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SU-6

Contents

1 Introduction1.1 Welcome ........................................................................................1-1

Trademark Acknowledgements..................................................1-1About PageScope Light..............................................................1-2

2 Overview

2.1 Scan to E-mail ...............................................................................2-1

2.2 Scan to Server (FTP).....................................................................2-2

2.3 Internet Faxing ..............................................................................2-4

2.4 Direct Fax Transmission ..............................................................2-5

2.5 System Requirements ..................................................................2-6

System Requirements ................................................................2-6

2.6 Control Panel Parts and Their Functions ...................................2-7

2.6.1 Names of Control Panel Parts and Their Functions ...................2-7

2.6.2 About the Display .....................................................................2-10

Symbol list ................................................................................2-102.6.3 Entering Text Characters..........................................................2-11

Key Operation...........................................................................2-11Text Entry Example ..................................................................2-13Notes on Entering and Correcting Text Input ...........................2-14

2.7 Using PageScope Light..............................................................2-15

2.7.1 What is PageScope Light? .......................................................2-15

2.7.2 System Requirements ..............................................................2-17

2.7.3 Accessing PageScope Light.....................................................2-17

2.7.4 Using PageScope Light ............................................................2-17

2.7.5 About the Screen Layout..........................................................2-18

2.7.6 Logging In as an Administrator.................................................2-19Logging In to Administrator Mode.............................................2-19

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3 Getting Ready

3.1 Connecting to a LAN Network..................................................... 3-1

Connecting the LAN Cable ........................................................ 3-1

3.2 Specifying the Network Settings................................................. 3-3

3.2.1 Quick Overview of the Network Settings.................................... 3-3

3.2.2 Using the Control Panel To Specify Settings ............................. 3-9

3.2.2.1 Network Settings........................................................................ 3-9Setting the IP Address ............................................................. 3-10Specifying the Subnet Mask .................................................... 3-12Specifying the (Default) Gateway ............................................ 3-13Specifying the DNS Configuration ........................................... 3-14Specifying the Gateway Transmission Setting......................... 3-15

3.2.2.2 Specifying the E-mail Settings (E-MAIL SETTING 1 Menu).. 3-16Registering the Senders Name ............................................... 3-17Registering the E-mail Address of the Sender......................... 3-18Specifying the SMTP Server Address...................................... 3-18Specifying the SMTP Port Number(SMTP PORT NO. Function) ................................................. 3-19Specifying the Timeout Period for the SMTP Server(SMTP TIMEOUT Function) .................................................. 3-19Specifying Whether or Not To Insert a Text Description

(TEXT INSERT Function) ...................................................... 3-20Specifying the Default Subject Line ......................................... 3-20Specifying the E-mail Mode Settings ....................................... 3-21

3.2.2.3 Specifying Other E-mail Settings(E-MAIL SETTING 2 Menu)................................................... 3-23Specifying the POP3 Server Address ...................................... 3-24Specifying the POP3 Port Number(POP3 PORT NO. Function) ................................................. 3-25Specifying the Timeout Period for the POP3 Server

(POP3 TIMEOUT Function)................................................... 3-25Specifying the POP3 Account Name ....................................... 3-26Specifying the POP3 Password ............................................... 3-26Setting Up Auto Reception....................................................... 3-27Specifying the Address for Result Notifications ....................... 3-27Specifying Whether or Not To Print Header Information(HEADER PRINT Function)................................................... 3-28

3.2.3 Specifying Settings Using PageScope Light ............................ 3-29

3.2.3.1 Network tab ........................................................................... 3-29

TCP/IP Configuration ............................................................... 3-29SMTP & POP3 Configuration................................................... 3-31FTP & DNS Configuration ........................................................ 3-34

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3.2.3.2 Fax tab ...................................................................................3-35Fax Configuration .....................................................................3-35

3.2.3.3 Scan tab.................................................................................3-36File Destination Setting.............................................................3-36

3.3 Adding Destinations ...................................................................3-393.3.1 Using the Control Panel To Add Addresses .............................3-39

Specifying the Settings for a One-Touch Dial Key ...................3-39Specifying the Settings for a Speed Dial Number ....................3-42Specifying the Settings for a Group Dial Key ...........................3-44

3.3.2 Using PageScope Light To Add Addresses .............................3-46Specifying Settings for One-Touch Dialing...............................3-46Adding a New One-Touch Dial Setting.....................................3-47Specifying the Settings for Speed Dialling................................3-50Adding a New Speed Dial Setting ............................................3-51Specifying the Settings for Group Dialling................................3-54Adding a New Group Dial Setting.............................................3-55Specifying the Setting for Speed Dialing (FTP Server) ............3-57Adding a New Speed Dial (FTP Server) Setting.......................3-58Downloading and Uploading the Destination List.....................3-60

4 Using Scan to E-mail Operations

4.1 Transmission Procedures............................................................4-24.1.1 Using the Automatic Document Feeder......................................4-2

4.1.2 Using the Original Glass.............................................................4-5

4.1.3 Changing the Scan Mode Settings .............................................4-8

4.1.4 Changing the Scanned Image Size ..........................................4-10

4.1.5 Specifying the Default Settings for the Scan Settings ..............4-11Specifying the Resolution.........................................................4-11Specifying the Data Format......................................................4-12

Specifying the Encoding Method..............................................4-124.1.6 If Memory Becomes Full While Scanning.................................4-13

4.2 Specifying the Destination Using One-Touch Dial Keys.........4-13

4.3 Specifying the Destination Using Speed Dial Numbers ..........4-14

4.4 Specifying the Destination Using Group Dial Keys.................4-15

4.5 Specifying the Destination Using the Phone Book..................4-16

Searching the Phone Book.......................................................4-17

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5 Using Scan to Server (FTP) Operations

5.1 Procedure for Scanning to a Server ........................................... 5-2

5.1.1 Using the Automatic Document Feeder ..................................... 5-2

5.1.2 Using the Original Glass ............................................................ 5-4

5.1.3 If Memory Becomes Full While Scanning .................................. 5-6

6 Using Internet Faxing Operations

6.1 Procedure for Sending Internet Faxes ....................................... 6-2

6.1.1 Using the Automatic Document Feeder ..................................... 6-2

6.1.2 Using the Original Glass ............................................................ 6-4

6.1.3 Fax Resolution Settings ............................................................. 6-6

Adjusting the Fax Resolution ..................................................... 6-76.1.4 Changing the Transmission Mode Settings ............................... 6-8

6.1.5 If Memory Becomes Full While Scanning ................................ 6-10

6.2 Specifying the Destination Using Programmed Dialing ......... 6-11

6.3 Sending a Document to Multiple Destinations(Broadcast Transmission) ......................................................... 6-11

6.3.1 Using Broadcast Transmission ................................................ 6-12

6.4 Sending a Document at a Specified Time(Timer Transmission) ................................................................. 6-14

6.4.1 Using Timer Transmission ....................................................... 6-14

6.5 Cancelling (Deleting) a Document Queued for TimerTransmission .............................................................................. 6-16

6.5.1 Cancelling a Queued Document .............................................. 6-16

6.6 Relay Broadcast Transmission................................................. 6-18

6.7 Receiving Internet Faxes ........................................................... 6-19

6.7.1 Types of E-mail Messages That Can Be Received ................. 6-196.7.2 Auto Reception ........................................................................ 6-20

6.7.3 Manual Reception .................................................................... 6-21Checking E-mail Manually ....................................................... 6-21

6.8 Forwarding Fax Documents ...................................................... 6-22

6.8.1 Using the Forwarding Function ................................................ 6-23

7 Direct Fax Transmission

7.1 About Unimessage Pro I-Net Portal............................................ 7-1

7.2 Using Unimessage Pro I-Net Portal ............................................ 7-1

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8 Checking the Transmission/Reception Results

8.1 Checking the Transmission Results ...........................................8-1

9 Operation Error Messages

9.1 Common Messages and Their Remedies ...................................9-1

9.2 Troubleshooting............................................................................9-3

Scan to E-mail Transmission......................................................9-3Internet Fax Transmission..........................................................9-3Internet Fax Reception ...............................................................9-4Direct Fax Transmission (Gateway TX)......................................9-5PageScope Light ........................................................................9-5

10 Appendix

10.1 Specifications..............................................................................10-1

Scan to E-mail / Scan to Server ...............................................10-1Internet Fax ..............................................................................10-1

11 Index
http://su-6.pdf/http://su-6.pdf/

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Introduction 1

SU-6 1-1

1 Introduction

1.1 WelcomeThis manual provides information on using the network applicationfunctions when using the Internet or an intranet.

Read these instructions thoroughly before using the functions.

For instructions on using the copier itself and for general safetyprecautions, refer to the manual provided with the fax unit.

Store this manual and the enclosed CD-ROM in a safe location for futurereference.

Trademark Acknowledgements

PageScope is trademark of KONICA MINOLTA BUSINESSTECHNOLOGIES, INC.

Ethernet is a registered trademark of Xerox Corporation.

PCL is a registered trademark of Hewlett-Packard Company.

Microsoft, Windows, and Windows NT are registered trademarks of

Microsoft Corporation.Netscape Communications, the Netscape Communications logo,Netscape Navigator, Netscape Communicator, and Netscape aretrademarks of Netscape Communications Corporation.

Novell and NetWare are registered trademarks of Novell, Inc.

Unimessage is a registered trademark of Wordcraft International Limited.

All other product names are trademarks or registered trademarks of theirrespective holders.

Copyright 2003 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.

The information contained in this manual is subject to change withoutnotice.

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1 Introduction

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About PageScope Light

If a network interface card (NIC) is installed, you can use the PageScopeLight network utility. PageScope Light is a network utility that allows youto modify network and other settings over the network instead of from thedevice itself.

All you need in order to use PageScope Light is a Web browser (InternetExplorer or Netscape Navigator) installed on your computer. It is notnecessary for any special software to be installed. For instructions onusing PageScope Light, refer to Using PageScope Light on page 2-15.

Note

No part of this manual may be copied or reproduced, either in part or

in whole, without prior permission.

The contents of this manual are subject to change without notice.

No part of the manual may be reproduced or modified without prior

permission.

Screen images used in this manual may differ from the actual screen

display.

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Overview 2

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2 Overview

The scan function makes it possible to easily convert paper documentsinto electronic documents and file them in an electronic filing system thatmakes it much easier to access the information. The scanned images(scan data) are stored in TIFF or PDF format and can be sent tocomputers over a network.

Scan data can be sent in the following ways. Select the method bestsuited to your network environment or purpose.

2.1 Scan to E-mail

The scan data is sent as TIFF or PDF e-mail attachments to othercomputers on the network or over the Internet.

This method requires that a mail server is available over the network.

Mail Server

Mail Server

Client Computer

Client Computer

Intranet

Internet

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Overview 2

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In addition, the system can be set to send to as many as 10 specifiedrecipients a notification of the FTP server address where the data wasuploaded.

Mail Server

Intranet

Internet

Internet

Client Computer

Client Computer

FTP ServerFTP Server

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2.3 Internet Faxing

Unlike fax machines that use telephone lines, Internet faxing can sendand receive fax images over the Internet. The Internet fax service usesInternet e-mail services to send and receive fax images. An Internet

fax service transmits scanned images as TIFF-F files attached to e-mail messages and sends them to the desired Internet fax destination.The Internet fax service that receives the e-mail messages then printsthe files when they are received.

Since Internet fax uses e-mail to send the fax images, Internet faxescan also be sent to e-mail addresses as well as other Internet faxservices. The person that receives the Internet fax will receive the faximages as e-mail attachments using their e-mail software.

Mail Server

Intranet

Internet

Internet Fax

Client Computer

Client Computer

Mail Server

Terminal

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Overview 2

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2.4 Direct Fax Transmission

With this operation, documents created with word-processing softwareand other applications can be sent directly a fax machine simply byspecifying the phone (fax) number, without having to print the

document.It is also possible to check on the status of a fax transmission fromyour computer.

The destination can be an e-mail address or traditional fax (phone)number.

In order to use the Direct Fax function, the optional Unimessage Pro I-Net Portal software must be installed. After checking that the networkenvironment meets the network requirements, go to Network Settingsor Unimessage Pro I-Net Portal setup.

Client Computer

Fax Transmission

Phone

Fax Terminal

Network Line

Line

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2 Overview

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2.5 System Requirements

The following system environment is required in order to use the Internetfax or network scanning functions.

Tip

TCP/IP connections must be enabled in order to use the Internet fax

or network scanning functions.

The copier must be connected to a phone line in order to use functions

that require a phone line connection.

System Requirements

Functions available when the Internet Fax & Network Scan Kit is installed

Scan to E-mailScan to Server(FTP)

Internet Faxing Direct Fax

Requiredenvironmentfor image datatransmission

Mail server(SMTP server)

FTP server(TheenclosedPageScopeCabinet canbe used as asimple FTPserver.)

In order touse e-mailnotifications,a mail server(SMTPserver) isrequired.

Mail server(POP3 server,SMTP server)

UnimessagePro I-Net Portalsoftware(Optional)

Requiredenvironmentfor image dataimporting

E-mail client FTP client Internet faxterminal

-

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Overview 2

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2.6 Control Panel Parts and Their Functions

2.6.1 Names of Control Panel Parts and Their Functions

1 2 3 4

5

No. Part Name Function

1 [Resolution] key Used to select the image quality (transmission resolution)for the Internet fax function.

2 [Phone Book] key Searches for and displays addresses programmed in one-touch dial, group dial, and speed dial.

3 [Function] key Used to switch between different function settings screens.Sending a Document to Multiple Destinations (BroadcastTransmission) on page 6-11, Sending a Document at aSpecified Time (Timer Transmission) on page 6-14,Cancelling (Deleting) a Document Queued for TimerTransmission on page 6-16,Receiving Internet Faxeson page 6-19

4 [Speed Dial] Used to specify destinations previously programmed with a3-digit number.

5 One-touch dial keys Used to specify previously programmed destinations.

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1696 12

10

7 13

11

14 1715

19 20

8

18


6 Error indicator Lights up if an error has occurred.

7 [Status] key Used to check the status of a transmission.

8 [Utility] key Used to display the different Utility mode screens.MACHINE SETTING, FAX REGISTRATION, E-MAILSETTING 1, E-MAIL SETTING 2, NETWORK SETTING,SCAN SETTING

9 Display Displays settings details, such as e-mail addresses,settings menus, and error messages.

10 and keys[Auto/Photo] key

Used to specify the scanning mode when using thenetwork scanning functions. Used to select the item to theleft or right of the current position in settings screens.

11 and keys[Zoom] key

Used to select the item above or below the current positionin settings screens or lists.

12 [Yes] key Used to confirm settings.

13 [No/C] (clear) key Used to delete characters or numbers that have beenentered in a setting field. Used to return to the previousscreen.

14 [Scan] key Used to switch between different scan modes. This keylights up in green to indicate that the copier is in Scanmode.

15 [Fax] key Used to send scan data or receive e-mail messages whenusing the Internet fax function.

16 10-key pad Used to enter settings values. Used to enter numbers/ characters. E-mail addresses and other text can beentered with these keys.Used to enter speed dial numbers.

17 [123/ABC] key Used to switch between number and character entry.

18 [Start] key Used to start scanning, or send mesages/files.

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19 [Stop] key Used to stop the scanning of documents, stop sending orreceiving, or to stop printing.

20 [Panel Reset] key Used to cancel all current operations.


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2.6.2 About the Display

Symbol list

1

2

1

2

No. Display Indication Description

1 Mode or functionname

Displays the currently selected mode or function setting. Displays the current settings menu or option. If an error occurs, displays the error message. During standby, displays the date and the amount of

memory available.

2 Message area Displays messages such as operating instructions.

Symbol Description

Sending/receiving e-mail messages

An e-mail message is being sent or received.

In standby for timertransmission

An e-mail message is queued for timer transmission.

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Overview 2

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2.6.3 Entering Text Characters

This section describes how to enter text characters when registering adestination or when entering names, for example, for one-touch dial keys.

Key Operation

The 10-key pad can be used to enter numbers, text, and symbols.

Press the [123/ABC] key to switch the input mode of the 10-key padbetween numbers and letters/symbols.

When entering numbers, [1] appears in the display.

When entering letters or symbols, [A] appears in the display.

The following lists show the characters available with each key of the 10-key pad.

For fax number and e-mail address input:

* Repeatedly press the 10-key pad key to scroll through the available characters and symbolsuntil the desired character appears in the display.

10-key pad key Available characters*

1 @ . (period) @ _ (underscore) - (hyphen) 1

2 ABC ABC2abc

3 DEF DEF3def

4 GHI GHI4ghi

5 JKL JKL5jkl

6 MNO MNO6mno

7 PQRS PQRS7pqrs

8 TUV TUV8tuv

9 WXYZ WXYZ9wxyz

0 Space (space) 0

+&/ =!?( )%[ ] { } | $

# #

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2 Overview

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For recipient names:

Metric models

Inch models

* Repeatedly press the 10-key pad key to scroll through the available characters and symbolsuntil the desired character appears in the display.

10-key pad key Available characters*


2 ABC ABC2abc

3 DEF DEF3def

4 GHI GHI4ghi

5 JKL JKL5jkl

6 MNO MNO6mno

7 PQRS PQRS7pqrs

8 TUV TUV8tuv

9 WXYZ WXYZ9wxyz

0 Space (space) 0

+&/ =!?( )%[ ] { }| $,:;"

# #

10-key pad Available characters*


2 ABC ABC2abc

3 DEF DEF3def

4 GHI GHI4ghi

5 JKL JKL5jkl

6 MNO MNO6mno

7 PQRS PQRS7pqrs

8 TUV TUV8tuv

9 WXYZ WXYZ9wxyz

0 Space (space) 0

+&/ =!?( )%[ ] { }| $,:;"

# #

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Text Entry Example

To enter the name NJ Office

The current cursor (_) position blinks alternately with the character at thatposition.

Press the [6] key twice.

Press the [5] key once.

Press the [0] key once.

Press the [6] key 3 times.


Press the




key.


Press the key.

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Notes on Entering and Correcting Text Input

Hold down the [No] key for one second or longer to delete all text that hasbeen entered in a settings field.

To delete only part of the text, press the and keys to move the

cursor (_) to the character to be deleted, and then press the [No] key.To enter a space, press the [0] key on the 10-key pad.

When entering text, press the key before entering the next characterwhen it is the same as the current character. (Refer to the Text EntryExample on page 2-13.)

To change a character that has been entered, press the and keysto move the cursor (_) to the character to be changed, press the [No] keyto delete the character, and then enter the correct character.

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Overview 2

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2.7 Using PageScope Light

2.7.1 What is PageScope Light?

PageScope Light is a device control utility program provided by the HTTP

server built into the network interface card. This utility can be used with aWeb browser as an interface for remotely controlling the copier andnetwork interface card.

HTTP Server

Access

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2 Overview

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Here are some examples of the types of tasks that can be performed withPageScope Light.

Setting/changing network settings

TCP/IP settings SMTP settings POP3 settings FTP settings

Adding/changing e-mail addresses

One-touch dial settings Speed dial settings Group dial settings Speed dial settings (adding an FTP server address)

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2.7.2 System Requirements

PageScope Light can be used in the following system environments.

2.7.3 Accessing PageScope Light

Note

In order to use PageScope Light, an IP address, subnet mask, and

gateway setting must already be specified from the control panel of the

copier. For information on specifying these settings, refer to Network

Settings on page 3-9.

PageScope Light is accessed directly using a Web browser.

1 Start up your Web browser.2 Enter the IP address of the copier into the Address box, and then

press the [Enter] key.http:///

(Example) If the copier IP address is 192.168.0.100, enter:http://192.168.0.100/

3 The PageScope Light screen appears.

2.7.4 Using PageScope Light

PageScope Light is used in the same way as other Internet Web pages.Click links in the page to jump to that page, and use the [Back] and [Next]buttons to navigate through pages that have already been loaded.

Operating system Windows 95 (OSR 2.5), Windows 98,

Windows 98 SE, Windows ME, Windows NT4.0, Windows 2000, or Windows XP

Browser Microsoft Internet Explorer 4.0 or laterNetscape Navigator 4 or later

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2 Overview

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2.7.5 About the Screen Layout

The following screen appears when you access PageScope Light.

NoteScreen images used in this manual may differ from the actual screen

display. They are also subject to change without notice.

46

3 5

7

21

1 Logo Click this logo to jump to the manufacturers Web site.

2 Logo Click this logo to jump the PageScope Web site.

3 Status display Displays the current status of the copier.

4 Administrator password Enter the administrator password to log in to theAdministrator mode.

5 Tabs These are used to select the various categories ofsettings.

6 Menu This is used to select various setting items or displayinformation.

7 Information/settingsdisplay

Displays the details for the item selected from the menu.

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Overview 2

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2.7.6 Logging In as an Administrator

Some of the settings available in PageScope Light can only be changedby an administrator. These settings are only displayed when you log in tothe Administrator mode.

Logging In to Administrator Mode

1 Enter the administrator password in the Admin Password box at theleft side of the screen.

2 Click the [Login] button to log in to the Administrator mode.

3 To log out, click the [Logout] button.

Note

The default password for Administrator mode is sysadm.

Be sure to change the administrator password before using

Administrator mode.

If no operations are performed for 10 minutes, PageScope Light

automatically logs out.

The copier cannot be used while you are logged in to PageScope Light

with Administrator mode.

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2 Overview

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Getting Ready 3

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3 Getting Ready

3.1 Connecting to a LAN NetworkThis copier supports the TCP/IP protocol used by LAN networks. In orderto use this protocol, the copier must be connected to the LAN with anetwork cable.

Connecting the LAN Cable

Insert the connector on one end of the LAN cable into the network port(marked LAN) on the left side of the copier, and the connector on theother end to an open port on a network hub.

Tip

The network port is on the left side of the copier.

Use a Category 5 or 5E LAN cable.

The LAN cable is not included.

LED1

LED2

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3 Getting Ready

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About the LEDs

LED1 (LINK): This LED lights up when the network cable is connectedcorrectly. If this LED is not lit, check the connectionagain, even if the copier appears to be connectedcorrectly. If this LED is not lit when both ends areconnected correctly, the network cable may bedamaged.

LED2 (ACT): This LED blinks when data is being transferred.

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Getting Ready 3

SU-6 3-3

3.2 Specifying the Network Settings

Depending on the network environment in which the copier is located,there may be some restrictions on the network functions that the copiercan use. Specify the network settings to suit the functions and

environment required for your configuration.The network settings can be specified from the control panel of the copieror using the Administrator mode of PageScope Light.

3.2.1 Quick Overview of the Network Settings

Function DescriptionInternetFaxing

ScantoE-mail

ScantoServer

DirectFax

Setting

Controlpanel

PageScope

Light

2: Required; -: Unnecessary; : As necessary 2: Possible- : Not possible

NETWORK SETTINGS

IPADDRESS

This function isused to specifythe IP addressfor the copier.Consult yournetworkadministrator

for informationabout the IPaddress to use.

2*2 2*2 2*2 2*2 2 2

SUBNETMASK

This function isused to specifythe subnetmask value forthe network.Consult yournetworkadministratorfor details.

2*2 2*2 2*2 2*2 2 2

GATEWAY This function isused to specifythe defaultgateway (IPaddress) of arouter on thenetwork.Consult yournetworkadministratorfor details.

2*2 2*2 2*2 2*2 2 2

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DNS

CONFIG.

This function is

used to enableor disable theDNS (DomainName System)setting. If thereis a DNS serveron yournetwork, enterthe IP addressof the DNSserver.*If the DNSserver is

located withinyour localnetwork, selectENABLE. Ifyou are usingthe DNS serverof an Internetserviceprovider (ISP)or some otherDNS serverlocated outsideyour local

network, selectDISABLE.Consult yournetworkadministratorfor details.

- 2 2

GATEWAYTX

This function isused to enablethe Direct Faxfunction.

- - - 2 2 -

E-MAIL SETTING 1

SENDERNAME This function isused to specifythe sendersname.

2 2 *1 - 2 2

E-MAILADDRESS

This function isused to specifythe e-mailaddress of thesender.Consult yournetworkadministratorfor details.

2 2 *1 - 2 2


ScantoE-mail

ScantoServer

DirectFax

Setting

Controlpanel

PageScopeLight

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SMTP

SERVER

This function is

used to specifythe IP addressor host name ofan SMTPserver.Consult yournetworkadministratorfor details.

2 2 2*3 - 2 2

SMTPPORT NO.

This function isused to specifythe port number

(1 to 65535) forthe SMTPserver.Consult yournetworkadministratorfor details.

2 2 *1 - 2 2

SMTPTIMEOUT

This function isused to specifythe length oftime (inseconds) untilthe connection

to the SMTPserver timesout. (30 to 300seconds)

2 2 *1 - 2 2

TEXTINSERT

This function isused to specifywhether or nottext explainingthat an imagehas beenattached to thee-mail

message isinserted whenscan data issent as an e-mailattachment.

2 2 *1 - 2 2

DEFAULTSUBJECT

This function isused to specifythe defaultsubject linewhen sendingscan data as ane-mailattachment.

2 2 *1 - 2 2


ScantoE-mail

ScantoServer

DirectFax

Setting

Controlpanel

PageScopeLight

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E-MAIL

MODE

This function is

used to specifythe defaultsettings for theBasic andAdvancedtransmissionmodes whensending adocument byInternet fax(using the 10-key pad to enterthe

destination).

2 - - - 2 2

E-MAIL SETTING 2

POP3SERVER

This function isused to specifythe IP addressor host name ofthe POP3Consult yournetworkadministratorfor details.

2 - - - 2 2

POP3PORT NO. This function isused to specifythe port number(1 to 65535) forthe POP3server.Consult yournetworkadministratorfor details.

2 - - - 2 2

POP3TIMEOUT

This function isused to specify

the length oftime (inseconds) untilthe connectionto the POP3server timesout. (30 to 300seconds)

2 - - - 2 2


ScantoE-mail

ScantoServer

DirectFax

Setting

Controlpanel

PageScopeLight

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POP3

ACCOUNT

This function is

used to specifythe accountname used tolog in to thePOP3 server.Consult yournetworkadministratorfor details.

2 - - - 2 2

POP3PASSWORD

This function isused to specifythe account

name used tolog in to thePOP3 server.Consult yournetworkadministratorfor details.

2 - - - 2 2

AUTORECEPTION

This function isused to specifythe time interval(in minutes) forchecking e-mailwhen the Auto

Receptionfunction isenabled. (OFF,1 to 60 minutes)

2 - - - 2 2

REPLYADDRESS

This function isused to specifythe e-mailaddressewherenotifications aresent if an erroroccurs while an

Internet fax isbeing received.

2 - - - 2 2

HEADERPRINT

This function isused to specifywhether or notto print headerinformationwhen printing e-mail messagesthat have beenreceived.

2 - - - 2 2


ScantoE-mail

ScantoServer

DirectFax

Setting

Controlpanel

PageScopeLight

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*1: Required if notification of the URL is sent by e-mail.*2: Can also be assigned automatically by the DHCP server.*3: If there is no SMTP server available over the network, enter 0.0.0.0as the IP address.

PageScope Light Administrator mode: "Scan" tab

FileDestination

This function isused to specifythe FTPdestinationused for Scanto Server (FTP)operations. It isused to specifythe IP addressof the FTPserver, thedirectory and

other settings.

- - 2 - - 2

PageScope Light Administrator mode: "Network" tab

FTPConfiguration

This function isused to specifythe IP addressfor the proxyserver of anFTP server.

- - - - 2


ScantoE-mail

ScantoServer

DirectFax

Setting

Controlpanel

PageScopeLight

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3.2.2 Using the Control Panel To Specify Settings

3.2.2.1 Network Settings

These settings can be specified from the NETWORK SETTINGS menuin Utility mode.

This section describes how to specify settings for the following functions.

IP ADDRESS

SUBNET MASK

GATEWAY

DNS CONFIG.

GATEWAY TX

Note

Be sure to consult your network administrator before specifying any of

the network settings.

Tip

If you wish to cancel a change to a network setting before applying it,

press the [No] key. Press the [Yes] key after the message STOP

SETTING? appears.

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Setting the IP Address

1 Press the [Utility] key.

The Utility mode menu appears.

2 Press the or key untilNETWORK SETTING appears.

3 Press the [1] key on the 10-key padto select IP ADDRESS.

4 Press the and keys toselect AUTO or SPECIFY, and

then press the [Yes] key. If AUTO is selected, the IP

address is automatically acquired from the DHCP server. TheNETWORK SETTING screen appears.

If SPECIFY is selected, the screen for entering the IP addressappears. (Go to step 5.)

Note

AUTO is only available if there is a DHCP server on the network.When AUTO is selected, there is no need to set the subnet mask

or gateway setting.

If a fixed IP address is being used, IP Address in NVRAM must

be selected in PageScope Light. Select this option from the screen

displayed after clicking TCP/IP Configuration in the menu on the

Network tab.

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5 Using the 10-key pad, enter the IPaddress for the copier.

The illustration at the right is anexample of an IP address.Consult your network administrator for details about these settings.

6 Press the [Yes] key.

The NETWORK SETTING screen appears. To register settings in thecopier, the copier must be turned off, then on again.

7 While the NETWORK SETTING screen is displayed, press the [No]key or [Panel Reset] key so that the message PLEASE RE-STARTPOWER SUPPLY OFF/ON appears.

8 Set the power switch of the copier to O, then I to restart the copier.

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Specifying the Subnet Mask

1 From the NETWORK SETTINGmenu in the Utility mode, press the[2] key on the 10-key pad to select

SUBNET MASK.

2 Using the 10-key pad, enter thesubnet mask value.

The illustration at the right is anexample of a subnet maskaddress. Consult your network administrator for details aboutthese settings.

3 Press the [Yes] key.The NETWORK SETTING screen appears. To register settings in thecopier, the copier must be turned off, then on again.



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Specifying the (Default) Gateway


GATEWAY.

2 Using the 10-key pad, enter the IPaddress for the gateway.

The illustration at the right is anexample of a gateway address.Consult your network administrator for details about these settings.


The NETWORK SETTING screen appears. To register settings in thecopier, the copier must be turned off, then on again.



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Specifying the DNS Configuration


DNS CONFIG.

2 Press the and keys toselect DISABLE or ENABLE,and then press the [Yes] key.

If DISABLE is selected, theNETWORK SETTING screen appears.

If ENABLE is selected, the screen for entering the IP address ofthe DNS server appears. (Go to step 3.)

3 Using the 10-key pad, enter the IPaddress for the DNS server.


The NETWORK SETTING screen appears. To register settings in the

copier, the copier must be turned off, then on again.



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Specifying the Gateway Transmission Setting


GATEWAY TX.

2 Press the and keys toselect DISABLE or ENABLE,and then press the [Yes] key.

The NETWORK SETTING screenappears.

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3.2.2.2 Specifying the E-mail Settings (E-MAIL SETTING 1 Menu)

The settings for the E-MAIL SETTING 1 functions are specified from theE-MAIL SETTING 1 menu in Utility mode.


SENDER NAME E-MAIL ADDRESS

SMTP SERVER

SMTP PORT NO.

SMTP TIMEOUT

TEXT INSERT

DEFAULT SUBJECT

E-MAIL MODE

Tip

If you wish to cancel a change to a setting before applying it, press the

[No] key. Press the [Yes] key after the message STOP SETTING?

appears.

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Registering the Senders Name

1 Press the [Utility] key. The Utilitymode menu appears.

2 Press the or key until E-MAIL SETTING 1 appears.

3 Press the [1] key on the 10-key padto select SENDER NAME.

4 Enter the sender name.

For information on entering text,refer to Entering TextCharacters on page 2-11.

Up to 20 characters can be entered for the sender name.


The E-MAIL SETTING 1 screen appears again.

[ ]

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Registering the E-mail Address of the Sender

1 From the E-MAIL SETTING 1 menu in the Utility mode, press the[2] key on the 10-key pad to select

E-MAIL ADDRESS.

2 Enter the e-mail address of thecopier.


Up to 64 characters can be entered for the sender address. Consult your network administrator for information about the e-mail

address to use. If you do not receive e-mail on the copier, enter the e-mail address

of the administrator.



Specifying the SMTP Server Address

1 From the E-MAIL SETTING 1 menu in the Utility mode, press the[3] key on the 10-key pad to selectSMTP SERVER.

2 Enter the IP address or host nameof the SMTP server.


Up to 64 characters can be entered for the host name. The DNS settings must have been specified before the host name

for the SMTP server can be specified. The illustration at the right is an example of a host name. Consult

your network administrator for details about this setting.



[ ]

[ ]

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Specifying the SMTP Port Number (SMTP PORT NO. Function)

1 From the E-MAIL SETTING 1menu in the Utility mode, press the[4] key on the 10-key pad to select

SMTP PORT NO. .

2 Enter the port number for the SMTPserver.


The port number can be set between 1 and 65535. Normally, port number 25 is used.



Specifying the Timeout Period for the SMTP Server (SMTP

TIMEOUT Function)

1 From the E-MAIL SETTING 1

menu in the Utility mode, press the[5] key on the 10-key pad to selectSMTP TIMEOUT.

2 Enter the timeout period (inseconds).


The timeout period can be set between 30 and 300 seconds.



( )e

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Specifying Whether or Not To Insert a Text Description (TEXT

INSERT Function)

1 From the E-MAIL SETTING 1 menu in the Utility mode, press the

[6] key on the 10-key pad to selectTEXT INSERT.

2 Press the and keys toselect ON or OFF, and thenpress the [Yes] key.The E-MAIL SETTING 1 screenappears again.

Specifying the Default Subject Line

1 From the E-MAIL SETTING 1menu in the Utility mode, press the[7] key on the 10-key pad to selectDEFAULT SUBJECT.

2 Enter text for the default subjectline.


Up to 20 characters can be entered for the default subject.



[ ]

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Specifying the E-mail Mode Settings

This function specifies the default settings for the Basic and Advancedtransmission modes when sending a document by Internet fax (using the10-key pad to enter the destination).

There are two transmission modes: Basic and Advanced. These can beused to specify the maximum size, the maximum resolution, and theencoding method to be used when sending a document.

If an Internet fax is sent using a size, resolution, or coding method that isnot supported by the device receiving the document, the recipient may notbe able to read the document. When sending a document by Internet fax,the settings should be specified according to the receiving device. If thesesettings are specified correctly, the document will be sent with the settingsappropriate for the recipient even if the settings are set when the job issent.

1 From the E-MAIL SETTING 1 menu in the Utility mode, press the[8] key on the 10-key pad to selectE-MAIL MODE.

2 Press the and keys toselect the scan mode (BASIC orADVANCED), and then press the[Yes] key.

If ADVANCED is selected, the screen for specifying themaximum size of document that can be sent appears. (Go to step3.)

If BASIC is selected, the E-MAIL SETTING 1 screen appearsagain.

Function Description

Basic Mode Advanced Mode

Maximum TX Size Inch models: LTMetric models: A4

Inch models: LT, 11 17Metric models:A4, B4, A3

Maximum Resolution Fine Fine, S/F (Superfine)

Coding Method MH MH, MR, MMR

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3 Press the and keys toselect the maximum documenttransmission size (inch models: LTor 11 17; metric models: A4,B4, or A3), and then press the

[Yes] key. When the [Yes] key is pressed, the screen for specifying the

maximum resolution appears.

4 Press the and keys toselect the maximum resolution(FINE or S/F), and then press the[Yes] key.

When the [Yes] key is pressed, the screen for specifying the

compression method appears.

5 Press the and keys toselect the compression method(MH, MR, or MMR).



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3.2.2.3 Specifying Other E-mail Settings (E-MAIL SETTING 2 Menu)

The settings for the E-MAIL SETTING 2 functions are specified from theE-MAIL SETTING 2 menu in Utility mode.


POP3 SERVER POP3 PORT NO.

POP3 TIMEOUT

POP3 ACCOUNT

POP3 PASSWORD

AUTO RECEPTION

REPLY ADDRESS

HEADER PRINT

Tip

If you wish to cancel a change to a setting before applying it, press the

[No] key. Press the [Yes] key after the message STOP SETTING?

appears.

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Specifying the POP3 Server Address

1 Press the [Utility] key. The Utilitymode menu appears.

2 Press the or key until E-MAIL SETTING 2 appears.

3 Press the [1] key on the 10-key padto select POP3 SERVER.

4 Enter the IP address or host name

of the POP3 server. For information on entering text,

refer to Entering TextCharacters on page 2-11.

Up to 64 characters can be entered for the host name. The DNS settings must have been specified before the host name

for the POP3 server can be specified. The illustration at the right is an example of a host name. Consult

your network administrator for details about this setting.


The E-MAIL SETTING 2 screen appears.

[ ]

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Specifying the POP3 Port Number (POP3 PORT NO. Function)


POP3 PORT NO..

2 Enter the port number for the POP3server.


The port number can be set between 1 and 65535. Normally, port number 110 is used.



Specifying the Timeout Period for the POP3 Server (POP3

TIMEOUT Function)

1 From the E-MAIL SETTING 2

menu in the Utility mode, press the[3] key on the 10-key pad to selectPOP3 TIMEOUT.

2 Enter the timeout period (inseconds).


The timeout period can set between 30 and 300 seconds.



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Specifying the POP3 Account Name


POP3 ACCOUNT.

2 Enter the account name.


Up to 64 characters can be entered for the account name.



Specifying the POP3 Password

1 From the E-MAIL SETTING 2 menu in the Utility mode, press the[5] key on the 10-key pad to selectPOP3 PASSWORD.

2 Enter the password.


Up to 32 characters can be entered for the password. The illustration at the right is an example of the password display.

Consult your network administrator for details about this setting.



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Setting Up Auto Reception


AUTO RECEPTION.

2 Press the and keys toselect ON or OFF, and thenpress the [Yes] key.

If ON is selected, the screenused to specify the time interval for checking e-mail appears. (Goto step 3.)

If OFF is selected, the E-MAIL SETTING 2 screen appears again.

3 Specify the time interval (inminutes) for checking e-mail.

The time interval forautomatically checking for newe-mail messages can be set between 1 minute and 60 minutes.



Specifying the Address for Result Notifications

1 From the E-MAIL SETTING 2menu in the Utility mode, press the[7] key on the 10-key pad to selectREPLY ADDRESS.

2 Enter the e-mail address to whicherror notifications should be sent.


Up to 64 characters can be entered for the reply address. Normally, the reply address is set to the e-mail address of the

administrator.



[ ]

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Specifying Whether or Not To Print Header Information (HEADER

PRINT Function)

1 From the E-MAIL SETTING 2 menu in the Utility mode, press the

[8] key on the 10-key pad to selectHEADER PRINT.

2 Press the and keys toselect ON or OFF, and thenpress the [Yes] key. The E-MAILSETTING 2 screen appears again.

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SMTP & POP3 Configuration

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SMTP Configuration

Internet Fax Settings


SMTP Server Address This function is used to specify the IP address or host name ofan SMTP server. (Up to 64 characters)

Default Subject for E-mailAttachment

This function is used to specify the default subject line whensending scan data as an e-mail attachment. (Up to 20characters)

Sender name This function is used to specify the senders name whensending scan data as an e-mail attachment. (Up to 20characters)

E-Mail Address This function is used to specify the senders e-mail addresswhen sending scan data as an e-mail attachment. (Up to 64characters)Always enter the e-mail address of the sender, not that of thecopier itself.

Port Number This function is used to specify the port number for the SMTPserver. Normally, port number 25 is used. (1 to 65535)

SMTP Server Timeout This function is used to specify the length of time (30 to 300seconds) until the connection to the SMTP server times out.

Function DescriptionBasic Mode/AdvancedMode

This function is used to specify the default settings for the Basicand Advanced transmission modes when sending a documentby Internet fax (using the 10-key pad to enter the destination).(Basic Mode or Advanced Mode)

Max TX Size This function is used to specify the maximum document size fortransmission when using the Advanced mode. (Inch models:LT or 11 17; Metric models: A4, B4, or A3)

Max Resolution This function is used to specify the maximum transmissionresolution when using the Advanced mode. (Fine or SuperFine)

Coding Mode This function is used to specify the coding method for scan datathat is to be transmitted when using the Advanced mode.(MH, MR, or MMR)

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POP3 Configuration


POP3 Server Address This function is used to specify the IP address or host name ofthe POP3 server. (Up to 64 characters)

Account Name This function is used to specify the account name used to login to the POP3 server. (Up to 64 characters)

Password This function is used to specify the password associated withthe account name used to log in to the POP3 server. (Up to 32characters)

Auto Reception This function is used to specify the time interval (between 1 and60 minutes) for checking e-mail when the Auto Receptionfunction is enabled.

Reply Address This function is used to specify the return e-mail address forerror messages. If an error occurs, an error message will be

sent to the e-mail address specified here. Normally, the replyaddress is set to the e-mail address of the administrator. (Up to64 characters)

Port Number This function is used to specify the port number for the POP3server. Normally, port number 110 is used. (1 to 65535)

POP3 Server Timeout This function is used to specify the length of time (30 to 300seconds) until the connection to the POP3 server times out.

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FTP & DNS Configuration

FTP Configuration

DNS Configuration


FTP Proxy Server Address This function is used to specify the IP address for the proxy

server used to access an FTP server.Remote Port Number ofProxy

This function is used to specify the port number for the proxyserver. (1 to 65535)

FTP Server Timeout This function is used to specify the length of time (5 to 300seconds) until the connection to the FTP server times out.


Enable DNS Server This function is used to enable the use of a DNS server toresolve addresses.

DNS Server Address This function is used to specify the IP address of the DNSserver when Enable DNS Server is selected.

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3.2.3.2 Fax tab

Fax Configuration

E-mail Setting


Text Insert This function is used to specify whether or not text explainingthat an image has been attached to the e-mail message isinserted when scan data is sent as an e-mail attachment.

Header Print This function is used to specify whether or not to print headerinformation when printing e-mail messages that have beenreceived.

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3.2.3.3 Scan tab

File Destination Setting

1 Click a number in the File Destination List that does not contain a file

destination.

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2 Enter the necessary information in the screen that appears.

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File Destination

E-Mail Notification

Account Information


Destination Name This function is used to specify the name for the file destination.(Up to 20 characters)

FTP Server Address This function is used to specify the host name or IP address ofthe FTP site where the scan data will be sent. (Up to 64characters)

Directory This function is used to specify the file path of the directory onthe FTP site where the scan data will be stored. (Up to 128characters)

Use Proxy This function is used to specify whether or not to access theFTP site via a proxy server. (For information on proxy serversettings, refer to FTP & DNS Configuration on page 3-34)

Remote Port Number This function is used to specify the remote port number (1 to

65535) if a proxy server is not being used. Normally, portnumber 21 is used.


Enable Notification This function is used to specify whether or not to send an e-mailnotification when scan data is uploaded to an FTP server.

Notification Address This function is used to specify the e-mail addresses (up to 10)where e-mail notifications should be sent. (Up to 64 characters)


Anonymous This function should be selected if the FTP site is ananonymous FTP server.

Private Site If the FTP site requires user authentification, specify settingsfor the following.User Name: The user name (up to 20 characters) used to login to the FTP sitePassword: The password (up to 20 characters) associated withthe user name used to log in to the FTP siteConfirm: Used to specify the password for confirmation.

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3.3 Adding Destinations

Destinations can be added using the control panel of the copier or usingPageScope Light.

3.3.1 Using the Control Panel To Add Addresses

Tip

For information on changing or deleting e-mail addresses from the

control panel, refer to the manual provided with the fax unit.

Specifying the Settings for a One-Touch Dial Key


2 Press the key until FAXREGISTRATION appears.

3 Press the [1] key on the 10-key padto select ONE-TOUCH DIAL.

4 Press the one-touch dial key whereyou wish to add an address.

E-mail Address Location Control Panel PageScope Light

2: Can be added; -: Cannot be added

One-touch dial key 2 2

Speed dial number 2 2

Group dial key 2 2

Speed dial number(with FTP serveraddresses added)

- 2

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5 Enter the recipient name.

For information on entering text, refer to Entering TextCharacters on page 2-11.

Up to 20 characters can beentered for the recipient name.


7 Enter the e-mail address of therecipient.


Up to 64 characters can be entered for the e-mail address. If only numbers are entered for the address, it will be regarded as

a fax number.


The [Yes] key cannot be pressed if the e-mail address does notcontain @.



If BASIC is selected, go to step 14.

10 Press the and keys toselect the maximum documenttransmission size (inch models: LTor 11 17; metric models: A4,B4, or A3), and then press the[Yes] key.

When the [Yes] key is pressed, the screen for specifying theresolution appears.

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Specifying the Settings for a Speed Dial Number


2 Press the key until FAX

REGISTRATION appears.

3 Press the [2] key on the 10-key padto select SPEED DIAL.

4 Use the 10-key pad to enter the 3-digit speed dial number where youwish to add an address. (Example:011)

5 Enter the recipient name.

For information on entering text,refer to Entering Text

Characters on page 2-11. Up to 20 characters can be entered for the recipient name.


7 Enter the e-mail address of therecipient.

For information on entering text,refer to Entering Text

Characters on page 2-11. Up to 64 characters can be entered for the e-mail address. If only numbers are entered for the address, it will be regarded as

a fax number.


The [Yes] key cannot be pressed if the e-mail address does notcontain @.

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If BASIC is selected, go to step 14.

10 Press the and keys toselect the maximum documenttransmission size (inch models: LTor 11 17; metric models: A4,B4, or A3), and then press the

[Yes] key. When the [Yes] key is pressed, the screen for specifying the

maximum resolution appears.

11 Press the and keys toselect the maximum resolution(FINE or S/F), and then press the[Yes] key.

When the [Yes] key is pressed, the screen for specifying the

compression method appears.

12 Press the and keys toselect the compression method(MH, MR, or MMR).


The settings are registered. To add information for other speed dialnumbers, repeat steps 4 through 13.

14 Press the [No] key when you havefinished adding addresses.

The FAX REGISTRATION screenappears again.

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Specifying the Settings for a Group Dial Key


2 Press the key until FAX

REGISTRATION appears.

3 Press the [3] key on the 10-key padto select GROUP DIAL.

4 Press the one-touch dial key whereyou wish to add a group dial setting.

5 Enter a group name, and then pressthe [Yes] key.

For information on entering text,

refer to Entering TextCharacters on page 2-11.

Up to 20 characters can be entered for the group name.

6 Use the one-touch dial keys andspeed dial numbers to enter theaddress for the recipient.

TipFor information on changing or deleting e-mail addresses that

have already been registered, refer to the manual provided with

the fax unit. To delete the currently displayed destination, press the

[No] key, and then select a new recipient.

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3.3.2 Using PageScope Light To Add Addresses

Specifying Settings for One-Touch Dialing

From the page displayed by clicking One-Touch Dial Setting in the menuon the Fax tab, one-touch dial settings for the copier can be specified.

1 2 3 4 5

1 No. One-touch dial number (01 to 27)

2 Name The name of the destination for the one-touch dial setting

3 Destination address The address programmed for the one-touch dial settingDepending on the type of destination, this address can bea fax number or an e-mail address.

4 Timer Transmission The send time is displayed for one-touch dial settingsspecified for time transmission.

5 [Delete] button Click this button to delete the selected one-touch dialsetting.

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Getting Ready 3

SU-6 3-47

Adding a New One-Touch Dial Setting

1 Start up PageScope Light.

Refer to Using PageScope Light on page 2-15.

2 Log in to the Administrator mode.

3 Click the One-Touch Dial Setting in the menu on Fax tab.

4 Click the one-touch dial number where you wish to add a new address.The One-Touch Registration screen appears.

5 Select E-Mail from the drop-down list, and then click the [Apply]button.

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3-48 SU-6

6 Enter the destination name and e-mail address below E-mailDestination, specify the Internet fax settings, and then click the [Apply]button.

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E-mail Destination

Internet Fax Setting


Destination Name This function is used to specify the name for the one-touch dialentry. (Up to 20 characters)

Destination Address This function is used to specify the e-mail address. (Up to 64characters)


Basic Mode/AdvancedMode

This function is used to specify the Basic and Advancedtransmission modes when sending a document by Internet fax.(Basic Mode or Advanced Mode)



Coding Mode This function is used to specify the coding method for scan datathat is to be transmitted when using the Advanced mode.(MH, MR or MMR)

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Specifying the Settings for Speed Dialling

From the page displayed by clicking Speed Dial Setting in the menu onthe Fax tab, speed dial settings for the copier can be specified.

2 4 53

1

1 Index Click an index number to jump to the corresponding speeddial list.

2 No. Speed dial number (001 to 200)

3 Destination Name The destination programmed with the selected speed dialnumber

4 Destination address The destination address programmed with the selectedspeed dial number

Depending on the type of destination, this address can bea fax number or an e-mail address.

5 [Delete] button Click this button to delete the selected speed dial setting.

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Getting Ready 3

SU-6 3-51

Adding a New Speed Dial Setting




3 Click the Speed Dial Setting in the menu on Fax tab.

4 Click the speed dial number where you wish to add a new address.The Speed Dial Registration screen appears.

5 Select E-Mail from the drop-down list, and then click the [Apply]button.

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6 Enter the destination name and e-mail address below E-mailDestination, and the click the [Apply] button.

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Getting Ready 3

SU-6 3-53

E-mail Destination

Internet Fax Setting


Destination Name This function is used to specify the name for the speed dialentry. (Up to 20 characters)

Destination Address This function is used to specify the e-mail address. (Up to 64characters)


Basic Mode/AdvancedMode

This function is used to specify the Basic and Advancedtransmission modes when sending a document by Internet fax.(Basic Mode or Advanced Mode)



Coding Mode This function is used to specify the coding method for scan datathat is to be transmitted when using the Advanced mode.(MH, MR or MMR)

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Specifying the Settings for Group Dialling

From the page displayed by clicking Group Dial Setting in the menu onthe Fax tab, group dial settings for the copier can be specified.

1 3 42

1 No. One-touch dial number (01 to 27)

2 Destination Name The group name is displayed for the one-touch dial keysthat contain groups.

3 Address (Group Dial) is displayed for the one-touch dial keys thatcontain groups.

4 [Delete] button Click this button to delete the one-touch dial settings thatcontain group dial information.

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Adding a New Group Dial Setting




3 Click the Group Dial Setting in the menu on Fax tab.

4 Click the group dial number where you wish to add a new address.

5 The Group Dial Registration screen appears. Destinations that havealready been specified for one-touch dialing or speed dialing can beadded to the 50 destinations specified for a group dial key. To select

a destination, select the check box to the left of the destination in thelist.

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3 Getting Ready

3-56 SU-6

6 Click the [Apply] button.

1

2 3

1 Group Dial Name This function is used to specify the name for the group dialsetting. (Up to 20 characters)

2 One-Touch Dial Index Click an index number to jump to the corresponding one-touch dial list.

3 Speed Dial Index Click an index number to jump to the corresponding speeddial list.

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Specifying the Setting for Speed Dialing (FTP Server)

From the page displayed by clicking File Destination Setting in the menuon the Scan tab, FTP servers can be specified for speed dial numberson the copier.

1 3 42

1 No. Speed dial number (201 to 210)

2 Destination Name FTP server name

3 Address FTP server address

4 [Delete] button Click this button to delete the selected speed dial setting.

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Adding a New Speed Dial (FTP Server) Setting




3 Click File Destination Setting in the menu on the Scan tab.

4 Click the speed dial number where you wish to add a new address.

5 The File Destination screen appears. Enter the necessary information,and then click the [Apply] button.

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Downloading and Uploading the Destination List

From the page displayed by clicking Downloading/Uploading Destinationlist in the menu on the Fax tab, you can export to a CSV file the one-touch dial and speed dial settings for destinations (except FTP serverdestinations) registered on the copier (download). You can also upload aCSV file to the copier.

132

1 [Apply] button Click this button to export to a CSV file the list ofdestinations programmed with one-touch dial keys andspeed dial numbers. (A file download window opens.)

2 [Browse] button Click this button to select a CSV file containingdestinations programmed with one-touch dial keys andspeed dial numbers.

3 [Apply] button Click this button to upload the selected CSV file containingone-touch dial key and speed dial number settings to thecopier.

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Using Scan to E-mail Operations 4

SU-6 4-1


Note

For information on documents that can be used and the scanning area

of the image, refer to the manual provided with the fax unit.

Tip

With a Scan to E-mail operation, documents are sent via a mail server.

They are not sent directly to the recipient. In addition, images are

regarded as having been sent successfully on completion of their

transmission to the server.

In order to perform this operation, an IP address, SMTP server, and e-

mail address must have already been specified.

To cancel a job while the document is being scanned, press the [Stop]

key.

If the job could not be sent, the transmission result report is printed.

To delete a job after it has been scanned, but is still in the queue,

waiting to be sent, press the [Function] key, and then select CANCEL

RESERV..(p. 6-16)

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4-4 SU-6

9 Press the and keys toselect ADF.

10 Press the [Start] key.

Scanning starts, and the scan data is sent to the recipients.

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SU-6 4-5

4.1.2 Using the Original Glass

1 Press the [Scan] key.

The copier switches to Scan mode,and the Scan screen appears.

2 Open the original and place the

document on the original glass. Load the document with the

surface to be scanned facedown.

Align the document with thescale marks at the top and leftside of the original glass.

3 Press the [123/ABC] key.

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4-6 SU-6

4 Press the keys on the 10-key pad toenter the e-mail address, and thenpress the [Yes] key. The e-mailaddress can also be specified usingone of the following methods.

Specifying the Destination Using One-Touch Dial Keys on

page 4-13. Specifying the Destination Using Speed Dial Numbers on

page 4-14. Specifying the Destination Using the Phone Book on page 4-16. To skip specifying the subject line, CC address, resolution, etc.,

press the [Start] key, instead of the [Yes] key.

5 Enter a title (subject), and then

press the [Yes] key.

6 Enter the e-mail address for anyadditional recipient, and then pressthe [Yes] key.

To specify more then one CCaddress, press the [Yes] key to enter the additional addresses.Repeat step 6 until all of the recipients have been specified.

7 After you have finished specifyingthe addresses for additionalrecipients, press the [Yes] key.

8 Press the and keys to selectthe resolution (150 150 dpi, 300 300 dpi, or 600 600 dpi), and thenpress the [Yes] key.

To specify detailed settings for the scan mode, press the key. For information on specifying detailed settings, refer to Changing

the Scan Mode Settings on page 4-8.

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SU-6 4-7

9 Press the and keys to selectBOOK.

To change the size of thescanned image, press thekey.

For information on changing the size, refer to Changing theScanned Image Size on page 4-10.


Scanning starts.

11 When scanning a documentcontaining several pages, place thenext page on the original glass

when the screen shown at the rightappears, and then press the [Yes]key.

Repeat step 11 until all of the pages in the document have beenscanned.

12 Press the [Start] key.

Transmission starts.

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SU-6 4-9

6 To change other settings, press the key. (Go to step 7.)

To quit making changes to the scan mode settings, press the [Yes]key. The screen for selecting the document mode appears.

7 Press the and keys to selectthe compression encoding method(MH, MR, or MMR).

8 Press the [Yes] key. The Scan screen closes.

The document mode selection screen appears.

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4-10 SU-6

4.1.4 Changing the Scanned Image Size

The setting for the size of the scan image can be changed from the screenfor selecting the document mode (BOOK).

1 Press the key in the screen forselecting the document mode(BOOK).

2 Press the and keys tospecify whether to automaticallydetect the document size (AUTO),or specify the scanning sizemanually (MANUAL), and thenpress the [Yes] key.

If AUTO is selected, the document mode selection screenappears again.

If MANUAL is selected, go to step 3.

3 Press the and keys to selectthe scan size, and then press the[Yes] key.

The document mode selectionscreen appears again.

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SU-6 4-11

4.1.5 Specifying the Default Settings for the Scan Settings

The default settings for resolution, data format, and encoding methodused by the Scan to E-mail and Scan to Server (FTP) functions can bespecified.

Specifying the Resolution


2 Press the or key untilSCAN SETTING appears.

3 Press the [1] key on the 10-key padto select RESOLUTION.

4 Press the and keys to selectthe resolution (150 150 dpi, 300 300 dpi, or 600 600 dpi), and thenpress the [Yes] key.

The SCAN SETTING screen appears.

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4-12 SU-6

Specifying the Data Format


2 Press the or key until

SCAN SETTING appears.

3 Press the [2] key on the 10-key padto select IMAGE FORMAT.

4 Press the and keys to selectthe data format (TIFF or PDF),and then press the [Yes] key.

The SCAN SETTING screenappears.

Specifying the Encoding Method


2 Press the or key untilSCAN SETTING appears.

3 Press the [3] key on the 10-key pad

to select CODING METHOD.

4 Press the and keys to selectthe compression encoding method(MH, MR or MMR), and thenpress the [Yes] key.

The SCAN SETTING screen appears.

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SU-6 4-13

4.1.6 If Memory Becomes Full While Scanning

A warning message will appear if the amount of free memory in the copierbecomes low while scanning a document.

If the [Start] key is pressed within one minute of the message appearing,the scan data for the pages that have already been scanned is sent. If theAutomatic Document Feeder is being used, the remaining pages in thedocument will be scanned after the scan data has been sent.

If the [Yes] key is pressed within one minute of this message appearing,or if no key is pressed, the job will be cancelled.

4.2 Specifying the Destination Using One-Touch DialKeys

Note

The one-touch dial setting must have already been specified.

For information on setting up one-touch dial keys, refer to Adding

Destinations on page 3-39.

1 Press the one-touch dial key ([01] to[27]) programmed with the e-mailaddress where you want to send thescan data.

Approximately two seconds later

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4-14 SU-6

4.3 Specifying the Destination Using Speed DialNumbers

NoteThe speed dial setting must have already been specified.

For information on setting up speed dial numbers, refer to Adding


1 Press the [Speed Dial] key, andthen use the 10-key pad to enter the3-digit speed dial numberprogrammed with the e-mail

address where you want to send thescan data.

If you make a mistake, press the[No] key, and then enter thecorrect number.

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SU-6 4-15

4.4 Specifying the Destination Using Group Dial Keys

Note

The group dial setting must have already been specified.

For information on setting up group dial keys, refer to Adding


If at least one fax number is registered as a recipient with a group dial

key, that group dial key cannot be used with the Scan to E-mail

transmission. In this case, the message NOT E-MAIL ADDRESS

appears in the display.

1 Press the one-touch dial key ([01] to[27]) programmed with the groupwhere you want to send the scandata.

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4-16 SU-6

4.5 Specifying the Destination Using the Phone Book

The phone book contains all programmed one-touch dialing and speeddialing numbers, allowing you to search for and select the recipient thatyou wish to send the document to.

1 Pres