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CFO MeetingJune 19, 2012
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Agenda
► Welcome and Introductions► SAO Management Changes► Travel Initiative► FY12 Year-end Financial Reporting Update► Comptroller General Responsibilities moving to SAO
July 1, 2012► Teamworks (PeopleSoft Systems) Update► Communications/ Policy► Next CFO Meeting –Tuesday August 21, 2012- 1p.m.► Potential Agenda Topics
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SAO Management Changes
TRAVEL INITIATIVE
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GA Travel & Expense System
► New Policy Issued Effective 7/1/2012 for agencies not on GTE See SAO website
► Status Update
FINANCIAL REPORTING UPDATE
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FY2012 Financial Reporting Update
► Fund / Funding Source mapping confirmations due back to SWAR 6/30/12 This is necessary to ensure the Teamworks financial data
is mapping to the correct fund type and correct funding sources for the BCR & CAFR
► Governance Project – correct use of fund and fund sources SAO has analyzed agency data as of 5/31/12, and has
sent out requests for agencies to correct any data which is incorrect funds, funding sources, etc.
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FY2012 Financial Reporting Update
► REMINDER: READ FUND BALANCE A.D.!! When setting up BCR reserves for FY2012 make sure to
DR 390110 / CR 337XXX► Year-end forms
Confirmation of Receipt of year-end forms due July 13, 2012
Review the ‘Forms Due by Entity’ file for a list of forms due for each agency.
Contact [email protected] with any questions► Partnership Meetings
No meetings in June
COMPTROLLER GENERAL
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Comptroller General Responsibilities
► Responsibilities previously under Office of Insurance and Safety Fire Commissioner Approval of warrants now at SAO Move to SAO effective July 1, 2012
► Email [email protected] with any questions
TEAMWORKS UPDATE
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Teamworks (PeopleSoft Systems)
► FY13 Teamworks (PeopleSoft) Billings
► Infrastructure Refresh
► Recovery Audit
► Employee Expense Reimbursement Self Service
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Communications / Policy
► New Policies Clearing Account – final policy effective for 6/30/12
available on SAO website Derivatives – policy updated for a minor change due to
GASB 64► Year-end Memos
Two periods open Year-end Close
► New Funding Source form on website – now requiring Fund Balance Category and rationale Home / Tools / SAO Forms / Commitment Control /
Financial Tree Maintenance Form
NEXT CFO MEETING: TUESDAY AUGUST 21 ST AT 1PM
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