EXPRESSION OF INTEREST (Ref: EOI/UPS/2019)

EMPANELMENT OF UPS VENDORS FOR SUPPLY, INSTALLATION AND

MAINTENANCE OF UPS SYSTEMS FOR VARIOUS BRANCHES & OFFICES

OF UNION BANK OF INDIA, GUWAHATI REGION

ISSUED BY: UNION BANK OF INDIA

REGIONAL OFFICE, GUWAHATI

G. N. B. ROAD, CHANDMARI

GUWAHATI – 781003

ASSAM

CONTACT NUMBERS: 0361-2661760

EMAIL – rcc.guwahati@unionbankofindia.com

Note: The Last date for submission of application for empanelment is 17.01.2020, 2:00 PM

1. Title of Proposal

1.1. Empanelment of Vendors of UPS Systems.

2. Objective of the Proposal

2.1. Empanelment of Uninterrupted Power Supply (UPS) System Vendors for supply,

installation and maintenance of UPS of specified capacity and installation for the

branches/offices/ATM Sites of Union Bank of India in Guwahati Region covering N-E India.

3. Scope of Work

3.1. Bank will float Limited Tenders among the empanelled vendors for supply, testing,

installation and maintenance of UPS of specified capacity and configuration. Detailed

specification of UPS will be given along with each tender. Selected L1 vendor is required to

supply, test, install and maintain the UPS as per RFP terms & conditions. UPS are to be under

warranty for three years. L1 will be decided on the basis of TCO [Total cost of ownership].

4. Eligibility Criteria

Sl. No. ELIGIBILITY CRITERIA

1 Should be in Designing, Manufacturing, Installation and Maintenance Services of UPS systems of various ratings. (submit proof)

2 Should have ISO 9001 Certification (submit certificate)

3 Annual Sales Turnover in UPS business for the last three years should be minimum ` 40 Lakhs for each year(Submit audited balance sheet)

4 The company should be making profit during the last three years. (Submit audited Balance sheet)

5 Should be empanelled with at least two Public Sector Banks for supply of UPS. ( Submit empanelment letter)

6 Should be registered with respective Authorities for Taxes. (Proper document need to submitted)

7 Should have proper Service Support Centre at RO headquarters and branch/ATM locations of the Guwahati region covering N-E India. (Submit Proof- Support Centre address, Telephone nos. & staff strength)

8 There should be no adverse records with other banks or our Bank(any region).

5. Empanelment Procedure

5.1. Vendors satisfying the eligibility criteria will be short listed and will be empanelled with

the Bank after due scrutiny of documents submitted by the bidder.

5.2. Empanelment is only for Guwahati Region covering the states of Arunachal Pradesh,

Assam, Manipur, Meghalaya, Mizoram, Tripura and Nagaland.

5.3. The empanelment will be valid for two years or till completion of the next empanelment

process.

6. Removal of vendors from Empanelled List

6.1. If the service provided by the vendor is found to be unsatisfactory or if at any time it is

found that the information provided by the vendor is false, the Bank reserves the right to

remove such vendors from the empanelled list without giving any notice to the vendor. Bank’s

decision in this regard will be final.

7. Important Dates

Last date & time for Submission of Application for Empanelment

17/01/2020 2:00 PM

8. Instruction for Vendors

8.1. Application with documents as per the Check List appended is to be addressed and

submitted to

DEPUTY GENERAL MANAGER

UNION BANK OF INDIA

REGIONAL OFFICE, GUWAHATI

G. N. B. ROAD, CHANDMARI

GUWAHATI - 781003

On or before 17.01.2020, 2:00 PM. If any applicant sends the application (filled EOI document)

by POST / COURIER and if the said document reaches after the time specified above, the

applications will not be considered.

8.2. The responses should be submitted in a structured format as per the checklist appended

and all pages are to be numbered serially. All pages are to be signed by person/s on behalf of

the organization duly affixing the company seal and the person so signing should have

necessary authorization / PA to do so. Applications containing false or inadequate information

are liable for rejection. (Copy of Power of Attorney or Authorization Letter from the company

should be furnished along with the Application)

8.3. Any alterations, erasures, overwriting, blanking out or discrepancies in figures etc. may

render the EOI submission as invalid.

8.4. Any non-relevant / unnecessary documents should not be submitted along with the

application.

8.5. All information provided should be specific to the requirements mentioned. Detailed

clarification should be provided later in case of necessity.

8.6. All pages are to be numbered and signed by the authorized signatory.

8.7. Right of acceptance is reserved with UNION BANK OF INDIA.

9. CHECK LIST

The following documents are to be submitted by the applicants

1. Covering Letter -as per Annexure I

2. Applicant's Profile - as per Annexure II.

3. Note briefing the Company's experience / expertise in Supply, Installation, Commissioning

and Maintenance of UPS.

4. List of major clients and the quantum of orders with approximate value executed to various

organizations, including at least two Public Sector Banks – as per Annexure III.

5. Details of the Service Centres as per Annexure IV.

6. Technical specification of the UPS as per Annexure – V.

7. Copy of Audited Financial Statement for Last three years.

8. Copy of latest Tax Clearance Certificate.

9. Copy of ISO 9001 Certificate.

10. The documents in support of Eligibility Criteria, wherever required as mentioned in this

EOI.

ANNEXURE – I

Covering Letter

Offer Reference No: Date:

To

DEPUTY GENERAL MANAGER

UNION BANK OF INDIA

REGIONAL OFFICE, GUWAHATI

G. N. B. ROAD, CHANDMARI

GUWAHATI - 781003

Sir,

EOI Ref: EOI/UPS/2019 for Empanelment of UPS Vendors

Having examined the above EOI document and Annexure, we hereby submit our offer to empanel

our company to supply, test, install and maintain UPS in conformity with the said EOI.

If our offer is accepted, we undertake to supply, test, install and maintain UPS to the Bank during

the empanelment period.

We agree to abide by and fulfil all the terms and conditions of the EOI.

We enclose all documents as per the Check List of EOI.

We confirm that we do not have any adverse records with any public sector banks regarding

supply, installation and maintenance of UPS.

We confirm that we have not been blacklisted by any Govt. Department or Public Sector

Undertaking.

Our PAN Number is _______________________.

We are registered with the Tax authorities and our registration numbers are

Our GSTIN Number is _____________________.

We accept all Instructions and Terms &Conditions of the subject EOI.

Dated this _________day of __________2019/20.

Signature of the Authorized Signatory with date & seal

ANNEXURE–II

APPLICANT’S PROFILE

1 Name of the Applicant

2 Status of Applicant (Company, Partnership, Prop., etc.)

3 Year of Establishment & Details of Registration (attach Documentary Proof)

4 Number of years’ experience in UPS Industries

5 Address of: a) Head Office

b) Local Office in Guwahati

c) Factory/Factories

6 Whether registered with the Registrar of Companies. If so, mention the number and date. (Applicable for limited companies only.)

7 Telephone number

8 Fax number

9 Email Address

10 Website address of the Company

11 Key person (s) with contact details a) Head Office / Registered Office

12 Authorized Official with Name, Designation, Contact Phone No/Mobile No / FAX No. etc. for the EOI

13 GSTIN Number

14 PAN Number

15 Whether blacklisted by any Government or any Government agencies or Banks in India

16 Whether empanelled with other banks. If so, name of the Bank and date of registration.

(Wherever applicable submit documentary evidence to facilitate verification)

We hereby declare that the information submitted above is true to the best of our knowledge.

We understand that in case any discrepancy is found in the information submitted by us our

tender is liable to be rejected.

We hereby undertake to provide maintenance and support to the products offered by us for a

minimum period of two years within the whole North-east India region covering the states of

Assam, Meghalaya, Tripura, Arunachal Pradesh, Mizoram, Nagaland and Manipur.

Signature of the Authorized Signatory with Date & Seal

ANNEXURE – III

LIST OF APPLICANT'S MAJOR CUSTOMERS

Sl. No.

Name and complete Postal Address of the Customer (Buyer)

Name, Designation, Telephone, Fax, e-mail address of the contact person (customer)

Nature and Description, Quantity of Goods ordered by the customer during last 3 years

Value of Goods ordered in last 3 years

Whether reference Letter Enclosed

1

2

3

(Enclose necessary documentary proof)

Signature of the Authorized Signatory

Date & Seal

ANNEXURE – IV

DETAILS OF SERVICE CENTRES

Sl. No.

State & District Whether Direct Service Support available (Yes/No), If yes, please provide address.

Whether Service Support through Franchisee available (Yes/No) If yes, please provide the address.

1

2

3

4

5

6

7

Signature of the Authorized Signatory

Date & Seal

ANNEXURE V-A

TECHNICAL SPECIFICATION FOR UPS 3 & 5 KVA (STANDALONE) WITH 1 HOUR/4 HOUR

BACKUP

Parameters Technical specification Complied / Not Complied Technology & Topology Fully Microprocessor with PWM technology

with IGBTs.

Online Double conversion Type

Input Source Mains/Local Make DG Set (UPS should be compatible to take input from local DG Set)

Active Power Factor Correction

In built design

Input power factor Better then 0.93

Input Frequency Range 46-54 Hz

Output power factor VA at 0.7 power factor output

Input (Voltage) 160 V to 270 V

Output (Voltage) 230V +/- 5 %( both for load and supply variations)(Base Voltage adjustable)

Frequency 50 Hz +/- 0.1% (Constant frequency Output)

Waveform (Output) Sine Wave form with TDH less than 3%

Isolation Transformer Inbuilt double coil wounded type

Transient response Less than 40 MS for 0 to 100% step load change.

Minimum metering 1. Backup available (Time for which backup available say next 10 Min. 2. Battery low audio alarm. 3. Output OK indicator. 4. Input/ Output voltage meters. 5. Load Utilization Indicator 6. UPS on Mains/Battery 7. Output frequency

Inverter efficiency Greater than 94%

Size As compact as possible.Pl. State size.

UPS type On line (to act as power conditioner as well as Backup)

Inverter technology Switch mode (PWM with IGBT SWITCHES)

Battery charger Current limited, maximum voltage equal to 2.33 V/Cell.

Maximum charging Current

Vendor to specify (Not to exceed 10% of battery capacity)

Back up desired Quote for 4 hour Battery system should have full load for specific Period of 4 hr. of the 100% rated capacity.

Nominal DC Bus of UPS Vendor to specify.

Battery type SMF- Vendor have to supply & install at least 26 AH rating batteries for 1,2, & 3 KVA UPS and min. 40 AH batteries for 5 KVA UPS

Battery make (All Make mandatory to quote)

1. Panasonic 2. Global YUASA (Rocket) 3. EXIDE 4. Quanta

Overload capacity (1 hrs)

110% for 60 min 125% for 10 min 150% for 1 min

Overload capacity (4 hrs)

110% for 60 min 125% for 10 min 150% for 1 min

Noise level

<60db at 1 Meter

Protection MCB, Fast acting Fuse, Electronic Overvoltage, under voltage, short circuit, Battery under voltage protection

UPS Warranty Period Minimum 3 years

Battery Warranty Period

Minimum 3 years

Minimum VAH Rating

Backup/VAH 3 KVA 5 KVA

4 hrs 12600 21000

If required, all units supplied can be tested for the followings. Vendor has to make necessary

arrangement for the same without any additional cost to Bank.

1. Bidder has to submit complete details of battery backup with AH calculation.

2. VAH rating of batteries for the above capacity can be tested at any time during the warranty

period of 3 year.

3. UPS will be connected to full bulb load and operated with mains disconnected at any time

during the warranty period of 3 years.

4. Duration of backup time of more than 220 minutes for 4 hour case.

5. Output voltage to be within 230 =/- 5% during the above backup time.

We undertake to supply the UPS systems conforming to above specifications.

Authorised Signatory

Seal of Company

ANNEXURE V-B

TECHNICAL SPECIFICATION FOR UPS 7.5 & 10 KVA (STANDALONE) WITH 4 HOURS BACKUP

Parameters Technical specification Complied/ Not Complied Technology Advance fully Microprocessor with PWM

Technology with IGBTs. Double online conversion.

Topology Online Double conversion Type

Input Source Mains/Local Make DG Set

Input power factor >0.93

Input Frequency Range 46-54Hz

Output Power VA at 0.7 power factor

Input (Voltage) 3 phase for 7.5 &10KVA- 415+/- 25% three phase.

Output (Voltage) 230V +/- 5 %( both for load and supply variations)(Base Voltage adjustable)

Active Power Factor Correction

Inbuilt Design

Frequency 50 Hz +/- 0.1% (Constant frequency Output)

Waveform (Output) Sine wave form with TDH less than 3% (Linear load)/ <5% (non linear load)

Isolation Inbuilt Galvanic Double wound Type.

Minimum metering 1. Backup available (Time for which backup available say next 10 Min.) 2. Battery low audio alarm. 3. Output OK indicator. 4. Input/ Output voltage meter 5. Load Utilization Indicator 6) UPS on Mains/Battery 7) Output Frequency

Inverter efficiency Greater than 94%

Crest Factor 3:1

Noise Level <60DB at 1 Meter

Protection MCB, Fast acting Fuse, Electronic Over voltage, under voltage. Battery under voltage protection

Size As compact as possible. Pl. State size

UPS type On line (to act as power conditioner as well as Backup)

Inverter technology Switch mode (PWM with IGBT SWITCHES)

Battery charger Current limited, maximum voltage equal to 2.33 V/Cell.

Maximum charging Current

Vendor to specify (Not to exceed 10% of battery capacity)

Back up desired Quote for 4 hour Battery system should have full load for specific period of 4 hr. of the 100% rated capacity.

Nominal DC Bus of UPS Vendor to specify

Battery type SMF

Overload capacity (1 hrs)

110% for 60 min. 125% for 10 min. 150% for 1 min

Overload capacity (4 hrs)

110% for 60 min. 125% for 10 min. 150% for 1 min

Battery make (All Make mandatory to quote)

1. Panasonic 2.Global Yuasa (Rocket) 3.EXIDE 4. Quanta

Warranty on UPS 3 years on site comprehensive warranty from the date of installation

Warranty on Batteries 3 years from the date of installation

Minimum VAH Rating 4 hr Backup

Backup/VAH 7.5KVA 10 KVA 4 hrs 31500 42000

If required, all units supplied can be tested for the followings. Vendor has to make necessary

arrangement for the same without any additional cost to Bank.

1. Bidder has to submit the complete details of backup with complete AH calculation

2. VAH rating of batteries for the above capacity can be tested at any time during the period of 3

years from the date of purchase of UPS.

3. UPS will be connected to a full bulb load and operated with mains disconnected at any time

during a period of 3 years from the date of purchase.

4. Duration of back up time of more 220 minutes for 4 hour case.

5. Output voltage to be within 230 +/- 5% during the above back up time.

6. The approved vendor have to supply & install the batteries 40 AH ratting or above for 7.5 & 10

KVA UPS.

Authorised Signatory

Seal of Company

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