Guatemala, Julio-2011 Marcela Elizondo

*Who needs Visitor Management?EVERYONE: Paper visitor logs just dont cut it anymore

Only capture limited information (visitor name, date and time)Information often not legible or even checked (ever write Mickey Mouse in a paper log to see if anything would happen?)Impossible to analyze visitor data; in emergency, no quick way to know who is still in the buildingData is not confidential (easy to look at previous pages, scan the list for competitors, who they visited, how long they stayed, etc.)Handwritten badges look cheap, easy to forge/duplicateGives visitors a very weak image of securityNo opportunity to integrate with access control system for tighter security

*About EasyLobby100% focused on Visitor Management Systems (software, peripherals, badges)Thousands of customers worldwide, from Fortune 2000 companies to government agencies, hospitals, universities, multi-tenant buildings, and K-12 schools.Multiple awards within the security industryRecognized market leader in our spaceIn business for over 13 years

*Benefits of Using EasyLobbyEasyLobby SVMTM (Secure Visitor Management) Provides:Streamlined check-in process (

*Benefits of Using EasyLobby (con)EasyLobby SVMTM (Secure Visitor Management) Provides:An atmosphere of tighter securityPresents a more professional image to visitors, prospective employees, partners, etc.Tight integration with over 35 access control systems (for granting temporary card access to visitors/contractors directly from the EasyLobby visitor form)Visitors and employees feel safer

*EasyLobby Integration AdvantageEasy integration to over 35 access control systemsKeeps secure areas secure by issuing access only when appropriateAutomatically removes access at predefined timeLobby desk only needs to learn one interface

Access Control Systems

AMAGDVTelJohnson ControlsAmanoGalaxyKantechApolloGE Diamond IIKeri SystemsBrivoGE Facility CommanderKeyscanCansecGE Picture PerfectLenelCiscoGE FCWnXLGContinentalHirschMatrixDelta Controls (under development)ICT (Integrated Control Technologies) ProtgMaxxessDigital HorizonIDenticardMDIDSXIEI / Linear Corp.NorthernPacomSchneider Electric ContinuumSonitrolProWatchSchneider Electric I/NET SevenSynergisticsRBHSieloxSoftware House C-Cure 9000 RS2Software House C-Cure 800S2

GE Facility Commander Integration You must create some or all of the Access Rights in Facility Commander depending on what values it can take based on the mapping rule selection.

Access Right Default If the Access Right Map Field is set to Default, the trigger will always use this value as the access right to assign to the person in Facility Commander. The initial value is Visitor.

Facility Map Field If set to Default, the trigger will use the number in the Facility Default field as the facility. If this field is set to Site Name, the trigger will use the site name of the visitor site as the facility.

Delete on Check Out Check this to delete the visitor record from Facility Commander when the visitor is checked out from EasyLobby. If unchecked, the integration solution will mark the card Suspended in Facility Commander but retain the visitor and card record.

Note: the access right that is formed according to the above rules must match an existing access right in the Facility Commander system. If it does not match, no person and badge will be created. This allows you to selectively control what visitors may be granted access privileges within Facility Commander.

Send Photo Check this box if you wish to transfer the visitor photo from EasyLobby to Facility Commander.

Image Files Pathname Enter the path on the system where the image files will be stored, typically C:\Program Files\GE\FCWnx\Images\.

To send the photo, you must make sure that the NT account running the SQL Server has write and delete access to the folder specified in this section. Photo ImagesGE Facility Commander Integration

Hardware Options

eAdvance Option

EZL-EAWEBEadvance Web Pre-Registration; One License per Server

EasyLobby SVM Mobile I deal for guard gate and guard shack deployments (high security facilities, warehousing and distribution facilities, manufacturing and power generating plants,gated communities, etc.)

Perform fast data capture and check-in at the vehicle window; avoid multiple trips to/from the guard shack

Minimum typing required (license read populates the visitor form fields automatically in 1-2 seconds)

Very easy to learn and use

EasyLobby Electronic Visitor ManagementWelcome to the EasyLobby Tutorial. This tutorial covers the major features of SVM9.0. After completing this tutorial you will be able to do the following: Check in Employee as a visitor Pre-register visitors Visitor Alerts Select and customize a badge template Add reasons for visits Check in and out a package Loan Assets out Select Security Settings Run reports

Check in visitor by:Scanning a business cardReading a drivers license or manually entry Take a photo of the visitor Capture the visitors signature Print a Badge for the visitor Notify the employee of the visit Check out visitor Check in returning visitors

EasyLobby Electronic Visitor ManagementIn twenty seconds or less, a visitor can be professionally checked-in and a high-quality visitor badge automatically printed!

EasyLobby DemonstrationCheck in visitorBusiness Card ScanDrivers license readManually enter visitorPrint BadgeCheck out visitor

EasyLobby SVM Screen LayoutIconsToolbarVisitor and Package ViewsThe views you had open when you closed EasyLobby will be present the next time you open EasyLobby.

EasyLobby IconsAuto DialerOpen existing visitor databaseEmail notification to employee of visitorNew VisitorPrint BadgeCheck visitor inCheck visitor outVisitor Grid ViewSign in ViewBusiness Card ViewFull ViewReason ViewEmployee ViewPackage DetailPackage Grid ViewPhoto Thumb-nailProduct and database, site, station, operator namesReturning VisitorVisitor from Same CompanyEmployee Grid ViewMerge Card DataCurrent Visitor ReportVisit History ReportAsset FormAsset Loan Grid ViewPanic Message

EasyLobby Visitor ViewsEasyLobby provides four views of your visitor logGrid ViewSign In ViewBusiness Card ViewFull View

Grid View

Grid ViewShows visitor information in a spreadsheet-like viewAllows you to see all visitors at onceVisitors still checked in are indicated with a blue arrow in a green circle Visitors who have checked out are indicated with a black arrow in a red circle

Sign In View

Sign In ViewAllows you to enter and shows the visitors name, title, visitor category, reason for visit, employee visited, and check-in and checkout times.Shows the same information as a sign-in book.

Business Card View

Business Card ViewShows the same information as the Sign In View plus contact information for the visitor.Shows all the text captured by the Corex CardScan business card scanner.

Full View

Full ViewShows all information for the visitor.Access to visitors photo and/or signature.Views may be restricted based on user level.

Checking in a VisitorWhen a visitor enters the building, record the visit in EasyLobby.Visitor information can be recorded by:scanning a business card/Drivers license, orreading a Drivers license, orby manually entering the information into EasyLobby.

Scanning a Business CardScan via ScanShell or CardScan 600cxThe business card will automatically scan when placed in the ScanShell (CardScan must be set to enable auto scan).A visitor record is automatically created with the information from the business cardPrint the badge and the visitor is automatically checked-in

Reading/Scanning a Drivers LicenseYou must have a Drivers License Reader/Scanner (Intelli-Check or ScanShell)Swipe or scan the Drivers license through the license deviceA visitor record is automatically created with the information from the licensePrint the badge and the visitor is automatically checked-in

Manually Checking in a VisitorUse the New Visitor IconA visitor view appears

Manually Checking in a VisitorEnter the visitors name, Company, Title, and choose the reason for the visit, and the employee they are visiting

Manually Checking in a VisitorChoose a Category for the visitorCategories are added from the EditCategories menu by an administrator

Manually Checking in a VisitorYou may view the Badge before printing itPrinting the Badge automatically checks in the visitorYou may also manually Check In the visitor without printing a Badge

Manually Checking in a VisitorThe visitor is checked in!

Notifying the EmployeeUse the Email Employee icon to notify the employee that they have a visitorMust have MAPI compliant Email system on computer or use built in mail componentUse the Auto Dialer icon to auto dial the phone number of the employee to tell them they have a visitorMust have auto dialer and phone line set up on the computer

Notifying the Employee Will automatically open a preformatted email to the employee notifying them of the visitorEmail text can be modified

Taking the Visitors PhotoScan or manually enter the visitorNeed to be in the Full View for the visitorNeed camera attached to PCUse Take Photo button under the Photo tab

Taking the Visitors PhotoThe Photo Capture window appears. To take a photo, click the Capture Photo button.To load a photo from a file, choose FileLoad from the menu.

Taking the Visitors PhotoPhoto is now attached to visitors recordPrint badge/check in as usual

Capturing the Visitors SignatureScan or manually enter the visitorNeed to be in the Full View for the visitorNeed Topaz signature capture device attached to PCUse Get Signature button under the Signature tab

Capturing the Visitors SignatureGet Signature dialogHave visitor sign pad, will show in white areaAccept or Decline signature

Capturing the Visitors SignatureCan associate a document that they need to signSignature is now attached to visitors recordPrint badge/check in as usual

Checking in Returning VisitorsUse the Returning Visitor IconThe Returning Visitor window appears

Checking in Returning VisitorsEnter information for the returning visitor and click FindMatching records are found choose the desired visitor and click OK

Checking in Returning VisitorsA new record with all the visitors information appears for the visitorMake any desired changesPrint badge/check in the return visit

Checking in an Employee as a visitorFrom the menu select VisitorVisit by EmployeeThe Visit by Employee window appearsEnter information and click FindMatching records are found choose the desired employee and click OK

Checking in an Employee as a visitorA new record with the employees information appears for the visitMake any desired changesPrint badge/check in the visiting employee

Pre-registering VisitorsEnter the new visitor as usualSelect the Pre-Register button

Pre-registering VisitorsThe PreRegister screen appearsEnter the arrival, & departure dates and check in locationSelect OK

Pre-registering VisitorsThe visitor is now pre-registered

Checking in Pre-registered VisitorsTo see a list of pre-registered visitors choose VisitorsLookupPreregistered Visitors from the menu

Checking in Pre-registered VisitorsThe Pre-registered visitors are shown on the Grid ViewDouble click the desired visitor for the Visitor view (sign-in, business card, or full)Print badge/check-in the visitor

Checking Out VisitorsWays to check out a visitor:ManuallyQuick check outBar code scannerDrivers license reader

Checking Out VisitorsManually Check out a visitorLocate the visitors record and open in a visitor viewSelect the Check Out buttonThe visitor is checked out

Checking Out VisitorsQuick Check OutUse a badge template that shows the visitors custom ID, which is automatically assigned by EasyLobbySelect the Quick Out buttonThe Quick Out screen appears

Checking Out VisitorsEnter the custom ID from the badgeSelect the Check Out buttonThe visitor is checked out

Checking Out VisitorsBar code scannerUse a badge template that shows the bar code for the visitors custom IDMust have a bar code scannerScan the bar code on the visitor badgeThe visitor is automatically checked out

Checking Out VisitorsDrivers license readerSecurity setting for Enable drivers license scan for check out must be setMust have a drivers license deviceScan the drivers licenseThe visitor is automatically checked out

Self-RegistrationIn Self-registration visitors can: scan their business card, enter their information, take their own picture, and print their own badge Log into system as the Self-Registration user (may need to add this user)

Visitor AlertsVisitor already checked inUsually indicates that the person did not check out when they left from their previous visit. You may check out the previous check in, and/or cancel or proceed with the check in.

Visitor AlertsVisitor matches a watch list entry

Visitor AlertsVisitor AlertIf a visitor satisfies the conditions of an alert, when checked in, the alert displays for the visitor.

Visitor BadgesOver 200 badge templates, including standard Avery labelsCustom Badge Designer to make your own badgesCan be printed on any windows compatible inkjet or laser printer or on a DYMO LabelwriterCan print both or either visitor and employee pictures on the badges

How to Select a Visitor BadgeFrom the menu choose Edit Badge Printing VisitorThe Edit Visitor Badge screen appears

How to Select a Visitor BadgeSelect the printer and typeSelect the type of labelSelect the label stockSelect a badge templateAutomatic Preview of the badgeApply the changesSelect OK

Using Categories to Customizea Visitor BadgeYou can create a different badge for each category of visitorAdd the categorySelect the badge for the category

Using Categories to Customizea Visitor BadgeFrom the Edit menu, select CategoriesThe Edit Category screen appearsInsert new category

Using Categories to Customizea Visitor BadgeFrom the menu choose Edit Badge Printing VisitorThe Edit Visitor Badge screen appears

Using Categories to Customizea Visitor BadgeChoose the desired badge templateSelect the Options tab to specify logo, and titles for the badge categoryChoose the Category

Using Categories to Customizea Visitor BadgeOr use Default Options by selecting the checkboxClick Apply and then OK to accept changesEnter desired values for Custom Title, Second Title, and logo

EmployeesEmployee information can be imported into EasyLobby or manually enteredEmployee photos can be taken at any time or can be loaded from a disk or clipboardYou may have one photo of the employee and up to five photos associated with the employee (i.e. husband)

EmployeesUse arrows to scroll through employee recordsUse the binoculars to find a particular employee record

Reason for VisitTo see a reason recordDouble click on the Reason in the visitor record or-Choose EditReason from the menuThe Reason screen appears

Reason for VisitSelect the Insert button to add a new reason

Package ManagementPackages are treated like visitorsChecked in when they arriveLabel printed for the packageThe employee is notified that a package has arrivedChecked out when they are picked up by the employee

Package ManagementTwo Package viewsDetail ViewGrid View

Package ManagementDetail ViewShows information for a single packageSelect the Package icon or Packages, Detail View from the menu

Package ManagementGrid ViewShows visitor information in a listSelect the Package grid icon or Packages, Grid View from the menu

Asset ManagementTrack Asset Loans by employeesChecked out when they leaveLabel printed for the assetChecked in when they are returned by the employee

Asset ManagementTwo step process:Create the AssetLoan the Asset

Asset ManagementCreate the AssetSelect Asset-Edit Assets, from the menuEnter information about the asset

Asset ManagementLoan the AssetSelect Asset-New Asset Loan, from the menu or the Asset iconEnter information about the asset loan, including the asset loaned

ReportsReport onVisitorsEmployeeReason (Event)Package Over 40 reportsReport Wizard for custom reports

ReportsChoose the type of reportVisitorsEmployeeReason (Event)PackageChoose the reportSelect OK to run the report

To run a report, select FileReports from the menu

ReportsEnter dates for report, if required

ReportsReports are organized by category