Collect DM-RN

Validate DM-RN

Prioritize DM-RN

Report DM-RN

• Condition Assessment (CAS Findings)

• Other Findings (PM Inspections, infrastructure walks, Inputs from customers, etc.)

• Communication of DM-RN project start & completions

• CAS Data (DM-RN) Validation (accuracy of scope, verify probability of failure, optimum year, status, & cost estimates)

• Periodic analysis of cost estimates (sight factors, RPVs)

• Project Ranking of Cross Functional CAS Data

• Guide Annual Project List

• Guide Annual Lab Plan

The purpose of the DM-RN Management Process is to manage and reduce DM. This process will help ensure that all DM-RN Data are captured, documented, maintained and reported accurately and in a timely manner.

Deferred Maintenance (DM) – Repair Needs (RN) Management Process

Generate Pairwise

Ranking Report

Validate Project Ranking Report

Approve MII/DMR Projects

• QA/screen the report for accuracy (RPAM, ENG, & Operation)

• Make adjustments if necessary

• Senior management vet the project list

• Make adjustments if necessary

• Approve & Publish Project List

The overall purpose of prioritizing and ranking projects is to ensure that the most cost-effective application of limited resources is applied to meet the most critical needs at the Lab.

DM/MII Project Approval Process(How MII/DMR Projects Get Evaluated, Ranked, & Approved)

Ranking Dimensions

Asset Priority

Prime System

(System Priority Uniformat 2)

Requirement Risk Ranking

Requirement Priority

Requirement Categories

Requirement Action FY

(Optimum Year)

Facility Condition Index

(FCI)

Asset Priority

1MUF & Core INFRA

2 - Major Research Facility

3 - Research & OPS (Critial)

4 – Operation (Support)

5 – Excess List

1 - Mission Unique Facility (MUF) & Core InfrastructureThese assets are national user facilities and core infrastructure assets that are vital to the mission of the Lab (e.g., 6, 15, 26, 28, 34, 36, 37, 43, 45, 48, 50A, 50B, 58, 58A, 62B, 62G, B67, B71, B72, B88, Grizzly Peak Substation, FMCS, Main Water Supply, IT’s Telephone System, Underground Cables, etc.)

2 - These are larger research facilities in terms of significance due to mission, size & occupancy (e.g., 2, 30, 33, 50, 62, 64, 66, 70, 70A, 74, 77, 77A, 84, 86, 90, etc)

3 - These are smaller research facilities such as 17, 27, 31, 47, 53, 56, 60, 71A, 71B, 80A, 83, 90X and critical operation facilities (e.g, 76, 69, 54, etc) that play vital role in the overall operation of the Lab.

4 - These are smaller operation facilities and secondary infrastructure at the Lab. Examples of these assets include office trailers and supporting infrastructure such as walkways, roadways, retaining walls, etc.

5 - These are assets that have been identified on the Annual Lab Plan scheduled to be demolished in the near future. Also all assets with seismic rating of poor requiring demolition are on the list as well. (Need to determine what will be our overall sustainment strategy for these assets. What is minimum acceptable level for maintaining these buildings on the Excess List?

Asset priority is assigned to each asset to help determine its criticality to the overall mission and operation of the Lab. Six categories have been assigned to classify assets and infrastructure at the Lab.

Requirement Priority

Priority 1 – Deferred Maintenance. Highest risk maintenance repairs that should be mitigated within the next 12 months.

Priority 2 – Repair Needs. Maintenance repairs that should be mitigated within the next 2 years.

Priority 3 – Repair Needs. Maintenance repairs that should be mitigated within the next 3 years.

Priority 4 – Repair Needs. Maintenance repairs that should be mitigated within the next 3 years.

Priority 5 – Modernization. These are betterments: Safety, health, and security risks and standards, current mission requirements, environmental risks and regulations, ability to attract and maintain key staff, current fire safety and seismic requirements, sustainability targets, reliability goas, and capacity to perform current mission.

Priority 6 – Others. These are removal of legacy equipment, studies, and other.

Priority 6 (Other)

Priority 5 (Mod)

Priority 4 (RN)

Priority 3 (RN)

Priority 2 (RN)

Pri-1 (DM)

Requirement (deficiency) priority indicates its severity and a time frame in which corrective action ideally occurs. The stacked Venn diagram below shows the current priorities along with their definitions. (Ref. LBNL CAS Finding Classification

Process)

Requirement Prime System (Uniformat 2)

Life Safety (D10,

D40, G30)

Elevators, Fire protection, Fire Alarm

Systems, Fire Protection

Distribution & Storage, Potable Water

Distribution & storage,

Water Supply, etc.

Bldg/Site Mech(D30, G30)

Boilers, Chilled Water

System, Ventilation

System, Chilled Water

Piping, Packaged

Units, Controls, Cooling

Towers, etc.

Bldg/Site Elec (D50,

G40)

High Tension Service & Dist., Low Tension

Service & Dist., Lighting

and Branch Wiring,

Telephone Systems, Comm. &

Security, PA System,

Substations, Underground

Power Distribution

BldgEnvelope (A10,A20, B10, B20,

B30)

Substructure, Foundations, Superstructur

e, Exterior walls/doors/

windows, Roofing, etc.

Site Work (G10, G20)

Fences, Signage,

Roadways, Parking lots, Landscaping, Guardrails &

Barriers, Retaining Walls, etc.

Plumbing(D20)

Plumbing fixtures, sinks, other piping

systems, lavatories, drinking

fountains, etc.

Environ-mental (D20, G30)

Storm drains, Sanitary, Industrial

waste systems, pumping

stations, fuel tanks/equipm

ent, etc.

BldgInterior

(C10, C20, C30)

Interior construction,

stairs finishes,

flooring , etc.

Other(D10, E10, E20, F10, F20, G90)

Equipment and

furnishings, Other

institutional equipment,

etc.

A Prime System is the primary Uniformat II Category that a requirement affects. For ranking purpose, 61+ uniform 2 prime systems have been grouped into nine major classifications.

Requirement CategoryLife Safety

Life Safety Related Deficiencies

System ReliabilityBeyond Useful Life

Integrity

Maintenance

Mission

Obsolescence

Reliability

ComplianceBuilding Code

Code Compliance

Accessibility

Environ-mentalEnvironmental

Asbestos

PCB

Air and Water Quality

Lead

Modern-ization

Capacity / Design

Functionality

Energy Savings Opportunity

Energy

Appearance

Modernization

Plant Adaptation (Renovation or

restoration of old space)

Operations

Security

OtherEngineering / Design

Study

In Review

Miscellaneous

Requirement category classifies the issues that affect the facility and aids in reporting on the facility condition. There are total of six categories.

Requirement Risk Ranking

Low

Med

ium

Lo

w

Med

ium

Med

ium

Hig

hHig

h

Requirement Risk Ranking is Using the risk matrix, each requirement is ranked based on probability of failure and consequence of failure.

Facility Condition Index (FCI)

FCI => 1.00

FCI = 0.76 to 0.99

FCI = 0.51 to 0.75

FCI = 0 to 0.50

The Facility Condition Index (FCI) is an industry-standard index that measures the relative condition of a facility (asset) by considering the costs of deferred maintenance and repairs as well as the value of the facility. FCI allows condition benchmarking between facilities of unequal size and composition. FCI is a ratio of requirement costs and the Asset Replacement Value. FCI = Requirement Costs/Asset Replacement Value.

Requirement Action Fiscal Year

The Recommended Action Fiscal Year is based on the action date when a Requirement should ideally be corrected. It is automatically assigned to a Requirement based on the priority. Each priority has a Year Offset. For example, Priority 2 has +2 Year Offset, meaning that the Requirement should be corrected within 2 years. If a requirement has a priority 2 with the inspection date was 10/1/2009, based on the priority’s year offset of +2 Years = recommended action date of 10/1/2011.

Priority Description Year Offset

1 – Deferred Maintenance + 0

2 – Sustainment Planning 2Yrs + 2

3 – Sustainment Planning 3Yrs + 3

4 – Sustainment Planning 4-5yrs + 5

5 – Modernization + 10

6 – Others + 10

Ranking Strategy

Ranking Strategy Summary

Pairwise Ranking RationaleDimension With respect to Pair Wise Ranking

Asset Priority Priority Priority is somewhat important as compared to Asset Priority

Asset Priority Prime System Asset Priority is somewhat important as compared to Prime System

Asset Priority Category Asset Priority is somewhat important as compared to Category

Asset Priority Risk Ranking Risk Ranking is somewhat important as compared to Asset Priority

Asset Priority Action FY Asset Priority is equally important as compared to Action FY

Asset Priority FCI Asset Priority is equally important as compared to FCI

Priority Prime System Priority is somewhat important as compared to Prime System

Priority Category Priority is very important as compared to Category

Priority Risk Ranking Priority is somewhat important as compared to Risk Ranking

Priority Action FY Priority is equally important as compared to Action FY

Priority FCI Priority is equally important as compared to FCI

Priority Asset Priority Priority is somewhat important as compared to Asset Priority

Prime System Category Prime System is somewhat important as compared to Category

Prime System Risk Ranking Risk Ranking is somewhat important as compared to Prime System

Prime System Action FY Prime System is equally important as compared to Action FY

Prime System FCI Prime System is equally important as compared to FCI

Prime System Asset Priority Asset Priority is somewhat important as compared to Prime System

Prime System Priority Priority is somewhat important as compared to Prime System

Category Risk Ranking Risk Ranking is very important as compared to Category

Category Action FY Category is equally important as compared to Action FY

Category FCI Category is equally important as compared to FCI

Category Asset Priority Asset Priority is somewhat important as compared to Category

Category Priority Priority is very important as compared to Category

Category Prime System Prime System is somewhat important as compared to Category

Risk Ranking Action FY Risk Ranking is equally important as compared to Action FY

Risk Ranking FCI Risk Ranking is equally important as compared to FCI

Risk Ranking Asset Priority Risk Ranking is somewhat important as compared to Asset Priority

Risk Ranking Priority Priority is somewhat important as compared to Risk Ranking

Risk Ranking Prime System Risk Ranking is somewhat important as compared to Prime System

Risk Ranking Category Risk Ranking is very important as compared to Category

Action FY FCI Action FY is somewhat important as compared to FCI

Action FY Asset Priority Action FY is equally important as compared to Asset Priority

Action FY Priority Action FY is equally important as compared to Priority

Action FY Prime System Action FY is equally important as compared to Prime System

Action FY Category Action FY is equally important as compared to Category

Sample Project Ranking Report

Live Demonstration