Behavior modification software The Print Volume Migration Tool for Least Cost Printing Print Assessment & On-going Reporting

behavior modification software

The Print Volume Migration Tool for Least Cost PrintingPrint Assessment & On-going Reporting

Corporate Printing ChallengeCorporate Printing Challenge

► Getting answers: How many print devices does the company own?

How much does printing cost?

What is the print volume?

Who is print what to where?

Track printing costs?

Existing printers used to full capacity?

Users consider least cost print printing?

Cost of Printing

► No longer the creator’s decision on how many to print

► Most printer acquisitions are not planned - usually reactionary

► Printer costs hidden in expense & departmental budgets

► Inkjet proliferation is unchecked

► Corporate dynamic:► Copiers vs. printers

► No longer the creator’s decision on how many to print

► Most printer acquisitions are not planned - usually reactionary

► Printer costs hidden in expense & departmental budgets

► Inkjet proliferation is unchecked

► Corporate dynamic:► Copiers vs. printers

INTERNET

E-MAIL

INTRANET

MS-OFFICE

GRAPHICS

MASSSTORAGE

PORTABLEDOCUMENTS

DATACENTER

Inkjet

Laser

DepartmentalCopier/Printer

WorkgroupCopier/Printer

Fax

OFFICE PRINTINGOFFICE PRINTING

WorkgroupCopier

WorkgroupFax


WorkgroupCopier

WorkgroupFax

LaserPrinter


WorkgroupCopier

WorkgroupFax

PersonalInkjet

LaserPrinter


WorkgroupCopier

WorkgroupFax

PersonalInkjet

LaserPrinter


Cost of Printing

INTERNET

E-MAIL

INTRANET

MS-OFFICE

GRAPHICS

MASSSTORAGE

PORTABLEDOCUMENTS

DATACENTER

Inkjet

Laser

DepartmentalCopier/Printer

WorkgroupCopier/Printer

Fax


► 1-3% of Corporate revenue per year are print related

► 38% of personal & workgroup printers currently installed are color devices

60% of all color printers are inkjet

► 1-3% of Corporate revenue per year are print related

► 38% of personal & workgroup printers currently installed are color devices

60% of all color printers are inkjet

Cost of Printing


► The Most Expensive Printer in the Office….

Cost of PrintingCost of Printing

► The Most Expensive Printer in the Office….► The Most Expensive Printer in the Office….

COLOR BLACK

Canon S900 9.2% 6 12$ 12$ 653 0.08 0.23 0.47 0.78

Epson Stylus C82 14.0% 412$ 33$ 1113 0.07 0.21 0.43 0.71

HP Deskjet 3820 50.1% 2 35$ 30$ 380 0.16 0.47 0.93 1.55Average: 20$ 25$ 715 0.10 0.30 0.61 1.01$

NUMBER OF CARTRIDGES

INK COST

PER PAGE (30% COVERAGE)

CARTRIDGE STREET PRICE AVG NO

OF PAGES

INK COST


INK COST


INK COST PER

PAGE (50% COVERAGE)

PRINTERCOMPANY

MARKET SHARE

SOURCE: PC World September 2003SOURCE: PC World September 2003

5% 15% 30% 50%

Cost of Printing


29%COVERAGE29%

COVERAGE

50%COVERAGE50%

COVERAGE

74%COVERAGE74%

COVERAGE 88%COVERAGE88%

COVERAGE

60%COVERAGE60%

COVERAGE

Source: OkidataSource: Okidata

Cost of Printing

8½” x 11”8½” x 11”

50%50%COVERAGECOVERAGE

$1.00PER PRINT$1.00PER PRINT

9¢PER PRINT

9¢PER PRINT


Source: OkidataSource: Okidata

Cost of PrintingCost of Printing

What would it mean if we could reduce your printing costs by as much as 40%?

What would it mean if we could reduce your printing costs by as much as 40%?


Cost of Printing► Implement Print Cost Management Strategy ► Implement Print Cost Management Strategy

Move Volume from Expensive Desktop Printers to More Cost Effective Printers.

Print Activity► Identify Network & Desktop

► Optimize Assets

► Target High Volume Users

► Design printing rules

Move Volume from Expensive Desktop Printers to More Cost Effective Printers.

Print Activity► Identify Network & Desktop

► Optimize Assets

► Target High Volume Users

► Design printing rules


Consider what is PrintedConsider what is Printed

70% of All Print Jobs Are Under 3 Pages(15% of Page Volume)

70% of All Print Jobs Are Under 3 Pages(15% of Page Volume)

30% of All Print Jobs Are Over 3 Pages(85% of Page Volume)

30% of All Print Jobs Are Over 3 Pages(85% of Page Volume)

Under 3 Pages - Leave it at the Desktop – convenience & user cost

Over 3 Pages Move to Least Cost Device – speed & cost reduced

Source: Gartner & XeroxSource: Gartner & Xerox

Cost of Printing► Print Cost Management Strategy► Print Cost Management Strategy

► Under 3 Pages

► Under 3 Pages

Least Cost Printing

Least Cost Printing


► Under 3 Pages► Up to 20 Pages

► Under 3 Pages► Up to 20 Pages

Cost of Printing► Print Cost Management Strategy ► Print Cost Management Strategy

Least Cost Printing

Least Cost Printing



Least Cost Printing

Least Cost Printing

► Under 3 Pages► Up to 20 Pages► Up to 100 Pages






► Over 100 Pages► Special Requirements




Least Cost Printing

Least Cost Printing






The Cost of Printing► Print Cost Management Strategy ► Print Cost Management Strategy


► Over 100 Pages

► Outsourcing


► Over 100 Pages

► Outsourcing

Least Cost Printing

Least Cost Printing


Print Management StrategyPrint Management Strategy

This Will Save Money!

But . . .How Do We Get the Users to Adopt?

How Can We Track the Success?

This Will Save Money!

But . . .How Do We Get the Users to Adopt?

How Can We Track the Success?

print behavior modification

software


software

Introducing….Introducing….


ROI Print ManagerROI Print Manager► Passive Behavior Change ► Least Cost Printing

User Sends up to 3 pages to

Desktop Inkjet

No Problem

User Sends a Job Over 3 Pages to

Desktop Inkjet

User ReceivesPrompt to Use More Efficient

Printer

Savings Are RealSavings Are Real

► Enterprise ROI Scenario Output Devices

► 620 Monochrome lasers

► 380 Desktop color inkjets

Average Cost Per Page► .02 per page (Monochrome laser)

► .31 per page (Color Inkjets)

Daily Output► 30 pages per printer

Monochrome

LaserColor Inkjet

Cost Per Day

$372 (18,600 pages)

$3,534 (11,400 pages)

Cost Per Month

$8,184 $77,748

Cost Per Year

$98,208 $932,976

Total Costs = $1,031,184 yr

After ROI Print Manager Is Installed (40% of pages diverted away from Inkjet)

Total Costs = $682,069 yr Total Savings = $347,115 yr

ROI Print ManagerROI Print Manager► Enforcing the Print Management Strategy –

for Costs Saving and Control Non-Intrusive Technology

► No Network reconfiguration► Works within existing structure

► Passive Operation to User► User Education - LCP► Empowers the User

On-going Reports► At anytime► Continue to improve the savings► Target Specific – Users or Groups


ROI Print Manager - ProcessROI Print Manager - Process Automatically Deploys on network to workstation using TCA technology

Passively collects data

Build print costing models

Generate ROI Print Assessment Report

► Identify Over-Utilized printers

► Re-Deploy Under-Utilized Printers

Turn-On ROI Print Manager Rules

► print drivers, printers and users

Monitor Reports

► Continued Savings

► Guide for future print requirements and decision making

Summary - ROI Print Manager BenefitsSummary - ROI Print Manager Benefits

► Reduce printing costs by as much as 40% By Establishing - Least Cost Printing Rules

Passively Changing Users Print Behavior

► Locate and identify your output fleet Establishing – Total Volume and Cost

Utilize existing print resources to full capacity

► Continuously track all print activity Control print waste and abuse

Monitor and manage printing costs


software


software


Thank YouThank YouThank YouThank You

Documents

Behavior modification software The Print Volume Migration Tool for Least Cost Printing Print Assessment & On-going Reporting