Council Agenda 2016 11 23 Budget - Brazeau County€¦ · Field Review of the Cadastral Survey ... machinery, borrow pit and land to finish the project. Would also then be entitled

BRAZEAU COUNTY REGULAR COUNCIL MEETING

AGENDA

DATE: 2016 11 23 TIME: 9:00 AM PLACE: COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS

________________________________________________________________________ Call to Order Present

1. Addition to and Adoption of the Agenda

2. Adoption of the minutes of the: a) Regular Council Meeting of 2016 11 01 (Pages 2 ‐ 18) b) Special Council Meeting of 2016 11 08 (Pages 19 ‐ 21)

3. Alberta Municipal Water Wastewater Program for Rocky Rapids/Poplar Ridge water trunk line ‐ Request for Council Decision attached (Pages 22 ‐ 24) 4. Annual Budget ‐ Binders Provided a) Tab 10 Insert: South Sanitary Trunk Twinning and Realignment b) Tab 11 Insert: Alternative Energy Restricted Surplus

5. In‐Private: a) Emergency Training Centre

6. Adjournment

Council Minutes 2016 11 01 Page 1 of 17

MINUTES OF THE REGULAR COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY, 2016 11 01

CALL TO ORDER Reeve B. Guyon called the meeting to order at 9:00 a.m. PRESENT B. Guyon, Reeve

S. Mahan, Councillor R. Moir, Councillor M. Thompson, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Administrative Assistant K. MacInnis, Communications Co‐ordinator OTHERS L. Mitchell, CIBW Radio ADDITION TO AND ADOPTION OF AGENDA Addition to and Adoption of Agenda 1430/16 Moved by K. Westerlund to approve the agenda with the following additions:

6. Delegations

10:00 a.m. Brazeau Search and Rescue 1:00 p.m. Information package for CARST presentation

11. Planning and Development d) Off‐site Development Levy Bylaw ‐ Maps

12. General Matters c) Update on Status of Minister Meetings at Fall AAMD&C Convention d) Homelessness and Poverty ‐ R. Moir e) Council Road Tour ‐ A. Heinrich f) Councillor 5% per diem reduction ‐ B. Guyon

14. Correspondence

d) Correspondence from Alberta Municipal Affairs regarding the Alberta Community Partnership Program

2


e) Application from Donna Wiltse for Local Assessment Review Board (LARB) and Composite Assessment Review Board (CARB)

f) Current LARB and CARB Board Descriptions and Appointments

g) Thank You Card from Tour of Alberta Local Organizing Committee h) Email Correspondence from Hon. Danielle Larivee’s office regarding

meeting at AAMD&C Convention i) Midpoint farms correspondence

16. Meeting dates

b) Carbon Tax Rally November 5, 2016

17. In‐Private a) Notice of Appeal

CARRIED UNANIMOUSLY ADOPTION OF MINUTES Adoption of Minutes

1431/16 Moved by M. Gressler to approve the minutes of the October 18, 2016 Council meeting as presented.

CARRIED UNANIMOUSLY

1432/16 Moved by R. Moir to approve the minutes of the October 24, 2016 Council Organizational meeting as amended:

Motion 1396/16 to read “as amended” not “and presented” CARRIED UNANIMOUSLY BUSINESS Business Arising ARISING

A. Heinrich made mention of the Land Use Bylaw 923‐16 Clause 11.4.6 “geotechnical studies” as a clerical error.

URGENT Urgent Items ITEMS None

1433/16 Moved by K. Westerlund to bring the presentation by the RCMP forward on the agenda to 9:09 a.m.

CARRIED UNANIMOUSLY

3


DELEGATIONS/ APPOINTMENTS Delegations/Appointments

Drayton Valley and Breton RCMP Sgt. M. Callihoo presented the statistical reports for Drayton Valley, Cst. P. Ulanowski, Community School Resource Officer reported on his activities and Sgt. C. Kyle presented the statistical reports for the Breton area. M. Lulla entered the meeting at 9:15 a.m. 1434/16 Moved by R. Moir to accept the RCMP reports for information. CARRIED UNANIMOUSLY Drayton Valley/Brazeau County Fire Services ‐ Employer Partnership Program 1435/16 Moved by S. Mahan to defer the Employer Partnership Program

presentation to December 6, 2016. CARRIED UNANIMOUSLY

COMMUNITY SERVICES Community Services

2016 Shakin’n Drayton Fundraiser L. Chambers presented a request for sponsorship ffor the Humans Helping Humans Housing Foundation Shakin’n Drayton Fundraiser. 1436/16 Moved by K. Westerlund to sponsor the request for $2,500.00 for

Humans Helping Humans Housing Foundation at the Shakin’n Drayton event on December 3, 2016 with funds from Council Grants.

CARRIED UNANIMOUSLY Administration Building Highway Signage L. Chambers presented an update report on the signage and brushing request along Highway 22 adjacent to the County administration building. 1437/16 Moved by M. Gressler that Council attempt to encourage the

Government of Alberta to change their mind for signage on the highway for the County building.

CARRIED UNANIMOUSLY 1438/16 Moved by R. Moir to accept the update report on the administration

building highway signage for information. CARRIED UNANIMOUSLY

4


CORPORATE SERVICES Corporate Services

Bank Reconciliation as of September 30, 2016 B. Christie presented the bank statement and investment summary. 1439/16 Moved by A. Heinrich to accept the bank statement and investment

summary as of September 30, 2016 for information. CARRIED UNANIMOUSLY Brazeau Gymnastics Club Request for Municipal Tax Relief C. Swap presented an update report on the request for tax relief from the Brazeau Gymnastic Club. 1440/16 Moved by K. Westerlund to accept the update report regarding the

request for tax relief from the Brazeau Gymnastic Club for information. CARRIED UNANIMOUSLY

PUBLIC WORKS AND INFRASTRUCTURE

Public Works and Infrastructure

County Owned Active Gravel Pits: Review of Pit Quantity and Quality B. Sakalley presented a request for more time to complete the summary. 1441/16 Moved by S. Mahan to receive the report on County owned active gravel

pits, review of pit quantity and quality, for information. CARRIED UNANIMOUSLY

Field Review of the Cadastral Survey ‐ Twp Rd 474 from RR 52 to RR 55 B. Sakalley presented a report on the field review of the cadastral survey of Twp Rd 474 from RR 52 to RR 55. L. Mitchell left the meeting at 9:46 a.m. 1442/16 Moved by M. Thompson that Administration send letters to all adjacent

owners impacted for the removal of such fences, citing Bylaw 925‐16. IN FAVOUR M. Thompson R. Moir A. Heinrich K. Westerlund B. Guyon

5


OPPOSED M. Gressler S. Mahan CARRIED Reeve B. Guyon called for a break at 9:57 a.m. and the meeting resumed at 10:03 a.m.

DELEGATIONS

Brazeau Search and Rescue Don Drebert and Sean MacIntyre presented a report on their program, a request for a budget allocation of $7,000.00 and that the County lobby other municipalities and the province for support. 1443/16 Moved by M. Gressler that we ask Administration to put a line item in the

budget for Council consideration for up to $7,000.00 for the search and rescue program.

CARRIED UNANIMOUSLY 1444/16 Moved by K. Westerlund that Council present at AAMD&C fall

convention, a request for provincial funding for search and rescue groups in the province.

CARRIED UNANIMOUSLY

PLANNING & DEVELOPMENT Planning and Development

Land Use Bylaw 923‐16 Amendments B. Misener provided an update report on proposed amendments to Land Use Bylaw 923‐16. 1445/16 Moved by A. Heinrich to accept the update report on proposed

amendments to Land Use Bylaw 923‐16 for information. CARRIED UNANIMOUSLY Direct Control Districts M. Verhaeghe presented a report on the development authority of direct control districts. 1446/16 Moved by A. Heinrich that Council go with option ‘b’: That Council directs

Administration to include Council as the development authority for all development permits in future Direct Control bylaws.

6


IN FAVOUR B. Guyon K. Westerlund A. Heinrich OPPOSED M. Thompson R. Moir S. Mahan M. Gressler DEFEATED Refund Request of Development Permit Application Fees for 16D‐126 M. Verhaeghe presented a request for refund of development permit fees.

M. Lulla left the meeting at 10:44 a.m. Reeve B. Guyon stepped aside to participate in the discussion and Deputy Reeve A. Heinrich assumed the chair. 1447/16 Moved by M. Thompson that the extra fees be reimbursed to the

applicant. CARRIED UNANIMOUSLY Reeve B. Guyon resumed the chair.

1448/16 Moved by R. Moir that Council receive the letter from Khaled El‐Aawar

for information. CARRIED UNANIMOUSLY Off‐site Development Levy Bylaw Amendment M. Verhaeghe presented a report on amendments to off‐site levy bylaws.

Reeve B. Guyon stepped aside to participate in the discussion and Deputy Reeve A. Heinrich assumed the chair. 1449/16 Moved by K. Westerlund to receive the report on amendments to off‐site

levy bylaws as information. CARRIED UNANIMOUSLY B. Guyon resumed the chair. B. Guyon called for a break at 11:00 a.m. and the meeting resumed at 11:05 a.m.

7


PUBLIC INPUT SESSION Public Input Session Reeve B. Guyon opened the Public Input Session.

Bill Jeffery, Midpoint Farms requested support on behalf of the farming community regarding present adverse agricultural conditions in the county. He requested Council declare an agricultural disaster. Tim Sekura stated that they are not asking for a handout. Is there some way the government can assist with lending institutes? Jason Huber brought up a concern with the minutes from September 6, 2016 and asked why there was no public hearing for Bylaw 919‐16? Allan Ekstrom commented that they have insurance and only harvested 30% of their crop and that eliminated them from any other compensation. Requested the county construct an approach from Range Road 53 on to Township Road 474 east and west. Would like the remaining small portion of road allowance built and would donate machinery, borrow pit and land to finish the project. Would also then be entitled to new fences and sign the fence over to the Movalds. Duane Movald spoke to Township Road 474 right‐of‐way and rights‐of‐way in general; restricted access factors; there are approximately 187 miles of undeveloped rights‐of‐way in the county; would take good neighbour’s offer; currently has lots of fence posts; Alberta Wetland Policy; code of practice and standards for watershed crossing both documents crucial to look at; has noticed the back tracking factor; council is always trying to do clean up at the hardship of the ratepayers; if you are going to do something do it right; Do all rights‐of‐way need to be cleared now? Has something changed? Made a formal request that all fences be removed on Brazeau county rights‐of‐way. Morris Movald spoke about Township Road 474. Is it the responsibility of the county to move cattle from pasture to pasture? Regarding the approach on Range Road 53, why put approach on when there is no way to cross the creek or water sheds? The creek bank is 15 feet high. Is it mandatory that you have to fence your road allowance? Allan Ekstrom clarified that there is a delegation of ten in attendance with him today and that they chase cattle through creeks every day. Reeve B. Guyon closed the Public Input Session. 1450/16 Moved by K. Westerlund to add as item 12 g) a discussion about declaring

an agricultural disaster for Brazeau County to the agenda. CARRIED UNANIMOUSLY

8


1451/16 Moved by M. Gressler that all fencing be removed from all rights‐of‐way in Brazeau County.

Reeve B. Guyon declared the motion out of order. 1452/16 Moved by S. Mahan to add to the agenda as item 12 h) the topic of

removing fences on rights‐of‐way. CARRIED UNANIMOUSLY 1453/16 Moved by M. Thompson to direct Administration to look at access from

Range Road 53 onto Township Road 474. Reeve B. Guyon declared the motion out of order. 1454/16 Moved by M. Thompson to add to the agenda item 12 i) Range Road 53

road approach to the agenda. CARRIED UNANIMOUSLY

PLANNING & DEVELOPMENT Planning and Development

Alternative Land Use Servicing (ALUS) Provincial Grant Funding B. Misener provided a report on ALUS Services provincial grant funding. 1455/16 Moved by S. Mahan to receive the report on ALUS provincial grant

funding for information. CARRIED UNANIMOUSLY Bylaw 919‐16: Redistrict NE 06‐50‐06‐W5M from AG to NREP B. Misener and M. Verhaeghe presented Bylaw 919‐16 for first and subsequent readings. 1456/16 Moved by M. Gressler to give second reading to Bylaw 916‐16: Redistrict

NE 06‐50‐06‐W5M from Agricultural District to Natural Resource Extraction and Processing.

IN FAVOUR M. Gressler B. Guyon A. Heinrich

OPPOSED K. Westerlund S. Mahan R. Moir M. Thompson DEFEATED

9


1457/16 Moved by K. Westerlund that items 12 h) and i) be brought forward on

the agenda. CARRIED UNANIMOUSLY Fencing on Rights‐of‐Way 1458/16 Moved by M. Gressler that all fences be removed on all rights‐of‐way in

Brazeau County where there are conflicts. IN FAVOUR M. Gressler S. Mahan OPPOSED K. Westerlund B. Guyon A. Heinrich R. Moir M. Thompson DEFEATED Approach Request for Range Road 53 at Township Road 474 1459/16 Moved by M. Thompson to direct Administration to research where the

approaches exist off of Range Road 53 on Township Road 474. IN FAVOUR M. Thompson R. Moir A. Heinrich B. Guyon K. Westerlund OPPOSED S. Mahan M. Gressler CARRIED

RECESS FOR LUNCH

1460/16 Moved by K. Westerlund that the regular Council meeting of November 1, 2016 recess for lunch at 12:17 p.m. for 45 minutes.

CARRIED UNANIMOUSLY

10


CALL TO ORDER Reeve B. Guyon called the meeting to order at 1:00 p.m. PRESENT B. Guyon, Reeve

S. Mahan, Councillor R. Moir, Councillor M. Thompson, Councillor M. Gressler, Councillor A. Heinrich, Councillor K. Westerlund, Councillor M. Schoeninger, Chief Administrative Officer T. Kwirant, Executive Assistant C. Whalen, Administrative Assistant K. MacInnis, Communications Co‐ordinator

GENERAL MATTERS General Matters

Office Closure for Christmas Statutory Holidays 1461/16 Moved by S. Mahan to authorize the office closures of

December 26, 2016, December 27, 2016 and January 2, 2017 in lieu of statutory holidays.

IN FAVOUR: M. Thompson R. Moir A. Heinrich B. Guyon K. Westerlund S. Mahan OPPOSED: M. Gressler

CARRIED

Brazeau County Council Planning Session September 27, 2016 M. Schoeninger presented the summary report from Council strategy session on September 27, 2016.

1462/16 Moved by A. Heinrich to receive the summary report from the Council

strategy session on September 27, 2016 for information. CARRIED UNANIMOUSLY

11


DELEGATIONS/ APPOINTMENTS Delegations/Appointments

Canadian Association of Radon Scientists and Technologists Remote Session with Pam Warkentin 1463/16 Moved by M. Thompson to direct Administration to put in a letter of

interest to the University of Calgary to participate in the study on radon. CARRIED UNANIMOUSLY 1464/16 Moved by R. Moir to direct Administration to put educational information

about radon out on all media forms available. CARRIED UNANIMOUSLY

Update on Status of Minister Meetings at Fall AAMD&C Convention M. Schoeninger gave a report that no minister meetings have been confirmed for the fall AAMD&C convention.

Homelessness and Poverty R. Moir requested a letter of support be sent to the Homelessness and Poverty chair in of support of a grant application for funding for the rent assistance program and construction of a hostel. 1465/16 Moved by M. Gressler to write a letter of support for the Homelessness

and Poverty Committee grant application based on the information presented by R. Moir.

CARRIED UNANIMOUSLY Council Road Tour A. Heinrich requested Council tour quality roads that are built to lesser standards in adjacent municipalities on 66 foot rights‐of‐way. 1466/16 Moved by A. Heinrich to receive his report for information. CARRIED UNANIMOUSLY

Reeve B. Guyon called for a break at 2:02 p.m. and the meeting resumed at 2:09 p.m.

Council per Diem 5% Reduction Reeve B. Guyon stepped aside to participate in the discussion and Deputy Reeve A. Heinrich assumed the chair. Reeve B. Guyon suggested a 5% reduction in Council per diem to show leadership, support for those residents that have taken wage cuts and use as leverage to lobby the province against the Carbon Tax.

12


1467/16 Moved by B. Guyon that Coucil take a 5% cut in pay starting

January 1, 2017. IN FAVOUR B. Guyon A. Heinrich OPPOSED M. Gressler R. Moir M. Thompson K. Westerlund S. Mahan DEFEATED Reeve B. Guyon resumed the chair. Agricultural Disaster 1468/16 Moved by A. Heinrich to declare Brazeau County an agricultural disaster

area. CARRIED UNANIMOUSLY

QUESTIONS FROM THE MEDIA Questions from the Media

No media present CORRESPONDENCE ITEMS Correspondence/Items for Information

Email Correspondence from Lynn Oberle requesting to be appointed to the Local Assessment Review Board and Application from Donna Wiltse for Local Assessment Review Board and Composite Assessment Review Board

1469/16 Moved by R. Moir to move items 14 e) Application from Donna Wiltse for

Local Assessment Review Board and Composite Assessment Review Board and f) Current LARB and CARB Board Descriptions and Appointments forward on the agenda.

CARRIED UNANIMOUSLY Local Assessment Review Board (LARB) Reeve B. Guyon called for nominations for one member of the LARB

13


K. Westerlund nominated Donna Wiltse M. Gressler nominated Lynn Oberle Reeve B. Guyon made three calls for nominations 1470/16 Moved by A. Heinrich that nominations cease. CARRIED UNANIMOUSLY Voting took place by way of secret ballot. 1471/16 Moved by K. Westerlund to appoint Donna Wiltse to the Local

Assessment Review Board CARRIED UNANIMOUSLY 1472/16 Moved by M. Gressler to destroy the ballots. CARRIED UNANIMOUSLY Composite Assessment Review Board (CARB) Reeve B. Guyon called for nominations K. Westerlund nominated Donna Wiltse Reeve B. Guyon made three calls for nominations 1473/16 Moved by M. Thompson that nominations cease. CARRIED UNANIMOUSLY 1474/16 Moved by K. Westerlund to appoint Donna Wiltse by acclamation to the

Composite Assessment Review Board. CARRIED UNANIMOUSLY Correspondence from County of Wetaskiwin No. 10 regarding appointment of Reeve and Deputy Reeve

1475/16 Moved by K. Westerlund to receive the correspondence from County of

Wetaskiwin for information. CARRIED UNANIMOUSLY

Correspondence from Alberta Forest Products Association regarding ‘Taking Action to Fight Climate Change’ 1476/16 Moved by M. Gressler to receive the correspondence from the Alberta

Forest Products Association for information. CARRIED UNANIMOUSLY

14


Correspondence from Alberta Municipal Affairs regarding the Alberta Community Partnership Program 1477/16 Moved by R. Moir to receive the correspondence from Alberta Municipal

Affairs regarding the Alberta Community Partnership Program for information.

CARRIED UNANIMOUSLY Thank You Card from Tour of Alberta Local Organizing Committee 1478/16 Moved by K. Westerlund to receive the thank you card from the Tour of

Alberta Committee for information. CARRIED UNANIMOUSLY Email Correspondence from Hon. Danielle Larivee’s office regarding meeting at AAMD&C Convention 1479/16 Moved by A. Heinrich to receive the email from Hon. Danielle Larivee’s

office for information. CARRIED UNANIMOUSLY Letter from Midpoint Farms 1480/16 Moved by A. Heinrich to receive the letter from Midpoint Farms for

information. CARRIED UNANIMOUSLY

1481/16 Moved by M. Thompson to add to the agenda, as item 16 c), Lung

Association awareness meeting November 9, 2016. CARRIED UNANIMOUSLY

COUNCILLOR REPORTS Councillor Reports

Reeve B. Guyon reported that he attended: Regular Council Meeting x 2 Annual General Meeting Drayton Valley Annual General Meeting Buck Creek Northwest Redwater Refinery Tour West Central Airshed Grand Opening of Water Treatment Plant Agricultural Service Board Joint Town/County Council Meeting Council Recreation Strategy Meeting

15


Councillor M. Thompson reported that she attended: Regular Council Meeting Breton Community Centre Meeting Annual General Meeting Drayton Valley Annual General Meeting Buck Creek

Councillor A. Heinrich reported that he attended:

Regular Council Meeting x 2 Annual General Meeting Drayton Valley Annual General Meeting Buck Creek Eagle Point Blue Rapids Council Agricultural Service Board Municipal Planning Commission Pembina Area Synergy Joint Town/County Council Meeting Recreation Strategy Meeting

Councillor K. Westerlund reported that she attended:

Brazeau ATV Club Tour ‐ no charge Tour of Alberta Bike Race ‐ no charge Regular Council Meeting x 2 Annual General Meeting Drayton Valley Annual General Meeting Buck Creek DV100 ‐ no charge Whitby Community Hall Meeting ‐ no charge Drayton Valley Library Board Pembina Forest Management Plan Stakeholder Advisory Group EPAC Meeting x 2 Drayton Valley Water Treatment Plant Opening Brazeau Library Board MPC Education Session Joint Council Meeting Strategic Planning Session

Councillor S. Mahan reported that she attended:

Regular Council Meeting x 2 Annual General Meeting Drayton Valley Annual General Meeting Buck Creek Sturgeon County Refinery Tour SDAB EOEP Finance Course Agricultural Service Board Brazeau Library Board CTI Meeting in Caroline and Tour of Rig Street Trails Joint Council Town/County

16


Strategy for Recreation Ag Fieldman Farewell ‐ no charge

Councillor M. Gressler reported that he attended:

Regular Council Meeting x 2 Annual General Meeting Drayton Valley Annual General Meeting Buck Creek Physician Recruitment Municipal Planning Commission Joint Council Meeting Recreation Strategy RPAP Conference

Councillor R. Moir reported that she attended:

Regular Council Meeting x 2 Annual General Meeting Drayton Valley Annual General Meeting Buck Creek Homelessness and Poverty Committee Meeting SDAB Tour of Drayton Valley Water Treatment Plant Chillin the Park ‐ no charge HCC Committee Meeting Joint Council Meeting Recreation Strategy Meeting Mayor’s Luncheon ‐ no charge

1482/16 Moved by K. Westerlund to receive the Councillor Reports as submitted. CARRIED UNANIMOUSLY MEETING DATES Meeting Dates

Bashaw Oil Corp. Pembina Sour Oil Development Project Open House Whitby Community Hall, November 12, 2016

No action. Staff will attend or Council members if available. Carbon Tax Rally November 5, 2016 Reeve B. Guyon has been invited to speak on Saturday November 5, 2016 at the Carbon Tax rally. 1483/16 Moved by K. Westerlund to authorize any member of Council to attend

the Carbon Tax rally on November 5, 2016. CARRIED UNANIMOUSLY

17


Lung Association Awareness Meeting November 9, 2016 1484/16 Moved by A. Heinrich to authorize any members of Council to attend the

Lung Association Awareness Meeting on November 9, 2016 at the Royal Glenora Club in Edmonton.

CARRIED UNANIMOUSLY IN‐PRIVATE SESSION In‐Private Session

1485/16 Moved by K. Westerlund that the regular Council Meeting of November 1, 2016 proceed into ‘in‐private’ at 2:50 p.m. for the purpose of discussing:

a) Notice of Appeal CARRIED UNANIMOUSLY

1486/16 Moved by R. Moir that the regular Council Meeting of November 1, 2016 come out of ‘in‐ private’ at 3:01 p.m.

CARRIED UNANIMOUSLY ADJOURNMENT

1487/16 Moved by A. Heinrich that the regular Council Meeting of November 1, 2016 adjourn at 3:01 p.m.

CARRIED UNANIMOUSLY _______________________ Reeve ________________________ Chief Administrative Officer

18

CALL TO ORDER

PRESENT

WAIVER OF NOTICE

MINUTES OF THE SPECIAL COUNCIL MEETING OF BRAZEAU COUNTY, HELD IN THE COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS IN BRAZEAU COUNTY ON TUESDAY, 2016 11 08

Reeve B. Guyon called the meeting to order at 9:00 a.m.

B. Guyon, Reeve S. Mahan, Councillor R. Moir, Councillor M. Thompson, Councillor M. Gressler, Councillor A. Heinrich, Councillor

\ K. Westerlund, Councillor , M. Schoeninger, Chief AdministrativegffiCer

Pursuant to Section 194 (4) of the\Municipal Gpvemment\Ac:i 8razeau County Council signed a waiver of notice of a special theetingsfoi"the purposeof-discussing:

( 1) Pre-AAMD&C Strategy Session

a) In-Private - FOCPart Division 2 Sectio'n,21) A 4,4

2) PartiOTOation in - Alberta's Bioeccinoiiiy..ngagenient Panel Discussions Alecembet L2016, 8:311-L:*4:30,-Orn,atthe"CETC, Drayton Valley ( 0 4 4, fi

'44 •,,,,,,

Waiver6. ;pct.-led t,c;:ia,iid forming part of the minutes.

AND ADOPTIONS, ••• ADDITION TO e„„......1.4-4

'44

45, • 4

e s .

OF AGENDA / Addition ta and AdOption of Agenda

*h \1488/16 \Moved Oita Moir to

ARRIED •

UNANIMpUSL16, `,„ **„.

IN-PRIVATE

'"44.4440

adopt the agenda as presented.

1) Pre-AAMD&C Strategy Session a) In-Private - FOIP (Part 1 Division 2 Section 21)

CARRIED UNANIMOUSLY

SESSION In-Private Session,

1489/16 Moved by M. Thompson that the special Council Meeting of November 8, 2016 proceed into 'in-private' at 9:03 a.m. for the purpose of discussing:


19

1490/16

Moved by S. Mahan that the special Council Meeting of

November 8, 2016 come out of 'in- private' at 10:52 a.m. CARRIED UNANIMOUSLY

MEETING DATES 1491/16 Moved by R. Moir to authorize any member of Council to attend the

Alberta's Bioeconomy Engagement Panel Discussions, December 7, 2016 8:30 — 4:30 pm at the CETC, Drayton Valley.

/ )

4 /

ADJOURNMENT 1492/16 Moved by K. Westerlun0i,tihe\..wcial Council Meeting of November 8, 2016 adrokirn at 11:59a'an.

4,„ \ CARRIED UNANIMOUSLY /.. y"

('(

.\ * ..,..

‘....

,;1.-, \ / Reeve \

\ >

\ ..

\ , .,00-4.a..... > %N.. ... \

, \--.' Chief Administrative Officer

Attachment: Waiver Of-Notice

CARRIED UNANIMOUSLY

/

Council Minutes 2016 11 08

Page 2 of 2

20

WAIVER OF NOTICE OF A SPECIAL MEETING OF COUNCIL

Pursuant to Section 194(4) of the Municipal Government Act, a special council meeting may be

held with less than 24 hours' notice to all councilors and without notice to the public if at least

2/3 of the whole council agrees to this in writing before the beginning of the meeting.

We, the undersigned members of the Council for Brazeau County, hereby waive notice of a

special meeting of Council to be held November 8, 2016 (Date) at Brazeau County Council

Chambers (place) at 9:00 am (time) for the purpose of discussing the following:

(1) Pre-AAMD&C Strategy Session

a. In-Private - FOIP (Part 1 Division 2 Section 21)

(2) Participation in - Alberta's Bioeconomy Engagement Panel

Discussions Decemb r 7,2016 8:30 - 4:30 pm at the CETC, Drayton Valley

Marc Gressler

NAME •;":-‘,.

Kara Westerlund

NAME DATE

DATE

DATE NAME_

NAME Rita Moir

NAME

eylVraltarr-', /94/Via /74 e-7-7/ 41/c (c.1

NAME .."-x,/ t;Mir-771.7.29e--A DATE

Maryann Thompson

Antlaany-Heinrith- 4//t J7/2Ria-1111

DATE

JDATE

21

BRAZEAU COUNTY

REQUEST FOR COUNCIL DECISION

No:WM Ho 4.

0 L.

Bremen' County

SUBJECT: Alberta Municipal Waste Water Partnership (AMWWP) Funding

Application for a Water Transmission Line

DATE TO COUNCIL: November 23, 2016

SUBMITTED BY: JO

Winston Rossouw, Director of Public Works and Infrastructure.'i 7

ENDORSED BY: Winston Rossouw, Director of Publit Works and Infrastructure

REVIEWED BY CAO: Marco Schoeninger, CAO 4 i

FILE NO:

Report/Document Attached X Available Nil

RECOMMENDED ACTIONS:

That Council, in accordance with Option 'a', pass a motion to direct administration to pursue the Alberta

Municipal Waste Water Partnership (AMWWP) funding application for a proposed transmission water

line commencing at Rocky Rapids Water Treatment Plant (RRWTP) intended to terminate within the

boundaries of Poplar Ridge.

1. TOPIC DEFINED

The Memorandum of Agreement between the Town of Drayton Valley and Brazeau County (the

County) for the supply of water and sanitary sewer services dated September 27, 2001, requires

the County to fund and build a water storage facility that falls within the boundaries of the

'Primary Service Area' (Refer to Appendix A).

During the latter part of June 2016, the County has been made aware of possible funding from

AMWWP that may assist the above obligation.

County Administration has reviewed various options available to the County in order to satisfy

future water supply and development needs within the County. County Administration intends

to submit a project proposal for funding to satisfy the September 27, 2001 agreement between

the Town and County. The funding application will focus on conducting a feasibility study for the

design and install of a transmission line with an origin from RRWTP with an approximate length

of 8-9 km and will terminate at the Polar Ridge area.

The transmission line concept will further address and facilitate future residential developments

along the proposed transmission line corridor.

Brazeau county-Request for Council Decision — Alberta Municipal Waste Water Partnership (AMWWP) Funding Application for a

Water Transmission Line

Page 1 of 2

22

Relevant Policy:

Minimum Design Standards 2008

Strategic Relevance:

To provide safe, sustainable water infrastructure within the Rocky Rapids and surrounding areas. Facilitate various residential developments within the Rocky Rapids area and address fire flow requirements within the Poplar Ridge and surrounding areas.

2. RESPONSE OPTIONS

Option Analysis

a. Council approves Administration's request that Brazeau County apply for AMWWP funding by November 30, 2016 to facilitate the route selection, concept design/final design and construction of the proposed transmission line and ancillary works.

- If funding is obtained the County will capitalize on satisfying current and future water distribution needs within the Rocky Rapids area and beyond.

b. Council rejects Administration's request to apply for AMWWP funding.

- The opportunity to possibly secure funding will be lost.

c. Council requires more information. - Defer/table request.

Preferred Strategy/Outcome:

That Council, in accordance with Option 'a', pass a motion to direct administration to pursue the Alberta Municipal Waste Water Partnership (AMWWP) funding application for a proposed transmission water line commencing at Rocky Rapids Water Treatment Plant (RR1NTP) intended to terminate within the boundaries of Poplar Ridge.

IMPLICATIONS OF RECOMMENDATIONS

Organizational:

The County's Public Works and Infrastructure Department will prepare a formal application and submit the funding request package by November 30, 2016.

Financial:

The application will focus on obtaining a maximum of 75% funding of the total capital cost. Total capital cost is estimated at $10.8 million.

Brazeau County - Request for Council Decision — Alberta Municipal Waste Water Partnership (AMWWP) Funding Application for a Water Transmission Line

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APPENDIX A

•

TOWN OF DRAYTON VALLEY / M.D. OF BRAZEAU

INTEGRATED PLANNING AREA INFRASTRUCTURE

REQUIREMENTS AND

COORDINATION

STUDY AREA

SCALE: 1 : 50 000

1118 II Infrastructure Syerteme Ltd. Mralma—przmaia

LEGEND

DRAYTON VALLEY TOWN LIMITS

PRIMARY SERVICE AREA BOUNDARY

SECONDARY SERVICE AREA BOUNDARY

0 24

Documents

Council Agenda 2016 11 23 Budget - Brazeau County€¦ · Field Review of the Cadastral Survey ... machinery, borrow pit and land to finish the project. Would also then be entitled