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October 2018 Admission
Application for International Baccalaureate Students
[Discovery Program for Global Learners]
Application Guide
Okayama University
[Application Period] International Baccalaureate (October enrollment)
Monday, January 15 – Friday, January 19, 2018
Table of Contents
Page
1 Admission Capacity ---------------------------------------------------------------- 1
2 Application Eligibility ---------------------------------------------------------------- 1
3 Applicants with Disabilities ---------------------------------------------------------------- 1
4 Application Process ---------------------------------------------------------------- 1
5 Downloading Your Notice of Application ---------------------------------------------------------------- 6
6 Selection of Applicants ---------------------------------------------------------------- 8
7 Announcement of Successful Applicants (with Conditional Offers) ---------------------------------------------------------------- 8
8 Accepting an Offer of Admission ---------------------------------------------------------------- 9
9 Instructions for Online Application ---------------------------------------------------------------- 10
10 Disclosure of Examination Information ---------------------------------------------------------------- 12
11 Admission Policy ---------------------------------------------------------------- 13
12 Fees ---------------------------------------------------------------- 15
13 Campus Life ---------------------------------------------------------------- 17
14 Maps and Directions ---------------------------------------------------------------- 20
Refer to the Okayama University Home Page (http://www.okayama-u.ac.jp/), and select "PROSPECTIVE STUDENTS”.
Note: All deadlines times and dates listed for submission of application materials follow Japan Standard Time (JST).
< The Discovery Program for Global Learners > The Discovery Program aims to nurture inspiring young leaders who can contribute to global sustainability and international collaboration. The program seeks to admit a select number of degree-seeking students from both inside and outside Japan. The flexible curriculum of the Discovery Program offers a group of highly motivated students the unique opportunity to study a broad range of disciplines, including natural sciences, social sciences, and humanities. This interdisciplinary academic perspective will encourage students to be broad-minded, learn from one another, and gain an invaluable set of cross-cultural problem-solving skills. They will simultaneously develop in-depth knowledge, cultivate the ability to think critically, and establish a future-oriented practical approach to their desired areas of expertise. The program welcomes students with an entrepreneurial spirit, an innovative mind, and a strong will to commit themselves to inter-cultural and inter-disciplinary collaboration. The ultimate goal of the Discovery Program is to foster the development of essential skills and abilities in order to enable students to take an active and meaningful role on the global stage. The Discovery Program for Global Learners Home Page： http://discovery.okayama-u.ac.jp/
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1 Admission Capacity Okayama University will accept October 2018 applicants as follows.
Faculty/Department/Course Number of Students Discovery Program for Global Learners Open
2 Application Eligibility Applicants must satisfy or be expected to satisfy by September 30, 2018, all of the following requirements:
(1) Must have earned an International Baccalaureate Diploma (IB Full Diploma) from the International Baccalaureate, a foundation based on the Swiss Civil Code, between October 2016 and September 2018, and must be at least 18 years of age by September 30, 2018.
(2) Must have taken one subject from group 1 to 6 at a higher level, with a grade of 4 or higher for IB Full Diploma qualification.
(3) Must have a strong desire to study in our Discovery Program for Global Learners at Okayama University and should be able to make a commitment to enroll if accepted.
3 Applicants with Disabilities Prior to applying, applicants with disabilities should contact the office below regarding special accommodations for coursework.
Deadline: Friday, January 5, 2018
Procedures: Complete the online Preliminary Consultation Form and submit it along with a doctor’s note and a copy of your disability certificate (if issued) for consultation. http://www.okayama-u.ac.jp/user/st/nyushika/file/jizen_soudansho.html
Submit to: Admissions Division, Student Affairs Department, Okayama University 2-1-1 Tsushima-naka, Kita-ku, Okayama 700-8530, JAPAN Tel: (086) 251-7192, 7193, or 7194 (domestic call) / +81-86-251-7194 (international call)
Please contact the Admissions Division well in advance of the deadline to ensure appropriate arrangements for specific accommodations.
4 Application Process (1) Submission of Application Materials
The application form must be submitted online, with supporting documents sent by email. Start the application procedure via the university’s Online Application Page (http://e-apply.jp/e/okayama-u/). Submit the “Documents to be submitted by email” below by email to the Admissions Division, Discovery Program for Global Learners. Email: [email protected] Refer to the details on pages 10-12. Documents to be submitted online: ① Application Form ② Photo (to be uploaded to the application form and notice of application status) ③ Application Fee (after remittance of payment, “payment received” will appear in the “Confirmation
of payment received” column on the application form (①). Documents to be submitted by email: ④ A copy of the International Baccalaureate Diploma ⑤ Personal Statement ⑥ Letter of Evaluation ⑦ Official test scores of English proficiency (if applicable) ⑧ Proof of Japanese proficiency (if applicable) ※Please convert all documents to encrypted PDF or Zip file and send as an email attachment. ※After receiving a confirmation email from the university, send a reply including your name and the file password. ※Only the Letter of Evaluation should be sent separately via email by the principal, guidance counselor, or
course instructor. This should also be sent as an encrypted file following the procedures above. The university may take steps to verify whether the Letter of Evaluation was created and submitted by the evaluator.
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Admissions Division, Discovery Program for Global Learners Email: [email protected]
Tel: (086) 251-7915 (domestic call) / +81-86-251-7915 (international call) 2-1-1 Tsushima-naka, Kita-ku, Okayama 700-8530, JAPAN
(2) Application Period
*JST: Japan Standard Time
(3) Mailing Address for Submission of Application Materials
(4) Notes on Application
Once received, application material cannot be returned for any reason. Incomplete application material or applications with inadequate payment of application fee will not be
accepted. Applications may be rejected at any time, including during or after admission or enrollment, if it is
determined that the applicant has made a false statement on any part of the application material. If a document with a former name is submitted, please attach a document stating both the former and
current name, and the date of the name change. Accepted applicants who pass the entrance examination of any department of a national university in
Japan, including early-phase entrance examination, mid-phase entrance examination, late-phase entrance examination, entrance examination by recommendation, and AO entrance examination, (excluding entrance examination conducted by a unique schedule set by prefectural and municipal universities (please see the website of the Japan Association of Municipal and Prefectural Colleges and Universities: http://www.kodaikyo.org/nyushi)), and who have already completed the admissions process at any university prior to the deadline for admissions at Okayama University (August 31, 2018), cannot be admitted to the Discovery Program for Global Learners.
Monday, January 15 to Friday, January 19, 2018 Application materials must arrive by 17:00 (JST) on January 19, 2018.
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(5) Required Material for Application
If any of the required documents are written in languages other than English or Japanese, the corresponding English or Japanese translation, checked by an English or Japanese speaker, must be attached.
Required Application Material
Remarks
①Application Form for Admission
Complete the Application form via the online application system. The Application form must be filled out by the applicant. Refer to section 9 “Instructions for Online Application” on pages 10-12
②Photograph Submit your clear photograph via the online application system. Your photograph must be 4cm high x 3cm wide, showing a front view of your entire face and upper body (without a hat), and must have been taken within the last 3 months.
③Application Fee
¥17,000 JPY (Additional bank fees will apply.)
Payment may be remitted by Convenience store payment, credit card, or at a post office / a bank ATM or Internet banking. (After remittance of payment, “payment received” will appear in the “Confirmation of payment received” column on the application form. Refund of Application Fee The application fee of 17,000 yen cannot be refunded except in the following cases: (a) the application is incomplete, or is not accepted by the university. (b) the fee is resubmitted in error. ※Refer to the Okayama University Home Page (http://www.okayama-u.ac.jp), and select "Admissions”, then " Refund of Application Fee”.
④A copy of International Baccalaureate Diploma
<IB Diploma holders, November 2016 or May 2017 examination session> Submit (a) a copy of your International Baccalaureate Diploma and (b) an official certificate of your IB exam results in six subjects, issued by the International Baccalaureate Office to the Admissions Division, Discovery Program for Global Learners provided in section (3) on page 2.
<IB Diploma candidates, November 2017 examination session> Register for an International Baccalaureate Information System (IBIS) account at the time of taking the November 2017 IB exams so that the University can access your IB exam results from the IBIS website.
The applicant should submit and complete steps (1) and (2) below. (1) Submit a copy of your International Baccalaureate Diploma, issued by the International Baccalaureate Office to the Admissions Division, Discovery Program for Global Learners by Wednesday, March 7, 2018. (2) Ask IBIS to issue an official certificate of your IB exam results in six subjects, and request access for Okayama University to download the certificate through IBIS. If you cannot submit (1) above by the deadline, please contact the Admissions Division, Discovery Program for Global Learners by 17:00 (JST), Wednesday, March 7, 2018.
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Required Application Materials
Remarks
④A copy of International Baccalaureate Diploma
<IB Diploma Candidates, May 2018 examination session> Submit (C) an official transcript for your expected International Baccalaureate Diploma and anticipated IB exam scores in six subjects, endorsed by the principal or a guidance counselor at your school. If you receive a conditional acceptance on Wednesday, March 21, 2018, register for an International Baccalaureate Information System (IBIS) account at the time of taking the May 2018 IB exams so that the University can access your IB exam results from the IBIS website. If you receive a conditional acceptance on Wednesday, March 21, 2018, submit and complete steps (1) and (2) below. (1) Submit a copy of your International Baccalaureate Diploma, issued by the International Baccalaureate Office to the Admissions Division, Discovery Program for Global Learners by Friday, August 31, 2018. (2) Ask IBIS to issue an official certificate of your IB exam results in six subjects, and request access for Okayama University to download the certificate through IBIS. If you cannot submit (1) above by the deadline, please contact the Admissions Division, Discovery Program for Global Learners by 17:00 (JST), Friday, August 31, 2018.
⑤Personal Statement
A personal statement is required. This document must be written in English. It may be handwritten by the applicant or completed on a personal computer. Refer to the attached “Notes on Completing Personal Statement.” * The form can be downloaded from the following website: http://www.okayama-u.ac.jp/tp/admission/bosyuyoko.html
⑥Letter of Evaluation
A Letter of Evaluation is required. This document must be written by the principal, guidance counselor, or course instructor, in Japanese or English. This document may be handwritten by the evaluator, or completed on a personal computer. However, the writer must sign his or her name, or affix a seal at the bottom of the page. Refer to the attached “Notes on Completing the Letter of Evaluation. * The form can be downloaded from the following website: http://www.okayama-u.ac.jp/tp/admission/bosyuyoko.html * Only the Letter of Evaluation should be sent separately via email by the principal, guidance counselor, or course instructor. The university may take steps to verify whether the Letter of Evaluation was created and submitted by the evaluator.
⑦Official Test Scores for English Proficiency
(if applicable)
If applicants have received their two most recent years of formal education at an institution in which English is the main language of instruction, English proficiency test scores are not required. If required, test scores must have been received between January 15, 2016 and January 14, 2018. ・Cambridge English, ・実用技能英語検定, ・GTEC CBT ・GTEC for STUDENTS, ・IELTS, ・TEAP ・TEAP CBT, ・TOEFL iBT, ・TOEIC Listening & Reading Test / TOEIC Speaking & Writing Tests /
TOEIC Speaking Test / TOEIC Writing Test (including former TOEIC Test / TOEIC Speaking & Writing)
⑧Proof of Japanese proficiency
(if applicable)
If available, submission of Japanese Language Proficiency Test results, or transcripts for subject “Japanese A”, “Japanese B” or “Japanese ab initio” in the IB Full Diploma qualification program is highly encouraged.
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(6) Use of Personal Information Personal information contained in application material will be used only for the selection of applicants, university administrative procedures, or as data for the purpose of evaluating and improving the university selection process and educational system. When personal information is used in a publication, it must be presented in such a manner that individuals cannot be identified. In addition to the selection process, personal information may be used for the following purposes: ・ Information required by the University Students Affairs System, including the names, birth dates,
and gender of successful applicants. ・ Assessment results required to determine the academic qualifications of successful applicants
who apply for admission fee exemption or postponement, or tuition waivers. ・ Information required by the University Management System to process university tuition fees and
tuition waivers including the names, birth dates, and gender of successful applicants. ・Successful applicants who apply for female-only residence hall housing will be identified based on
application material.
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Tel: (086) 251-7915 (domestic call) / +81-86-251-7915 (international call)
5 Downloading Your Notice of Application (1) After verifying that all application material has been submitted, a notice stating that the application is complete
will be sent to the applicant by email. Please download your completed application via the online application system and save a copy for your records. If you do not receive notice of your application status by Wednesday, February 14, 2018, please contact the Admissions Division, Discovery Program for Global Learners provided in section (3) on page 2.
【STEP1】After Okayama University confirms the submitted application material, the following notice will be sent to the email address provided in the application:
【e-apply Online Application Site】 Notice of Application Received, Discovery Program for Global Learners, Okayama University ＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊
Thank you for your online application. This email is to inform you that your application has been received, and is now available to be printed out.
■Application number: ●●●●●●●●●●●● ※This is different from your confirmation number. ■Verification Site: Please log in to the site below to view and print out your application confirmation.
https://rehearsal.e-apply.jp/n/ ■Notes: ◯ If you are unable to log in or print out your application confirmation, please contact the
Discovery Program Admissions Office as early as possible at [email protected].
◯Please retain in a safe place until the admissions process is complete. ＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊
This message was sent from an automated address that cannot accept or respond to incoming email. Please do not reply to this message. For inquiries, please contact the Discovery Program Admissions Office at [email protected]. If you have received this email in error, please delete from your system.
＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊＊
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【STEP2】After receiving the above email, please log onto the site to confirm your registration. Login requires the 12-digit application number provided in the email, date of birth, and email address.
【STEP3】After logging onto the site, please download and print out your application.
(2) Store this information in a safe place, since it will be required for the admissions process, and for requesting disclosure of application information.
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6 Selection of Applicants Selection Process Applicants will be assessed based on submitted application materials (transcripts/certificates, personal statement, and letter of evaluation).
（Allocation of Scores）
Document Screening Total Transcripts and
Certificates Personal Statement Letter of Evaluation
200 200
7 Announcement of Successful Applicants (including Conditional Offers)
(1) Announcement of Successful Applicants
<IB Diploma holders for November 2016 or May 2017 examination sessions and IB Diploma candidates for November 2017 examination session> Application numbers of successful applicants will be posted on a designated online bulletin board (see page 21) and a letter of acceptance will be sent by post to successful applicants on the same day. (Details of the admissions process will be provided in the Admission Guide sent separately to successful applicants in late July 2018)
[Notes] Register for an International Baccalaureate Information System (IBIS) account at the time of taking the November 2017 IB exams so that the University can access your IB exam results from the IBIS website. The applicant should submit and complete steps (1) and (2) below. (1) Submit a copy of your International Baccalaureate Diploma, issued by the International Baccalaureate Office to the Admissions Division, Discovery Program for Global Learners by Wednesday, March 7, 2018. (2) Ask IBIS to issue an official certificate of your IB exam results in six subjects, and request access for Okayama University to download the certificate through IBIS. If you cannot submit (1) above by the deadline, please contact the Admissions Division, Discovery Program for Global Learners by 17:00 (JST), Wednesday, March 7, 2018.
(2) Announcement of Successful Applicants Receiving Conditional Offers
<IB Diploma Candidates for May 2018 examination session> Application numbers of successful applicants receiving conditional offers will be posted on a designated online bulletin board (see page 21) and a letter of conditional acceptance will be sent by post to applicants receiving conditional offers on the same day. (Details of the admissions process will be provided in the Admission Guide sent separately to successful applicants receiving conditional offers in late July 2018.)
[Notes] If you receive a conditional acceptance, register for an International Baccalaureate Information System (IBIS) account at the time of taking the May 2018 IB exams so that the University can access your IB exam results from the IBIS website.
13:00 (JST) on Wednesday, March 21, 2018
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The applicant should submit and complete steps (1) and (2) below. (1) Submit a copy of your International Baccalaureate Diploma, issued by the International Baccalaureate Office to the Admissions Division, Discovery Program for Global Learners by Friday, August 31, 2018. (2) Ask IBIS to issue an official certificate of your IB exam results in six subjects, and request access for Okayama University to download the certificate through IBIS. If you cannot submit (1) above by the deadline, please contact the Admissions Division, Discovery Program for Global Learners by 17:00 (JST), Friday, August 31, 2018.
Following posting on the bulletin board, application numbers of successful applicants/successful
applicants receiving conditional offers will be posted on the University’s website (http://www.okayama-u.ac.jp). Please note that it may take some time to access the website due to concentrated access to the server and heavy traffic immediately after the announcement of the results.
Application numbers of successful applicants/applicants receiving conditional offers will remain on the website from Wednesday, March 21 through Tuesday, March 27, 2018.
The University will not respond to any inquiries regarding applications by telephone or other forms of communication.
8 Accepting an Offer of Admission
Successful applicants who wish to accept their offer of admission must read the following instructions carefully and complete all steps below by the deadline.
(1) Deadline for completing the admissions process
Your materials must arrive via post by: 17:00 (JST), Friday, August 31, 2018 (2) Admissions Process
Details of the admissions process will be provided in the Admissions Guide separately sent to successful applicants and applicants receiving conditional offers in late July 2018.
(3) Required Material for the Admissions Process Okayama University Notice of Application Received (sent to you via email during the application
process) Admission Fee 282,000 JPY (estimated amount) Notes:
If the admission fee is revised prior to admission, the new admission fee will apply. An original certificate that shows English language proficiency test scores (where applicable) Other material designated by the University.
(4) Notes If you do not complete the admissions process by the deadline provided in section (1) above,
you will be considered to have declined your offer of admission. Simply remitting the admission fee does not complete the whole of the admissions process. If you wish to apply for admission fee exemption or postponement, refer to section 12 “Fees” on page 15. If you were accepted to the Discovery Program for Global Learners but do not wish to proceed with
the admissions process, or if you completed the enrollment process but wish to decline your admission for special reasons, you must submit a request to decline admission to the President of Okayama University by Friday, September 28, 2018. (The notice must state that you were accepted to the Discovery Program for Global Learners and include your application number on your Notice of Application Received, the date, the reason for declining the admission, and your signature and/or seal.) An applicant will be permitted to decline admission only after his/her request to decline is approved.
A successful applicant cannot be accepted by other national universities or their faculties/schools in Japan until the request to decline admission is approved.
Send a Request to Decline Admission for IB Students to: Admissions Division, Student Affairs Department, Okayama University 2-1-1 Tsushima-naka, Kita-ku, Okayama 700-8530, JAPAN
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9 Instructions for Online Application
To submit your application, complete all steps below. STEP1 STEP2 STEP3 STEP4 STEP5
Advance Preparation
Accessing the online application site
Completing the application form
Remitting the application fee
Emailing all required documents
STEP1: Advance Preparation To complete this online application, you will need a computer with an internet connection. (Smartphones and tablets are not recommended.) Begin preparing early to ensure sufficient time to collect all required documents by the deadline.
STEP2: Accessing the online application site Access the application site directly at http://e-apply.jp/e/okayama-u/ or go through the university home page at http://www.okayama-u.ac.jp/tp/admission/index.html
STEP3: Completing the application form Follow all screen prompts and instructions. ① Method of application and desired department or program. ② ID photo ③ Confirmation of test email.
After confirming the test email was successfully sent to your registered email account, click “【メール確認済】” just below your email address.
④ Personal information (name, address etc.) To confirm and print the information on your completed application form, click “出願内容の確
認/Web 志願書の印刷” and enter your application number, date of birth, and email address. ⑤ Completing the application
Write down your application number (12 digits), as it will be needed when accessing information about your application in the future.
⑥ Options for remitting payment of the application fee ・Convenience store payment ・Pay-easy at a bank ATM (Select to see the list of banks that are accepted.) ・Internet banking ・Credit card
⑦ Application Form (image) If you select “Convenience store payment,” or “Pay-easy at a bank ATM,” on the application form, you will be provided with one or more numbers of 6-13 digits needed to complete payment, Be sure to write these numbers down, and take them with you when you remit payment at the convenience store or bank ATM. You will receive a confirmation email after completing the application. If your email account is set to block spam, please configure your settings to allow email from “@e-apply.jp”. You will receive an email with instructions to download your notice of application. Please save and retain a copy for your records. Information in completed applications cannot be revised after submission. Please check carefully before submitting to ensure there are no errors. Revisions are possible only by resubmitting your entire application, and only if the application fee has not been paid.
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STEP4: Remitting the application fee ① Credit card
Select and pay when you submit your application. The following credit cards are accepted: VISA, Master, JCB, AMERICAN EXPRESS, MUFG Card, DC Card, UFJ Card, NICOS Card
② Internet banking After submitting your application, you will be automatically redirected to internet banking. Follow all screen prompts and instructions to complete payment. ※This option requires a bank account with an internet banking contract.
③ Convenience store payment You will need the number(s) provided when you submitted your application to complete payment. Paying at the cash register: 7-Eleven, Daily YAMAZAKI, THREE-F 7-Eleven (At a cash register): Request “Payment by internet” → Enter the “Payment number (13 digits)” provided to you in Step 3. → Pay the application fee in cash at a cash register. → Don’t forget to collect your receipt. Daily YAMAZAKI, THREE-F (At a cash register): Request “Payment online” → Enter the “Online number” (11 digits) provided to you in Step 3. → Pay the application fee in cash at a cash register. → Don’t forget to collect your receipt. Paying at the automated terminal: LAWSON, MINISTOP, Family Mart, CircleK･Sunkus, Seicomart LAWSON, MINISTOP (Loppi): Select ｢各種番号をお持ちの方｣ → Enter the “Customer number “(11 digits) provided to you in Step 3. → Select “Multi payment service” →
Enter the “Confirmation number“ (6 digits) provided to you in Step 3. → Confirm payment → Bring the printed coupon to a cash register and pay the application fee by cash. ※ Payment must be made within 30 minutes of printing the coupon. → Don’t forget to collect your receipt. Family Mart (Fami Port): Select “Payment” → Select “Multi payment service” → Enter the “Customer number“ (11 digits) → Enter the “Confirmation number“ (6 digits) provided to you in Step 3. → Confirm payment → Bring the printed coupon to a cash register and pay the application fee by cash. ※ Payment must be made within 30 minutes of printing the coupon. → Don’t forget to collect your receipt. CircleK･Sunkus (K Station): Select “Payment” → Select ｢11 桁の番号をお持ちの方｣ →
Select “Multi payment service” → Enter the “Customer number“ (11 digits) → Enter the “Confirmation number“ (6 digits) provided to you in Step 3. → Confirm payment →
Bring the printed coupon to a cash register and pay the application fee by cash. ※ Payment must be made within 30 minutes of printing the coupon. → Don’t forget to collect your receipt. Seicomart (Club Station): Select “Payment” → Enter the “Online number” (11 digits) provided to you in Step 3. → Confirm payment → Bring the printed coupon to a cash register and pay the application fee by cash. ※ Payment must be made within 30 minutes of printing the coupon. → Don’t forget to collect your receipt.
④Pay-easy at a bank ATM You will need the number(s) provided when you submitted your application to complete payment. Follow all screen prompts and instructions to complete payment. ※The list of banks where payment can be made is provided in step 3. Pay-easy: Select “Payment” → Enter “Bank number (58021)” → Enter the “Customer number” (11 digits) provided to you in Step 3. → Enter the “Confirmation number“ (6 digits) provided to you in Step 3. → Select “Cash” or “Cash card” → Don’t forget to collect your receipt.
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Follow all screen prompts and instructions at the automated store terminal or bank ATM to complete payment. Confirm that all information is correct before submitting.
※ When remitting payment of more than 100,000 yen at Japan Post Bank or a bank ATM, a cash card (not cash) is required. Convenience stores allow payments of up to 300,000 yen in cash.
STEP5: Emailing all required documents After completing the application form and remitting payment, email all required documents. Please refer to the application guide for the deadline. Please refer to pages 3-4 for the list of required documents. Email Email address for submission of application materials Admissions Division, Discovery Program for Global Learners Email: [email protected] Application Materials Be sure to submit all documents with your application. ※Once submitted, the application fee cannot be refunded.
Completion of application Important! Simply completing the online application form does not constitute completion of the application process. Only after completing the online application form, remitting payment, and emailing all required documents will your application be complete. The online application system is available 24 hours a day. Registration and payment must be completed by 17:00 (JST) on the last day of the application period. (Business hours at convenience stores and bank ATM machines may vary.) All required documents must also be submitted by the deadlines stated in the application guide. Please allow sufficient time to complete the application process.
10 Disclosure of Application Information If you wish to request disclosure of your October 2018 application information, please submit the
Disclosure of Application online form. Information will be disclosed between Monday, December 3 and Friday, December 21, 2018 (excluding Saturdays, Sundays and national holidays).
Contact Information: Admissions Division, Student Affairs Department, Okayama University (1st floor, University Union) 2-1-1 Tsushima-naka, Kita-ku, Okayama 700-8530, JAPAN Tel: (086) 251-7192, 7193, or 7194 (domestic call) / +81-86-251-7194 (international call) URL: http://www.okayama-u.ac.jp/tp/admission/kaiji01.html
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11 Admission Policy Please refer to the following website: http://www.okayama-u.ac.jp/tp/profile/undergraduate.html
[Okayama University Diploma Policy (Policy for awarding degrees)] The Diploma Policy of Okayama University sets the following goals for its students to attain by the time they
graduate so that they can develop the intellect and knowledge they have acquired, and pass them on to future generations. Education combined with a sense of humanity
Our students will take an interest in diverse issues surrounding nature and society, as well as acquire powers of logical thinking, judgment, and creativity, which will enable them to resolve issues responsibly. Moreover, we want them to learn from their forefathers and be guided by a true sense of humanity and morality. Specialization with a purpose
Our students will not only acquire professional expertise and technical skills in response to contemporary needs, but also be aware of their relationship with nature and society, so as to make their utmost contribution to society. Effective information processing
Our students will not only acquire the ability to collect, analyze, and correctly use information on their own whenever necessary, but will also be capable of disseminating the information effectively. Ability to meet the challenges in contemporary society
Our students will acquire international awareness and language skills needed for globalization, as well as communication skills required for life in society. Students will also be capable of acting responsibly in all forums, from international to local settings, while developing harmonious relationships with others. Lifelong pursuit of self-realization
Through their regular course of study as well as extra-curricular activities, such as sports, the arts and culture, students will be able to pursue lifelong self-development. In this way, students will take the initiative to act autonomously while in pursuit of happiness in their lives.
[Okayama University Curriculum Policy (Policy for Curriculum Design and Implementation]
Okayama University offers liberal arts education and professional education programs for its students to attain the goals set in its Diploma Policy (i.e. education combined with a sense of humanity, specialization with a purpose, effective information processing, ability to meet the challenges in contemporary society, and lifelong pursuit of self-realization) and to develop their skills to respond to global society. Liberal arts education programs will be taken by students in all faculties/schools. The curriculum is set to require students to study subjects from a wide range of academic fields without giving too much emphasis on their expertise. Professional education programs consist of courses and classes specific to students’ faculties/schools and departments. The curriculum is set to require students to study subjects according to the educational purposes of their faculties/schools and departments. The University provides students with a systematized and balanced curriculum of these liberal arts education and professional education programs.
[Okayama University Admissions Policy (Policy for Acceptance)] Educational Goals and Characteristics
Okayama University is open to society and is committed to providing high-quality education and conducting leading research. We play a central role in the aim to “create sophisticated intelligence and ensure succession of knowledge.”
By providing students with a systematized and balanced curriculum of liberal arts education and professional education programs, we help students to attain the goals set in our Diploma Policy (i.e. education combined with a
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sense of humanity, specialization with a purpose, effective information processing, ability to meet the challenges in contemporary society, and lifelong pursuit of self-realization) and to develop their skills to respond to global society.
Admission Requirements
Okayama University accepts students, from both within and outside of Japan. Using a range of evaluation tools, we seek applicants who meet the eligibility standards and have the basic academic skills required to study at the University, who have a strong desire to attain the goals set forth in the University’s Diploma Policy, and who aim to contribute to the global community.
Basic Selection Criteria
Please refer to the Policy for Admissions Policy for the Discovery Program for Global Learners. [Discovery Program for Global Learners Admission Policy] Program Overview
The Discovery Program for Global Learners is based on collaboration and mutual learning between students who have diverse backgrounds, such as international students and returnee students who gather together from many countries of the world, and graduates of high schools in Japan. The program places emphasis on practical learning such as that experienced in internships and fieldwork. Students acquire specialized knowledge through taking courses that are suited to their future goals without the restraints of faculty or departmental divisions. The university offers courses through which students can discover which areas they wish to explore, forging their own learning paths toward the future. While cooperating with others from different cultures and study backgrounds, students acquire the global and practical discernment to enable them to act skillfully in problem-solving situations.
Students are encouraged to acquire specialist knowledge and skills through a unique program of courses of their own choice. At the advanced stage of their learning, all students undertake a Senior Project, further developing the abilities to analyze gathered information in a multifaceted and creative manner and transmit precise information effectively. They grapple with an individual research theme, which they decide for themselves under the guidance of an advising professor. Essentially, the Discovery Program helps students to gain the ability to initiate action for social innovation from the local to the global level, thereby developing young leaders who are capable of contributing to the sustainable development of global society. Profiles of Exemplary Candidates
1. Students who show interest in diverse cultures and societies and have a desire to play an active role on the global stage.
2. Students who are willing to actively study a broad range of fields, including foreign languages, on their own initiative.
3. Students who are able to communicate with others well and are prepared to tackle complex issues by cooperating with their peers. In order to actively participate in the program, applicants will need to have the three abilities mentioned below:
・Sufficient English ability to take part in problem-solving activities in collaboration with other students from multicultural backgrounds.
・The ability to formulate personal opinions and communicate their views accurately to others.
・The basic knowledge and study skills required for successful learning in their selected field.
Basic Selection Criteria ・Admission by Recommendation (for International Baccalaureate Students) Based on application materials submitted (Official Transcripts or Certificates, Personal Statement and Letter of Evaluation), applicants will be assessed for basic academic skills, objective and motivation to learn, and communication skills in English.
If the official language of instruction at the school of the applicant is other than English, results of externally administered English proficiency tests will be required to assess the applicant’s English proficiency.
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12 Fees (1) Admission and Tuition Fees
Category Amount Remarks Admission
Fee
282,000 JPY (estimated)
The admission fee must be paid shortly after an offer of acceptance is made. To apply for exemption or postponement of the
admission fee, refer to “Admission Fee Exemption or Postponement” in section (2) below.
Tuition Fee
Amount for 2nd (Fall) Semester
(October to March) 267,900 JPY (estimated)
Amount for 1st (Spring)
Semester (April to September) 267,900 JPY (estimated)
Annual Amount 535,800 JPY (estimated)
If tuition fees are revised prior to payment or while the student is enrolled, the new fee will apply. The tuition fee for the 2nd (fall) semester 2018 will
be due after October 2018. Details of the payment procedure will be provided in the Admissions Enrollment Guide sent to successful applicants. To apply for tuition fee exemption, refer to “Exemption
from Tuition” in section (3) below.
(2) Admission Fee Exemption or Postponement In rare cases, admission fee exemption or postponement may be granted. If you are entitled to apply for
an exemption or postponement, upon your request, half or all of your admission fee may be exempted, or your payment may be postponed depending on university budget limitations. To apply for fee exemption or postponement, please follow the procedures outlined below.
If you or your family’s primary financial supporter was a victim of the Tohoku Earthquake of 2011, or the Kumamoto Earthquake of 2016, consult with the contact provided in section below.
① Admission Fee Exemption Eligibility
Applicants who have experienced extreme hardship falling into categories (A) and (B) below, and occurring between October 2017 and September 2018, are eligible to apply for admission fee exemption.
(A) the death of the financial provider who would have been mainly responsible for the applicant’s tuition (“Financial Provider”)
(B) an applicant or Financial Provider who has been adversely affected by damage caused by a disaster, such as wind or flood
② Admission Fee Postponement Eligibility Applicants who have difficulty paying the admission fee by the due date due to financial reasons, and who have demonstrated outstanding academic performance, or applicants who have difficulty paying the admission fee by the due date due to the special circumstances listed in section above, may apply for postponement of the admission fee.
③ Confirmation of Eligibility for Admission Fee Exemption or Postponement To apply for admission fee exemption or postponement, telephone the contact provided in section below prior to completing the admissions process, and then complete the application forms. Applications submitted without advance contact will not be accepted. For financial and academic criteria, refer to the University’s website.
④ Application Process Download the instructions for admission exemption and designated application forms from the following
website, prepare collect the required documents, and complete the application form: http://www.okayama-u.ac.jp/tp/life/seikatu_a1.html If you are unable to download the files, please use the contact provided in section below to request application forms.
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(A) Required Documents a) Designated Application Forms: admission fee exemption application (or admission fee
postponement application), evaluation of family situation form, declaration of income status form, and petition form for admission fee exemption or postponement.
b) FY2018 certificate of annual income (for 2017 annual income) (issued by the mayor of the city, ward, town or village) Submit annual income certificates for all family members in the household.
c) Documents relating to 2017 annual income (e.g. copies of tax withholding statements, resignation bonuses, and/or any documents verifying supplemental income such as retirement allowances and insurance benefits. Follow the application guide and submit applicable documents for family members who earned
income in 2017. If documents are not available at the time of application, they may be submitted at a later date.
d) Supplemental Documents Follow the application guide and submit documents applicable supplemental documents.
e) In the case of an application due to death of a Finance Provider: proof of death (either a certificate of removal from family register, certificate of death, or copy of the burial authorization)
f) In the case of an application due to damage caused by a disaster, such as wind or flood: victim certificate issued by the mayor of the city, ward, town or village (which describes the damage)
g) Return envelope for the results of the application (Nagagata #3 (235mm x 120mm in size)) Write your name, address and postal code on the envelope and affix postage of 92 yen.
Please note that the additional documents may also be requested.
(B) Submission of Application Material Application material for fee exemption or postponement must be submitted together with admission material by the deadline.
⑤ Contact Information: Coordinator for Admission and Tuition Exemption, Student Support Section, Department of Student Services, Okayama University. (General Education Building A, 2nd floor, Window 7). 2-1-1 Tsushima-naka, Kita-ku, Okayama 700-8530, JAPAN Tel：086-251-7211 (domestic call) / +81-86-251-7211 (international call) Office hours: 8:30 - 17:00 (JST) (Monday through Friday, except holidays)
Applicants who meet the requirements of or above in the process described in section and wish to request the application guide and required forms via post should send i) and ii) below to the address provided above in section . Please write “Request for Application Fee Exemption (or Postponement) Guide and Forms” in red ink on the envelope. i) A sheet of paper with the following: the type of application guide and forms required, the application number
on the Notice of Application Received, applicant’s name, desired the faculty/school or program, and contact information, including telephone number.
ii) A self-addressed return envelope (Kakugata #2 (332mm x 240mm in size)) Write your name, address and postal code on the envelope and affix express postage of 485 yen.
⑥ Notes a) Once the admission fee has been paid, applications for admission fee exemption or postponement
cannot be submitted. b) Students who apply for admission fee exemption or postponement, will be given a grace period until a
determination is made on the application. Once paid, the admission fee cannot be refunded for any reason. c) If an exemption application is rejected or approved for exemption of half the amount, or if the
postponement application is rejected, the applicable amount of the admission fee must be paid within 14 days of the determination on the application.
d) If the postponement application is approved, the applicable amount of the admission fee must be paid by the postponement date.
e) Unless the application is approved for full exemption, failure to pay the admission fee within the designated time limit will result in withdrawal of the offer of acceptance.
f) If an applicant is deemed ineligible based on incorrect or inaccurate information provided in the application, the admission fee will be due in full.
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(3) Exemption from Tuition
Upon the applicant’s request, all or half of the tuition fee may be exempt depending on university budget limitations. To apply for tuition fee exemption for the 2018 2nd (fall) semester, refer to the Application Guide (sent to successful applicants after the announcement of results) for more information about the exemption application and dates.
A student who has difficulty paying the tuition fee due to financial reasons and has demonstrated outstanding academic performance, or a student who has difficulty paying the tuition fee due to the death of his/her Financial Provider or because he/she or his/her Financial Provider is suffering from damage caused by a disaster, such as wind or a flood, can apply for tuition fee exemption on campus during the period between October 2017 and September 2018.
If the student or the student’s main financial supporter was a victim of the Tohoku Earthquake of 2011, or the Kumamoto Earthquake of 2016, consult with the contact provided in section (2) - above.
Students who apply for a tuition fee exemption will be given a grace period for payment of the tuition fee until a determination is made on the application.
If the exemption application is rejected or approved for exemption of half the amount, the applicable amount of the tuition fee must be paid by the date designated by the University.
13 Campus Life
(1) Dormitory for Female Students Overview
(Eligibility is limited to female students who hold foreign nationality) (subject to change)
Capacity Duration Fees Address Other 108 people Until completion of
the student’s course of study.
Rent: 6-2 Tsushima-Kuwanoki- Reinforced concrete, For FY 2018, 4,300 JPY per month (estimated) cho, Kita-ku, Okayama five-story building about 20 new Common service charge: 700-0084, JAPAN (Built in 1981) female students 5,500 JPY per month (estimated) Tel: 086-251-7202 Private rooms are scheduled to Utilities, including (domestic call) (Furnishings in each room: be admitted. electricity, gas and water, are to Tel: +81-86-251-7202 bed, desk, chair,
be separately paid by each (international call) bookshelf, locker, etc.) resident.
Requesting an application Applications are accepted for October on a space-available basis. When spaces become available, information will be provided on the university website. (http://www.okayama-u.ac.jp/tp/life/seikatu_d3.html). Download the guidelines for dormitory accommodation from the website and proceed with the application. (The information is available around July every year.) If you cannot access the internet, contact the following office.
Student Support Division, Student Affairs Department, Okayama University 2-1-1 Tsushima-naka, Kita-ku, Okayama 700-8530, JAPAN Tel: 086-251-7185 (domestic call) / +81-86-251-7185 (international call)
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(2) International Student Shared House
Successful applicants who wish to apply for dormitory accommodation (international and Japanese students) will be admitted on a priority basis. If the number of priority residents exceeds the number of vacancies, the residents will be selected by lottery.
Successful applicants (and applicants receiving conditional offers) will be asked whether they have requested dormitory accommodation. (subject to change)
Capacity Type Duration Fees Address Other
18 people
For FY 2018, a small number of male and female students are scheduled to be admitted.
Single international students and Japanese students
1 year Monthly rent (estimated)
23,000 JPY (including the cost of internet access)
Utilities, including electricity, gas and water, are to be separately paid by each student.
3-1-1 Tsushima-naka, Kita-ku, Okayama 700-0082, JAPAN
Reinforced concrete, three-story building Private rooms (Facilities in each unit: kitchen facilities, shower room, toilet, closet, bed, heater/air conditioner, microwave, refrigerator, electric kettle, desk, chair, desk lamp, bookshelf, TV, TV stand, curtains, clothes pole, and internet access)
(3) Process for Obtaining a Student VISA
To study in Japan, international students are required to obtain a Student VISA. The university will contact students a few months prior to the start of their first term to begin the application process. For more information about the visa process, see the link below: http://ouic.okayama-u.ac.jp/japanese/interstudents/students_prospective/2-01acquisition_procedure_of_visa.ht ml
(4) Renting an Apartment
For students who wish to find an apartment, Okayama University COOP offers assistance. For more information, contact the following:
Okayama University COOP Email: [email protected] Tel: 0120-633-006 (domestic call) / +81-86-256-4113 (international call) Finding an Apartment for New Students: http://vsign.jp/okadai/rent
(5) Campus Facilities and Services
The co-op has three locations on Tsushima Campus: Peach Union, Muscat Union, and Pione Union. The co-op provides the following services and facilities for students: ・ subsidized cafeterias offering a range of options including vegetarian and halal dishes ・ campus bookstore ・ convenience store, travel center, and barber shop (Tsushima Campus only) ・ housing services and ticket sales
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(6) Financial Aid Programs ① Discovery Scholarship
All successful applicants who hold STUDENT (Ryugaku) or DEPENDENT (Kazokutaizai) VISAS, are eligible for the Discovery Scholarship of 40,000 JPY per month. The scholarship is good for up to four years provided the student remains in good academic standing. All international students enrolled in the Discovery Program are automatically considered. There is no need to apply.
② Financial Aid Programs by Local Public and Private Entities (for Japanese nationals) Major programs include those listed below. Some of them may not be provided every year. If you wish to apply for financial aid, check bulletin boards for availability. Note that application periods may differ from program to program.
Name of Financial Aid Program/Foundation Monthly Amount (FY2017) Period of Loan/Grant Loan/Grant
Local Public Entity
Okayama City Scholarship Program 21,000 JPY Until completion of the
student’s course of study. Loan
Kurashiki City Scholarship Program 40,000 JPY Until completion of the
student’s course of study. Loan
Yamaguchi Prefecture Hitozukuri Foundation 43,000 JPY Until completion of the
student’s course of study. Loan
Private Entity
Nakamura Sekizen-kai Foundation 30,000 JPY Until completion of the
student’s course of study. Grant
Kashiyama Scholarship Foundation 40,000 JPY Until completion of the
student’s course of study. Grant
③ Financial Aid (Loan) by Japan Student Service Organization (JASSO) (for Japanese nationals) If you are recognized as a student who is academically competent and in good health, but in financial
hardship, upon your request, the following loans may be provided. For application periods, please contact the Financial Aid Section of the Student Support Division at Okayama University.
Types of Financial Aid
Monthly Amount of Loan (FY2017) Period of Loan Remarks
Type I Financial Aid
Students living at home 45,000 JPY
Students living away from home 51,000 JPY
Irrespective of living situation
30,000 JPY
Until completion of the student’s course of study.
Interest-free
Type II Financial Aid
30,000 JPY 50,000 JPY 80,000 JPY
100,000 JPY 120,000 JPY
Recipient may select from among the options provided above.
Until completion of the student’s course of study.
Recipient may select either fixed interest rate or variable interest rate. (In both cases, the ceiling is 3% and interest-free while in school.)
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14 Maps and Directions (1) Campus Area Map
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(2) Tsushima Campus Map
Directions to Tsushima Campus: (1) Option 1: Take Okaden Bus Route 47 (bound for Okayama-rikadaigaku, Okayama University of Science)
from JR Okayama Station West Gate Bus Terminal boarding area No. 22 to Okadai-iriguchi or Okadai-nishimon bus stop (about 10 minutes).
(2) Option 2: Take Okaden Bus Route 16 (bound for Tsudakadai-danchi or Handayama-haitsu), Route 26 (bound for Okayama-Iryo-senta Kokuritsu-byoin, Okayama Medical Center), Route 36 (bound for Karakou-guchi), or Route 86 (bound for Unten-menkyo-senta, Driving License Center) from JR Okayama Station East Gate Bus Terminal boarding area No. 7 to Okayama-daigaku-suji bus stop (about 10 minutes). Tsushima Campus is approximately a seven-minute walk from the bus stop.
(3) Option 3: Approximately 10-minute walk from Hokaiin Station (JR Tsuyama Line)
* All bus travel times provided above are estimated based on normal traffic conditions.
Okayama University
1-1-1 Tsushima-naka, Kita-ku, Okayama 700-8530, JAPAN http://www.okayama-u.ac.jp/
Guidelines for Personal Statement
The personal statement is an important opportunity for you to persuade the selection committee that you would be a good candidate for the Discovery Program. Take time to think carefully about your responses, and revise as needed before submitting your personal statement. We encourage you to consult teachers, counselors, family members, or friends about your personal statement, but the writing should be your own.
Responses will be evaluated for content, quality of writing, and clarity of expression. Part A: Short Essay Write a response of approximately 500 words on the topic below. Answer all questions.
・There are innumerable options for higher education today. Why did you choose to
apply to the Discovery Program at Okayama University? In other words, how do the program structure, curriculum, and/or multicultural environment match your specific academic aims, personal interests, and career goals? What unique strengths, abilities, or contributions will you bring to our community?
Part B: Short Essay Write a response of approximately 500 words on the topic below.
・Discuss one or more of your favorite books, articles, newspapers, magazines, blogs,
poems, authors, films, plays, pieces of music, musicians, performers, paintings, and tell us why. You may focus on one category, or you may choose a few from the same or different categories. Add a category of your own if your personal interests fall outside the examples above.
Part C: Extracurricular Activities Provide a list of extracurricular activities you have been involved in.
・Include school events, committees, clubs, sports teams, conventions, competitions,
community activities, internships, jobs, study abroad, CAS (Creativity, Action, Service) activities, and volunteer work. When relevant, mention leadership roles or responsibilities, awards, qualifications, or certificates earned. List activities in descending chronological order with the most recent one first.
Okayama University International Baccalaureate Admission for October 2018
[Discovery Program for Global Learners]
Personal Statement
Name
Course Choice
Discovery Program for Global Learners
Desired Area(s) of study. If you choose more than one, please rank your preferences.
（ ）Japanese-medium track: Specify your area of interest ( )
（ ）English-medium track: Inter-disciplinary Sciences for Global Sustainability
（ ）English-medium track: Social Innovation and Enterprises
（ ）English-medium track: Cultural Diversity and Communities
（ ）Undecided
Note: The application may be handwritten by the applicant in black ink, or completed on a computer in English.
Personal Statement: Part A Short Essay
Applicant’s full name: Write a response in English of approximately 500 words on the topic below. Answer all questions. Responses will be evaluated for content, quality of writing, and clarity of expression. Use 12-point font single-space (Times New Roman preferred). There are innumerable options for higher education today. Why did you choose to apply to the Discovery Program at Okayama University? In other words, how do the program structure, curriculum, and/or multicultural environment match your specific academic aims, personal interests, and career goals? What unique strengths, abilities, or contributions will you bring to our community? Total word count:
Personal Statement: Part B Short Essay
Applicant’s full name: Write a response in English of approximately 500 words on the topic below. Answer all questions. Responses will be evaluated for content, quality of writing, and clarity of expression. Use 12-point font single-space (Times New Roman preferred). Discuss one or more of your favorite books, articles, newspapers, magazines, blogs, poems, authors, films, plays, pieces of music, musicians, performers, paintings, and tell us why. You may focus on one category, or you may choose a few from the same or different categories. Add a category of your own if your personal interests fall outside the examples above. Total word count:
Personal Statement: Part C Extracurricular Activities
Applicant’s full name: Provide a list of extracurricular activities you have been involved in. Include school events, committees, clubs, sports teams, conventions, competitions, community activities, internships, jobs, study abroad, CAS (Creativity, Action, Service) activities, and volunteer work. When relevant, mention leadership roles or responsibilities, awards, qualifications, or certificates earned. List activities in descending chronological order with the most recent one first. Add additional pages as needed.
Year Activity or event
Leadership roles, responsibilities, awards, qualifications or certificates earned
(OPTIONAL) Experience, skills, or knowledge gained, and connection to future academic or career goals
I hereby declare the above statements are true. Signature ___________________________________________ Date _____________________________
Guidelines for Letter of Evaluation
Evaluation of the applicant’s academic strengths and personal skills or interests must be completed by the principal of the school that the applicant graduated from, a career counselor, or teacher. The form may be completed on a computer or handwritten; however, the evaluator must sign the evaluation form him/herself. Comments must be written either in Japanese or English. Please state your individual recommendation (e.g. strongly recommend, moderately recommend, etc.) and the class ranking of the applicant (e.g. top 10%, 30%, 50%, below average, etc.).
Academics
Describe the applicant’s academic strengths and weaknesses including ability to think creatively, work independently, and manage time. Provide specific example when possible.
Personal
Describe the applicant’s personal strengths and weaknesses including special talents and accomplishments, as well as interpersonal skills such as ability to communicate effectively, work cooperatively with others, and adapt to new situations and environments.
Please add any additional comments which you feel might aid the selection committee in reaching a decision.
Gender
Male /Female
Evaluation
School and Title: Name:
Email: Phone:
Letter of Evaluation
Name of ApplicantDesired faculty, department or program
Discovery Program for Global Learners
Date: (YYYY/MM/DD)
Evaluator
Date of Birth (YYYY/MM/DD)
Request for Special Accommodation
Preliminary Consultation Form for Okayama University International Baccalaureate Admission
October 2018 Admission
Date of Application (YYYY/MM/DD): / /
Applicant Name
Name
(Male / Female) Education
(School Location (Country): ) Name of School:
Date of Graduation / Expected Graduation (YYYY/MM/DD):
Phone: ( ) - Name of Teacher :
Date of Birth
YYYY/MM/DD
Address
(Postal Code: )
Phone ( ) -
Program Choice
Discovery Program for Global Learners
Description of Disability
Special accommodation
required at school
Parent / Guardian of Applicant
Name
Relation to Applicant
Address
(Postal Code: )
Phone ( ) -
Note
(Accommodations at home and school from which the applicant graduated)
* 1. Please attach a physician's certificate. 2. If the applicant has a disability certificate, please attach a copy.
Disclosure of Application Information (1) Information disclosed to applicants
1) Requester In principle, only applicants can request disclosure. (If a legal representative makes a request, please contact the Admissions Division for separate application procedures.)
2) Disclosure period / method Information will be disclosed in writing from 9:00 to 17:00, Monday December 3, 2018, to Friday, December 21, 2018 (excluding Saturdays and Sundays). (Requests by mail will be accepted when they are postmarked during this period.)
Requests will also be accepted in November. 3) Information to be disclosed
International Baccalaureate Admission for October 2018 4) Scope of disclosure
Exam Results of Requester
Subject / Total scores of the National Center Test and examination by the University are disclosed. For essays and interviews, only total scores are shown.
Exam Results of Admitted Applicants
The results (the best / worst / average scores) of admitted applicants who took the same examination type as the requester will be disclosed. Please note that if less than five applicants passed the exam, this information will not be disclosed.
5) Method of disclosure request Bring or send the “Notice of Application” and “Okayama University Request Form for Application Information (Form 1: for Applicant)” to the Admissions Division.
[Notes for request by mail] Enclose a Long No. 3 size (height 23.5 cm × width 12 cm) self-addressed reply envelope (include postal code, address and name) with postage of 402 yen, the cost of standard registered mail. If you also wish to request “Information disclosed to general public” (see below) at the same time, please contact the Admissions Division prior to sending your request, as the envelope size and postage may differ. The Notice of Application submitted will be sent back to the requester with the disclosed information.
(2) Information disclosed to general public
1) Disclosure period / method and information to be disclosed Same as “Information disclosed to applicants” in (1).
2) Scope of disclosure
*1, 2, 3 and 4 are disclosed via the Okayama University website
3) Method of disclosure request Bring or send the “Okayama University Request Form for Application Information (Form 2: for General Public)” to the Admissions Division. When requesting by mail, enclose a self-addressed reply envelope (include postal code, address and name). Contact the Admissions Division prior to applying as the envelope size and postage for registered mail will differ depending on the content of disclosure.
Obtain the Okayama University Request Form for Application Information by any of the following ways: (1) Download the form from the Okayama University website (http://www.okayama-u.ac.jp) (2) Write “Request for Okayama University Request Form for Application Information (Form 1 or 2)” in red on the
envelope, enclose a self-addressed reply envelope (include postal code, address and name of applicant) of Long No. 3 size (height 23.5 cm × width 12 cm) with postage of 82 yen, and send to the Admissions Division.
(3) Pick up a copy at the Admissions Division counter.
[Contact us for requests and inquiries about disclosure of Application results] Admissions Division, Student Affairs Department, Okayama University (1st floor of the University Union) 2-1-1 Tsushima-naka, Kita-ku, Okayama 700-8530, Japan Phone: +81-86-251-7192 to 7194
1. number of applications received / number of applications accepted / number of initially admitted applicants / number of additionally admitted applicants / number of admitted applicants who declined admission / number of males and females / number currently enrolled
2. number of vacancies (only when secondary recruitment is offered) 3. number of applicants / admitted applicants by high school of graduation and prefecture 4. information on admitted applicants
Form 1
/ / (YYYY/MM/DD)
Okayama University Request Form for Application Information (for Applicant)
President of Okayama University
Name Date of Birth / / (YYYY/MM/DD)
Address Postal Code: Phone ( ) -
I request disclosure of information on entrance examinations for 2018 admissions as follows:
Examination Type and Okayama University Entrance Exam No.
Examination Type Okayama University Entrance Exam No.
1 General entrance exam (first dates)
2 General entrance exam (first dates): First screening by National Center Test
3 General entrance exam (second dates)
4 Entrance exam for specialized/comprehensive high school graduates
5 Entrance exam by commendation
6 Entrance exam for adults
7 Entrance exam for returnees
8 Special entrance exam for self-supporting international students
9 Admission Office Entrance Exam (A.O. Entrance Exam)
Faculty/Department
Faculty:
Faculty:
Faculty:
Dept. (Program):
Dept. (Program):
Dept. (Program):
Major (Course):
Major (Course):
Major (Course): * Please circle the number of the item you wish and complete the necessary information.
Note) 1. To confirm the identity of the requester, submit the Okayama University Notice of Application. If the card has been lost, disclosure may
not be accepted. 2. If less than five applicants passed the exam in a designated exam type, information about admitted applicants
(the best / worst / average scores) may not be disclosed. 3. If a legal representative requests disclosure, the representative must present him/herself at the office (no mail request
accepted), provide his/her name, date of birth, address and telephone number in the above section, indicate the circumstances and name of the applicant in the following section of this form, and submit with the Okayama University Notice of Application, Certificate of Family Register, etc.
Do not fill out this section when the applicant is requesting disclosure
Status of Applicant (Please circle one) Name of Applicant
1. Minor (
YYYY
/
MM
/
DD
)
2.
Adult
[Do not fill in the below section] Creation Date of Document Acceptance No. Identity Confirmation Method
(YYYY/MM/DD)
1. Application Form 2. Other ( )
