【教員用】九州大学 M2B(lac.kyushu-u.ac.jp/e/m2b/manual/Manual for teachers.pdf · When using a “Moodle course” From the 2017 academic year, the “Course Request” process

【教員用】九州大学 M2B(みつば)マニュアル

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Copyright© Learning Analytics Center, Kyushu University

Contact the above office when making changes to this manual.

Version 1.1 October 3, 2017

Inquiries

Kyushu University Ito Campus

West Building No. 1, Room A201, M2B Office

Telephone: 092-802-5857

Email：[email protected]


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Other...

Classroom Use...

Getting Started…

Manual Layout

Consent Form Page 8

Course

Request

Default

Settings

Taking Attendance Page 1５

Setting Report Topics

Page ２０

Sharing Journals Page 60

Adding Comments to

Journals Page 58

Posting Materials Page 2７

Creating Groups Page 5８

Browsing Digital Teaching

Materials Page ６６

Uploading Teaching

Materials Page 7１

Writing Journals Page 55

Sharing Files Page ６2

Creating Questionnaire

Page 2８

Creating Quizzes Page ３０

Data Analysis Features Page 78

Malfunction Support

Page 77


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Make Groups

2.4.3

You can group Moodle course users. For

example, group users into random teams of

four.

By making groups, all Moodle activities can

be done by each group.

Have Discussions Online

2.8 Forums

By creating forum activities, students can

exchange opinions in the online forums.

Discussions are recorded.

Discuss in groups using concept maps

(mind maps, idea maps)

Add an “Advanced Mindmap” activity.

Students can create and discuss concept

maps within their groups.

Students create reports together

2.13 Wiki

Students can create web pages together

using wikis.

Students can evaluate each other’s

submitted reports

2.152.15 Workshops

In workshops, students can submit

assignments and assess one another’s

assignments.

Students can share files with each other

(For example, presentation materials (ppt))

3.5 Creating Groups

3.8 Sharing Files

Files can be shared between Mahara group

members.

Students can vote on each other’s

presentations and posters

Voting

Students can vote on posters,

presentations, etc.

Post questions or comments about

presentations

2.11 Questionnaire

Gather questions right after a presentation.

Instructors can record class comments

3.2.13.2.1 Writing Journals Provided

for Each Class

Instructors can create journals for each

course they teach in the Mahara system.

By keeping a record of each class, it’s easy

to improve teaching in the future.

Have students add comments to the journal

every time

3.2.13.2.1 Writing Journals Provided

for Each Class

Have students write in the journal after

each class, and share the contents with the

instructor. Instructors can improve their

classes by reading student comments.

Instructors can also give feedback on

student journal comments.

(Note) Usage request needed to create

student journal entries.

Distribute Materials

Send Materials with BookRoll

4.6 Uploading course materials

Open to school users (students, faculty).

Users can comment on or add highlights to

materials.

5.1 Learning Log

Instructors can link materials available on

BookRoll to Moodle courses to check

student preparation and highlighted

sections.

Distribute Materials on Moodle

2.10 Posting Materials

Open to Moodle course users only.

Improve Teaching Materials

Improve with BookRoll Log Analysis

5.1 Learning Log

Improve materials by checking usage

status and sorting trouble spots for

students.

Improve with Instructor and Student

Logs

Instructors can improve their materials

through their own and students’ logs from

each course.

For Deeper Thinking

For Presentations

For Reflecting on Classes

About Teaching Materials


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Table of Contents

1. Introduction ................................................... 7

1.1 Moodle e-Learning System ............................. 7

1.2 Mahara e-Learning Portfolio System ............ 7

1.3 BookRoll Digital Material Distribution

System ....................................................................... 7

1.4 Applying to use the M2B system ................... 7

1.5 Agreement for Participation in Planning of

“Research on the Measurement and Analysis of

Student Learning Activities” ................................... 8

2. Moodle ........................................................... 9

2.1 Moodle Login ................................................... 9

2.2 “Course Request” process ............................... 9 2.2.1 Regarding “Course Request” process ......... 9 2.2.2 Details of “Course Request” method .......... 9 2.2.2.1 Class-linked requests .............................. 9 2.2.2.2 Non-class-linked requests ..................... 10

2.3 Moodle course visibility .................................11

2.4 Enrolling Users in a Course ......................... 12 2.4.1 Self-Enrolment by Student Users ............ 12 2.4.2 Registering Students or TAs to a Course 13 2.4.3 Grouping Users ......................................... 14

2.5 Managing Attendance ................................... 17 2.5.1 Taking, Checking, and Editing

Attendance .............................................................. 18 2.5.2 Adding a Panel to the Attendance

Feature18 2.5.3 Registering Class Days ............................. 19 2.5.4 Editing Class Registration ....................... 22

2.6 Submitting Reports ...................................... 23 2.6.1 Creating Assignments ............................... 23 2.6.2 Checking Report Assignment Submission

Status 24

2.7 Sending Messages ......................................... 25

2.8 Forums (Bulletin Boards) ............................. 26 2.8.1 Creating Forums ....................................... 26 2.8.2 Forum Settings .......................................... 26

2.9 Changing Roles (Access) ............................... 29

2.10 Posting Materials .......................................... 30

2.11 Questionnaire ................................................ 31 2.11.1 Creating Questionnaire ........................ 31 2.11.2 Viewing All Responses .......................... 32 2.11.3 Lists of Respondents and Non-

Respondents ............................................................ 33

2.12 Quizzes .......................................................... 34 2.12.1 Creating New Quizzes........................... 34

2.12.2 Creating Problems (Adding Problems to

a Problem Bank) ...................................................... 35 2.12.3 Adding Questions to Quizzes from a

Question Bank ......................................................... 37 2.12.4 Previewing Quizzes ................................ 37 2.12.5 Viewing Quiz-Taking Results ................ 38

2.13 Checking Assessments .................................. 39 2.13.1 Checking Assessments エラー! ブックマーク

が定義されていません。

2.14 Wikis ............................................................... 39 2.14.1 Creating Wikis ....................................... 39 2.14.2 General ................................................... 40 2.14.3 Wiki Settings (Other) ............................. 40 2.14.4 Using Wikis ............................................ 42

2.15 Workshops ...................................................... 43 2.15.1 Creating Workshops ............................... 43 2.15.2 Workshop Settings ................................. 43 2.15.3 Using Workshops ................................... 46

2.16 Learning Support Box ................................... 54

2.17 Editing Sections ............................................. 57 2.17.1 Adding and Deleting Sections ............... 57 2.17.2 Editing Section Titles ............................ 57

3. Mahara ........................................................ 58

3.1 Mahara Login ................................................ 58

3.2 Writing Journals ............................................ 58 3.2.1 Writing Journals Provided for Each

Class 59 3.2.2 Creating New Journals .............................. 59

3.3 Viewing Shared Journals (Pages) ................. 60

3.4 Adding Comments to Journals ..................... 61

3.5 Creating Groups ............................................ 61

3.6 Inviting Members to Groups ......................... 62

3.7 Sharing Journals ........................................... 63 3.7.1 Creating Pages ........................................... 63 3.7.2 Adding Journals to Pages .......................... 64 3.7.3 Sharing Pages ............................................ 65

3.8 Sharing Files .................................................. 65 3.8.1 Uploading Files .......................................... 65 3.8.2 Creating Pages for Sharing Files .............. 66

4. BookRoll ...................................................... 67

4.1 About BookRoll .............................................. 67

4.2 Logging in and logging out............................ 67 4.2.1 Logging in ................................................... 67 4.2.2 Logging out ................................................. 67

4.3 The BookRoll screen ...................................... 68 4.3.1 Header ........................................................ 68 4.3.2 Dashboard .................................................. 68 4.3.3 Online course material viewing screen .... 69


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4.4 Viewing the course materials ....................... 69 4.4.1 Full-screen mode ....................................... 69 4.4.2 Bookmark function .................................... 70 4.4.3 Highlight function ..................................... 70 4.4.4 Memo function ........................................... 71 4.4.5 Intra-course materials search function ... 72

4.5 Searching contents ....................................... 72 4.5.1 Folder search ............................................. 72 4.5.2 Keyword search ......................................... 73 4.5.3 Search my contents ................................... 73

4.6 Uploading course materials ......................... 74 4.6.1 Preparation of course materials ............... 74 4.6.2 Uploading course materials to BookRoll . 74 4.6.3 Editing course materials........................... 75 4.6.4 CSV export ................................................. 76 4.6.5 Setting links to Moodle ............................. 77

4.7 Guide to using digital course materials ...... 78

4.8 When the system fails .................................. 78

5. Data Analysis Features ............................... 79

5.1 Learning Log ................................................. 79 5.1.1 Preparing to Use the Learning Log ......... 79 5.1.2 How to View the Learning Log ................. 79 5.1.3 About the Learning Log ............................ 80 5.1.3.1 Total Achievement Rate ........................ 80 5.1.3.2 Highlighter ............................................ 80 5.1.3.3 Individual Achievement Rate ............... 80 5.1.3.4 Viewing Time per Page ......................... 80

5.2 Active Learner Process ................................. 81 5.2.1 What is the Active Learner Process? ....... 81 5.2.2 Adding Active Learner Process Panels .... 81 5.2.3 Checking the Active Learner Process ...... 82 5.2.4 Setting the Active Learner Process .......... 83

5.3 Active Learner Distribution ......................... 85 5.3.1 What is Active Learner Distribution? ...... 85 5.3.2 Adding Active Learner Distribution

Blocks 85 5.3.3 Checking Active Learner Distribution ..... 85

5.4 Active Learner Rankings ............................. 87 5.4.1 What are Active Learner Rankings? ........ 87 5.4.2 Adding Active Learning Ranking Blocks . 87 5.4.3 Checking Active Learner Rankings ......... 87

5.5 Response Button ........................................... 88 5.5.1 What is the Response Button? ................. 88 5.5.2 Adding a Response Button Block ............. 88 5.5.3 Checking the Response Button ................ 88

5.6 Page Reading Rankings ............................... 90 5.6.1 What are Page Reading Rankings? .......... 90 5.6.2 Adding Page Reading Ranking Panels .... 90 5.6.3 Checking Page Reading Rankings ........... 90

5.7 Word Clouds .................................................. 92 5.7.1 What are Word Clouds? ............................ 92 5.7.2 Adding Word Cloud Blocks ....................... 92

5.7.3 Checking Word Clouds............................... 92

6. Related Information .................................... 93


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1. Introduction

The Kyushu University Faculty of Arts and

Science aims for the “development and

introduction of teaching portfolios,” with the

purpose of improving education by sharing

practical knowledge at the Faculty of Arts and

Science, through Enhanced Education Program

(EEP) initiatives. The Faculty will share digital

teaching materials used at the Faculty of Arts

and Science, integrate browsing histories and e-

learning systems information from those pages,

create educational big data, and plan to create

detailed educational and learning support. This

was selected by the National Institute of

Information and Communications Technology

(NICT)’s 2014 “Research and Development of

Social Big Data Use, Application, and Basic

Technology.”

This document will explain the e-learning

system Moodle, the e-portfolio system Mahara,

and the digital material distribution system

BookRoll, which are used in these projects. The

learning environment encompassing all three of

these systems is called M2B (Mitsuba).

1.1 Moodle e-Learning System

The Moodle system is used as a computer-based

learning support system (e-learning system). A

Moodle course is created for each lecture course,

and attendance, quizzes, distribution of

materials, submission of reports, surveys, and

other materials are handled digitally on

Moodle.

1.2 Mahara e-Learning Portfolio System

The Mahara system is used for digitally storing

evidence of the process of daily learning and

education. For example, instructors can use it

as a teaching portfolio for revising teaching

materials, recording things they noticed about

the lecture in the class journal, and improving

their classes. Students can use it as a learning

portfolio by writing in the class journal and

reflecting on lecture contents, leading to

improved interest in learning and improved

teaching for instructors.

1.3 BookRoll Digital Material Distribution System

The BookRoll system is used for digitizing and

distributing materials (PDF) used in lectures. If

lecture resources are pre-registered on

BookRoll, they can be used during lectures and

utilized as a tool to improve course materials.

Student usage histories can also be stored, and

by connecting with Moodle, graphs can help

instructors can get a visual understanding of

the accumulated data for overall average

reading status, preparation achievement rates,

and highlighted passages.

1.4 Applying to use the M2B system

An application must be made if the M2B system

is to be used during teaching sessions, etc.

When using a “Moodle course”

From the 2017 academic year, the “Course

Request” process is necessary when a “Moodle

course” is used as part of the teaching on a

course. Please apply using the “Moodle コースリク

エスト”( Moodle Course Request) link on the

Moodle front page.

For details, please see 2.2“Course Request.”

When requiring students to keep a journal

on Mahara

If you want those attending your lectures to

create a journal for use in lectures, please apply

via the “Mahara/BookRoll利用申

込”(Mahara/BookRoll Use Application) link on

the Moodle front page.

※Journal creation is possible when the

registration period for the lectures has finished.

If you want your students to start their journal

from the first teaching session, please contact

the office separately with a list of the student

numbers of the relevant students.

BookRoll

Please apply via the “Mahara/BookRoll 利用申


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込”(Mahara/BookRoll Use Application) link on

the Moodle front page. The office will let you

know when a directory to upload the course

materials has been created.

1.5 Agreement for Participation in Planning of “Research on the Measurement and Analysis of Student Learning Activities”

When using the M2B (Mitsuba) system, tell

students to submit the agreement for

participation in the planning of “research on the

measurement and analysis of student learning

activities.”

This agreement only needs to be turned in one

time per person. Students who have already

submitted the agreement in another course do

not need to submit it again.

Instructors should also submit one agreement

per person (not one for every course).

Agreement forms can be submitted from a link

on the top page of the Moodle system

(https://moodle.kyushu-u.ac.jp/).

https://moodle.kyushu-u.ac.jp/


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2. Moodle

2.1 Moodle Login

Access the following link:

https://moodle.kyushu-u.ac.jp/, and enter your

username and password to log in.

The Moodle system username is your SSO-KID.

2.2 “Course Request” process

2.2.1 Regarding “Course Request” process

If Moodle is to be used in teaching sessions, the

Moodle course can be created via the “Course

Request” process. Only faculty members can

undertake the “Course Request” process. TAs or

students cannot do so.

To make a “Course Request,” please click on the

“Moodle コースリクエスト”(Moodle Course Request)

link in the middle of the LINK panel on the

Moodle front page.

2.2.2 Details of “Course Request” method

The “Course Request” can be either “Class-

linked requests” or “Non-class-linked requests”.

For a Moodle course used in ordinary teaching

sessions, please select “Class-linked requests”.

(If your classes are missing from the list that

comes up after “Class-linked requests” is

selected, it is acceptable to proceed as if the

request is “Non-class-linked requests”).

One Moodle course is created per request.

2.2.2.1 Class-linked requests

A Moodle course for use during teaching sessions

is created. The Moodle course is created as soon

as the “Course Request” process is complete.

1. Class-linked requests

Enter the search keywords for the classes and

click the “Search” button. (Entry is not

essential.)

2. Subject selection

Check the box next to the classes in question

and click “Select”.

※ If more than one subject is selected, a

combined-subject Moodle course is created.

Request here:



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3. Setting the details of the Moodle course

To set the details of the Moodle course being

created, click the “setting” button.

Course full name

The standard name is displayed.

Editing (for example, adding additional teaching

staff) is possible, but to avoid confusing the

students please make every effort to avoid

changes to academic year, semester, or subject

name.

Course short name

The lecture code is set. It cannot be changed.

Course category

Cannot be changed

Visible

Visibility can be set as either “表示”(Show) or “非

表示”(Hide). （The visibility setting can be

changed after the Moodle course is created.）

When set to “表示”(Show), the Moodle course is

available to students as soon as it is created.

Course start date

Sets the date of the initial teaching session.

Course end date

Sets the date of the last teaching session.

Tuition days between the commencement and

end dates are registered on the automatic

attendance function. However, lectures with no

day or time are not registered as lecture days.

Number of sections

The number set becomes the number of sections

of the Moodle course.

4. Confirmation screen

Please check the details you have set. If there

are no problems, click the “Create” button.

If changes are required, please return to the

previous screen by clicking on the “Back”

button.

5. The Moodle course is created

On the Moodle course, the member of the

academic staff mainly responsible for the

teaching sessions, who is also the “user”

conducting the “Course Request,” is registered

in the “Teacher” role.

2.2.2.2 Non-class-linked requests

Please select “Non-class-linked requests” to

carry out the “Course Request” process when

creating a non-class Moodle course or when

your classes do not appear when “Class-linked

requests” is selected.

After the “Course Request” is submitted, the

Moodle course is created when approved by the

office.


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1. “Non-class-linked requests”

Click the “Non-class-linked requests” “setting”

button.

2. “Course request”

Sets the details of the Moodle course.

Course full name(required)

Sets the name of the Moodle course. To avoid

confusion, please set a course name that cannot

be confused with other course names.

＜Naming rules when creating a class-based

Moodle course＞

Academic year & semester・Day & time・Name of

Class (Name of instructor)

(e.g.,) 2016年度後期・月 1・課題協学 (九大太郎)

Course short name (required)

Should agree with the “Course full name”.

Course category (required)

For “Non-class-linked” Moodle courses, select “そ

の他”(Other).

For “Class-linked” Moodle courses, make a

selection within the scope of the semester in

which the lectures are offered.

Outline

Outlines the course

The reason for establishing the Moodle

course (required)

Please state the reason for submitting the

“Course Request.”

2.3 Moodle course visibility

When the course is set to hidden, it shows up in

a gray font for the instructor, and is not visible

to students. When you choose to display the

course, its display color will change to green,

and it will also be visible to students. Only the

authorized user assigned the “Teacher” role can

set visibility to “Show” or “Hide.”

1. Select the course to display from

NAVIGATION→Home→My courses.

2. In the course screen, select

ADMINISTRATION→Course

administration→ Edit Settings.

3. The edit course settings screen will appear.

Change the Visible settings to “Show”.

Complete the action by clicking the “Save

changes” button on the bottom of the screen.


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2.4 Enrolling Users in a Course

From the 2017 academic year, there is no

automatic registration of student users of

Moodle courses. Students either register

themselves, or the instructor manually registers

them.

(*As an exception, students registered for

“KIKAN education seminar” and KADAI-

KYOGAKU A and B“ will be automatically

enrolled in the corresponding Moodle course at

the start of classes.)

2.4.1 Self-Enrolment by Student Users

Students may enroll as users in a course

through “Self enrolment”.

1. Input the name of course to Search courses:

box and click the button “Go”.

2. Find and click the course you want to

enroll.

3. Enrolment options will appear. Confirm the

course title, and click “Enroll me.”

Period for self-registration on the Moodle course

Allows the period during which self-registration

is available to be set/cancelled.

1. Open the Moodle course, and select Course

administration→Users→Enrollment

methods in the ADMINISTRATION panel.

2. The Enrolment methods screen will appear.

Click the Edit button for Self

enrolment(Student).

3. When setting the registration period, select

the number of days by ticking the

“Enrolment duration” “Enable” box. When

cancelling the period, remove the tick.

Finally, please click the “Save Changes”

button.


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Cancelling the Self-Enrollment Deadline by

User individually


administration→Users→Enrolled users in

the ADMINISTRATION panel.

2. The Enrolled users screen will appear. Click

the Edit button for the applicable student.

3. The applicable student screen will appear.

Unclick the Enrollment ends, and click

“Save changes” at the bottom of the screen.

2.4.2 Registering Students or TAs to a

Course

Instructors must manually register Students or

TAs(Teaching Assistants) to courses. This

section will explain how to add TAs to a course.

(The same process can be used to register users

in the roll of Teacher or 教員補助(Assistant

teacher).


administration→Users→Enrollment

methods in the ADMINISTRATION panel.

2. Click “Enrol users.”

3. An “Enrol users” window will pop up.

Choose “Student”(or ”Teaching Assistant”)

from the “Assign roles” menu.


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4. Search for the user to register, and click on

the “Enrol” button on the right side of the

user’s name.

5. The “Enrol” button has disappeared from

the right side of the user’s name. Click

“Finish enrolling users” to complete the

action.

Permissions of Each Role

Teacher: Display course, add users to course, add

resources, add activities, etc.; is authorized for

all actions listed in this manual.

教員補助(Assistant teacher): Same authorities as the

instructor, with the exception of assigning roles.

Teaching Assistant: May change the display or hide

settings for resources and activities, and view

and grade quizzes and submitted assignments.

May not edit quizzes and assignments.

Role Assignment Permission

Users in each role may add user roles as follows.

Teacher: instructor, assistant instructor, TA, student

教員補助(Assistant Teacher): assistant instructor, TA,

student

2.4.3 Grouping Users

Groups can be made from among the users

registered in a course. By making groups, it is

possible to open activities and resources only to

certain groups.

Grouping Manually

1. Select Course administration

→Users→Groups in the

ADMINISTRATION panel.

2. Select the “Create Group” button.

3. Set the group name and click “Save

changes.”

4. The group created will appear in the

Groups column.


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5. To add members to a group, select the

group name and select “Add/remove users”.

6. Select the member to add to the group from

the list of Potential members and click the

“Add” button.

(Hold down the Ctrl key to select multiple

users at once)

7. Added members will appear in the Group

members column.

Grouping Automatically

It is possible to designate a number of groups or

a number of members and create groups

automatically.

1. Select Course administration

→Users→Groups in the

ADMINISTRATION panel.

2. Select the “Auto-create groups” button.

3. Select Naming scheme.

Use the @ symbol to assign group names by

alphabet letters. For example, “Group @”

will generate group names of “Group A,”

“Group B,” etc. Use the # symbol to assign

group names by number.

4. Create groups automatically based on the

following numbers

Auto cerate based on “Number of

groups”

Decide the number of groups, and the

program will assign an equal number of

members to each group.


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Auto cerate based on “Members per

group”

Decide a number of members for each

group, and the number of groups will be

determined to fit the corresponding number

of members.

5. Specify the number of groups or members.

Designate the number of groups or

members assigned in the previous item.

6. Click the “Preview” button to display the

group names and group members. To create

the groups as is, click the “Submit” button.


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2.5 Managing Attendance

Manage student attendance on Moodle.

For attendance statuses, the options are “Present(P)”, “Late(L)”, “Early(E)”, “Absent(A)”, “Not

called(N)”.

(Students not yet registered on the Moodle course at the time of class are marked “Not called”.)

Item Setting Details

Method for

Managing

Attendance

*Initial

setting is

“Manual”

Automatic If a student accesses the Moodle course during the day and time

of class, they are automatically registered as present.

Semi Auto Students are marked present by clicking the attendance link.

Manual* The instructor takes attendance by roll-call in class, and enters

the data into the system directly.

Late Time 15 min Students who access the course more than 15 minutes after the

start of class are marked “Late”.

Class day

and time

― The day and time for each class is set. Check the class list from

the automatic attendance panel.

Some courses, such as intensives, will not have their days and times set in the initial settings.

When using this system, instructors must create the settings manually to match with the class

schedule.

What if I don’t manage attendance through Moodle?

The automatic attendance panel can be deleted.

After clicking “Turn editing on” from the top right of the course

screen, click the “Actions” button in the AUTO ATTENDANCE

BLOCK panel, and select “Delete Auto Attendance Block.”

The automatic attendance panel will be deleted.

(Warning: Deleting this panel will also cause the class days and

times to disappear.)

Some students may dishonestly sign in as present

Logging in outside of the classroom

There have been cases of students giving their SSO-KID or password to friends and having them log

in for them, and other cases of dishonesty.

When taking attendance, please take the following steps.

At the first class, let students know that they may not be given credit for the class if they are caught

dishonestly signing in as present.

Take attendance orally from time to time.

This section will explain methods for checking attendance, and for changing settings.


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2.5.1 Taking, Checking, and Editing

Attendance

Please note, when using automatic

or semi-automatic attendance

function：

• To prevent dishonest attendance marking

from outside the school, always tell

students to access the Moodle course

after connecting to Edunet (in-school

LAN).

• Tell students to access the course within

15 minutes from the start of class. If they

access more than 15 minutes from the

start, they will be marked tardy.

• Have students who connected to the

course before class starts reload the

course after the start of class. (For

“automatic” attendance only.)

1. Select My courses in the NAVIGATION

panel. From the COURSE OVERVIEW,

select “Attendance Report” for the class

taking attendance.

2. Click the class date for taking attendance.

3. Select the class at ①. (For courses set with

separate classes for the same course only)

② Check, edit, or enter attendance.

Note: It is possible to change the

attendance in one batch at ③.

*When taking attendance with this system, use

the system to edit attendance as well.

*Check the attendance chart before the end of

class. Students can also check their attendance

status from the automatic attendance panel.

Have students check their attendance status.

2.5.2 Adding a Panel to the Attendance

Feature

*The panel is usually already included in the

initial settings. The actions in this section are

unnecessary.

These steps may be necessary for some

courses, such as intensives.

1. Select My courses in the NAVIGATION

panel. From the COURSE OVERVIEW,

select the target course.

2. Click “Turn editing on” button on the upper

right of the course screen.

3. From the “ADD A BLOCK” pull-down menu

on the lower left of the course screen, add

“Auto Attendance Block”.


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4. The “AUTO ATTENDANCE BLOCK” panel

has been added to the lower left of the

course screen.

2.5.3 Registering Class Days

Register class days in the Managing Attendance

feature.

*The block is usually already included in the

initial settings. The actions in this section are

unnecessary. These steps may be necessary for

some courses, such as intensives.

Attendance management has three methods:

Auto, Semi Auto, and Manual.

*It is set to “Manual” in the initial settings.

Manual: The teacher takes attendance by

roll-call in class, and enters the data into the

system directly.

Automatic: If a student accesses the Moodle

course during the day and time of class, they

are automatically registered as present.

Semi Auto: Students are marked present by

clicking the attendance link. It is possible to

have students enter a keyword when

clicking the attendance link.

This section will describe the methods for each

setting.

Manual

1. Click “Attendance” in the “AUTO

ATTENDANCE BLOCK”.

2. Click “Add Session”

3. Check to see if the “Create multiple

sessions” box is checked. If you want to

create each session individually, unclick

this box.

4. Select “Manual” from the “Method”

selector.

5. Set the following items.

• Session Start Date

• Session End Date

• Session Days

• Period

• Start time

• Duration

*Changes can be made later for class

changes or school closings.

6. Click “Add Session”.

7. If “Sessions successfully generated” is

displayed, class registration is complete.

Click “Continue” to check the list of

registered classes.


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Automatic




3. Check to see if the “Register multiple



this box.

4. Select “Automatic” from the “Method”

selector.




• Session Days

• Period

• Start time

• Duration

*Changes can be made later for class changes

or school closings.

6. Set the “Late Time”. Students who access

the system after this amount of time will be

marked tardy.

7. Uncheck “Deny same IP.” Students

connecting through on-campus LAN will

have the same IP address.


If “Sessions successfully generated” is



registered classes.


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Semi-Automatic




3. Check to see if the “Create multiple



this box.

4. Select “Semi Auto” from the “Method”

selector.




• Session Days

• Period

• Start Time

• Duration

6. Set the “Late Time”. Students who access

the system after this amount of time will be

marked tardy.

7. Set an “Attendance Keyword”. By setting

this, the system will ask students to enter

the keyword when they click the

attendance link. (Leaving this section

blank will set no keyword.)

Checking “Random Key” will automatically

generate five lowercase characters.

8. Uncheck “Deny same IP.” Students

connecting through on-campus LAN will

have the same IP address.


10. If “Sessions successfully generated” is



registered classes.

11. Click “Turn editing on” button at the top

right of the course screen.


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12. After selecting “Turn editing on”, select

“Auto Attendance” from “Add an activity or

resource” panel and click “Add”

13. Set the “Name” and “Description” of this

attendance link, and click “Save and return

to course”.

14. Check to see that the attendance link

has been added, and click “Turn edit mode

off” at the top right of the screen.

15. When students click the attendance link

in class, this screen will be displayed.

When students enter the keyword given in

class by the instructor and click “Submit”,

they are marked present.

2.5.4 Editing Class Registration

If there are changes to class dates

due to holidays, etc., use this

procedure to change the date of the

class.

“Edit Session” is used to change class dates

after registering a class.


ATTENDANCE BLOCK”

2. In the process column of the “Sessions”,

click the “Edit Session” icon. “Edit class

information” will be displayed when the

cursor is placed over the icon.

3. “Change Session” screen will appear. Set

the changes, and click the “Update” button.

After the “Session successfully updated”

message displays, it will return to the class

summary.


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2.6 Submitting Reports

2.6.1 Creating Assignments

1. After accessing the course, click the “Turn

editing on” button in the upper right.

2. Select “Assignment” from “Add an activity

or resource” panel and click “Add”.

3. The screen for assignment setting will

appear. Set the “Assignment name” and

“Description”.

4. To create a submission period for the

assignment, check “Enable” of the “Allow

submissions form” and “Due date”, and set

their dates and times.

5. Under Submission types, select the

assignment submission items as “Online

text” or “File submissions” (or both).

6. After completing the settings, select “Save

and return to course”.

7. Check that the added assignment has been

displayed, and click “Turn editing off”.


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2.6.2 Checking Report Assignment

Submission Status

1. Click the corresponding assignment.

2. The number of people who have submitted

the assignment will be listed in the

“Grading summary”. Click “View/grade all

submissions” to see details.

3. Check the submission status of each student

in the “Status” column. Download and check

submitted files from the “File submission”

column. Assignment grades can be added to

the “Grade” column.

4. To download all submitted files at once,

select “Download all submissions” from the

“Grading action” pull-down menu and

download them to your own computer.


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2.7 Sending Messages

It is possible to send a message to users within

the Moodle course. Additionally, a copy of the

message can be sent to the user’s university

email addresses.

1. From the navigation panel on the course

screen, select Home→Current Course

→(Course Name)→Participants

2. Check the users to send a message to, and

select “Send a message” from the pull-down

menu at the bottom of the screen.

3. Write the “Message body”, and click

“Preview”.

4. Check the preview, and click “Send

message)” to send the message.

What kind of email do students

receive?

To: Student’s main university email

address

From: Instructor’s main university email

address

Title: XX XX (name registered on Moodle)

からの新しいメッセージ

(New message from XX XX)

Body: Text of the message as sent

--------------------------------------

このメールはあなた宛に「九州大学 eラー

ニングシステム Moodle 」内で送信されたメ

ッセージのコピーです。返信するには

https://moodle.artsci.kyushu-

u.ac.jp/******** にアクセスしてくださ

い。

(This email is a copy of a message sent to

your address from “Kyushu University e-

Learning System Moodle.” Access

https://moodle.artsci.kyushu-

u.ac.jp/******** to reply.)

The message is also displayed

on the student’s Moodle screen

When the student logs in to Moodle, the

“New messages” screen will appear. The

message will be displayed if they click “Go

to messages”.

↓


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2.8 Forums (Bulletin Boards)

Forums are a place for students and instructors

to have discussions, and for students to discuss

with one another.

*About the “News Forum”

The “News Forum,” which is part of the course

from the start, is a forum for one-way

communication from instructors to students.

This feature can be used to make cancellation

announcements and relay other important

information.

This forum cannot be deleted, but it can be set

as hidden.

2.8.1 Creating Forums

After selecting “Turn editing on”, select

“Forum” from “Add an activity or resource” and

click “Add”.

2.8.2 Forum Settings

General

1. Set the “Forum name” column.

2. Describe the forum in the “Description”

column. To display this section on the

course page, check the “Display description

on course page” box.

3. Select “Forum Type”.

Choose from five forum types:

• A single simple discussion

A single discussion topic which everyone

can reply to (cannot be used with separate

groups)

• Each person posts one discussion

Each student can post exactly one new

discussion topic, which everyone can then

reply to

• Q and A forum

Students must first post their perspectives

before viewing other students' posts

• Standard forum displayed in a blog-like

format

An open forum where anyone can start a

new discussion at any time, and in which

discussion topics are displayed on one page

with "Discuss this topic" links

• Standard forum for general use

An open forum where anyone can start a

new discussion at any time


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Attachments and word counts

1. Maximum attachment size

Depending on the option selected by the creator

of the forum, limits to attachment file sizes can

be set.

2. Maximum number of attachments

This setting controls the number of file

attachments possible for each post within the

forum.

3. Display word count

This setting determines whether or not to show

the word count for each post. This feature

counts words separated by spaces.

Subscription and tracking

1. Subscription Mode

By subscribing to the forum, users can receive

an email copy of forum posts.

• Optional subscription

Participants can choose whether to be

subscribed

• Forced subscription

Everyone is subscribed and cannot

unsubscribe

• Auto subscription

Everyone is subscribed initially but can

choose to unsubscribe at any time

• Subscription disabled

Subscriptions are not allowed

2. Unread Controls

Turning on this setting allows participants to

control forums and discussions as read or

unread.

• Optional:Participants can choose whether

to turn tracking on or off via a link in the

administration block. Forum tracking must

also be enabled in the user's profile

settings.

• Off: Read and unread posts are not tracked.

Post threshold for blocking

A limit can be set for the number of posts. The

initial setting is “Don’t block” of posts.

1. Time period for blocking

If a student posts beyond the designated

number of posts within the designated time

period, that post will be rejected.

2. Post threshold for blocking

This setting designates the number of posts

that users can make within the designated time

period. This setting is only possible when a

blocking period has been set.

3. Post threshold for warning

If a student posts beyond the designated post

limit within the designated time period, a

warning will be displayed. This setting is only

possible when a blocking period has been set.


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Grade

This setting controls the categories in the

assessment list used for this activity. These can

be selected when assessment categories have

been added.

Ratings

1. Roles with permission to rate

After saving the activity, the following roles will

be set (initial settings)

Manager, Teacher, Teaching Assistant, 教員補助

(Assistant Instructor)

2. Aggregate type

When giving grades for student posts, create

settings for the “Aggregate type”. When “No

ratings” is selected, the activity will not appear

in the assessment list.

Aggregate type

• Average of ratings – The mean of all

ratings

• Count of ratings – The number of rated

items becomes the final grade. Note that

the total cannot exceed the maximum

grade for the activity.

• Maximum rating – The highest rating

becomes the final grade

• Minimum rating – The smallest rating

becomes the final grade.

• Sum of ratings – All ratings are added

together. Note that the total cannot exceed

the maximum grade for the activity.

3. Scale

Select the assessment type used for this

activity.

The initial setting is “Point”.

• If using "Point" grading, you can then enter

the maximum grade available for this

activity.

• If “Scale” is chosen, you can then choose

the scale from the "scale" dropdown.

4. Assessment Period Settings

If setting an assessment period, check “Restrict

ratings to items with dates in this range:” and

designate the dates.

Common module settings

1. Visible

Select to “Show” or “Hide” the forum.

2. ID number

By setting an ID number, provide a way to

identify activities with the purpose of

assessment calculation. If the activities are not

included in the assessment calculation, the ID

number field can be left blank.

3. Group mode

• No groups – There are no sub groups,

everyone is part of one big community

• Separate groups – Each group member can

only see their own group, others are

invisible

• Visible groups – Each group member works

in their own group, but can also see other

groups

4. Grouping

If grouping is selected, each student assigned a

group within the grouping will engage in forum

activities.

Restrict access

Access limits can be set for these activities.


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2.9 Changing Roles (Access)

On Moodle, the same course will appear

different to users depending on their role. For

Moodle courses any instructor manages, the

general role will be “Teacher”. The students’

view can be checked by using the role switching

feature.

1. On the course screen, select

“ADMINISTRATION > Switch role to…”.

2. Roles will appear as below. Select the role to

switch to.

3. Check that the role you have switched to is

displayed in the top right of the course

screen,

4. Click “Return to normal role” to return your

role to its original setting.


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2.10 Posting Materials

Lecture materials can be posted on Moodle.

This section will explain how to add materials

to a Moodle course.

*For the sake of caution, please keep a backup

copy of materials stored on Moodle on your own

computer.

Posted materials will be displayed with icons

for the application used to create them, as

below.

Web link

Text file

Microsoft Word

Microsoft Excel

Microsoft Power Point

PDF file

Other file

Folder

1. After selecting “Turn editing on”, select

“File” from “Add an activity or resource”

and click “Add”.

2. The add file settings screen will appear. Set

the name and details.

3. Select the file to post. The file can also be

dragged and dropped.

4. Click the “Save and return to course”

button. The course screen will return.

5. Check that the materials have been added

to the session, and click “Turn editing off” to

finish posting the materials.


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2.11 Questionnaire

2.11.1 Creating Questionnaire

Moodle can be used to take the questionnaire

and instantly aggregate and graph the results.

This section will explain how to add the

questionnaire feature.

Questionnaire are displayed

with this icon.

1.From the course screen, click “Turn editing

on” on the upper right.

2.Select “Questionnaire” from the “Add an

activity or resource” pull-down menu in

the topic to which a survey will be added.

3.Set the questionnaire “Name”(required),

as well as the optional settings of

“Timing”(survey period), “Response

options”, “Content options”, and “Common

module settings”.

4.Click “Save and return to course”. (Add

Questionnaire items later.)

5.At the top of the course page, check that

the questionnaire has been created. Click

the created survey to add survey items.

6.The questionnaire screen will appear.

Click “Add questions”.


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7.Select the question type from the pull-

down menu and click “Add selected

question type”. (This explanation uses the

“Check Boxes” as an example.)

8.An “Adding Check Boxes question” screen

will appear. Set the “Question Name”,

decide whether the item is required or not,

and set the number of times the question

can be answered.

Set the “Question Text” and the answer

options. Multiple answers can be set by

starting a new line. When complete, click

“Save changes”.

9. Check that the question has been added

under “Manage questions(It is possible to add

questions under the same outline.)

10.Click the “Preview” button to see a

preview of the questionnaire.

11.After all survey questions have been

added, return to the course screen and

click “Turn editing off” on the top right of

the screen.

2.11.2 Viewing All Responses

1. Select the questionnaire to view.

2. Click “View All Responses”.


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3. The responses will be displayed.

4. The responses can be downloaded by

clicking “Download in text format”

2.11.3 Lists of Respondents and Non-

Respondents

To view the list of respondents, click “List of

responses” on the screen from 2.10.2. Click

“Non-respondents” to view the list of those who

have not responded.


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2.12 Quizzes

Instructors can make quizzes with a variety of

problem types. These problems are stored in

problem banks, and can be reused within the

same course or other courses.

<Available Problem Types>

2.12.1 Creating New Quizzes

Quizzes can be created and graded on Moodle.

This section will explain how to add the quiz

feature.

1. From the course screen, click “Turn editing

on” on the top right.

2. Select “Quiz” from the “Add an activity or

resource” pull-down menu in the topic to

which a quiz will be added.

3. Enter the quiz title in the “Name” field.

Enter the quiz contents and process in the

“Description” field.


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4. Timing

To set a period during which the quiz can be

taken, check “Enable” and enter the date and

time. To set a time limit, check “Enable” and

enter the time limit. When the time limit has

been reached, the quiz will be submitted

automatically.

• Open the quiz/Close the quiz: Set the

period during which the quiz can be

taken. Check “Enable” and set the dates

and times.

• Time limit: If selected, the time limit will

start counting from the first page of the

quiz.

• If the time limit is exceeded: Select what

will happen if the quiz is not completed

within the time limit.

• If what to do when time expires is set

to 'There is grace period when open

attempts can be submitted, but no

more questions answered', the amount

of extra time that is allowed.

5. After all settings are complete, click “Save

and return to course”.

2.12.2 Creating Problems (Adding Problems

to a Problem Bank)

1. Select quiz to add problems to.

2. The selected quiz screen will appear.

From the control panel on the left of the

screen, select Quiz administration→

Question bank.

3. The Question bank will appear. Select a

category.

If “Quiz” is selected, only the problems

made within the current quiz will be

shown.

If “Course” is selected, all problems made

within the current course will be shown.


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4. Click “Create a new question”.

5. Select the problem type. (In this example,

we will create a multiple choice question.)

After selecting, click the “Add” button.

6. Set the Question name, and enter the

Question text.

7. Set the grade distribution for this question

at (1). At (2), designate whether or not the

question will allow multiple answers.

Checking (3) will display the choices in

shuffle order. Use (4) to assign numbers to

the choices.

8. Enter the number of choices starting with

“Choice 1”. Font size and links can be set

using the icons. To set more than one

correct answer, be sure to set that they all

add up to 100%.

9. Click “Save changes”.

10. Return to the quiz editing screen. Check

that the newly created problem is listed in

the Question bank.

①

②

③

①

④


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2.12.3 Adding Questions to Quizzes from a

Question Bank

1. Open the quiz screen and click “Edit quiz”.

2. Click the “Add” button and select “from

question bank” from the pull-down menu.

3. Select the problem type to add, and click “Add

selected questions to the quiz”.

4. The added problem will be displayed. If

necessary, set the grade value and click

“Save”.

2.12.4 Previewing Quizzes

1. Select the quiz to preview.

2. Select ADMINISTRATION Panel →Quiz

administration →Preview.

3. The preview will be displayed.


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2.12.5 Viewing Quiz-Taking Results

Display Assessment Report

1. Select the quiz.

2. Select ADMINISTRATION Panel→Quiz

administration→Results→Grades to display

students’ quiz results.

The following actions can be taken in the

assessment report.

• Select content included in the report

• Select quiz-takers and quiz status and

make reports

• Designate display options

• Designate number of lines displayed on one

page, and display settings of scores for each

problem

• Re-assessment

• Download assessment report data

• Delete quiz results

• Display grade distribution graphs

Display Answers

1. Select quiz.

2. Select ADMINISTRATION Panel→Quiz

administration→Results→Rsaponses to

display student answers.

The following actions can be taken in the

answer report.

• Select content included in the report

• Designate display options and display report

• Re-assessment

• Download answer report data

• Delete quiz results


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2.13 Checking Assessments

Point evaluations of results of quizzes and

reports are called “Grades” on Moodle.

2.13.1 Checking Assessments

1. From the course screen, select

ADMINISTRATION Panel→Course

administration→Grades.

2. All assessments in the course, such as

assignments and quizzes, will be displayed

in the Grader report.

3. From the course screen, select

ADMINISTRATION Panel→Course

administration→Grades.

4. All assessments in the course, such as

assignments and quizzes, will be displayed

in the Grader report.

2.14 Wikis

In the Wiki activity module, participants can

add to or edit group web pages. A Wiki is a

collaborative place where any individual can

edit the content, and anyone can have their own

Wiki in which only their group can edit.

The edit history of each page is saved, and a

list of the contents edited by each user is

displayed in a list.

Wikis can be used in the following ways:

As group lecture notes or study guides

As work scheme planning for department

members or as meeting agendas

Students can become joint writers of an

online book, to create contents on a topic

set by the instructor

For creating collaborative stories or poems

with each participant writing a line or

stanza

As personal journals for test notes or test-

taking strategies (use personal Wikis)

2.14.1 Creating Wikis

After selecting “Turn editing on”, select “Wiki”

from “Add activity or resource” and click the

“Add” button.


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2.14.2 General

1. Enter the Wiki name. (Required)

The title set here will be displayed on the

course screen.

2. Enter the Description. (Required)

3. Set the Wiki mode.

-Collaborative wiki: Everyone can edit the

wiki

-Individual wiki: Only one person can edit

the wiki

4. Set the title of the Wiki first page.

5. Select “Save and return to course”.

On the course screen, check that the Wiki has

been created.

2.14.3 Wiki Settings (Other)

A Wiki can be created by setting the required

“General” items. This section will explain other,

more detailed settings.

Format

1. Set the default format.

• HTML: The HTML editor is available.

• Creole: A common wiki markup language for

which a small edit toolbar is available.

• NWiki: Mediawiki-like markup language

used in the contributed Nwiki module.

2. If the format is forced (checkbox ticked),

there is no option to choose a format when

editing a wiki page.

Commom module settings

1. Visibile

Show: Open to users in the student role.

Hide: Only visible to users in the instructor

role.

2. ID Number

Leave blank.

②

①

④

③

①

②

③

④


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3. Group mode

If a class is separated into groups, Wikis

can be created for each group.

No groups: There are no sub groups,

everyone is part of one big community.

Separate groups: Each group member can

only see their own group, others are

invisible.

Visible groups: Each group member works

in their own group, but can also see other

groups.

4. Grouping

If a grouping is selected, students assigned

to groups within the grouping will be able

to work together. For example, if there are

groups A/B/C/D, this can be used to work

as groups A/B and C/D.

Restrict access

Use this setting to limit users who have access

to this activity. To establish access restrictions,

select “Add restriction…”.

Restriction categories will appear.

• Date: Use to designate dates, set limits up to

the start of class, or limit to only allowing

use during class.

• Group: If the activity is limited to a

particular group, restrict access to the

designated group.

？Combining modes

The range of editing and viewing of student-created

wiki pages differs depending on the combination of the

“Wiki mode” and “Group mode”.

*Wiki mode settings cannot be changed after starting.

*Group mode settings can be changed after starting

(by the instructor only). However, a new page will be

created after the changes are set.

Wiki Mode

Group

Mode Editing

Access

Viewing Access

Individ

ual

Wiki

No

Group

Wiki page

creator

(individual)

Wiki page

creator,

instructor

Separate

Group

Wiki page

creator

(individual)

Group

members set at

the time the

page was

created,

instructor

Visible

Group

Wiki page

creator

(individual)

All course

members (*1),

instructor

Collabo

rative

Wiki

No

Group

All course

participant

s (*1)

Creates one

wiki page

for the

course

Wiki page

creator,

instructor

Separate

Group

Group level

Creates a

wiki page

for each

group

Group

members set at

the time the

page was

created,

instructor

Visible

Group

Group level

Creates a

wiki page

for each

group

All course

participants

(*1), instructor

(*1) When setting usage restrictions, they will

apply to the users within that restriction.


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2.14.4 Using Wikis

This section explains student usage of wikis.

1. Creating a new page.

*This setting screen will not appear if another

member has already created a page in a shared

wiki.

① New Page Title: This will be the title set as

the “First page name” when the instructor set

up the wiki. Students cannot change it.

② Format: If the instructor checked “Force

format” when setting up the wiki, students

will not be able to select this.

③ Group: This will not be displayed if the

instructor set “No Group” in the “Group

Mode” when setting up with wiki. If it has

been set as a “Separate Group” or “Visible

Group,” the group to which the student

belongs will be displayed. If the student

belongs to more than one group, they will be

able to select which group to create a page for.

④ The page will be created after clicking “Create

page”.

2. Editing a page.

When editing is finished, click “Save” at the

bottom of the screen.

3. The created page will appear in the “View”

tab.

Following this, the editor will be recorded

in the “History” tab each time an edit is

made.

If the settings allow other wiki pages to be

viewed, they can be displayed by selecting

the concerned person (or group) from the

pull-down menu.

①

②

③


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2.15 Workshops

Collect student work and review or give peer

assessments in the Workshop activity module.

Students’ digital contents (files) like documents

and spreadsheets created in word processors can

be submitted. Text can also be directly entered

into the field using a text editor.

Submissions are evaluated using an evaluation

form of several criteria defined by the instructor.

The peer evaluation process and evaluation

forms can be learned by practicing with practice

submissions provided by the instructor and

through evaluation examples. Students have the

chance to evaluate the submissions of one or

more of their classmates. If necessary,

submissions and reviews can be made

anonymously.

In the workshop activity, students obtain two

grades: one for their own submission, and one

for the evaluation of their classmates’

submissions. Both grades are recorded in the

assessment list.

2.15.1 Creating Workshops

After selecting “Turn editing on”, select

“Workshop” under “Add activity or resource”

and click the “Add” button.

2.15.2 Workshop Settings

General

1. Enter the “Workshop name”. (Required)

2. Enter the details of this workshop under

“Description”.

3. Click “Save and return to course”.

Grading Settings

1. Select the grading strategy.

In Grading strategy, decide the evaluation

form and submission grading strategy to be

used. There are four options:

Accumulative grading: Grades and

comments are given by evaluators.

Comments: Comments are given by

evaluators. Grades are not given.

Number of error: Comments and yes/no

evaluations are given on specified terms.

Rubric: Level evaluations are given in

accordance with a rubric set in the

workshop’s “Edit assessment form” section.

2. Select the grade for the submission. In this

setting, the maximum grade that can be

obtained for this work is specified. Set the

number between 0 and 100 points.

3. Select the grade for the assessment. In this

setting, the maximum grade that can be

obtained for the submission evaluation is

specified.

Set a number between 0 and 100 points.

The “Grade for submission” and the “Grade

for assessment” will both be displayed on

the evaluator report for the course.

4. Select the Decimal places in grades.


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Submission Settings

1. Instructions for submission

Post details about the submission.

2. Maximum number of submission

attachments

Set the maximum number of files that can

be submitted.

3. Maximum submission attachment size

Set the maximum file size that can be

submitted.

4. Late submissions

If this is checked, submissions can be sent

after the deadline.

Assessment Settings

1. Instructions for assessment

Post details about the assessment.

2. Use Self- assessment

If this is checked, students can assess their

own submission.

Feedback

1. Overall feedback mode

If this mode is on, a text field will appear in

the bottom section of the assessment form.

The evaluator can enter a comprehensive

assessment for the submission, or give a

supplementary explanation of the

assessment.

2. Comprehensive Feedback Maximum

Attachments

3. Comprehensive Feedback Attachment Size

4. Conclusion

Conclusions are displayed to participants

when the activity is finished.

Example Submissions

②

①


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1. Use examples

If this mode is on, users can try one or more

example submission assessment. They can

also compare the reference evaluation with

the contents of the evaluation they wrote

themselves. The evaluation will not be

counted in the assessment of the real

evaluation.

2. Mode of examples assessment

This can be set if “Use examples” is turned

on.

Assessment example submission is

voluntary

Examples must be assessed before own

submission: Students cannot submit their

work without evaluating an example

submission.

Examples are available after own

submission and must be assessed before

peer assessment: Students cannot evaluate

others’ work without evaluating an example

submission.

Availability

1. Open for Submission from and Submissions

deadline

The submission period can be set by

checking “Enable”.

2. Switch to the next phase after the

submissions deadline

If a submission deadline has been set and

this mode is on, the workshop will

automatically move on to the assessment

phase after the submission deadline

3. Open for assessment from and Deadline for

assessment

The assessment period can be set by

checking “Enable”.

Common module Settings

1. Visible

Show: Open to users in the student role.

Hide: Only visible to users in the instructor

role

2. ID Number

Leave blank.

3. Group mode

If a class is separated into groups,

workshops can be created for each group.

No groups: Creates a workshop for all

course users, regardless of group.

Separate groups: Creates a workshop at the

group level. You cannot assess members of

other groups. Other groups cannot view

each other’s workshops.

Visible groups: Creates a workshop at the

group level. You cannot assess members of

other groups but can view each other’s

assessments.

4. Grouping

If grouping is selected, students can work

together in their assigned groups.


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Restrict access

Use this setting to limit the users who can

access this activity. Select “Add restriction…” to

set an access restriction.

2.15.3 Using Workshops

Workshops are divided into five phases, and the

current phase is highlighted in a chart called a

workshop planner. Completed tasks are marked

with a check. Tasks without a check are items

that need to be completed.

Setup phase

↓

Submission phase

↓

Assessment phase

↓

Grading evaluation phase

↓

Closed

Setup Phase

Edit Assessment Form

1. Edit assessment form

Click here to display the assessment form

editing screen.

2. Edit assessment Form

Assessment form editing contents differ

depending on the item selected in Edit settings > Grading settings > Grading strategy

Grading settings for “Accumulative

grading” (1) Post evaluation contents in the aspect’s

“Description” field.

Aspects can be added.

(2) Select the type of evaluation to add. (①)

“None”: In this aspect, there is no

accumulative grading, and evaluators post

comments only.

“Scale”: If a scale is set, select which scale to

use for evaluation at ②.

“Point”: If point is selected, set the

maximum number of points at ③.

①

②

③


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(3) Select the weight of the aspect’s points.

Points can range from 0 to 16.

Assessment Method for “Comments” Post evaluation contents in the aspect’s

“Description” field. Aspects can be added.

Assessment Methods for “Number of

errors” (1) In the Assertion “Description” field,

post the designated conditions. The

evaluation contents must be “Yes” or

“No” in this section.

(2) Word for the error or success

The designated words will appear in the

assessment form.

(3) Select the weight of the aspect’s points.

Points can range from 0 to 16.

Assessment Methods for “Rubric” (1) Post the criterion details.

(2) Level Evaluation and Definition

Define the evaluation levels. Levels can be

changed within the range of 0 to 100.

Levels set here will not be shown on the

evaluation form.

(3) Rubric Configuration

Select the rubric layout.

List Setting

Grid Setting


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(4) Save and continue editing.

Create Submission Sample

If a sample submission is checked

in the workshop settings, set the

item displayed as “Prepare

example submissions”.

1. Click “Add Sample Submission”

Click “Add example submission” displayed at

the bottom of the workshop planner chart to

move to the submission setting screen.

2. Set Sample Submission

Set the title (required) and the submission

contents.

The content set here will be displayed to

students as a sample submission.

Click “Save changes” at the bottom of the screen

to save.

3. The sample submission evaluation screen

will appear.

Select ① to edit the example submission

Select ② to delete the example submission

Select ③ to view the example submission

evaluation screen.


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Submission Phase

1. Click the icon next to “Submission Phase”

displayed in the workshop planner to move

to the submission phase.

2. A switch confirmation screen will appear.

Select “Continue” to switch phases.

3. The submission phase will be highlighted,

confirming the change to the next phase.

Edit Evaluation Form

In the workshop settings, if the evaluation

settings are complete, a check will appear next to

that item.

1. Select “Provide instructions for assessment”

on the workshop planner.

2. The workshop’s “Edit Settings” screen will

appear. Set the “Assessment settings”

panel. Then click “Save and Display” to save

the settings.

Distribute Submissions

Distribute evaluation assignments for the work

students have submitted.

1. Click “Allocate submissions” on the

workshop planner.

2. The distribution screen will appear.

Manual Distribution

Set manually.

After distributing, “The submission has

been successfully allocated” will appear.


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Random allocation

Group mode

The group mode set in the module sharing

settings will appear.

Number of review

Select “per submission” or “per reviewer”.

Ex.) Complete five evaluations per submission.

Remove current allocations

Check to remove current allocations and set a

random distribution.

Participants can assess without having

submitted anything

Check this box to allow students to complete

evaluations even if they have not submitted

work.

Add self-assessments

Self- assessment can be added if “Use self-

assessment” is checked in the evaluation

settings.

Click “Save changes” to save.

Scheduled allocation settings

If this setting is on, the scheduled distribution

will automatically distribute submissions for

evaluation after the submission phase. The end

of the phase can be set under “Submissions

deadline” in the workshop settings.

Internally, submissions will be randomly

distributed based on the details set in the forum

ahead of time. This means that after the

submission phase is complete, the scheduled

distribution will operate based on the settings

below, as if the instructor had set a random

distribution him or herself.

Warning: If you have switched to the evaluation

phase manually before the end of the submission

period, scheduled distribution will not operate. In

that case, you will have to distribute the

submissions yourself. This feature is especially

useful in conjunction with the automatic phase-

change feature.

Enabling Scheduled Distribution

Check the box to enable the scheduled

distribution setting. After moving to the

submission phase, the submissions will be

automatically distributed.

Current status

Confirm whether or not scheduled distribution is

currently set.

Even if scheduled distribution has been enabled,

if there is not a submission period set for the

workshop, automatic distribution cannot occur.

Allocation Settings

Determine the settings for distribution following

the automatic phase change after the submission

period. Refer to the section on random

distribution settings.


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Submission Phase

1. Click the icon next to “Assessment phase”

displayed in the workshop planner to move

to the submission phase.

2. The phase change confirmation screen will

appear. Select “Continue” to change the

phase.

3. The submission phase panel will be

highlighted, confirming that the phase has

changed.

4. Students evaluate one another’s work.

[Student Screen]

Students click “Assigned” from “Assigned

submissions to assesss”.

[Student Screen]

On the student screen, the Assessment form set

by the instructor in the setup phase is

displayed.

[Student Screen]

After setting the evaluation, click “Save and

close” and inform the student to save the

evaluation.

After saving the evaluation, “Already graded”

will appear under “Assigned submissions to

assess”.

On the instructor’s workshop screen, the

evaluation status of each student will be

displayed under “Workshop grades report” and

those who have not yet completed it will show

up in red.

[Instructor Screen]


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Grade Evaluation Phase

1. Click the icon next to “Grading evaluation

phase” displayed on the workshop planner

to move to the grading evaluation phase.



phase.

3. Grading evaluation phase panel will be

highlighted, confirming that the phase has

changed.

During the grade evaluation phase, “Please wait

while evaluations are assessed and scores are

calculated” will be displayed on the student

screen.

[Student Screen]

Calculate Submission Scores

Calculate assessment Scores

1. Check the Workshop Assessment Report

Check that “Grade for submission” and “Grade

for assessment” are not yet set in the grade

evaluation setting workshop assessment report

chart.

2. Set “Comparison of assessments”

This setting designates the level of rigor for

comparing evaluations. The more rigorous the

comparison, the more closely the evaluation will

have to be approached in order to get a high

score.

3. Click “Re-calculate grades”

When this is clicked, the workshop assessment

report’s “Grade for submission” and “Grade for

assessment” will be set.

4. To clear the set scores, click “Clear all

aggregated grade” under “Workshop

toolbox”.


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5. When the assessment has been set, a check

will appear next to “Calculate submission

grades” and “Calculate assessment grades”.

Provide a Conclusion to the Activity

If there are no settings in the workshop’s “Edit

Settings”> “Feedback”> “Conclusion” the display

will read “×”.

The conclusion will be displayed to participants

when the activity is finished. This is used to

write a recap of the activity.

This section will explain how to set up a

conclusion.

1. Click “Provide a Conclusion of the Activity”

2. The workshop’s “Edit Settings” screen will

appear. Under Feedback> Conclusion, enter

the recap and click “Save and return to

course”.

Closed Phase

1. Click the icon next to “Closed Phase”

displayed on the workshop planner to move

to the completion phase.



phase.

3. The Closed phase panel will be highlighted,

confirming that the phase has changed.

After moving to the Closed phase, the scores will

be displayed to students.

[Student Screen]


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2.16 Learning Support Box

This section explains how to scan worksheets

completed by students and import them to

Moodle.

Installation locations are the following printers.

(1)Center Zone 3, 5th floor printing room

(password-protected)

(2)Center Zone 3, 3rd floor administrative office

(no password)

(3)Center Zone 1, 2nd floor faculty room (no

password)

The process is as follows.

1. Create an assignment on Moodle.

Create an assignment with the Moodle course

created for a university course. (See the Moodle

Instructor Manual for how to create an

assignment.)

Files scanned from assignment sheets are

stored in here in the created “Assignment”.

2. Distribute and collect worksheets

3. Log in to the coordinated Xerox printer.

(Center Zone 3, 5th floor printer only)

Click the “Authorize” button and log in with the

extension number.

4. Click the menu button and select the class

support box

5. Register the instructor (first time only)

The new instructor registration screen will

appear (first time only)

Touch the yellow frame and the input screen

will appear.

Enter your SSO-KID into the user ID field and

click the “決定(Enter)” button.

Student number column, name column: Can noｔtedit

The student enters it when creating the report

Page number: can not edit

It automatically changes

according to the number of pages

Scoring result: Can not edit

The teacher fills in at the

time of grading.

Except for the OCR processing

area, you can change it as

necessary.

Free editing area: Faculty

members create tasks on PC

and write comments on

handwriting on reports.

Students create reports on PC.

In the case of multiple pages, it is also

necessary for students to input the

OCR processing area after 2 pages.


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The confirmation screen will appear. If the

information is correct, click the “決定(Enter)”

button.

*This registration process needs to be

completed at each copy machine.

6. Select the class and assignment

Select the course and assignment name to be

used for the assignment worksheet to be

scanned and read.

7. Select name

(Center Zone 3, 3rd floor administrative office;

Center Zone 1, 2nd floor faculty room printer

only)

Select your own name.

8. Start scan

Press the start button to start the scan. Once

all of the worksheets have been read, select “No

further originals”.

9. Check confirmation email

Check that there are no scanning errors by

reading the scan results email sent to your

main university email address.

10. Check the assignment on Moodle

Open the assignment you have created or are

creating in the Moodle course, and select

“FXLKSLink” from the control panel at the

lower left of the screen.

Check that the files in the designated

assignment have been scanned successfully, and

click “Complete submissions and grades”.


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On the assignment submission screen, check

that the scanned file has been registered.

11. If there is a scan error

This section will explain how to deal with scan

errors that show up in the scan results email.

(The email title will be “[Class Support] Total

Scan Error Notice”.)

<Sample email sent from the class support box>

① Download the scanned file from the URL.

*The URL can only be accessed from an on-

campus server.

② The location of the scan error can be seen on

the excel file in the downloaded files.

<Sample Excel file>

The scan error PDF will be located in the “NG”

folder inside the download folder.

③ Open the assignment screen in the course,

and select “Display/Assess all assignments”.

④ Check the file that needs to be edited, and

select “Edit submission” from the “Edit”

button.

⑤ Select the applicable file from the “NG”

folder confirmed in step 2, and click “Save

changes”.

⑥ Open the “View/grade all submissions”

screen, and check that the items to be edited

have the status of “Status”, and that file

submissions have been uploaded.

In this case, the instructor will have to enter

the score directly.


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2.17 Editing Sections

In the initial settings, courses are created with

several sections.

2.17.1 Adding and Deleting Sections

Sections can be added or deleted as necessary.

1. Click this button at the

top right side of the course screen.

2. There are “+” and “-” buttons at the lower

right of the last section. Click “+” to add a

section and “-” to delete one.

2.17.2 Editing Section Titles

This section describes the process for changing

section titles.

1. Click this button at the

top right side of the course screen.

2. Click the gear icon

3. Uncheck “Use default section name”. (If it

is already unchecked, continue to the next

step)

4. Enter the “Section

name” and click this button.


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3. Mahara

3.1 Mahara Login

Access Mahara from a link after logging in to

Moodle.

After accessing Moodle (https://moodle.kyushu-

u.ac.jp/) and logging in, you can log in to

Mahara, which is linked to Moodle.

Your Moodle username is your SSO-KID.

3.2 Writing Journals

Mahara lets users create journals and write

articles in the journals (add entries).

<Journal> Refers to one journal.

<Entry> Refers to each individual record in the

journal.

This section will explain the process for writing

journals.

There are several ways to go to the journal

writing screen.

The “write blog” Button

Open the screen from “write blog” at the top of

the Mahara screen.

Select from the “Content” Tab

Select the “Journals” tab under the “Content”

tab.

Link on Moodle

The screen can also be opened from the “自分の

日誌を書く(Write My Journal)” link in the Links

panel on the Moodle top screen.




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3.2.1 Writing Journals Provided for Each

Class

Journals for each course and entries for each

class meeting are provided for every course that

an instructor leads. This section explains how

to write in the provided journals.

1. Click “All entries” in the journal you want to

write in.

2. Click the pencil button in the entry

frame of the class meeting you want to write

for.

3. The Edit Journal Entry screen will appear.

Write the journal entry, and click the “Save

entry” button at the bottom of the screen.

3.2.2 Creating New Journals

This section explains how to create a new

journal.

1. Click “Create journal” to create a new

journal.

2. Set the title, and click “Create ｊournal”.

3. Check that a new journal has been created.

Next, this section will describe how to write the

text of the journal.

4. Click the “New entry” button on the journal

you want to write in.


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1. Enter the title and body of the entry, and

click “Save entry”.

2. “Journal entry saved” will be displayed.

Check that the entry has been added to the

journal.

3.3 Viewing Shared Journals (Pages)

This section explains how to view journals

(pages) that have been shared with you.

1. Click the “show share list” button on the

top of the Mahara screen to display the list

of shared journals.

The screen can also be opened from the “共

有された日誌を見る” link on the Links panel

of the Moodle top page.

2. Enter search keywords into the query field,

specify the class meeting number, and click

“Go”. Multiple keywords can be entered by

leaving a space between them.

*If a query has not been specified, all shared

journals will be displayed. (If there are many

journals, they may take a long time to load.)

*If a class meeting number has not been

specified, a list of the entries from the most

recent meeting will be displayed.

3. Journals will be displayed.


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3.4 Adding Comments to Journals

This section describes how to write comments

on shared journals.

1. Click the “Place feedback” button on the

journal displayed in the shared journal list

screen.

2. Write comments in the message field, and

click “Place feedback”.

3. Check that the comment has been

displayed.

3.5 Creating Groups

*If a large number of students will be added to

a group in a lecture all at once, the

administrative office can register them in one

batch. Please contact the office.

1. Select “My groups” from the “Groups” tab.

Click “Create group”.

2. The “Create group” screen will appear.

Enter the group title.

Set the following parameters for each of the

sections outlined in red below.

<Settings>

Membership: Friend invitations

Pages: Hide group

General: Group category = その他

Shared page notifications = None

Feedback notifications = None

After setting each parameter, click “Save group”

at the bottom of the screen.


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3. “Group has been successfully saved” will be

displayed, and group creation is complete.

3.6 Inviting Members to Groups

This section will describe how to add members

to a group whose membership is set as “Invite

Friends” when it was created. This setting can

only be accessed by the creator of the group.

If a large number of students will be added to a

group in a lecture all at once, the

administrative office can register them in one

batch.

1. Select Groups→My Groups to open the My

Groups screen, and select the members you

want to add to the group.

2. Select the “Members” tab and click “send

multiple invitations at once”.

3. Enter the usernames (with spaces between

them) to add to the search field, and click

the “Go” button.


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4. The search results will be displayed in the

potential member field. Select from among

these results (selected names will appear in

a blue background) and click the “>”

button.

5. The selected names will be displayed to the

invited users. Repeat the process to

register multiple users.

Click “Send” to send the invitations to the

selected users.

6. “[Number] invitations have been sent” will

be displayed.

The current members will appear on the

member page. Click “Invites” to see

members who have been invited.

When invited users join the group, they

will appear under “Current” members.

3.7 Sharing Journals

The following are the steps for the process of

sharing a journal with others.

Create page

⇒Add journal to page

⇒Set page sharing settings

This section will explain each step in this

process.

3.7.1 Creating Pages

1. Select the “Pages” tab under the “Portfolio”

tab. Click “Create page” at the top of the

Pages screen.

2. The “Edit Title and Details” screen will

appear. Set the page title and click “Save”.

3. To change the page layout, select the “Edit

layout” tab, select the preferred layout, and

click “Save”.

This completes the page creation. See the next

section to learn about editing the contents of a

page.


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3.7.2 Adding Journals to Pages

To add contents to the previous section,

click the “Add Contents” tab.

To add contents to an existing page, select

the “Portfolio→Pages” tab and click the

pencil button of the desired page.

1. The “Edit Contents” screen will appear.

Select “Journal” from the “Journal” tab on

the left.

2. Add panel: Click “Save” when the journal

screen pops up.

3. Select the page to add a journal to, and

click the “Save” button.

4. Check that the journal has been added to

the preview screen, and click the “Finish”

button.

This completes the process of adding a journal

to a page.


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3.7.3 Sharing Pages

1. Select “Shared by me” under the “Portfolio”

tab. Select the journal page to share from

the “Edit access” column.

2. The “Edit access” screen will appear.

Check that the page you wish to share is

selected in the page field, and select the

sharing target.

When this is selected, the groups that have

already been added will appear on the

right. This is also where the sharing period

is set.

When the groups to share to have been

selected, click “Save”.

3. Return to the Share screen.

Check that the groups set for sharing have

been added to the “Access list”.

This completes the sharing settings.

3.8 Sharing Files

This section will describe the process for

sharing files.

3.8.1 Uploading Files

1. Select “File” under the “Content” tab, click

the “参照” button to upload the file, and

select the file.

2. When this is selected, the file will be

uploaded.

Check that the uploaded file is displayed.


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3.8.2 Creating Pages for Sharing Files

1. Select “Pages” under the “Portfolio” tab and

click “Create page”.

2. Set the page title, and click the “Save”

button.

3. Select “File(s) to download” from the

“Media” tab on the left.

4. Click “Save”.

5. The “File(s) to download: Configure” screen

will appear. Click “Select” for the file you

want to share and click “Save”.

6. Check that the added file is displayed on

the preview screen and click the “Finish”

button.

See section 1 for details about how to share the

page with other users or groups.


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4. BookRoll

4.1 About BookRoll

BookRoll is a system, linked to Moodle, that

makes digital teaching resources and materials

used in lectures available to users within the

university (to students and faculty members).

An online environment allows access from a PC

or smartphone anytime anywhere. Additionally,

use of the bookmark, highlight, and memo

functions on the screen being viewed can

contribute to learning.

※BookRoll can only be used in an online

environment.

4.2 Logging in and logging out

4.2.1 Logging in

There are various methods of logging in to

BookRoll.

When logged in to Moodle

1. Log in to a Moodle tuition course.

2. When the course materials link is clicked,

automatic log-in occurs and the relevant page

opens.

It is not necessary to log in to BookRoll.

When not logged in to Moodle

1. When the course materials link in an e-mail

or forum, for example, is clicked, the

BookRoll log-in screen opens.

2. Enter ID and password, click the [Login]

button, and the relevant page opens.

※ID is your SSO-KID.

※ID and password are entered in half-width

characters.

When the BookRoll log-in screen opens

1. When the URL below is accessed, the login

screen opens.

https://bookroll.artsci.kyushu-u.ac.jp/login

2. Enter ID and password and click on the

[Login] button.

※ID is your SSO-KID.

※ID and password are entered in half-width

characters.

4.2.2 Logging out

Please always log out when you have finished

using BookRoll.

Click on the user icon in the header

and then click on “Logout”.

※Even if you log out from BookRoll, you

remain logged in on Moodle.

https://bookroll.artsci.kyushu-u.ac.jp/login


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4.3 The BookRoll screen

4.3.1 Header

The header is the same on each screen.

① BookRoll icon

Click when returning to dashboard.

② Course materials

search box

Searching course materials with relevant

keywords.→4.5.2 Keyword search

③ User icon

Operation manual can be downloaded. Also

for use in logging out.

④ Language selection

Allows selection of the language in which

the system operations are displayed.

4.3.2 Dashboard

The screen displayed after logging in to

BookRoll is known as the dashboard.

On the dashboard, Navigation and a list of

contents are displayed.

① NAVIGATION/Contents

・List Contents →④ Contents list

・ Search Contents → 4.5.3 Search my

contents

② NAVIGATION/Bookmarks

There is a list of bookmarks within the

contents. These provide a link to the

bookmarked pages.

For details, see 4.4.2 Bookmark function.

③ NAVIGATION/Contents Management

You can manage the contents which oneself

owns.

・List My Contents

・Search My Contents

・Add Content →4.6 Uploading course

materials

④ Contents list

Contents that are available are listed

separately for each subject. Click to open

the contents.

List of bookmarks

“Bookmarks” displays a list of bookmarks that

have been posted in the course materials when

viewing them on the online course materials

viewing screen.

The bookmark list and the bookmarks within

the online course materials are linked.

1. If you click a bookmark on the list, the

bookmarked page within the online materials

opens.

To delete the

bookmark, click the

recycle bin icon.

It is also possible to delete a bookmark via the

① ② ④ ③

① ④

②

③


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delete icon within the online materials.

4.3.3 Online course material viewing screen

The online course materials viewing screen is

the screen for viewing the course materials. It

can be reached by clicking the course materials

link in Moodle or on the BookRoll dashboard.

※The appearance of the screen will differ

slightly depending on what device you are

using, but the method of operation is the same.

① ：BookRoll icon

To move to the dashboard

② ：Full-screen mode

Switches the method of viewing the course

materials to full-screen mode.

③ ：Move to the previous page

④ ：Move to the next page

⑤ Page change slider

⑥ Current page number／Total number of pages

⑦ ：Bookmark function

Enables bookmarks to be posted in the

course materials.

⑧ ：Bookmarks（page numbers）

Shows bookmark page numbers.

⑨ ：Existence of a bookmark

Shows whether there is a bookmark

associated with the current page.

⑩ ：Highlight function

Allows text within a page to be highlighted.

⑪ ：Memo function

Allows memos to be posted within a page.

⑫ ：Intra- course materials search function

Allows course materials to be searched using

keywords.

4.4 Viewing the course materials

4.4.1 Full-screen mode

Online materials can be viewed in full-screen

mode.

Clicking the “FullScreen“ button within normal-

screen mode, switches to full-screen mode.

Clicking the “NormalScreen” button within full-

screen mode, or pressing the ESC key, returns

to normal-screen mode.

Normal-screen mode

Full-screen mode

Operation Button Show/Hide

Switches between showing/hiding the

operations buttons (bookmark, highlight,

memo, search)

⑤

②

①

④

⑥

⑦

⑨ ⑩

③

⑧

⑪ ⑫


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4.4.2 Bookmark function

A bookmark can be attached to the page that is

currently being viewed on the course materials

viewing screen.

It will be added to the list of bookmarks on the

dashboard.

Attaching a bookmark

1. Open the page to which you want to attach a

bookmark.

2. Click on the “Bookmark” icon.

The icon changes to the “Delete Bookmark”

icon.

Existence of bookmark icon： Displays

when a page with a bookmark is opened.

Bookmarks (page numbers)： Shows

the page numbers of pages with bookmarks.

Clicking on the bookmark page number opens

the relevant page.

To remove a bookmark

1. Open the page from which you want to

remove a bookmark.

2. Click on the “Delete Bookmark” icon .

4.4.3 Highlight function

Allows selection of two colors to highlight

sections of the text.

Highlighting

1. Click on the ▼ next to the icon to

select a color.

2. Click on the “Highlight” icon and drag

and drop in desired places on the page.

Thickness and length of the highlighting can

be adjusted by how you drag and drop.

Example

of use →

Removing highlighting

1. Click on the highlighted section. A “Do you

want to delete this highlight?” dialogue box

opens.

2. Click the “OK” button to remove highlighting.


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4.4.4 Memo function

Allows memos to be attached on the page,

where desired.

Attaching a memo

1. When the white memo icon is clicked,

the cursor changes to ＋.

2. When you click on the desired part of the

page, a text box opens.

3. Type your memo and click on the (Save)

button.

4. A yellow memo icon is shown.

Finding a memo on the memo list

1. When the ▼ beside the memo icon is

clicked, the memo list is displayed.

2. Clicking on an item on the list opens the

relevant page.

Editing a memo

1. Click the icon for the memo to be edited.

2. Edit the contents and click the (Save)

button.

Removing a memo

1. Click on the icon for the memo that you

wish to delete. The memo will open.

2. Click on the delete button .

＋

：Close without saving

：Save and close

：Delete


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4.4.5 Intra-course materials search function

A keyword search within course materials is

possible.

1. Click on the keyword search icon.

2. Enter the search keyword in the search

window and click on the magnifying glass

icon.

Search results are listed.

3. Clicking on an item in the search results will

open the relevant page.

4.5 Searching contents

Contents can be searched using “Folder Search”

or “Keyword Search”.

4.5.1 Folder search

1. If you click the year and semester on the

dashboard, a list of classes is displayed. If you

then click the relevant class, a list of the

names of the course materials available is

displayed.

2. Click on the name of the relevant course

materials to open the online material viewing

screen.


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4.5.2 Keyword search

1. Enter search keywords in the materials

search box in the header and click the

“Search” button.

2. A list of the relevant course materials is

displayed. It is also possible to target a search

on “Contents”(body of the text), “Title”,

“Teacher”, “Course”(Moodle course name),

“Year”(semester).

4.5.3 Search my contents

It is possible to search contents which oneself

owns.

1. Open the BookRoll dashboard.

2. Click the Contents Management→Search My

Contents link under NAVIGATION and open

the contents list.

3. Enter a search keyword, indicate which

materials should be searched and click the

“Search” button.

4. The search results are shown. Clicking a

course materials name opens the relevant

course materials. Clicking a course materials

“Contents Edit” link allows the relevant

course materials to be edited.


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4.6 Uploading course materials

Please use the following procedure to upload

course materials.

Flowchart for uploading course materials

↓

↓

4.6.1 Preparation of course materials

• Course materials are only accepted in PDF

format.

Please resave PowerPoint presentations

as PDF files before uploading. Resaving

files created in Word (and some other

formats) as PDF files can sometimes

disrupt the layout.

• Maximum file size is 100MB.

• Once added, a contents cannot be deleted.

4.6.2 Uploading course materials to

BookRoll

To upload the prepared course materials to

BookRoll:


2. Click on the “Contents Management→Add

Content” link under NAVIGATION.

3. Enter the Contents Name using up to 80

characters.

※The Contents Name appears on the list of

course materials. Please do not name the

file using numbers alone. Instead, please

use a name that clearly indicates the

contents of the materials.

4. Select Directory

Click on the “Select” button, and select the

course name.

Prepare course materials

Upload materials to BookRoll

S e t a l i n k t o M o o d l e


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5. Designate the Publish scope

“Limited”(Limited availability) means that

the course materials do not appear on the

list of course materials, but they can be

viewed via a link from Moodle.

6. Publish term is designated via the calendar

It is possible to delete the designated period

by clicking “Clear” button.

Publish term can be set under “Available” or

“Limited Availability.”

7. Sending the file

Select the file using the relevant “ファイルを

選択” button and upload the file by clicking

the “Upload” button. When the “Upload

complete” message is displayed, the file has

been uploaded.

8. Content is registered when the

“Register/Update” button is clicked.

Course materials are not added just by being

sent. Please make sure you click the

“Register/Update” button on the editing

screen.

4.6.3 Editing course materials

Making changes to course materials that have

already been uploaded to the system.


2. A list of course materials available to be

edited is shown by clicking on “Contents

Management→List My Contents” or

“Contents Management→Search My

Contents” link under NAVIGATION.

3. When “Contents Edit” is clicked for the

relevant content, the edit screen appears.


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4. The contents are updated by changing the

contents’ “Directory”, “Publish scope”,

“Publish term” or file, and clicking the

“Register/Update” button.

The “Version” line shows the time and date the

contents were updated. Clicking the “History”

button brings up the editing history.

Once uploaded, course materials cannot

be deleted.

Instead, please select “Hide” or change

the period of availability.

4.6.4 CSV export

Uploaded contents data is exported in CSV

format.

All your contents are exported.

The exported CSV files can be opened in

Microsoft Excel.


2. Click on “Contents Management→List My

Contents” or “Contents

Management→Search My Contents” link

under NAVIGATION, and a list of contents

appears.

3. Click the “Export CSV” button.

Course Materials List

Course Materials Search

4. Designate saving location and save.


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4.6.5 Setting links to Moodle

Contents registered on BookRoll are opened by

designating an URL. If a link to that URL is set

up within a Moodle tuition course, the teaching

session can progress smoothly, and its use can

function as a record of how the course materials

have been viewed.

1. When you register course materials to

BookRoll, the URL is displayed in “この教材

の URL” (URL of this material).

Select the URL and copy it.

2. Log in to Moodle.

（※Faculty members please log in on SSO-

KID.）

3. Open your Moodle tuition course and click

the “Turn editing on” button on the top right

of the screen.

4. Accessing “Add an activity or resource” in the

section where the materials are to be used

and select “BookRoll URL.”

5. Please enter “Name”(file name),

“Description”, and “External URL”(the URL

linking to BookRoll).

6. When setting “Display” under “Appearance”,

please select “In pop-up”.

7. Click “Save and return to course”.

8. Please confirm that the link has been uploaded

to the Moodle course.

9. Click “Turn Editing off” to complete the

process.

10. When the link is clicked, BookRoll

opens, and the relevant course material file

is available to view.


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4.7 Guide to using digital course materials

• Log in to Moodle to access the Moodle

course consisting of your lectures.

• Click on the link for the relevant course

materials and use them during lectures.

• Make active use of the memo and

highlighting functions.

4.8 When the system fails

When unable to access BookRoll during lectures

It is possible to post a file directly to a Moodle

course. For how to post, please see 2.10 Posting

Materials.

When access is interrupted by system

maintenance, etc.

• Access will be restored by switching servers

but this can take time. Faculty members

should please remember to have their

lecture resources backed up ahead of time

on their PC and to bring them with them.

• Notifications about system maintenance,

etc., are shown on the Moodle front page, so

please check this as required.


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5. Data Analysis Features

This section will introduce convenient features

of the M2B system that can help improve

classes.

5.1 Learning Log

The following systems must be in use for this

feature.

Moodle / BookRoll

If materials used in class are registered on the

digital material distribution system BookRoll,

this feature allows you to see the viewing status

of each material on Moodle.

Check students’ preparation and review status,

and the viewing status of each lecture slide, to

get useful information for planning future

courses.

5.1.1 Preparing to Use the Learning Log

1. Register materials on BookRoll

(See 4.6 Uploading course materials)

2. Create a link to the materials on the Moodle

course

(See 4.6.5 Setting links to Moodle)

3. Add a “Learning Log” panel to the Moodle

course.

① In the course screen, select “Turn editing

on”.

② Select “Learning logs” from the “ADD A

BLOCK” pull-down menu in the lower left

of the screen.

③ Check that the “LEARNING LOGS” panel

has been added at the lower left of the

screen.

5.1.2 How to View the Learning Log

Click “Calculation” to open the learning log

screen.

This section will explain the process for viewing

the learning log.

1. Select the period for “日付(Date)” and click

“enter”.

2. For “学生リスト(Student List)” select “全員

(All)” or select any students.

3. For “ファイル(File)” select the title from the

pull-down menu and click “calculate”.

4. The learning log will be displayed as a

graph.


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5.1.3 About the Learning Log

This section will explain each graph displayed

in the learning log.

5.1.3.1 Total Achievement Rate

This graph shows the electronic textbook

(BookRoll) preparation achievement rate of all

students in a course. It shows the preparation

rate of viewing of a selected slide.

X-axis: Preparation Rate (0-100%)

Y-axis: People (Number)

5.1.3.2 Highlighter

This graph shows the total number of

highlights made by students for each slide

number.

X-axis: Page Number

Y-axis: Number of Highlights

5.1.3.3 Individual Achievement Rate

This graph shows the preparation achievement

rate for a designated slide for each student user

in a course.

X-axis: Student SSO-KID

Y-axis: Preparation Achievement Rate (0-100%)

5.1.3.4 Viewing Time per Page

This slide shows the average viewing time of

students taking the course, for each page of a

designated slide.

X-axis: Page Number

Y-axis: Average Viewing Time of Page by All

Class Members (seconds)


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5.2 Active Learner Process

5.2.1 What is the Active Learner Process?

This is a plug-in for checking the progress of

active learner points for each class. You can also

check the status of each active learner point

item.

Active learner points are calculated from the

following items.

Table 1. Active Learner Point Items

Relevant

System

Item Details

Moodle Attendance Present, tardy, and

absent are

calculated in active

learner points

Quizzes Scores are

calculated in active

learner points

Reports Submissions, late

submissions, and

failed submissions

are calculated in

active learner points

Moodle

Course

Views

The number of

views of the course

are calculated by

relative evaluation

BookRoll Teaching

Material

Study Time

The amount of time

spent studying the

material is

calculated by

relative evaluation

Highlights The number of

highlights is

calculated by

relative evaluation

Tags The number of tags

is calculated by

relative evaluation

Actions The number of

actions is calculated

by relative

evaluation

Mahara Journal

characters

The number of

characters in the

journal is calculated

by relative

evaluation

The following operations are possible for each of

the items.

To change the items used: Go to “How to

Remove or Add Item for Active Learner

Points”

To change the display title: Go to “How to

change active learner process titles or the

maximums and minimums of the axes”

To change the weighting of the scales: Go to

“How to Change the Weighting of the

Scales”

5.2.2 Adding Active Learner Process Panels

1. On the course screen, click “Turn editing

on”.

2. Select “ACTIVE LEARNER PROCESS” from

the “ADD A BLOCK” pull-down menu.

3. The “ACTIVE LEARNER PROCESS” panel

will appear.


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5.2.3 Checking the Active Learner Process

In this section, the active learner process graphs

can be displayed.

How to View Active Learner Process Graphs

The active learner process line graph shows the

average active learner point values for students

taking the course.

Check the Active Learner Point Detail Screen

Follow these steps to check.

1. From the course screen, click “View” under

the “ACTIVE LEARNER PROCESS”.

2. The details of the active learner process will

appear.

How to View Active Learner Process Detail

Screen Graphs

This section will describe how to view active

learner process graphs.

❶Line Graph: Shows the average active

learner points. Move the cursor over the graph

to see a breakdown of the active learner points.

❶

❶

❷

❷

❸ ❹

Move the

cursor over


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❷ Bar Graph: Shows the actual values for

each item.

Click the button to change the displayed graph.

*Only two graphs can be displayed at one time.

To see another item, click a displayed item to

hide it, and then click the button of the item

you wish to display.

To change usage of each item, see “How to

Enter or Remove an Item from Active Learner

Points”.

To change the display name of an item,

see ”How to Change the Display Names and

Maximum and Minimum Values of Axes in the

Active Learner Process”.

❸Show the item axes being displayed.

To change the axis values of display items,

see ”How to Change the Display Names and


Active Learner Process”.

❹The number of classes shown on the graph

can be changed.

5.2.4 Setting the Active Learner Process

Here, the values and displays can be set for

calculating the active learner process.

Default values have been set, so use these

screens to change them.

Below is the process.

1. Click “Edit” on the “ACTIVE LEARNER

PROCESS” panel.

2. The edit screen will appear.

Enter the values you want to change, and

click “Save”.

When registration is complete, return to the

course page.

① Click a

displayed item to

hide it.

② Click the item

you wish to display.


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How to Enter or Remove an Item from Active

Learner Points

Change the “Use” of items to add or remove

something from the active learner point

calculation.

If something is checked “Disuse” here, it will

not be calculated in active learner points, and it

will not be displayed in the active learner

process graphs.

How to Change the Display Names and


Active Learner Process

Change the maximum and minimum values of

the axes, and the display names, of the items

shown in the active learner process.

Change the display names (Japanese), display

names (English) and axis minimums and

maximums from “5.2.4 Setting the Active

Learner Process”.

How to Change the Weighting of the Scales

The scales used to calculate active learner

points can be changed.

Select “Use” or “Disuse”.

Display Names (Japanese, English)

Maximum and

Minimum

Values of Axes

Axis

Minimums

and

Maximums

Display

Name

Scale


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5.3 Active Learner Distribution

5.3.1 What is Active Learner Distribution?

Learn about the distribution of active learner

points by class.

5.3.2 Adding Active Learner Distribution

Blocks

1. On the course page, click “Turn editing on”.

2. Select “ACTIVE LEARNER

DISTRIBUTION” from the “ADD A BLOCK”

pull-down menu.

3. The “ACTIVE LEARNER DISTRIBUTION”

panel will be displayed.

5.3.3 Checking Active Learner Distribution

How to View the Active Learner Distribution

Graphs

By changing the “Display Group Legend

Number”, the points distribution groups shown

can be changed.

Check the Active Learner Distribution Detail

Screen

The active learner distribution graphs can be

displayed here.

Below is the process for checking.

1. On the course page, click “View” under the

active learner distribution.

2. The details of the active learner distribution

will appear.


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How to View the Active Learner Details Page

Graphs

❶Legend (%): Shows the percentage (%) of

points distribution

❷Bar Graph (%): Shows the percentage (%) of

people

❸Shows the number of classes that can be

displayed on the graph

❹Shows the number of grouping legends that can

be displayed on the graph.

❶

❷

❸ ❹


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5.4 Active Learner Rankings

5.4.1 What are Active Learner Rankings?

Learn the rankings of active learner points for

each class.

5.4.2 Adding Active Learning Ranking

Blocks


2. Select “ACTIVE LEARNER RANKING”

from the “ADD A PANEL” pull-down menu.

3. The “ACTIVE LEARNER RANKING” panel

will appear.

5.4.3 Checking Active Learner Rankings

Here, the active learner rankings graph can be

displayed.

Below is the process for checking.

1. On the course page, click “View” under the

“ACTIVE LEARNER RANKING”.

2. The active learner ranking details will be

displayed.

How to View the Active Learner Ranking Graph


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5.5 Response Button

5.5.1 What is the Response Button?

Find out student responses to “I understand/I

don’t understand” for each class in real time.

5.5.2 Adding a Response Button Block


2. Select “RESPONSE BUTTON” from the

“ADD A PANEL” pull-down menu.

3. The “RESPONSE BUTTON” panel will

appear.

5.5.3 Checking the Response Button

This section displays the response button

graph.

In the response

button panel, check

the number of

responses from the

last five minutes in

the circle graph.

Check the Response Button Detail Screen

Below is the process for checking the details.

1. On the course

page,

click “View”

under the

“RESPONSE

BUTTON”.

2. The response button details will appear.


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How to View the Response Button Detail Page

Graph

To change the class shown, select “Class” from

the pull-down menu.

Use the “Button” to change the display between

“All Display/Understand/Not Understand”.


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5.6 Page Reading Rankings

5.6.1 What are Page Reading Rankings?

This feature displays rankings of page readings

for each teaching material on BookRoll.

5.6.2 Adding Page Reading Ranking Panels


2. Select “READING PAGE RANKING” on the

“ADD A PANEL” pull-down menu.

3. The “READING PAGE RANKING” panel

will be displayed.

5.6.3 Checking Page Reading Rankings

Here, the page reading rankings can be

displayed.


1. On the course page, click “View” under

“READING PAGE RANKING”.

2. Display the page reading ranking details.


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How to View Page Reading Rankings

The title colors of the top three files show their

rankings.

Second

place

3rd

place


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5.7 Word Clouds

5.7.1 What are Word Clouds?

Word Clouds pick out several frequently-

searched words from among the search

keywords on BookRoll, and illustrate their

frequencies with different font sizes.

5.7.2 Adding Word Cloud Blocks


2. Select “Word Cloud” from the “ADD A

PANEL” pull-down menu.

3. The “Word Cloud” panel will be displayed.

5.7.3 Checking Word Clouds

Here, the word cloud can be displayed.


1. On the course page, click “View” under

“Word Cloud”.

2. The word cloud details will be displayed.


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6. Related Information

Center Website

Learning Analytics Center

http://lac.kyushu-u.ac.jp/index.html

System Website

Kyushu University M2B (Mitsuba) Learning

Support System

https://m2b.kyushu-u.ac.jp/

Moodle


http://lac.kyushu-u.ac.jp/index.html

https://m2b.kyushu-u.ac.jp/



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Appendix 1: List of Permissions of Each Role

Permissions of Each Role

Moodle

Role

Guest Student TA Assistant

Instructor Instructor

System

Administrator

Create user accounts ●

Group enrollment of users to a course ●

Create courses (classes not shown in

syllabus) ●

Change course title ● ● ●

Self-enroll in a course ● ● ● ● ●

Enroll students in a course ● ● ●

Register TAs to a course ● ● ●

Register assistant instructors to a course ● ● ●

Register (non-lead) instructors to a

course ● ●

Register (lead) instructors to a course ●

Upload videos to a course ● ● ●

Upload videos to an activity ● ● ● ● ●

Give permissions to the instructor role ● ●

Give permissions to assistant instructor,

TA, and student roles ● ● ●

Edit course settings (course category) ●

Edit course settings (other than course

category) ● ● ●

Edit course category course settings ●

View courses that allow “guest access” ● ● ● ● ● ●

Internal course settings ● ● ●

Add resources and activities ● ● ●

Resource and activity display and hide

settings ● ● ● ●

View and grade quiz results ● ● ● ●

View and grade assignments ● ● ● ●

Edit quizzes and assignments ● ● ●

Check permissions of each role ● ● ● ●

Change permissions of each role ● ● ●

Delete course files in batches


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Create backup accounts ●

Change email addresses

Cancel accidental self-enrollment to a

course ● ● ● ● ●

Extract a list of enrolled students

Set maximum upload size ●

Allow guest access ● ● ●

Rename roles ● ● ●

View automatic attendance report ● ● ● ●

Enter attendance in automatic

attendance report ● ● ●

Documents

【教員用】九州大学 M2B(lac.kyushu-u.ac.jp/e/m2b/manual/Manual for teachers.pdf · When using a “Moodle course” From the 2017 academic year, the “Course Request” process