Call for Head-Organisers for Regional Sessions of EYP-Ukraine '16

European Youth Parliament – Ukraine | Європейський молодіжний парламент - Україна

www.eyp-ua.org | [email protected] | facebook.com/eyp.ukraine

CALL FOR HEAD-ORGANISERS FOR REGIONAL SESSIONS OF

EYP-UKRAINE

EYP-Ukraine is looking forward to a great 2016 year. We continue to work on the

regional development of the organisation. Hence, next year will bring a number of

projects that will boost the development of EYP-UA outside of the Ukrainian

capital. We are planning to organise a number of sessions in Ukrainian regions.

Bearing in mind the outcomes of EYP-UA Weekends that were organised by

EYP-Ukraine in 2014 and 2015 we move forward and from now onwards we want

to have 5 Regional Sessions in 5 different regions of Ukraine that will take place in

April, 2016. We want to expand our activities all over Ukraine providing sustainable

ground for organisation development in Ukrainian regions; hence, we will be

working with 5 regions of Ukraine:

- West Region: Chernivtsi, Ivano-Frankivsk, Lutsk, Lviv, Rivne, Ternopil,

Uzhhorod;

- East Region: Kharkiv, Dnipro, Zaporizhia, Dnipropetrovsk, (Unfortunately

due to the situation we cannot accept applications for Luhansk, Donetsk);

- Central Region: Zhytomyr, Khmelnytskyi, Vynnytsia, Kirivohrad;

- North Region: Chernihiv, Sumy, Poltava, Kyiv, Cherkasy,

- South Region: Odessa, Mykolaiv, Kherson, (Unfortunately due to the

situation we cannot accept applications for Crimea).

We are looking for 5 Regional Sessions hosted in every region mentioned above.

We do not look for a Regional Session in Dnipropetrovsk as there is National

Selection Conference scheduled in the this city. However, we encourage other

cities from East Region to take it over and organise a Regional Session in other

cities from the same regional cluster.

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All organising of the Regional Sessions will have 4 stages:

- EYP-Ukraine presentations where potential participants have a chance to

hear about EYP-Ukraine for the first time;

- Understanding Europe EU Crash Courses that will help future delegates of

the event grasp on the EU institutions and main principles of the EU

functioning;

- Regions Session itself that is the actual EYP environment and an opportunity

to experience EYP;

- Newcomers Weekend will be a follow-up event in the host cities of the

Regional Session in order to help the delegates get a clear picture of EYP and

what are the future steps/events are in place.

Head-Organising an event is both challenging and rewarding. Over a period of

several months Head-Organisers fundraise, find and book venues, publish calls

and information about the event and closely cooperate with the board, to name a

few of their responsibilities. Ultimately, this work will guarantee another addition

to the high-quality sessions that EYP Ukraine has hosted in the past years – and it

will have your name written all over it.





Regional Session of EYP-Ukraine description

Regional Session of EYP-Ukraine is a three-day event which aims to promote the

organisation and train youth to participate in bigger EYP-events such as the

National Selection Conference. Despite the relatively brief format, the structure of

the session is similar to the structure of international EYP events and includes

Teambuilding on the first day, Committee Work on the second day, followed by

the General Assembly on the third day. Official will arrive on Day -1 to Kyiv or other

Ukrainian city close to the respective host city, then in the evening they will depart

to the session host city. Day 0 is dedicated to the CJO training. Then Day 1, Day 2

and Day 3 are dedicated to the Regional Session itself.

Teambuilding

Which is an informal activity aimed at close acquaintance of participants and their

preparation for further challenges of the conference. Though some games might

seem random and unnecessary, there is something more significant behind them.

Group moves from ice-breaking to complicated problem-solving. We have a great

variety of activities, developed and tested by 25 years of experience.

Committee Work

The committee work is the most European activity you could possibly imagine, as

it is entirely built on cooperation and consensus of its members. The delegates

have on forehand been given a committee topic about issue which they have to

prepare and analyse before arriving at the session. Guided by the chairpersons,

they go through an intense workshop including brainstorming, debating and

finalising their ideas and putting them in a document.

General Assembly

At the General Assembly, all participants are gathered, and the committee

proposes its resolution. Others are invited to attack it and ask questions during the

open debate, and at last the assembly casts its votes. It follows a strict

parliamentary procedure, led by the board of the session.





General information

The person responsible for this call is Michael Rozhkov Shekhtman, Vice-

President on Regional Development ([email protected]). In 2016, when the new

board will start acting, Liza Skorobreshchuk will take it over and provide the

assistance to the Head-Organisers. You can contact both of them at any stage of

the organizing process as well as any other Member of the Board if you have any

questions or already want to discuss ideas. You may already contact your school

or other institutions/organisations about your plans. However, do not make any

binding arrangements without the support of the board. You can explain to

potential partners that you are still at the beginning of project planning and will

come back to them for a final agreement later.

Finance

EYP-Ukraine‘s Finance Department will be happy to support Head-Organisers in

pursuing their fundraising ideas, ensure the high quality of fundraising work and

coordinate the fundraising of different sessions. However, it should be noted that

fundraising is primarily the responsibility of the organising team. We expect the

majority of funding for EYP-UA Weekends to be acquired within the region. You are

welcome to discuss your fundraising plans with Halyna Virt, Member of the

Board responsible for Finance and in 2016, Aliona Dakhnenko will be your key

contact ([email protected]), at any time.

Support for Head-Organisers

The Board will support Head-Organisers throughout the course of realising their

project. The Board is split up into different portfolios and will help you in their

respective fields of responsibility. Templates and a high number of documents for

reference will also be available. All sessions will also be allocated a member of the

board as personal mentor-supervisor. The mentor will support them from the

beginning, share knowledge about head-organising, answer questions and

represent the session in board meetings.



mailto:[email protected]

mailto:[email protected]



Selection

How to apply

With your application, we want to get to know you and your organisational skills

and get a grasp of your vision and ideas for the event you want to organise. You are

still at the very beginning of the planning phase, you have probably not head-

organised a session before and you do not know all the plans and constraints of

the board. Therefore, it is no problem at all if you are not sure about the specifics

yet! Your application should show us the ideas you already have, we will be happy

to discuss and elaborate these concepts with you once you have been selected.

You can find all information on how to apply as well as the description of the

responsibilities in the call document. Please send the attached application in PDF-

format to [email protected] by the 4th January 2016 23:59 EET. If you wish to head-

organise a session together, please send in a joint application by

duplicating the parts “Personal Information” and “Session History“.

Selection Procedure

The Selection Panel will consist of all Members of the Board of EYP-Ukraine 2016

and will be led by Liza Skorobreshchuk (Board Member on Regional Development

of EYP-Ukraine). All applicants will be informed about the selection results

individually.

The panel will take into account

The (organising) experience of the applicants

Organisational details and proposed budget

Vision and ideas for the proposed event

Overall quality of the application

Regional balance/relations to other sessions: A Regional Session may not

take place in the same city as the National Conference and there should be

at least one session in every region.



Documents

Call for Head-Organisers for Regional Sessions of EYP-Ukraine '16