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Department of VeteransAffairs
National Veteran Small Business Engagement
Atlanta GeorgiaDecember 9‐11
Presenter• Prudence Howard
Director of Contracting• James Gaudio
Chief Logistic Officer
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• VA Organizational Structure• Who We Are• What We Purchase• How You Can Help Us• Important Websites
Agenda
DOING BUSINESS WITH VISN 7
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Register with System for Award Management (SAM). Vendors must include all associated North American Industrial Classification Code (NACIS)Codes and the Federal Stock Classification groups during the registration process.
If your business qualifies for one of the socioeconomic programs, ensure you get certified, it’s required. (VET BIZ.gov)
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• The Veterans Integrated Service Network (VISN) 7 Network Contracting Office 7 (NCO 7) is part of the VISN 7 Office which is physically located in Duluth, GA. VISN 7 is part of the U.S. Department of Veterans Affairs, VA Southeast Network. The VA Southeast Network consists of VA Medical Centers, Community Based Outpatient Clinics, Nursing Home Care Units, and Domiciliary in Alabama, Georgia and South Carolina. The Network Contracting Office provides contracting support to those facilities. Contracting Officers are located at each of the VA facilities throughout the three state areas. The Network Contracting Office (NCO 7) is led by the Director of Contracting who is physically located in Duluth, GA. The NCO is comprised of 8 Site Teams and 3 specialized contracting teams.
Who We Are NCO 7
VA Org Chart
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NCO 7
NCO 7 Contracting Teams
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•8 Site Teams ‐ Provides contracting support for: Services (i.e. Utility, Consultant, Transportation, Facility Upkeep, Maintenance & Repair, Chaplain, Valet Parking, etc), Commodities (Medical Supplies and Equipment, Prosthetics (artificial limbs, devices, etc), and Pharmacy. These teams will only support the Medical Center they are physical located to include any Outpatient Clinics, Nursing Homes, and Domiciliary that may be in the area.
•Medical Services Team ‐ Provides contracting support for: Scarce medical and locum tenens; medical sharing (affiliations); consultant contracts; medical support services; medical service personnel (nurses, pharmacists, etc.); nursing homes; adult day care; homeless rehab contracts; home health nurses, aides, homemakers; vocational rehab contracts; CBOC contracts; revenue generation contracts/agreements; VA/DoD sharing agreements; CMOP support services; home and home oxygen contracts. This team supports all the Medical Centers, Outpatient Clinics, Nursing Homes, and Domiciliary within VISN 7.
NCO 7 Contracting Teams Cont.
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•Construction Team ‐ Provides contracting support for: Architect/Engineer; Construction, build out to leased space done by the VA; equipment installs or site preps which are not part of the equipment buy. This team supports all the Medical Centers, Outpatient Clinics, Nursing Homes, and Domiciliary within VISN 7.
• Leasing Team ‐ Provides contracting support for: Real Property Leases and build out on leased facilities performed by the lessor. This team supports all the Medical Centers, Outpatient Clinics, Nursing Homes, and Domiciliary within VISN 7.
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What We Purchase
• Pharmaceutical, Medical, and Surgical Supplies• Equipment, Supplies, and Materials for facility operations
from light bulbs to cleaning supplies• Maintenance and Repair of Medical & Scientific Equipment• Prosthetic and Orthopedic Aids• Administrative and Medical Staffing Services• Construction, Maintenance, and Repair such as painting,
plumbing, electrical, flooring, HVAC, etc.
Forecast of Opportunities
https://www.vendorportal.ecms.va.gov/eVP/fco/FCO.aspx
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VA Hierarchy of Small Business Programs(Open Market Acquisitions)
Service‐Disabled Veteran‐owned Small businesses***
Veteran‐owned small businesses***
HUBZones, WOSBs and 8(a) SBs
All others (including general small business)
*P.L. 109-461 *** Verified by VA
Mandatory Sources• Certain mandatory national contracts, BPAs and BOAs have a higher
priority for use than a VA FSS or other type of contract.
• The Contract Catalog Search Tool (CCST) also identifies if a contractor participates under VA’s Pharmaceutical Prime Vendor (PPV) or Med/Surg Prime Vendor (MSPV) programs.
• VA Schedule contracts which fall under Federal Supply Class (FSC) 65 & 66 are mandatory use by VA ordering activities. VA FSS contracts under FSC 621 or GSA FSS are non‐mandatory and VA facilities shall follow VA acquisition regulations, policies and directives when selecting a contract vehicle.
Mandatory Sources
• Most of our medical equipment and supplies are procured via mandatory sources and the Prime Vendor Program: http://www.va.gov/oal/business/nc/mspv.asp#bhms.
• Authority: 38 U.S.C. 8127 and 8128; 40 U.S.C. 121(c) and (d); and 48 CFR 1.301–1.304.
• 808.002 Priorities for use of Government supply sources
Prosthetics Office
• VISN 7 Prosthetics Office• Directions and guidance to facility Prosthetic Services in providing the proper prosthetic items to veterans to meet the medical needs.
• Manage $143M Program Budget• Transforming our diverse systems and processes to an efficient, systematic, standardized, Prosthetics Service.
Current use of ContractorsName of Contract Purpose Value of
ContractIncumbent Period of
Performance
Home Oxygen All facilities 9M Numerous 09‐14
Delivery Home Medical Equipment
All facilities 6.3M Numerous 09‐14
Eyeglasses All facilities 8.7M WSIFB 12‐16
Artificial Limbs All facilities 6.5M Numerous 09‐14
Requirements Forecast 2015
Scope of Requirement Anticipated parameters (e.g., use of particular contracting vehicles)
Anticipated Date capabilityneeded
Delivery of HomeOxygen
Set‐asides / HUB Zones FY 15
Artificial Limbs Small Business FY 15
Prosthetics Key Information• Doctor and Patient Driven• Mandatory use of the NAC• Home Modifications Driven by Patients• Prosthetics falls under Directive 1173• Prices have to be competitive• PLEASE DON’T NOT DROP BY WITHOUT AN APPOINTMENT
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Prosthetics POC’s• No. Facility Prosthetics Mgr. Phone No.• 508 Atlanta Emory Brown (404)321‐6111 ext. 7831• 509 Augusta Erich Guerrero (706) 733‐0188 ext. 6170• 521 Birmingham Teresa Posey (205)933‐8101 Ext. 6942• 534 Charleston David Bradbury (843)789‐7699• 544 Columbia Jim Wilcoxson (803)766‐4000 ext. 6330• 557 Dublin Gary Coates (478)272‐1210 Ext.2793• 619 CAVHCS Jackie Collins (334)272‐4670 ext. 4770• 679 Tuscaloosa John Rinehart (205)554‐2000 ext. 3553
***PLEASE MAKE AN APPOINTMENT FIRST…DO NOT POP UP
Logistics Office• VISN 7 Logistics Office• Providing the right product for the right price at the right time. Honor America’s veterans by providing exceptional health care that improves their health and well‐being.
• Transforming our diverse systems and processes to an efficient, systematic, standardized, Logistics Program that utilizes sound Supply Chain Management Principles.
TOP 5 NAICS CODES• Top Five NAICS Codes: Supplies & Equipment• 339110 – Medical Equipment and Supplies• 423450 – Medical, Dental and Hospital Equipment and
Supplies Merchants• 811200 – Electronic and Precision Equipment Repair and
Maintenance• 236220‐ Commercial and Institutional Building Construction• 238000 – Specialty Trade Contractors
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Current use of ContractorsName of Contract Purpose Value of
ContractIncumbent Period of
Performance
Valet Parking Chas/Aug 900/256 13‐15/13‐17
Home Infusion Birm 2.8M 13‐17
Electrical Testing Aug 1.8M 13‐17
Wound Vac Augusta 316 Trayco PO
Sharps Disposal Aug, Chas, Dub, CAV
Varies
Requirements Forecast 2014 & 2015Scope of Requirement Anticipated parameters (e.g., use
of particular contracting vehicles)Anticipated Date capabilityneeded
Valet Parking
Landscaping
Elevator Maintenance
Courier Service
Transportation –Wheelchair Van
Sharps Disposal
Logistics POC’s• No. Facility Logistics Mgr. Phone No.• 508 Atlanta Theodora Hamilton (404)321‐6111 ext. 6123• 509 Augusta Mark Fox (706)731‐7170• 521 Birmingham Ann Schowalter (205)933‐8101 Ext. 4494• 534 Charleston Michael Olmstead (843)789‐7210• 544 Columbia Jeff Soots (803)766‐4000 ext. 6481• 557 Dublin Susie Cheney (478)272‐1210 Ext.2776• 619 CAVHCS Johnny Davis (334)272‐4670 ext. 4482• 679 Tuscaloosa Ann Schowalter (205)554‐2000 ext. 2237
***PLEASE MAKE AN APPOINTMENT FIRST…DO NOT JUST SHOW UP AT THE FACILITY
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• NASA SEWP (www.sewp.nasa.gov) 1st• VETS‐GWAC (www.gsa.gov/vetsgwac) • GITSS (www.buyit.gov) • FSS (www.fss.gsa.gov) 2nd
• Open Market (FAR Parts 12, 13, 14 & 15) 3rd
• T‐4• https://www.voa.va.gov/
How VA Acquires IT
VA Technical Acquisition Center (TAC Office): Email [email protected] for Contract Opportunities
How can you help us?
• VA Needs Companies who are:
– Familiar with the VA project environment
– Already possess VA credentials or are at least positioned to be cleared quickly
– Competent in appropriate technologies and methodologies
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Improve Your Chances •Service‐Disabled Veteran‐Owned Verification
•Veteran‐Owned Verification
•8(a) Certification www.sba.gov/content/8a‐business‐development
•HUBZone Certification www.sba.gov/hubzone
•Federal Supply Schedule (FSS) Contract
•Accept Purchase Cards
•Competitive Pricing
•Take Advantage of Marketing Assistance
Important Web Sites
• VA OSDBU: www.va.gov/OSDBU ***• Watch www.fbo.gov (FedBizOpps) for Specific Opportunities• FedBid: www.fedbid.com for Specific Opportunities• CVE: www.vip.vetbiz.gov• Forecast of Contracting Opportunities (FCO)
https://www.vendorportal.ecms.va.gov/eVP/fco/FCO.aspx• VAi2 Program: https://www.va.gov/vai2• VOA : https://www.voa.va.gov• SAM : www.sam.gov• Procurement Technical Assistance Office: www.aptac‐us.org• Small Business Administration: www.sba.gov
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Small Business Specialist• Contact Information• Name: Janice Ellison Small Business Liaison• Email: [email protected]• Phone: 334‐260‐4152• Websites: www.southeast.va.gov• www.va.gov/osdbu
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Presenter Contact Information• Prudence Howard • [email protected]
• Jim Gaudio• [email protected]
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Questions
