IRP.Thus far all Air Force bases investigated have had some sites which haveproceeded to the Phase II Confirmation stage.

Engineering—Science is the contractor for the Phase I, RecordsSearch, at Chanute AFB. The primary objective of the Records Search isto review past waste disposal practices on base property to determine

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the potential for ground—water or surface water contamination. Engi-neering—Science will develop a list of sites on the base where wasteshave been stored, treated, disposed of or spilled. These areas will beevaluated using a decision tree approach to eliminate the sites whichhave little potential for contaminant migration. Those sites which havesome potential will be evaluated further using a Hazardous AssessmentRating Methodology (HARM) which has been developed by the Air Force andoutside contractors (copies of the decision tree and HARM procedures areavailable to attendees from Mr. Anderson).

The Phase I report prepared by Engineering—Science will reflect thecontractor's view and is not an Air Force report. This will providemore public credibility to the report findings and conclusions. How-ever, Mr. Anderson encouraged all attendees from the base to review andprovide comments on the draft Phase I report so that a good cross—section of installation viewpoints are recorded. Mr. Anderson notedthe document will be for public access when finalized. He emphasizedthat the base should be "upfront" with the general public and makesuitable press releases concerning the activities that will take placeduring that on—site visit and the overall IRP program. The base publicaffairs personnel were encouraged to obtain publicity in local news-papers and the base newspaper at the appropriate time and in the mannerthey so choose.

Mr. Anderson discussed the program responsibilities of FESC, ATC,base personnel, AFRCE and the contractor. AFESC provides technicalguidance and overall coordination of the entire Air Force IRP program.The ATC provides funding and coordination of the program at trainingbases. Base personnel will provide support and information to thecontractor for conducting the studies and will review the conclusionsand recommendations. The AFRCE coordinates with EPA and state regula-tory agencies. The contractor will conduct the investigation, keep allparticipants informed of activities, return all records to the base whencompleted, and provide its own supplies.

Proj ect Schedule/Milestones

Pre—Performance Meeting — July 14, 1983Minutes/Schedule Submitted — July 28, 1983On—Site Visnt - kugust 29 — September 2, 983Draft Report Submitted — October 17, 1983AF Review Meeting (in Atlanta) — November 29, 1983Final Report Submitted — December 30, 1983

Correspondence/Report Distribution

A distribution list for meeting minutes and reports for the ChanuteAFB Phase I IRP is presented in Attachment I.

All correspondence between the contractor and base personnel willinclude a copy sent to Mr. Myron Anderson. Appropriate telephone con-versation memoranda will be prepared by the contractor with a copy sentto AFESC and the base point of contact.

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Project Personnel

Base Point of Contact — Virlon J. SuitsBase Bioenvironmental Engineer - Capt. Chester 0. HayesA.FESC Representative — Myron AndersonATC Representative — A. E. CullinsAFRCE Representative - Duane HelmbergerContractor Project Manager — Robert L. Thoem

Base Background

Chanute is the oldest base in the Air Training Command and thethird oldest Air Force base in the United States. Pilot training beganat the Army Air Service flying training facility at Chanute Field onJuly 22, 1917. The Air Service Mechanics School moved from Kelly Fieldto Chanute Field in 1921. Technical training has been Chanute's prin-cipal mission ever since this early beginning.

There are four inactive landfill areas which have been designatedon a drawing of the base. Currently, all solid waste and sewage sludgeare disposed of at in off—site facilities (non—Air Force owned proper-ty). Some hazardous material is stored in engine test buildings. Thereare fuel tanks and fuel handling systems at several locations on base.

Water supply for the base is obtained through a series of wellslocated on base property. The aquifer tapped by the wells is relativelydeep (250 ft.).

Wastewater from the base is treated at two facilities located onthe installation. Effluents from these plants discharge to a smallcreek which traverses a portion of the base. This creek is santpled atseveral locations on a periodic basis. /

An oil/water separator is provided at the current fire trainingarea with the effluent pumped to one of the sewage treatment facilities.

Arrangements for On—Site Visit

Conference/Meeting. Mr. Virlon Suits will arrange for a meetingroom on base which can be utilized by the three ES project team membersduring the site visit. Access to a telephone in or near the meetingroom will also be arranged.

Photocopying. Mr. Suits will arrange to have a photocopyingmachine available for use by project team members during the on—sitevisit.

Helicopter Overflight.. No helicopters are on the installation ornearby. It was agreed that Mr. Suits will make arrangements for a lightplane overflight for Wednesday or Thursday, August 31 or September 1,1983 for all photographing and reconnaissance of disposal sites.

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Photographs. There are no restrictions on taking photographs onthe base at outside locations.

Restricted Areas. A civilian vehicle with appropriate visitorpermit can have access to all of the base except the flightline area.tn the flightline, government vehicles are needed and these can bearranged by Mr. Suits. There is a firing range which has somerestrictions and coordination with Mr. Suits will be- required to gainaccess to this area.

News Media. All statements to the news media concerning theproject will be made by Base Public Affairs. ES personnel will make nostatements to the press. The ES project manager will brief the PublicPffairs officer on the project (if requested).

Interviews. Mr. Virlon Suits will prepare a tentative list ofthose persons currently working at the installation that would mostlikely have knowledge of past waste disposal practices. Mr. Suits willreview the interview list with Mr. Thoem prior to the on—site visit andthen set up a schedule for the interviews on Monday afternoon and per-haps Tuesday morning (August 29 and 30).

BEE Files. An ES team member will review the BEE shop folders andmonitoring information on Monday and Tuesday, August 29 and 30, 1983.Capt. Hayes will provide assistance in reviewing this file informationand will also be available to provide other knowledge he has concerningpast waste disposal and environmental activities at the installation.

Fire Training. &tr. Suits will obtain the fire training schedulefor the week of the on—site visit and have it available upon arrival.

Regulatory and Other Government Agencies. ES will contact local,state and federal agencies to obtain any supplementary data relative toChanute AFB.

Information Transferred to ES

k detailed listing of the information furnished to ES during thepre—performance meeting is included in Attachment II.

Additional Information Needed

Attachment III summarizes the information which was not availablefor ES at the Pre—Performance Meeting. Mr. Suits, Mr. Cullins, andCapt. Hayes will assemble this information and either provide it to ESprior to the on—site visit or make certain that it is available uponarrival for the on—site visit.

cc: Distributed July 26, 1983 to addressees in Attachment I

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ATTACHMENT IDISTRIBUTION LIST

PHASE I RECORDS SEARCHCHANUTE AFB, IL

ADDRESSEE MINUTES DRAFT REPORT FINAL REPORT

HQ AFESC/DEVP 2 2 2

Tyndall APE, FL 32403

HQ USAF/LEEVP 1 1

Boiling AFB, DC 20332

AFRCE—CR/ROV 1 1

114 Commerce StreetDalias, TX 75242

AFMSC/SGP 1 1

Brooks AFB, TX 78235

AF OEHL/CC 1 1

Brooks AFB, TX 78235

AF OEHL/BC 1 3Brooks AFB, TX 78235

3345 CES/DEEV 5 10

Stop 27Chanute APE, IL 61868

HQ ATC/DE 3 5 48 plusRandolph APE, TX 78150 1 camera ready

15 24 50+ camera ready

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ATTACHMENT IIINFORMATION TRANSFERRED TO ENGINEERING-SCIENCE

*1. Tab A—i, Environmental Narrative 1975, 1977, 1979.

2. a. Base telephone directoryC. History, Chanute Technical Training Center for year 1977

(insufficient information for long term base history)

3, Chanute Technical Training Center Correspondence Code list(organization chart).

4. a. Overall map of installation (master plan - base pLan, 1 Feb 80).c. Landfill location map (master plan — base mission development

plan, 19 July 1966).d. Storm drainage and industrial waste map (12 February 1955),

sanitary sewage and treatment plan map (1 september 1969), watersupply system (31 May 1968), liquid fuel system map (5 April,1979), and topographic (9 July 1955).

e. Geologic information.— "Ground—Water Geology in East—Central Illinois," Illinois

State Geological Survey Report, 1958.- "Hydrogeology of Glacial Deposits of the Mohamet Bedrock

Valley in East—Central Illinois," Illinois State GeologicSurvey Report, 1967.

— "Soil Survey & Soil Interpretations" ,SCS Report, 1978.

7. Installation Reports:— Inspection of tanks containing hazardous liquids (manuals and

other tabular information, 1979).— Annual environmental status reports, 1975—78.— Base pollution control reports covering air, water and land for

1972 — 77.— Correspondence between the state of Illinois and Chanute AFE

regarding burial of hazardous waste and radioactive material,1979.

— Listing of chemicals used, quantities and treatment procedure

by building (apparently pre—1975).— "summary Review of Chanute AFB Groundwater Geology and General

Water Well Conditions," 1973.- "The identification and evaluation of potential environmental

problem areas, Chanute AFB, IL", 1973.— "Recreational Development—Chanute AFB, IL", 1982 (includes some

boring information).

* These are numbers given to the list of documents to be supplied by theinstallation in Section 4.5.2 of the Statement of Work.

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8. Reports Prepared by other Agencies:

— Water well construction and pump installation codes, IllinoisDepartment of Public Health, 1970.

— "Public Groundwater Supplies in Champaign County," IllinoisState Water Survey report, 1975.

- "Groundwater Availability in Champaign County", tllinois StateWater Survey Report, 1976.

— "Groundwater Resources of the Buried t4ahomet, Bedrock Valley",Illinois State Water Survey report, 1969.

- Memos and other correspondence between Chanute APB, and theIllinois EPA regarding landfills in the period of 1974—1981.

11. c. Chanute AFB well information file (thick file including welllogs, some water quality information, analysis of the conditionof the wells and other miscellaneous technical and manufacturersliterature).

11 • d. Pesticide Management Information from Base Entomology for theyear 1974 (two memos and notes).

11. e. Land management plan for Chanute AFB, Illinois (period July 81 toJuly 86) and Cropland management plan for Chanute AFB, (periodOctober 1981 to October 1986).

11. 0. Meteroloqical data for Chanute APS for the period of record (42years).

11. q. Soil boring location drawing (master plan — soils plan, 19 August1979) (location of borings available but information on theactual soil profiles may not be available from Chanute).

16. Memos listing all volatile organic material storage vessels (greaterthan 250 gal) as of 1977.

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ATTACHMENT III

ADDITIONAL INFORMATION NEEDED

*2 b. Welcome brochures.

2. c. Installation history document (Donald Weckhorst indicated he hasa good history document — needs more detail than documentprovided to ES — see Attachment II).

4. b. Suspected contaminated areas map with narrative to identify typesof suspected contaminants (information on this being researchedby En Cullins at Randolph AFB).

S. Listing of present and former employees to be interviewed by the ESteam. Need information on employees positions, years at installa-tion and general area of expertise (preliminary list developed byvirlon Suits and coordinated with Bob Thoem prior to the on—sitevisit)

6. standard Operating Procedures (SOP) for water, wastewater, DPDO andentomology (the SOP documents will be gathered by Virlon Suits andbe provided at the on—site visit; provide a listing of any otherSOP'S at the installation).

9. Installation photographs (aerial and ground) covering not only thecurrent activities but historical development at the base. (VirlonSuits to make arrangements for these in the base history officeduring the on—site visit.)

10. Copies of leases covering the agricultural operations and any otherformer tenant operations (provided by Virlon suits at the on—sitevisit)

11. a. Supply hazardous waste inventory list (rEx 8 and 9)(to beavailable during on—site visit at BEE).

11 • b. Records on hazardous substances from Fire Department (to be sentto ES by Virlon Suits prior to on—site visit) and from bio—environmental engineer files (to be reviewed during on—sitevisit)

11. f. Latest drinking water well analyses, drinking water standards andradiological analyses (made available in the BEE file duringon—site vtsit)

11. g. Real estate ingrant/outgrant data (Virlon suits will obtain thisinformation and provide it for the- on-site visit).

* These are numbers given to the list of documents to be supplied bythe installation in Section 4.5.2 of the Statement of Work.

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ii. h. Computer printout of real property inventory list includingbuilding no., dates of construction, etc. (to be obtained byVirlon Suits and provided on arrival for the on—site visit).

ii. i. Hazardous Waste Part A Permit Application and any state or localapplications (to be provided to ES by Ed Cullins prior to theon—site visit).

11. j. Hazardous Waste Notification (to be provided by Ed Cullins priorto the on—site visit).

11. Ic. Hazardous Waste Inventory (to be provided by Ed Cullins prior tothe on—site visit).

11. 1. Superfund Notification (CERCLA) (to be provided by Ed Cullinsprior to the on—site visit).

11. m. Latest wastewater treatment plant effluent analyses includingmetals, if available (approximately one year of records will beobtained by Virlon Suits and available for review at the on—sitevisit).

11. n. Any pertinent OEHL reports containing water quality data.

11. p. Oil and Hazardous Substance Pollution Contingency Plan (VirlonSuits will obtain and send it to ES prior to the on—site visit).

11. q. Soil boring data to match the coded boring location map alreadyprovided (Ed Cullins will research information at Randolph AFB toascertain availability of this information).

12. ALl case data available- (Ed Cullins and Virlon Suits will coordinategathering notice of violations, spill compliance data, etc. forreview at the on—site visit).

13. Spill reports (plans provided by Virlon Suits or BEE at the on—sitevisit).

14. SPCC Plan (this will be provided by Virlon Suits at the on—sitevisit)

15. Hazardous waste management plan (Virlon Suits will obtain this andsend it to ES prior to the on—site visit).

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FINAL PAGE

ADMINISTRATIVE RECORD

FINAL PAGE

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