Exhibitor’s Manualubmasiafiles.com/files/sinovds/kandy/2014_cvs_exhibitor...Shanghai UBM Sinoexpo International Exhibition Co., Ltd. / Shanghai Tiansheng Exhibition Service Co.,

The 11th China Self-service, Kiosk & Vending Show 2014 1

2014 第 11 届中国国际自助服务产品及自动售货系统展

The 11th China International Self-service, Kiosk & Vending Show 2014

Exhibitor’s Manual

September 25-27, 2014

Shanghai World Expo Exhibition & Convention Center

Supported by:

National Automatic Merchandising Association (NAMA)

European Vending Association (EVA)

Japan Vending Machine Manufacturers Association (JVMA)

European Vending Press Association (EVPA)

Organized by:

All-China Federation of Industry & Commerce / China Tongyuan Corporation

Shanghai Multimedia Industry Association (SMIA)

Administrated by:

Shanghai UBM Sinoexpo International Exhibition Co Ltd.

Shanghai Tiansheng Exhibition Service Co., Ltd.

Concurrent Events:

The 6th

Shanghai Int’l Digital Signage, Touch & Gesture Control Technology Show 2014

2014 Shanghai Int’l Multimedia Display Technology, Venue & Theatre Construction Show

2014 China Digital Conference System & Audio-visual Integration Equipment Show

Shanghai UBM Sinoexpo International Exhibition Co., Ltd. shall have full power to interpret this Manual.

The contents of this Manual and relevant forms can be downloaded at: www.chinavending.com.cn


Contents

General Information ...................................................................................................................................................... 3

Contact Details for Service Items .............................................................................................................................. 4-5

Instructions for Use of Standard Booth ........................................................................................................................ 6

Instructions for Special Booth Construction ............................................................................................................ 7-12

Exhibition On-site Regulations ................................................................................................................................... 13

Technical Seminars .................................................................................................................................................... 14

Furniture Rent Service ........................................................................................................................................... 15-17

Hotel Reservation .................................................................................................................................................. 18-19

Company Sign & Show Catalogue Publication Form ................................................................................................. 20

Travel to Venue ........................................................................................................................................................... 21

Advertising & Promotion Opportunities ................................................................................................................. 22-28

Shipment of Exhibits .............................................................................................................................................. 29-42

Safety Management Regulations .......................................................................................................................... 43-44

Regulations of Penalty on Violation of Rules ............................................................................................................. 45

Show Logo .................................................................................................................................................................. 46

Dear Exhibitor:

Welcome you to participate in this Exhibition. We hereby publish all the confirmed information about

exhibiting, move-in, freight forwarding and logistics of exhibited items, etc. in this Manual. We hope this

Manual can help you make all preparations smoothly.

If you have any further inquiries or any other requirements, please don’t hesitate to contact us. We will try

our best to provide you with our assistance.

Please read this Manual in detail. For all the contents that exhibitors are required to reply, please provide

them before the specified deadlines so as not to influence your participation in the exhibition.


General Information

Exhibition Name 2014第 11届中国国际自助服务产品及自动售货系统展

The 11th China International Self-service, Kiosk & Vending Show 2014

Venue Shanghai World Expo Exhibition & Convention Center

(1099 Guozhan Road, Pudong New Area, Shanghai, P. R. China)

Organizer

Shanghai UBM Sinoexpo International Exhibition Co., Ltd. / Shanghai Tiansheng Exhibition Service Co., Ltd.

Contact person: Mr. Zhang Feng Tel: +86-21-33392576 Miss Iris Tel: +86-21-33392561

Show Schedule

(1) Exhibitor’s Registration:

Exhibitors can make registration at the Exhibitor Registration Desk on the ground floor of Shanghai

World Expo Exhibition & Convention Center

Registration Time: September 23-24 (08:30 a.m. - 17:00 p.m., Tuesday & Wednesday)

(2) Move-in Time for Special Booth Construction:

September 23 (08:30 a.m. - 17:00 p.m., Tuesday )

September 24 (08:30 a.m. - 19:00 p.m., Wednesday)

(3) Move-in Time for Standard Booth Construction: September 24 (08:30 a.m. - 19:00 p.m., Wednesday)

(4) Show Time:

September 25 (10:00 a.m. - 16:30 p.m., Thursday)

September 26 (09:00 a.m. - 16:30 p.m., Friday)

September 27 (09:00 a.m. - 14:00 p.m., Saturday)

Notice: Exhibitors should enter the exhibition hall at 08:30 a.m.

(5)Move-out Time: September 27 (14:00 p.m. - 17:00 p.m., Saturday)

Issuance of Badges/

Permits

A. Special Booth Construction Permit:

Exhibitors who need special booth construction must assign their staff to go through the procedures for

booth construction at the Certificate/Permit Service Center in the Southern Square of Shanghai World

Expo Exhibition & Convention Center at 9:00 am – 16:30 pm on September 22, 2014. The staffs must

bring themselves with the duplicated copies of business license, qualification certificate of booth

construction contractor, ID card, and deposit for special booth construction [RMB3,000.00 below 54 sq.

m.(including 54 sq.m.); RMB5,000.00 above 54 sq. m.] The construction permit is charged at RMB30.00

per piece. The raw space management fee is RMB30.00 per sq. m. The vehicle pass for cargo loading

& unloading is RMB30.00 per vehicle. The deposit for vehicle pass is RMB70.00 per vehicle. The

deposit for cargo unloading is RMB300.00 per vehicle.

B. Exhibitor’s Badge:

Each standard booth is allocated with 4 badges. The maximum number of badges allocated to each

exhibitor shall not be more than 20 badges to be used during the move-in time and show time (from

September 23 thru. September 27).

Value-added

Services

A. Free Promotion Opportunity: (Application deadline: September 1, 2014.)

All exhibitors will have their information published free of charge on the Show Directory and other plane

media and show website. Please submit the following materials in electronic format: 1) company’s logo

(colored logo in .tif or .jpg file); 2) company profile (no more than 200 words).

B. Free Visitor Invitation Tickets: (Each exhibitor will be allocated with 50 visitor

invitation tickets. The application deadline: September 1, 2014.)

For the convenience of exhibitors to invite their customers to visit the Exhibition, please contact the

Organizer in advance to obtain invitation tickets free of charge. In order to maintain well-organized

business talk environment on the site of the Exhibition, exhibitors are not allowed to print any invitation

tickets on their own.


Contact Details for Service Items

Organizer

Shanghai UBM Sinoexpo International Exhibition Co., Ltd.

Add: 8F, Xiandai Mansion, 218 Xiang Yang Road (S) Road, Shanghai, 200031, P. R. China Tel: +86-21-33392561 Fax: +86-21-33392574 E-mail:[email protected] Website: www.chinavending.com.cn

Venue Shanghai World Expo Exhibition & Convention Center, Hall No.1

Add: 1099 Guozhan Road, Pudong New Area, Shanghai, P. R. China Tel: +86-21-20893600 Fax: +86-21-20893615

Hotel Reservation

Shanghai PengCheng Exhibition & Display Co., Ltd.

Add: Rm. 1102, No. 83, Lane 1880, Longyang Road, Shanghai, P. R. China Tel: +86-21-51562711 400 820 7559 / 800 820 7559 Fax: +86-21-51562722 Contact Person: Miss Sun (Mobile: 13472636268), Zhang Xi (Mobile: 13611923556) E-mail: [email protected]; [email protected]

Shipment &

Customs Clearance

Shanghai Rogers Exhibition Services Limited

Add: Rm. 1803, Block A, New Century Plaza, No.48, Xing Yi Road, Shanghai, 200336, P. R. China Tel: +86-21-6270 0003 Fax: +86-21- 6270 0005 Contact Persons: Overseas Contact: Mr. Frank Chen E-mail: [email protected] Mr. Edmond Siu E-mail:[email protected] Domestic Contact: Mr. Ren Yonggang (Mobile: +86-13701746821)

Mr. Liang Xingwang (Mobile: +86-13585707911) E-mail: [email protected]; [email protected]

mailto:[email protected]





Special Booth

Construction

Contractors

Designated by the

Organizer

Shanghai Enwei Exhibition Planning Co., Ltd.

Add: Rm. 313, Floor 3, No. 349, Jiudu Road, Shanghai, China Tel: +86-21-64953258, 57897698 Contact Person: Hu Bing (Mobile: 13817102228) http://www.enweichina.cn E-mail: [email protected]

Shanghai Changjia Advertising Planning Co., Ltd.

Add: Rm.B2, Block F, No. 668, Beijing Road East, Shanghai, China Tel: +86-21-63029818*8008 Fax: +86-21-63020180 Contact Person: Wang Jue (Mobile: 13916801082) http://www.cj-group.com.cn E-mail: [email protected]

Shanghai Huisheng Exhibition Service Co., Ltd.

Add: Rm. 408, No. 838, Mingzhu Road, Qingpu District, Shanghai, China Tel: +86-21-60700950, 60700958 Fax: +86-21-60700952 Contact Person: Chen Bin (Mobile: 13301685635) http://www.hareson.com Shanghai Lewei Exhibition Service Co., Ltd. Add: No.18, Qingcun Road South, Qingcun Town, Fengxian District, Shanghai, China Tel: +86-21-62804097 Fax: +86-21-62804097 Contact Person: Zhang Lei (Mobile: 13761239811) http://www.lwe-exhibits.cn E-mail: [email protected] Shanghai Yixuan Exhibition Planning Co., Ltd. Add: Rm. 302, No. 32, Lane 588, Lianhua Road South, Minhang District, Shanghai, China Tel: +86-21-64102305, 64107458, 64107478 Fax: +86-21-64107479 Contact Person: Liu Yuan (Mobile: 15921081237, 13122726499) http://www.yixuanexpo.com E-mail: [email protected] QQ:765178274

Holang (Shanghai) Exhibition & Display Co., Ltd.

Add: Rm.320, Dongtingchun Business Building, No. 46, Puhuitang Road, Xuhui District, Shanghai, China Tel: +86-21-51021186-609, +86-21-51021186-616 Contact Person: Wang Yan (Mobile: 18621708663), Zhang Ling (Mobile: 18616564059) http://www.holang-sh.com E-mail: [email protected] Shanghai Linghai Exhibition Service Co., Ltd. Add: Rm. 503, No. 1, PLM Center, Lane 1328, Hengnan Road, Minhang District, Shanghai, China Tel: +86-21-64291603, 51870798, 64291602 Contact Person: Wang Zhibin (Mobile: 13917796101)

http://www.linghaiexpo.com E-mail: [email protected]

Standard Booth

Construction &

Furniture Rent

Shanghai Haibo Exhibition Service Co., Ltd.

Add: Rm. 201, No.5, Kongjiang Yi Cun, Kongjiang Road, Shanghai, 200093, P. R. China

Tel: +86-21-65685037, 65677157

Fax: +86-21-65685015

E-mail: [email protected]

Contact Person: Ms. Zhou (Mobile: 13916161094); Manager Chang (Mobile: 13564907445)


http://www.cj-group.com.cn/



http://www.holang-sh.com/




Instructions for Use of Standard Booth

The construction of standard booths is the responsibility of the Exhibition Center while exhibitors are responsible for interior

decoration and layout within their booths.

Standard booth package: 3-sided partition walls, fascia board/company sign in Chinese and English, 1 information table, 2 chairs, 1

220V/5A power socket, 2 100W spotlights, and fully-floored carpet in the booth. (The height of partition walls is 2.49 m.)

The literary words/characters (in Chinese and English) on the fascia board/company sign are originated from the Exhibitor’s

application documents (i.e. Application Form/Contract). The fascia board/company signs for standard booths are made uniformly

by the Organizer of the Exhibition. No coverage and/or change to the fascia board/company sign are permitted without the prior

approval of the Organizer. If any change or remolding is indeed necessary, the Exhibitor should go to the Exhibitor’s Registration

Desk to make an application for examination and approval.

If you need standard booth design and decoration, please contact Shanghai Haibo Exhibition Service Co., Ltd.

Contact Person: Pengfei WEI (Mobile: +86-13482410499)

Tel: +86-21-65685037 QQ：407183019


Instructions for Use of Special Booth Construction

Remark: Drawings Inspection Fee for special booth construction: RMB10.00 per sq.m.

Submission of Documents for Special Booth Construction

I. Move-in Flow Chart for Special Booth Construction

II. Documents Required for Examination of Special Booth Construction Drawings

No. Description of Documents

1 Duplicated copy of business license of the booth construction contractor (stamped with official seal)

2 Booth plan

3 3-D diagrams (with detailed measurements), 3-D color effect diagrams

4 Power distribution box diagram (marked with the location of power distribution box)

5 Instruction for decoration materials

6 Double-decked booth structural drawings must be confirmed with the official seal stamped by a professional

design unit with relevant qualification certificates.

All the documents required shall be submitted to the Official

Booth Construction Contractor, Shanghai Haibo Exhibition

Service Co., Ltd. for review prior to September 5, 2014.

Please email the following documents: booth 3-D effect

diagram, power distribution box map, instructions for

decoration materials, duplicated copy of business license of

booth construction contractor (stamped with company seal).

E-mail: [email protected] Tel: +86-21-65685037,

Manager Zhang (Mobile: 13564063679)

From September 22, 2014, please bring your remittance certification to the

Office of the Official Booth Construction Contractor beside the Certificate

Issuing Center of the Southern Square to obtain a deposit voucher and a

truck pass (big pass) and apply for a booth construction permit. On the

current day of move-in, apply for the truck unloading permit on presentation

of the truck pass (big pass) and then you can move in.

Deadline: September 5, 2014

Please pay for relevant fees (power distribution box

fee, raw space management fee, and deposit for

special booth construction) to the Official Booth

Construction Contractor, Shanghai Haibo Exhibition

Service Co., Ltd. prior to September 5, 2014. If the

application for booth construction is made after

September 5, a 50% surcharge for urgent service

shall be paid. Tel: +86-21-65685037, Manager

Zhang (Mobile: 13916161094).



(I) Please submit the above documents to the Official Booth Construction Contractor, Shanghai Haibo Exhibition Service Co., Ltd. for

review and registration prior to September 5, 2014. All the documents will be gathered and handed over to the Security

Department of the Exhibition Center (SWEECC) for inspection and then submitted to Shanghai Firefighting Bureau. Once

the booth design drawings are approved, no change should be made. Exhibitors without approval are not permitted to move

in for booth construction. Overdue items shall be charged with urgent service fees. All booths must be decorated with

fireproof and flame-retardant materials.

(II) In the Hall No.1 of Shanghai World Expo Exhibition & Convention Center (WEECC), the height limit for all special booth

construction is 4.5 meters. (For special situation, please contact the Organizer.)

III. Notice for Special Booth Construction

1. If any exhibitor who rents raw space employs a booth construction contractor appointed on its own, they should notify the

self-appointed contractor in advance to pay for the deposit for wastes disposal, power distribution box fee, and booth

construction management fee to Shanghai Haibo Exhibition Service Co., Ltd. and apply for the construction permit to Shanghai

World Expo Exhibition & Convention Center for move-in.

2. The booth construction contractor should arrange their construction schedule properly and complete the booth construction in

time. If overtime work is needed, please apply to the on-site office of Shanghai Haibo Exhibition Service Co., Ltd. for permission

before 15:00 p.m. on the current day.

Service Item Description Unit Unit Price (RMB)

Overtime fee 17:30 p.m. - 22:30 p.m. 1 hour/booth 1000

22:30 p.m. - Next day 8: 30 a.m. 1 hour/booth 2000

3. For the safety’s sake, all the electrical connections in the exhibition hall must be arranged by the Official Booth Construction

Contractor designated by the Organizer. The exhibitor of special booth construction or the exhibitor’s appointed booth

construction contractor must fill in the form of “Special Booth Construction Management Items” to apply for booth power supply

and pay for electrical connection fee. No electrical socket/outlet should be linked with overload electrical appliances.

4. Booth Construction Permit: According to the regulations stipulated by the Shanghai World Expo Exhibition & Convention Center

(SWEECC), all the construction companies for the booth construction on raw spaces should apply for real-name authentication

before the move-in. The valid period of such authentication is one year. All the persons in charge of booth construction

contractors must go to the Certificate Issuing Center of SWEECC at least 15 working days before the move-in to go through the

procedures for real-name authentication. For the detailed information and downloading application documents, please visit the

official website of Shanghai World Expo Exhibition & Convention Center (SWEECC): http://180.153.108.138/shexpocenter/ENG/

IV. Rules for Special Booth Construction

In accordance with the stipulations of Shanghai Municipal Firefighting Bureau, all booth construction projects must employ

flame-retardant materials. Carpet should reach Class B1. Exhibitor should ask their suppliers for relevant carpet flame-retardant

report in case of fire inspection.

Inflammable stretchy fabrics are strictly prohibited for booth enclosure. Elastic cloth is strictly prohibited from use. The

decoration of wood structure must be coated with fire retardant paint. No electric wire is allowed inside the back wall so as to

prevent fire. Once such violation of rules is found, the Exhibition Center shall have the right to stop the booth display.

Booths built on raw spaces shall be equipped with fire extinguishers. Every 48-sq.m. exhibit space should be equipped with 1

set of fire extinguishers (2 fire extinguishers per set). If the exhibit space is less than 48 sq.m., 1 set of fire extinguishers should be

equipped. The exhibitor can prepare fire extinguishers on its own or rent from the Exhibition Center.

Electricity for lighting and machinery within the exhibitor’s booth must be switched off before closing every day. If it is not

performed, the Exhibition Center will cut off the power supply in conformity with fire prevention rules to ensure safety. For the

24-hour power supply, please make an application in advance.

All the construction workers who enter the exhibition hall must wear safety helmets. Safety belts must be fastened for 2-meter

height operations. A-shape ladder with a height of more than 3 meters is not allowed to be used. #-shape ladder with supports may

be used instead to ensure safety. Otherwise, no entry will be granted by the Exhibition Center.

http://180.153.108.138/shexpocenter/ENG/


For the safety of electricity use and prevention of power overload, all electrical lines must be installed with branching switches.

Booth construction contractors must have their own branching power boxes to be connected to the power distribution boxes of the

exhibition hall. The power line capacity for electrical appliances should be balanced and well-distributed. Overhead wiring is

preferred, or the wiring should be effectively protected. Power loads should be well-earthed.

Conduits and shieldings should be used for all electrical wires. All connections must employ specialized connectors. No

flexible cords are permitted to be used except for lamps. Electrical wires hidden in the booth should go through metal conduits or

flame-retardant PVC pipes. A safety distance of over 0.5 meter must be ensured between a lamp fixture and inflammables.

Power distribution boxes are forbidden to be placed in the obvious areas of corridor, aisle and booth. Bridging boards must be

used when crossing aisles (booth construction contractors must have their own rubber bridging boards) for safety protection.

While all the booths of raw spaces are constructed and decorated, decoration and repairs work must be made to the back

walls higher than adjacent booths. If the back walls of your booth under construction are higher than adjacent booth walls,

fire-proof material must be used to enclose such back walls for good outlook, and no advertisement is allowed to be made on such

back walls.

During the booth construction, booth construction contractors are not allowed to cover from sight firefighting facilities,

electrical equipment, emergency exits and visitors’ passages, etc.

After the opening of the exhibition, booth construction contractors should keep on-site personnel in charge of safety and

professionals on duty in case of any problems which may be found and solved immediately on the site.

Enclosed ceilings are prohibited for all booths in order to comply with firefighting requirements and not to cover security

monitoring devices.

Booth construction contractors must buy insurance for their construction workers.

When large construction parts are installed, specialized equipment must be used and operated by professional personnel.

All electrical installations must be undertaken by the Official Booth Construction Contractor of this Exhibition. The Organizer

shall not permit any electrical connections made by exhibitors at will.

No paint spraying, welding and use of electric saw in the exhibition hall.

V. Application for Construction Certificates/Permits

In accordance with the requirements by the Public Security Bureau of Shanghai Pudong New Area that a system of real-name

authentication and photo attachment shall be implemented for all construction certificates, in order to strengthen security control

inside the Shanghai World Expo Exhibition & Convention Center (hereinafter referred to as “the Exhibition Center”) and in

unloading areas, the following management measures are hereby formulated for the certificates of staffs and vehicles:

1. Passes for all the workers of booth setup and dismantling (including designated booth construction contractors, special booth

construction contractors and designated freight forwarders/logistics agents) during the move-in and move-out shall be

uniformly registered, reviewed, photographed, produced and managed by the Exhibition Center.

2. Passes for booth construction contractors and freight forwarder/logistics agents apply to the responsibility system

of the principal in charge of booth construction (hereinafter referred to as “the Principal”), that is, the Principal can apply and

obtain passes for a number of workers under his supervision (valid second-generation ID cards in original of all the workers

must be presented when applied on the site.)

3. All the principals of booth construction contractors and freight forwarder/logistics agents must go through the real-name

authentication procedures at the Certificate Issuing Center of the Exhibition Center at least 15 working days prior to the

move-in date. If the Principal fails to go through such procedures within the specified period, and therefore is unable to apply

for passes for construction workers on the site of the Exhibition, Shanghai World Expo Exhibition & Convention Center shall

assume no responsibility.

4. Principals of booth construction who come to the Certificate Issuing Center for real-name authentication must bring the

following documents with themselves:

Valid second-generation ID in originals and their duplicated copies (both front and back sides, 2 copies for each)

Duplicated copy of business license of the company (the annual inspection stamp on the copy must be clear and valid, and

official seal must be affixed. 2 copies for each)

Real-name Authentication Form (to be filled and signed by the Principal and stamped with official seal)

(Download by clicking: http://180.153.108.138/shexpocenter/download/Real-Name Authentication Form.doc

Letter of Commitment for Construction Safety /Freight Forwarding/Carrier Safety (to be signed by the Principal and stamped

with official seal)

(Download by clicking: http://180.153.108.138/shexpocenter/download/Letter of Commitment for Construction Safety.doc

Letter of Entrustment (to be signed by both the Entruster and the Principal in person and stamped with official seals, and also

submitted with the valid ID duplicated copies of Entruster and Entrustee, 2 copies for each)

(Download by clicking: http://180.153.108.138/shexpocenter/download/Letter of Entrustment.doc

http://180.153.108.138/shexpocenter/download/Real-Name%20Authentication%20Form.doc

http://180.153.108.138/shexpocenter/download/Letter%20of%20Commitment%20for%20Construction%20Safety.doc

http://180.153.108.138/shexpocenter/download/Letter%20of%20Entrustment.doc


The Letter of Entrustment shall be signed jointly by the legal representative of the booth construction contractor and the

Principal of booth construction, and be stamped with official seals. The Letter of Entrustment serves as the evidence with

which the legal representative entrusts the Principal to represent the booth construction contractor to apply for real-name

authentication.

5. The real-name authentication procedures are conducted on an annual basis. Entities that have passed the real-name

authentication approved by the Exhibition Center can also participate in other exhibitions held at Shanghai World Expo

Exhibition & Convention Center within one year, in no need for repeated authentication.

6. Application for authentication by the Principal in charge of booth construction is subject to the entrustment by the legal

representative of the company. The Principal, i.e. the Entrustee must present the Letter of Entrustment signed by the legal

representative of the company and stamped with the company seal and also 2 duplicated copies of each ID card of both

parties.

7. If the Principal who has been authorized by the legal representative for real-name authentication is unable to go to the

Exhibition Center to apply for such authentication, the Principal may entrust another person to do so, yet such person must

present a Letter of Entrustment signed and stamped by both the Entruster and the Entrustee, and 2 duplicated copies of each

ID of both parties.

8. The annual inspection seal on the duplicated copy of business license of the company submitted for real-name authentication

must be clear and valid and stamped with the company seal. If no annual inspection seal has been stamped owing to renewal

of business license, a certification for renewal of business license issued by the State Administration for Industry and

Commerce must be presented.

9. The Principal of booth construction contractor who has passed the real-name authentication approved by the Exhibition

Center may go to the site to apply for the passes for booth construction workers. When the Principal is applying for a pass for

an electrician, the Principal shall present the valid electrician’s operation license in original and 2 duplicated copies.

Electricians assigned for electrical operations in the exhibition hall must bring their own valid electrician’s operation licenses in

original with themselves to get ready for any inspection by staffs of the Exhibition Center.

10. In order to save time for on-site registration, an online pre-registration system will be established by the Exhibition Center for

certificate application. Those booth construction contractors and freight forwarders/logistics agents who have passed the

real-name authentication approved by the Exhibition Center may make pre-registration online in advance. The Exhibition

Center will send the user name and password for pre-registration login in SMS format to the booth construction contractors

and freight forwarders/logistics agents.

11. The Organizer of the Exhibition must submit a List of Special Booth Construction Contractors containing accurate and

detailed information to the Exhibition Center for filing 20 working days prior to the opening of the Exhibition, and also stamp

the official seal of the Organizer on the List.

12. Freight forwarders/logistics agents may, on the day of move-in, go to the Certificate Issuing Center of Shanghai World Expo

Exhibition & Convention Center to apply for the Freight Vehicle Pass for Unloading Area on the presentation of Truck Pass of

Shanghai World Expo Exhibition & Convention Center issued by the Organizer. Freight forwarders/logistics agents can also

download the Application Form for Freight Vehicle Pass of Shanghai World Expo Convention & Exhibition Center by visiting

the official website of Shanghai World Expo Exhibition & Convention Center at: http://180.153.108.138/shexpocenter/ENG/lcxz.aspx After completing the Form, the freight forwarder/logistics agent can submit it on the site to reduce waiting time for the

application procedures.

13. All transportation vehicles entering and leaving from Shanghai World Expo Exhibition & Convention Center must carry the

Truck Pass of Shanghai World Expo Exhibition & Convention Center issued uniformly by the Organizer and Freight Vehicle

Pass for Unloading Area issued by the Certificate Issuing Center of Shanghai World Expo Exhibition & Convention Center to

get access to the unloading areas of the Exhibition Center.

For more information, please visit the official website of Shanghai World Expo Exhibition & Convention Center by

clicking: http://180.153.108.138/shexpocenter/ENG/

Notes: Entities for special booth construction should assign their personnel to the Certificate Issuing Center at the Southern Square

of Shanghai World Expo Exhibition & Convention Center, 09:00 a.m. - 16:30 p.m. on September 22, on presentation of

business license, qualification certificate of construction unit and duplicated copies of ID cards to go through the

construction application procedures. The construction permit is RMB20.00 per piece. The unloading vehicle pass is

RMB30.00 per vehicle. The deposit is RMB300.00 per vehicle. This deposit will be refunded in full within 1 hour and shall be

deducted by RMB100 if exceeding 1 hour. No refund of deposit if exceeding 3 hours.

Trucks with license plates from outside Shanghai are not allowed to enter the territory inside the Outer Ring of

Shanghai between 7:00 am - 20:00 pm every day. All the trucks should avoid rush hours, i.e. 7: 30 am -10: 00 am

and 16:30 pm-19:00 pm to enter Jiyang Rood.

http://180.153.108.138/shexpocenter/ENG/lcxz.aspx


VI. Detailed Traffic Routes for Freight Vehicles Entering & Leaving from the Exhibition Center

All vehicles should go along the Outer Ring → Jiyang Road → Huaxia West Road → Yaolong Road → Tongyao Road →

Parking Lot of Shanghai World Expo Exhibition & Convention Center (SWEECC) (close to Tongyao Road/Changqing North Road).

After arriving at the parking lot, they must queue up in order. When there are vacancies in the unloading area, the waiting vehicles

should follow the dispatcher’s uniform command to go along the regulated route (Parking Lot of SWEECC → Changqing North

Road → Guozhan Road) to Guozhan Road, and then, on presentation of certificates, drive in order respectively into the West

Unloading Area (W1) or East Unloading Area (E1). After unloading is completed, the vehicles should get out of West Exit (W2) or

East Exit (E2) and go along Shiboguan Road or Zhoujiadu Road → Bocheng Road→ Changqing North Road → Xueye 2nd Road

→ Yaolong Road to return to the Park Lot or the Outer Ring.


Truck Routes for Entry and Exit from Hall #1

Vehicles to Hall #1 holding the traffic pass should enter the Western Unloading Area from the entrance of W1. Trucks should obey

the command of security guards of the Exhibition Center, and diverted to Gate H1-8 and Gate H1-12 for unloading. After unloading

is completed, they should leave the exhibition hall from Western Exit (W2).


Exhibition On-site Regulations

Exhibitors are not permitted to transfer or sublet their booths privately to any third party, or participate in the Exhibition on

behalf of any non-registered unit. In case such condition occurs, the Organizer shall cancel its qualification for participation, and

their participation fees paid shall not be refunded.

Exhibitor’s advertising and promotional materials including literature, pictures, promotional wallboards, and distributed

brochures, etc. must conform to the stipulations of the State’s advertising law. In case of any falsity, the Organizer shall be entitled

to compel the exhibitor for correction, withdrawal or even confiscation.

Exhibitors are not permitted to perform any business activities including laying out and distributing promotional leaflets, etc.

outside their booth lines. Sound of audio equipment should be controlled below 65 decibels so as to avoid disturbing the

neighboring exhibitors.

In order to protect legal rights and interests of franchisers and investors, any on-site sales of goods or other transactions in

cash is prohibited.

From September 23-27, 2014, exhibitors must wear their badges to enter and leave from the exhibition hall. During the

Exhibition, exhibitors must enter the exhibition hall ahead of time. They should enter the exhibition hall with the Exhibitor’s Badge

half an hour in advance and leave from the exhibition hall on the same day when the show closes up. Exhibitors should be

responsible for their personal safety and security of their property within their booths, and take care of precious belongings, such as

mobile phones and handbags, etc.

According to the regulations of the Exhibition Center, no exhibitor is allowed to bring fast meals, flowers and plants and the like

into the exhibition hall.

Exhibitors should use fireproof or flame-retardant materials for booth decoration. Flammable materials or those decoration

materials prohibited by the State’s law are forbidden for use. Elastic cloth and strong-light lamps are forbidden in the exhibition hall.

No smoking, nor open fire. Inflammables and hot-light lamps are strictly prohibited from use.

Exhibits and other relevant items are permitted to be brought out of the exhibition hall with the Exit Pass issued by the

Exhibition Center. Overseas exhibits shall be moved out on presentation of the Exit Pass issued by the Customs Office.

After the close of the Exhibition, power shall be switched off at 14:00 p.m. on September 27, 2014. All the furniture and

appliances leased will be moved away. Exhibitors should take their belongings out of storage cabinets before 14:00 p.m. on

September 27. Everything left in the exhibition hall shall be deemed as discarded articles.


Technical Seminars

Welcome exhibitors to hold technical seminars during the exhibition. Please fill in the Application Form for Technical Seminar.

The time schedule will be arranged in detail as follows:

Seminar dates: September 25-26, 2014. Specific time schedule for seminars shall be uniformly coordinated and determined by the

Organizer.

Seminar fees: RMB10,000.00/session (45 min.), including the conference room rent, conference equipment, drinking water for

audience, and promotional support.

Requirements:

1. The Applicant should submit the outline of seminar’s contents, and the speaker’s name and position/title;

2. Please send the Application Form for Technical Seminar by fax or E-mail to Shanghai UBM Sinoexpo International Exhibition Co.,

Ltd. before September 1, 2014. Fax: +86-21-33392574.

==================================================================================

Application Form for Technical Seminar

Company Name: Date:

Contact Person: Tel/Mobile: Fax:

Topic of Speech

Speaker’s Name Position

Main Contents of Seminar

(enclosed with another page)

Date Time Span No.

Select your time span with “√”

(A number of conference rooms

available for your multiple choice)

September 25

13:00-14:00 T1

14:00-15:00 T2

15:00-16:00 T3

16:00-17:00 T4

September 26

10:00-11:00 T5

11:00-12:00 T6

14:00-15:00 T7

15:00-16:00 T8

16:00-17:00 T9

Please fax the above form to

+86-21-33392574 before August 1. Attn: Miss Iris


Furniture Rent Service

Remark: On-site lease of the rental items below shall be charged with 50% additional payment for urgent service. No. Rental Items Unit Unit Price (RMB) Notes Select ()

H-01 Information counter (1030*535*800) Piece 80.00

H-02 Lockable cupboard (1030*535*800) Piece 180.00

H-03 Glass round table (750*750*750) Piece 100.00

H-04 Curved reception counter Piece 650.00

H-05 Conference chair Piece 50.00

H-06 Folding chair Piece 30.00

H-07 Bar stool Piece 80.00

H-08 Low glass showcase (1030*535*1000) Piece 350.00

H-09 Tall glass showcase (535*535*2000) Piece 500.00

H-10 Tall glass showcase (1030*535*2000) Piece 550.00

H-11 Low display cube (535*535*500) Piece 120.00

H-12 Tall display cube (535*535*800) Piece 150.00

H-13 Movable shelf A/B (1000*300) Meter 50.00 Different prices for glass

shelves

H-14 Coat hanger (1800*450*1520) Piece 200.00

H-15 Folding door (950*2000) Piece 280.00

H-16 Aperture board (2353*963) Piece 250.00

H-16-1 Aperture board (1400*970) Piece 180.00

H-17 Net piece (1200*900) Piece 80.00

H-18 Long-arm spotlight Piece 90.00

H-19 Short-arm spotlight Piece 90.00

H-20 Fluorescent lamp Piece 100.00

H-21 HQI floodlight Piece 280.00

H-22 Power socket/outlet Piece 80.00

H-23 Barricade (two poles with 1m chain) Meter 80.00

H-24 Plasma screen 42” & DVD Set 1000.00

For the whole show period

H-24-1 LCD screen 42” & DVD Set 2000.00

H-25 Refrigerator Set 1500.00

H-26 Magazine rack Piece 150.00

H-27 Drinking water dispenser Piece 200.00 3 barrels of drinking water

H-28

Power

distribution

box

15A/380V3-phase electric box (7.5KW) Piece 1600.00/Expo Electric fee: 200.00/expo

30A/380V/3-phase power distribution

box (15KW) Piece 1900.00/Expo Electric fee: 300.00/expo





H-29

Internet

Access

2M broadband，without public IP address Piece 4500.00/Expo

2M broadband + wireless router Piece 5000.00/Expo

H-30

Fire

Extinguisher

Booth less than 48 sq.m. shall be

equipped with 1 set. Booth larger than

48 sq.m. shall be calculated

accumulatively.

Set 80.00/Expo

Total:



Payment Terms: All orders must be paid in full by wire transfer or in cash:

Beneficiary’s Name: Shanghai Haibo Exhibition Service Co., Ltd.

Order confirmation method:

1) The duplicated copy of your order has been received;

2) The bank note of your remittance prior to the order deadline has been received (by fax or email).

In order to make sure that you can enjoy favorable rental, we suggest you should complete the procedures of furniture rental

prior to the deadline. All the orders placed on the site of the Exhibition shall be charged with 50% additional payment for urgent

service.

Exhibitors must use the power distribution box provided by the Exhibition Center for power connection.

Orders without our confirmation shall not be handled.

Application deadline: September 5, 2014

Note: The Form herein should be completed by the exhibitor.

Exhibitor’s Name (Seal): Booth No.:

Telephone: Fax:

E-mail: Contact Person:

Mailing Address:

Contact for Furniture Rental:

Please send this Form and the duplicated copy of the Business License of your booth construction contractor by fax or mail to:

Shanghai Haibo Exhibition Service Co., Ltd.

Address: Room 201, No.5, Kongjiang Yicun, Kongjiang Road, Shanghai, 200093, P. R. China

Telephone: +86-21-65685037, 65677157 Fax: +86-21-65685015

Contact person for furniture rental: Ms. Zhou (Mobile: 13916161094)

On-site project person in charge: Manager Zhang (Mobile: 13564063679)

Manager Wei (Mobile: 13482410499), Manager Chang (Mobile: 13564907445)

E-mail: [email protected]


Hotel Reservation

In order to assist exhibitors in participating in the Exhibition smoothly, the Organizer hereby provides exhibitors with preferential hotel reservation service and recommends the following designated hotels. If you are interested in booking the hotel rooms listed below, please fill out the Hotel Reservation Form (in print format), and then send it by fax or email to Shanghai Pengcheng Exhibition & Display Co., Ltd. prior to September 5, 2014. Hotel rooms shall be reserved on the basis of “first come, first served” until they are fully occupied. For all the hotel room reservation details, please refer to the Confirmation Letter for Hotel Room Reservation issued by Shanghai Pengcheng Exhibition & Display Co., Ltd.

Contact for hotel reservation:

Toll-free: 400 820 7559 / 800 820 7559 Tel: +86-21-66610306, 50610035 Contact Person: Miss Sun (Mobile: 13472636268), Zhang Xi (Mobile: 13611923556) E-mail: [email protected]; [email protected]

Hotel Name Class Room Rate Free Services Driving

Distance Hotel Address

Holiday Inn Shanghai Jinxiu 5 star RMB 698/

Superior room

Double breakfast,

broadband,

service fee,

shuttle bus

10 minutes’

drive

No. 399, Jin Zun Road,

Pudong, Pudong New Area

Ramada Plaza Pudong

South Hotel Quasi 5-star

RMB 458/

Superior room

Double breakfast,

broadband,

service fee,

shuttle bus

10 minutes’

drive

No. 938, Hunan Road (near

Beizhong Road), Pudong New

Area

Starway Premier Hotel

Jinshang Pudong Expo

Park

Business type RMB 420/

Standard room

Double breakfast,

broadband,

service fee

3 minutes’

drive

No.551 Gaoke Road West,

Pudong New Area

Holiday Inn Express

Shanghai Sanlin Hotel Quasi 4-star

RMB 328/

Superior room

Double breakfast,

broadband,

service fee,

shuttle bus

10 minutes’

drive

No.215, Taihuan Road (near

Yongtai Road), Pudong New

Area

Rayfont Shanghai Xuhui

Hotel Business type

RMB 318/

Standard room

Double breakfast,

broadband,

service fee,

shuttle bus

8 minutes’

drive

No. 7, Zhaojiabang Road, (near

Ruijin 2nd Road), Xuhui District

Yiting Four Seasons Hotel

Shanghai Sanlin

Economic

type

RMB 268/

Standard room

Double breakfast,

broadband,

service fee,

shuttle bus

7 minutes’

drive

No. 4302, Shangnan Road,

Pudong New Area

Yiting Four Seasons Hotel

Shanghai North Bund

Economic

type

RMB 248/Deluxe

RMB 218/Standard

Double breakfast,

broadband,

service fee,

shuttle bus

15 minutes’

drive

No. 713, Dongdaming Road,

Hongkou District,

Shanghai Hengyuan Hotel Economic

type

RMB 218/

Standard room

Double breakfast,

broadband,

service fee,

shuttle bus

12 minutes’

drive

No.4179, Shangnan Road,

Pudong New Area



Return Form for Hotel Reservation:

Company Name

Name Official Seal:

Contact Detail Cell Phone: Telephone: Fax:

Hotel Name Room Type Quantity of Rooms Check-in Date Check-out Date

Please fill out the Return Form and send it back by fax after stamping your company seal.

Contact person: Miss Sun Mobile: +86-13472636268 Tel: +86-21-51562711 Fax: +86-21-51562722


Company Sign & Show Directory Publication Form

Company Name

Chinese

English

Address

Telephone Fax Post Code

Person in Charge Position

E-mail

Website

Brief introduction of your company/exhibits/business ( No more than 200 words):

Remarks

1. Profile of your company/products/business scope (no more than 200 words);

2. Be sure to provide a print copy;

3. Please submit this form by email to the Organizer before September 1, 2014.

Notes:

1. Please send the contents above by mail, fax or e-mail to the Organizer prior to September 1, 2014.

Fax: +86-21-33392574 E-mail: [email protected]

2. The company name on the booth sign/fascia board and show catalogue will be based on the contents of this Form.


Travel to the Venue

1. From Hongqiao Airport to the venue is about 23 km, about 25 minutes’ drive.

• Take Metro Line No. 2 from Hongqiao Airport Station to the People's Square Station, and then transfer to

Metro Line No. 8 to Yaohua Road Station;

• Take Metro Line No. 10 from Hongqiao Airport Station to Laoximen Station, and then transfer to the Metro

Line No. 8 to Yaohua Road Station.

2. From Pudong International Airport to the venue is about 39 kilometers, about 35 minutes’ drive.

• Take Maglev train from Pudong International Airport to Longyang Road Station, and then transfer to Metro

• Line No. 7 to Yaohua Road Station;

• Take Metro Line 2 (Pudong International Airport Station) to Longyang Road Station, and then transfer to

Metro Line No. 7 to Yaohua Road Station.

3. From Shanghai Railway Station to the venue is about 12.3 km, about 20 minutes’ drive.

• Take Metro Line No.1 from Shanghai Railway Station to the People's Square Station, and then transfer to

Metro Line No. 8 to Yaohua Road Station.

4. From Shanghai South Railway Station to the venue about 12 km, about 20 minutes’ drive.

• Take Metro Line No. 1 from Shanghai South Railway Station to Shanghai Stadium Station and transfer to

Metro Line No. 4 to South Xizang Road Station, and then transfer to Metro Line No. 8 to Yaohua Road

Station.


Advertising & Promotion Opportunities (Application Deadline: September 1, 2014)

Advertising in the Show Directory

Ad Position Amount Ad Opportunities Remarks

Inside front USD2,500.00 1 page

Ad subscriber is required to provide its

electronic ad design. The specification of

Show Directory: 210 x 285 (mm).

Inside back USD2,000.00 1 page

Back cover USD3,000.00 1 page

Inside page USD1,000.00/page Several pages

Plane Advertisements

Items Specification/Description Price

Ad on the back of invitation

tickets Minimum 30,000 pcs., exclusive (only one company) USD 2,500.00

Ad on the show-material carrier

bags One front/one side, quantity: 6000 pcs., exclusive (only one company) USD 5,000.00

Distribution of promotional

brochures/leaflets

Each brochure/leaflet is limited no more than 2 pages. The quantity of

promotional brochures/leaflets provided by the enterprise is limited no

more than 5000 pcs.

USD 850.00


On-site Advertisements

1. Outdoor Archway Ad

2. Outdoor Clip-shaped Billboard


3. Outdoor Balloon in the Air

4. Outdoor Square Movable Billboard


5. Outdoor Encircling-pillar Ad in the Sunk Square

6. Outdoor Movable Billboard in the Sunk Square


7. Indoor Corridor Banner Ad

8. Indoor Banner Ad at the South & North Ends of the Central Lobby


At the northern and southern heads of the

overpass in the central lobby on the second floor

① W21m×3m ⑩W21m×3m Inkjet

On the both sides of the overpass

in the central lobby on the second floor

⑤W21m×3m Inkjet

② W15m×3m ⑨W15m×3m

⑧W12m×3m ⑾W12m×3m Inkjet

Banner along the overpasses

in the central lobby on the second floor

③ W18m×3m ④W18m×3m

⑥W15m×3m ⑦W18m×3m Inkjet

9. Indoor Corridor Banner Ad

10. Indoor Encircling Pillar Ad


Floor sticker

Central lobby

1m×1m Image print

11. Floor Stickers in the Central Lobby and Exhibition Hall

Notes:

1. If any ad production project is contracted by the Organizer, an ad production proposal shall be provided

10 days prior to the opening of the Exhibition.

2. In case of bad weather such as Class 4-above strong wind, hail and storm, etc., no balloon is permitted

to fly into the air.

3. All the prices listed above include the ad production and installation fees.


Instructions for Shipment of Exhibits

1. GUIDELINES ON FREIGHT FORWARDING ARRANGEMENTS

We are pleased to advise that Rogers Worldwide (HK) Ltd. has been appointed as an official forwarder for The 11th

China Self-service, Kiosk & Vending Show 2014. Exhibitors and their agents are therefore requested to consult with

us over any matter concerning the forwarding of exhibits to Shanghai.

Rogers Worldwide (Hong Kong) Ltd

Units A&D, 16/F, Nathan Commercial Bldg.,

430-436 Nathan Road,

Kowloon, Hong Kong

Ctc: Ms. Connie Yuen

Tel : 852-2111 1151

Fax: 852-2111 1150/52

E-mail : [email protected]

To ensure the smooth handling of exhibits please read our guidelines carefully, as failure to comply with the forwarding

regulations is likely to cause delays and additional expenses.

2. CONSIGNEE

All cargo must be shipped prepaid and consigned as follows:-

DIRECT SHIPMENTS TO SHANGHAI

Seafreight Airfreight

Shanghai Rogers Exhibition Services Ltd. CEVA Freight/ QIFAN INT’L

Room 1803, Block A, New Century Plaza, c/o Shanghai Rogers Exhibition Services Ltd

No. 48 Xing Yi Road, Shanghai 200336 China Room 1803, Block A, New Century Plaza,

Tel : 86-21-6270 0003 No. 48 Xing Yi Road, Shanghai 200336 China

Fax : 86-21-6270 0005 Tel : 86-21-6270 0003

Ctc : Edmond Siu Fax : 86-21-6270 0005

c/o Self Service China 2014 Ctc : Edmond Siu

c/o Self Service China 2014

3. CARGO DEADLINES

* Exhibits in Hong Kong

- for forwarding to Shanghai by Sea - 21-23 August 2014

- for forwarding to Shanghai by Air - 4-6 August 2014

* Exhibits from abroad to Shanghai direct

- By Seafreight to Shanghai Port - 10-12 September 2014

(Full containers & LCL)

- By Airfreight to Shanghai Airport - 10-12 September 2014

Cargo arriving after our deadlines will incur a 30% late arrival surcharge. Cargo arriving earlier than specified will be

charged storage fees, as detailed in our handling tariff.


4. IMPORTANT SCHEDULE NOTES

If there is a second carrier for transhipment via Hong Kong, Japan or Korea, the memo bills of lading issued by the

second carrier must also be sent to us.

For full container-load cargo, it is essential

to specify in the B/L service code at destination is CY/CY, and

that exhibitors must inform the shipping line that the container is to be onforward to exhibition site and will only be

returned to container depot after exhibition opens. If exhibitors intend to keep the container at the fairground for

return shipment, they have to liaise with the shipping line at the port of loading to rent the container for return

shipment, and send the relevant documents to us before the exhibition opens, showing that the container is allowed

to be kept at the fairground.

5. EXHIBITION DOCUMENTS

List of Exhibits Form - This form is approved by the Chinese Customs Authorities and as such is the only invoice

format accepted for exhibition cargo. Every exhibitor must submit this form to us without exception. Please do not

use your own agents or company letterhead on any packing lists as this is not acceptable.

A detailed and accurate description of exhibits, including major components and serial numbers must be declared on the

list, (particularly in the case of televisions, computers and high-tech equipment). Catalogue, display materials, gifts and

foodstuffs must also be specified with exact quantities and values.

Please complete this document in English and send them to Rogers Worldwide (HK) Ltd, to arrive no later than 10 days

prior to the arrival of your goods in Hong Kong or China. The cost of translating invoices into Chinese will be billed to

you together with the freight and handling charges.

6. FUMIGATION REQUIREMENTS

With effect from 1 January 2006, fumigation must be arranged in the country of origin prior to shipment to

China for ALL WOOD PACKING MATERIAL (WPM). This includes wooden block cases/crates, wooden

pallets, wooden frames, wooden drums, chocks & stow-wood, cross-ties and so on.

To ensure the WPM is properly treated either by Heat Treatment (HT) or Methyl Bromide (MB), the following

information MUST be marked or stamped on the outside packing (as per the following sample).

1. IPPC Logo ( )

2. ISO country code (XX)

3. Unique number assigned to the company (which carries out the fumigation procedure) by the national plant

protection organization (000)

4. Fumigation method either HT -Heat Treatment or MB - Methyl Bromide (YY)

To support the treatment, exhibitors must also produce their own declaration on their company letterhead for customs clearance purposes. This must be attached the original master air waybill (for airfreight consignments) and enclosed along with the original bill of lading and couriered to our local office (for seafreight shipments).


The original declaration letter must be made out as follows:- To: Name of exhibitor Stand Number Name of exhibition c/o Rogers Worldwide Our exhibition materials for the above event, comprising xxxxx (insert the total number of packages utilizing wooden packing) cases, have been fumigated at xxxxxxx (name of origin port) and carry the following IPPC logo and markings xxxxxxxx (state the exact Registered Fumigation Number i.e. XX-OOO YY). Authorised Signature Endorsed by company chop (stamp). Date. WOOD PACKING MATERIALS WITHOUT ACCEPTABLE CERTIFICATES OR MARKINGS WILL BE DESTROYED OR REJECTED FOR COMPULSORY RE-EXPORT WITHOUT ENTRY INTO CHINA. For cargo with non-wood packing materials, the cargo owner must provide a non-wood packing declaration, on company letter-head, signed with authorized signature and endorsed by company chop. The original declaration letter must be attached to the original Master Airway Bill or couriered to our local office in China for Customs clearance purposes.

7. SHIPPING NOTIFICATION & PREADVICE

The following deadlines for documents and shipping preadvice must be strictly observed and Rogers Worldwide will not

be responsible for any consequences or delays resulting to the late supply of same.

A) Shipping Preadvice

By fax to : Rogers Worldwide (HK) Ltd & Shanghai Rogers Exhibition Services Ltd

Fax: 852-2111 1150 / 2111 1152 Fax: 86-21-6270 0005

Once shipments have been made by Sea or Air, please advise our Hong Kong & Shanghai offices by fax with the

following details. Please fax a copy of the B/L or AWB and each page of your Chinese invoice/packing list. We also

need;

Number of packages, volume & weight, date of departure and arrival; and

For Seafreight - Name of vessel, ocean B/L number, (and second carrier details if any).

For Airfreight - Flight number, MAWB number.

Please do not use House AWBs as this will cause difficulties in the tracking shipments and in turn delays

in customs clearance. Any shipments sent under House AWBs will incur an additional handling charge for

rectification of same. (Please refer to point 14 of our tariff section)

Deadline for shipping advice:

Seafreight - 7 days prior to arrival of vessel.

Airfreight - 48 hours prior to arrival of flight.


B) Document Distribution - Seafreight

* Exhibits despatched direct to China

Please courier one set of original B/L’s to our office in Shanghai no later than three days before vessel is due to

arrive. (A separate original must also be couriered to Rogers Worldwide in Hong Kong).

8. HAND CARRIED EXHIBITS

We do not recommend that you hand carry exhibits into China. However, if you cannot avoid using this method and your samples are detained by customs please hand over the detention receipt and List of Exhibits (duly filled) to Rogers Worldwide’s staff at the fairground and we will arrange the collection of your goods from the airport. Exhibitors arriving late with hand-carried exhibits must be made aware that the Customs formalities and pick up procedures may take one or two days. Exhibitors may also encounter problems when they hand-carry exhibits out of the exhibition halls since Customs prefer these exhibits to be returned as a shipment. If Customs at the airport allow exhibitors to take the hand-carried items to the exhibition centre, exhibitors should register the exhibits with the organizer’s Chinese counterpart. Exhibitors with exhibits borrowed from local organizations should also register details of these items with organizer’s Chinese counterpart. Without proper registration, exhibitors will have problems taking their exhibits out of the hall after the show.

9. CATALOGUES & PUBLICITY MATERIALS – CENSORSHIP

The General Administration of Press and Publication of the People’s Republic of China stipulates that all advertising

materials (such as printed matter and giveaway items) and technical information materials in all media shall be allowed for

display or use at the exhibition, only after customs has inspected and approved the censorship clearance.

Exhibitors are requested to submit samples of literature (2 copies each) and souvenirs (2 each) in advance to Rogers

Worldwide with a List of Exhibits (LOE). All promotional materials will be provided to the Chinese Customs for

inspection in advance, and should arrive with Rogers Worldwide no later than 45 days before opening of show.

Films/slides/video tapes/CDs, VCDs, DVDs are not allowed to be distributed or consumed during the show.

Importation is permitted strictly for demonstration purposes only and must be (100%) returned to origin after the close

of the exhibition. Censorship must be submitted at least 45 days prior the shipments arrival in China and Rogers

Worldwide cannot accept responsibility if consignments are detained/delayed due to the absence of a video temporary

import license issued by the local authorities.

In addition, exhibitors are advised that brochures, giveaways and souvenirs are subject to import duties as assessed by the

Chinese Customs Authorities which are payable on entry. Please note that the import of alcoholic drinks, cigarettes and

foodstuffs for exhibitions are also restricted by Chinese Customs.

When Taiwan or Hong Kong is mentioned in the promotional materials, exhibitors should avoid using any expression

from which one would misinterpret that Taiwan or Hong Kong is in a position equivalent to a country.

10. HAZARDOUS OR DANGEROUS CARGO

Will be subject to a 50% increase against official tariffs and please note that we are unable to arrange return of any

hazardous or dangerous cargo!

All kinds of batteries are now considered as dangerous cargo by air and shipping lines in Hong Kong and bookings will

not be accepted for batteries unless we are able to provide the carrier with the "material

safety data sheet" and recognized laboratory test report from the manufacturer. No guarantee of acceptance of your

cargo can be given by the airline/shipping line even if we have furnished them the requisite documentation.


In order to avoid any problems we would strongly suggest that you to remove any batteries contained in your products

prior to shipping. Please visit the IATA (International Air Transport Association) website for dangerous cargo

regulations for more details.

http://www.iata.org/search.htm?q=battery&sc=all

11. INSURANCE

As the official tariff is computed on a volume/weight basis and has no correlation with the value of exhibits, it follows

that the cost of insurance cover is not included in our charges. It is the responsibility of each exhibitor to arrange a

comprehensive marine insurance policy covering transport to the exhibition, during the exhibition, and the return of

exhibits to domicile, including the period the exhibits are handled by us, and also ensure that transport insurance is

arranged for any exhibits sold locally.

It is advisable to insure the exhibits through a company of which the People’s Insurance Company of China is the agent

in China. Exhibitors should also bring a copy of the insurance policy to China as it will be required in case we need to file

a claim for damage/loss on your behalf or arrange a local survey report.

12. HEAVY & OVERSIZED EXHIBITS

This applies to any single exhibit in excess of 1000 kg and 5.00 cbm, that requires the use of a forklift or mobile crane

for installation.

Exhibitors with heavy or oversized exhibits must be on site at least two days before opening to direct the operation of

unpacking and positioning. If a mobile crane or forklift is required for installation of equipment, exhibitors should

send their handling requirements to us in advance. A detailed layout should also be provided to better assist our on-site

operations. If exhibitors with oversized cargo do not arrive on-site in good time and the organiser requests us to

unpack and position exhibits unsupervised, we shall handle this operation at the exhibitor’s risk. PLEASE BE SURE TO

ARRIVE EARLY!

Cases for heavy exhibits should be constructed where the sides are joined by bolts rather than by nails or screws. This

will prevent the case from being damaged during unpacking and will save considerable time, especially during the

exhibition breakdown. Please mark the front side of the case clearly to ensure correct positioning and indicate all lifting

points, together with the centre of gravity. We will not provide any packing materials for return exhibits, so exhibitors

should ensure that they have adequate and appropriate packing materials for repacking at the close of the exhibition.

13. PACKING

Exhibitors shall be responsible for the consequences of improper packing. i. Protection against Damage and Rain As the exhibits are repeatedly loaded and unloaded during transportation; shocking/bumping will sometimes be inevitable. Exhibits will be placed outdoors many times, including open-air storage at the exhibition centre before and after the exhibition. Therefore, exhibitors must take necessary precautions against damage and rain, since our Chinese partner will not assume any responsibility for the damage, especially when the return exhibits are to be packed with used packing materials (the case as well as aluminium foil, plastic covers etc very often would have been damaged already during unpacking). ii. The Case The case must be strong enough to avoid damage during transportation as well as unpacking, and in particular, be suitable for repacking, (for sale or return movement after the exhibition). Packing in cartons is not considered suitable for repeated handling, especially for valuable or delicate equipment.

http://www.iata.org/search.htm?q=battery&sc=all


iii. Maximum Dimensions, Weight and Floor-Loading Capacity

Due to the restrictions of the exhibition halls, special arrangements are required when the following constraints are

exceeded: (Please also note that mechanical lifting equipment cannot be used on the Level 2).

Width (meter) 6.00

Height (meter) 5.50

Floor-loading (kg/sq.m.) 3500kgs/sqm

Exhibitors shall be responsible for all consequences if they send to the show any exhibits with dimensions and weight

that exceed the limits mentioned above.

14. MARKING

The following marking must be painted on two opposite sides of each case.

The 11th China Self-service, Kiosk & Vending Show 2014, 25-27 September 2014, SWEECC, Hall 1, P.R. China

c/o Rogers Worldwide (HK) Ltd

Nett Weight kg Exhibitor

Gross Weight kg Stand No.

Dimensions L x W x H (cms)

Case Number (Cases Must Be Numbered In Sequence)

15. CUSTOMS CLEARANCE

We will handle the Customs formalities on your behalf, however, on some occasions the presence of exhibitors will be

required. As Customs require the official forwarder to be responsible for the control of all exhibits, exhibitors should not

allow their exhibits to be taken away from the show ground without the prior agreement of Customs, via Rogers

Worldwide.

16. UNPACKING/REPACKING ON-SITE

We will assist you in physical unpacking and installation of exhibits, however exhibitors must supervise and be

responsible for these operations. For this purpose, a representative of the company must be available on-site during the

move-in period. If exhibitors arrive on-site late, or, instruct us to arrange unpacking or repacking unsupervised on their

behalf, we shall handle these operations only at the exhibitors risk.

Similarly, during exhibition closing, exhibitors must also supervise the dismantling and repacking of exhibits, especially

for delicate or heavy equipment. When exhibits are repacked with used packing materials, the packing may use no

longer suitable to protect the equipment against damage/moisture, compared with the original. Exhibitors must

therefore bear the responsibility for any consequences arising therefrom.

17. SOLD EXHIBITS

All sold exhibits will be repacked at the close of show and removed to a customs bonded warehouse until the necessary domestic customs formalities have been finalised. From the time your exhibits are placed in bonded storage Rogers Worldwide will not be able to assist in the handover protocol of sold commodities. Your buyer will be responsible for the presentation of the necessary documents to customs so that temporary status can be converted to a permanent customs entry.


There are only a small number of Chinese companies that are granted with import/export licences, therefore it is

advisable that exhibitors check whether or not their potential buyer is allowed to trade with them directly. If not, the

Chinese buyer must use a licensed broker to be this trading agent. Your buyer should already be aware of the import

requirements, however they may check with the exhibition centre customs to clarify the correct procedures on-site.

* Buyers interest in foreign products.

* Sample testing and technical data study.

* Price acceptable.

* Application of import permit.

* Acceptance of contract terms and approval number.

* Payment and delivery terms.

Exhibitors are encouraged to send their product profile & price list to potential buyers in advance of show date to give

the Chinese companies enough lead time to prepare the necessary import paperwork. A three month bonded storage

period, pending sale, is the maximum term permitted before customs insist any remaining items are re-exported out of

China.

18. EXHIBITION CLOSING PROCEDURES

The following documents will be distributed to exhibitors before closing.

* a copy of the List of Exhibits previously submitted to customs;

* a Disposal of Exhibits

We will start to return empty cases to stands on the closing day after all visitors have left, and will assist exhibitors with

repacking and undergoing Customs formalities. In order to ensure the closing of the exhibition can proceed smoothly,

those exhibitors with heavy and oversized exhibits may be required to repack their exhibits on the next day. Our on-site

representative will inform exhibitors of the exact arrangements during the exhibition.

Exhibitors are requested to declare on their List of Exhibits form the following information.

sold;

to bonded warehouse;

to be returned (port of destination/mode of transport)

consumed;

abandoned.

Please fill out and return the Instructions for Disposal of Exhibits together with the List of Exhibits to us at least 3

hours before closing. If exhibitors fail to give explicit instructions no Customs formalities can be carried out, and their

exhibits will be left to Customs disposal, all charges being for the exhibitors’ account.

Please pay special attention to the following Customs’ regulations:

declaration of the contents in each package must be correct;

items other than those declared exhibits (e.g. personal effects, souvenirs bought in China) are absolutely not allowed

to be returned together with exhibits.

Violations of these regulations will result in confiscation and heavy fines imposed by the Chinese Customs.


Please do not leave the exhibition halls before handing over your packed cargo and instructions to our staff. Once these

documents have been processed with Customs and the relevant transport departments, changes will not be accepted.

The return of all exhibits will be arranged when Customs formalities have been finalised and exhibits handed over to

Chinese carriers for re-export. BEWARE, the demand for transport facilities is great and exhibitors should not expect

their cargo to physically depart from Chinese Ports within two to three weeks of closing. If an expedited export service

is required this must be requested at least one month in advance and full instructions/revised documentation should be

sent to us at the same time.

19. PAYMENT TERMS & CONDITIONS OF BUSINESS

Companies using Rogers Worldwide or its appointed agents will be invoiced by them for all services. Companies

shipping other than by our offices or agents are advised that full payment must be received by us as follows:

Inward: Upon uplift of goods, prior to delivery to stand.

Outward : Upon presentation of invoice/prior to return of exhibits to sender.

All payment must be made without any deduction or deferment on account of any claim, counterclaim or off-set, and

remitting bank charges are to be borne by the remitter.

Personal or foreign cheques are not acceptable. Payment can be made by Telegraphic Transfer to our account as

follows:-

HSBC

HAY WAH BUILDING BRANCH

G/F HAY WAH BUILDING

71-85B HENNESSY ROAD

WANCHAI, HONG KONG

SWIFT CODE: # HSBCHKHHHKH

A/C NO. 110-846482-001 (HONG KONG DOLLARS)

OR

A/C NO. 110-846482-838 (U.S. DOLLARS)

PAYABLE TO: ROGERS WORLDWIDE (HK) LTD.

All work is undertaken at owners risk and otherwise in accordance with our terms & conditions of trading, (see reverse

of front page). Insurance is not included!


SERVICES & RATES FOR HANDLING OF EXHIBITS

1. Customs

Customs Fee RMB 400.00 per exhibitor per consignment

2. Freight Arriving Hong Kong

From arrival Hong Kong to delivered Rogers Worldwide go down including 7 days free storage.

By Sea RMB 250.00/cbm

(Minimum charge RMB 665.00 per

consignment per exhibitor)

By Air RMB 2.90/kg

(Minimum charge RMB 665.00 per

AWB per consignment)

3. Freight Charges Hong Kong - Shanghai

From Rogers Worldwide Hong Kong go down up to delivered exhibition stand Shanghai, unpacked, customs cleared

including storage of empty cases and on-site supervision.

By Sea RMB 1,080.00/cbm

(Minimum charge 2 cbm per consignment

per exhibitor)

By Air RMB 21.00/kg

(Minimum charge RMB 1,162.00 per AWB

per exhibitor)

4. Direct Shipment to China

By Sea

From arrival Shanghai port up to delivered unpacked on stand,

including transport handling, customs clearance, removal &

storage of empty cases & on-site supervision

RMB 510.00/cbm

(Minimum charge 1 cbm per consignment

per exhibitor)

If shipment is sent directly to Yang Shan Port (a new port in

Shanghai) will incur additional handling charges.

Charges will be passed on as per outlay.

By Air

From arrival Shanghai airport, plus all services as by Sea.

RMB 6.80/kg

(Minimum charge 100kg per AWB

per exhibitor)

5. Local Deliveries, Transfer for Other Exhibitions & Sold Cargo

i) Local Handling

From exhibitor’s Shanghai premises or customs bonded warehouse

to delivered booth including unpacking and storage of empty

packing cases.

RMB 380.00/cbm

(Minimum charge 1m3 per exhibitor per

consignment)


ii) On-site Handling

From free arrival at exhibition site to delivered booth including

unpacking and storage of empty packing cases

RMB 280.00/cbm

(Minimum charge 1m3 per exhibitor per

consignment)

iii) Transferred Cargo From Other Exhibitions

Collection from Shanghai customs boned warehouse up to

delivered booth including customs registration, unpacking,

removal and storage of empty cases.

RMB 380.00/cbm

(Minimum charge 1 m3 per exhibitor per

consignment)

To supply a customs cover note for transfer in bond - If

applicable.

RMB 650.00 per document

iv) Sold Cargo

Returning of empty cases to stand, repacking and transportation

of sold goods from close of exhibition to customs bonded

warehouse.

RMB 380.00/cbm

(Minimum charge 1 m3 per exhibitor per

consignment)

Bonded warehouse storage RMB 15.00 / day / cbm

Bonded warehouse entry fee RMB 745.00 per entry

Compulsory insurance for storage period only 0.33% of CIF value

6. Translation of Invoices

Translation of list of exhibits RMB 50.00 per page

7. Hand Carried Items Arriving Shanghai Airport

Removal & clearance from Airport customs of detained hand

carried items

RMB 2,075.00 per shipment per exhibitor

8. Equipment & Manpower for Installation of Machines

(Quoted to be based on Normal Working Hours)

FORKLIFT 3 tons RMB 125.00/hour (Min. 4 hours) 5 tons RMB 150.00/hour (Min. 4 hours)

MANPOWER

Local Labours RMB 25.00/hour (Min. 4 hours)

MOBILE CRANE

5 tons RMB 180.00/hour (Min. 4 hours)



9. Oversize Exhibits

Our rates are quoted for individual pieces with dimensions not exceeding L500 cms, W220 cms, H220 cms.

Surcharge for exhibits exceeding any one of these dimensions will be 30%, on basic handling prices.


10. Heavy Lift Surcharge

3001 - 4000 kgs RMB 42.00/100 kg

4001 - 6000 kgs RMB 50.00/100 kg

6001 - 8000 kgs RMB 58.00/100 kg

Over 8001 kgs RMB 68.00/100 kg

11. Animal and Plant Quarantine Charges

Total volume of package under 3 cbm - each RMB 60.00 per package

Total volume of package over 3 cbm - each RMB 85.00 per package

Total volume of package over 3 cbm - each RMB 160.00 per package

Per 20’ container RMB 930.00 per container

Per 40’ container RMB 1430.00 per container

** Other charges for treatment of return goods will be as per outlay.

“The above charges applicable on inbound and outbound movements”.

12. Return of FCL Containers to Sea Terminal

All full load containers will be grounded on-site at the exhibition venue to facilitate unloading. Cranage charges for unloading and reloading to trailers will be levied at RMB 830.00 per 20’ unit and RMB 1,495.00 per 40’ unit.

Charges for the return of containers to Shanghai Port RMB 1,825.00/20’ container

RMB 2,740.00/40’ container

13. Additional Charges

Incorrect consignee surcharge RMB 830.00 per exhibitor per consignment

Shipment sent under House Airwaybill RMB 830.00 per exhibitor per consignment

14. Container Detention On-site

If exhibitors use shippers own containers or request us to unload and retain their container on-site, charges for the space rental and cranage to unload and reload units will be RMB 2,700.00/20’ and RMB 4,360.00/40’ for the exhibition tenancy period, (excluding demurrage if applicable which will be charged as per outlay – approximately RMB 165.00/Day/20’ & RMB 330.00/Day/40’ based on standard container). Extended rental rates are available upon request.

15. Storage in China at Sea Ports or Airport

By Sea Cargo arriving prior to 20 August 2013 Charges will be passed on as per outlay.

By Air Cargo arriving prior to 20 August 2013 Charges will be passed on as per outlay.

16. Demurrage charges of container at Shanghai port

Dry cargo CNTR 1-10 day 11-20 day 21-40 day Over 41 day

20’ CNTR Free RMB 50.00/day RMB 92.00/day RMB 183.00/day


High-cube CNTR 1-7 day 8-15 day 16-40 day Over 41 day


Open top & flat rack CNTR 1-7 day 8-15 day 16-40 day Over 41 day




NOTES ON TARIFF

* This tariff applies to all inbound & outbound cargo. Return movement charges are identical to the inward

movement.

* This tariff applies per shipment, per exhibitor.

* Hazardous or dangerous cargo will be subject to a 50% increase against official tariff.

* Full container loads will be charged at a minimum of 23 cbm/20’ and 46 cbm/40’ and 50 cbm/45’.

* The volume/weight ratio for airfreight cargo will be calculated at 6:1 and charged based on whichever yields the

greater.

* Cargo arriving after our deadlines will incur a 30% surcharge on basic prices.

* Shipments routed over Hong Kong will incur destination terminal handling charges which will be passed on as per

outlay. Overtime storage will also be charged at cost. (Approx. RMB 3,155.00/40’, RMB 2,075.00/20’, RMB

290.00/LCL – Min. RMB 415.00 and RMB 3.75/kg Airfreight – Min. RMB 498.00).

* Terminal handling charges in Shanghai -

Seafreight shipment : RMB 250.00 per cbm for LCL cargo (Min. 3 cbm per consignment per exhibitor) RMB

1,870.00/40’, RMB 1,250.00/20’.

Airfreight shipment : RMB 2.50 per kg (Min. 100 kgs per AWB per exhibitor)

* Important notice - our quoted THC fees would usually cover all associated terminal handling charges for direct

shipments arriving at Chinese ports/airports. However, if cargo is shipped via LCL or groupage consolidation via a

Shanghai breakbulk agent, we reserve the right to pass on any additional storage charges, documentation and

handling disbursements as per outlay, supported by the agents' invoices.

* Shipping company warehouse handling fee will be charges at RMB547.00 per exhibitor per consignment (for

HK LCL shipment).

* Cargo despatched under freight collect basis will be paid on your behalf plus a 10% prepayment fee.

* Prices include 14 days free storage in Hong Kong calculated as the 7 days prior to our last receiving date for inbound

goods, and 7 days after arrival back in our Hong Kong godown for outbound goods. Additional storage in Hong

Kong if required will be charged at RMB 290.00 per m3 per month. (Minimum 1 month)

* Companies using Rogers Worldwide or it’s appointed agents as forwarders will be invoiced by them for all services.

Companies shipping other than by our office or agents are advised that full payment for on-site services must be

received by us before the close of the exhibition in China.

* All cargo originating or in transit via Hong Kong will incur Government Import/Export declaration fees of 0.05%

of the declared value, min. RMB 250.00 per exhibitor/declaration. These charges are payable on both the inward

and return movements.

* Shipment under ATA Carnet will incur inspection fees of RMB 350.00 per Carnet.

* Return sea shipment from or via Hong Kong will incur a documentation fee of RMB 665.00 per consignment.


STORAGE CONDITIONS

1) The owners/Agents forwarding goods for the storage (hereinafter refer to as “the Depositors”) hereby declare that

they are the Owners of the authorised Agents or the Owners of the goods, and in forwarding the goods for storage

accept these conditions for themselves and all other parties on whose behalf they are acting or who may in any way

be concerned with the said goods.

2) Goods received for the storage are not insured by Rogers Worldwide (H.K.) Ltd. (hereafter referred to us “The

Company”) and are entirely at the risk of the Depositors. The Company will however effect an insurance of the

goods on behalf of the Depositors if requested to do so by the Depositors in writing provided that the premium in

respect of such insurance is paid or agreed to be paid by the Depositors.

3) The Company will not be responsible for the condition or contents of any goods received for storage, nor for loss

of weight, nor for any damage to the said goods before or whilst being stored or remaining in storage caused by

dampness, termites, burglary, theft, Act of God, Enemies, hostilities, strikers, lockouts, riots, civil commotions,

affects of climates, monsoons, tempest, torrential rains, floods, temperature changes, heat, fire, lighting, earthquake,

explosion, vermin, white ants, unprotected or insufficiently protected casting or machinery, defective or

insufficiently protected casting or machinery, defective or insufficient packing or packages, obliteration of marks,

hook holes, tearing of covers, bursting of bands or hoops, leakage, rust, decay, sweat, mildew, dry rot, evaporation,

fumigation, accidents, latent defect of the storage containers, inherent vice or circumstance over which the or any

part or parts therefore to any part of parts of their storage container for storage.

4) The Company may refuse to deliver to any person the goods deposited or any of them unless the storage charges

hereunder accrued due and all others sum if any owed by the Depositors to the Company shall have been

previously paid.


TO BE COMPLETED AND RETURN BY EXHIBITORS

CONFIRMATION OF ACCEPTANCE (CoA)

1) PLEASE RETURN IF: You are a Hong Kong exhibitor

You are an Overseas exhibitor shipping directly to Rogers Worldwide, without contracting our offices or agent in your country of origin.

DO NOT RETURN IF: You are using the services of our recommended overseas offices or agents

2) STANDARD TRADING CONDITIONS All work is undertaken at owners risk and otherwise in accordance with our terms and conditions of trading, a copy is available upon request.

3) TERMS OF PAYMENT Inward : Upon uplift of goods, prior to delivery to stand.

Outward : Upon presentation of invoice/prior to return of exhibits to sender.

All payment must be made without any deduction or deferment on account of any claim, counterclaim or off-set.

Personal or foreign cheques are not acceptable. Payment can be made by Telegraphic Transfer to our account as follows:-

HSBC HAY WAH BUILDING BRANCH

G/F HAY WAH BUILDING 71-85B HENNESSY ROAD, WANCHAI, HONG KONG

A/C NO. 110-846482-001 (HONG KONG DOLLARS) OR

A/C NO. 110-846482-838 (U.S. DOLLARS)

SWIFT CODE: # HSBCHKHHHKH PAYABLE TO: ROGERS WORLDWIDE (HK) LTD.

(Remitting bank charges are to be borne by the exhibitor).

4) INSURANCE As the official tariff is computed on a volume/weight basis and has no correlation with the value of exhibits, it follows that the cost of

insurance cover is not included in our charges. It is the responsibility of each exhibitor to arrange a comprehensive marine insurance policy

covering transport to the exhibition, during the exhibition, and the return of exhibits to domicile, including the period the exhibits are handled

by us, and also ensure that transport insurance is arranged for any exhibits sold locally.

It is advisable to insure the exhibits through a company of which the People’s Insurance Company of China is the agent in China. Exhibitors

should also bring a copy of the insurance policy to China as it will be required in case we need to file a claim for damage/loss on your behalf

or arrange a local survey report.

5) EXHIBITOR’S ACCEPTANCE

Use of ROGERS WORLDWIDE (HK) LTD’s services - be it partly or in full - and any requirement for additional services at any time before,

during or after the exhibition, expressed orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the Standard

Trading Conditions and the foregoing terms numbered 1, 2, 3 and 4 above.

For: Self Service China 2014 / 25-27 September 2014 / SWEECC, Shanghai, P.R. China

__________________________________________________ ______________________________ Signature and stamp of Company (Please print name of signatory) Date

Name of Exhibitor:

Contact Person: Designation:

Telephone : Fax:

Return / Fax to: Rogers Worldwide (HK) Ltd. Fax: (852) 2111 1150 / 2111 1152


Safety Management Regulations

1. Enhancing firmly safety awareness

(1) It is necessary to formulate safety defense plan and measures, to strengthen publicity, education and control, and to

enhance safety awareness of all attendees so as to ensure safety of the Exhibition.

(2) All attendees should attach high importance to safety work, consciously obey various rules, and maintain the public order.

They should be on the alert not to engage in any illegal acts and be on guard against any accident.

(3) From the date of move-in, all the personnel entering the exhibition hall should wear their badges ready for check-up by

security men. Such badge shall not be lent to others. No person who has no such badge is allowed to enter. In case of

violation, punishment will be inflicted as per rules.

(4) Fire prevention must be conducted earnestly. Each unit should enhance fire prevention education on its personnel and make

it well-known to everyone so as to ensure safety.

2. Exhibited samples layout

(1) All exhibits, samples and personal belongings must be well kept. Before closing every day, valuable exhibits should be stored

in cabinets and safes or under other effective protections, and must be watched and kept by special personnel. Exhibitors

should enter the exhibition hall on time and should not leave the hall ahead of time so as to ensure the safety of all exhibits

and samples.

(2) Knives, guns and other weapons on display must be watched over by special personnel and safety kept. The number should

be counted at check-in and check-out every day to prevent theft.

(3) Poisons, inflammables, explosives, radioactive exhibits are strictly forbidden to enter the exhibition hall. Only their imitations

may be displayed.

(4) Packing boxes, scrap paper and other articles used for and during the move-in period must be cleaned out of the exhibition

hall before the opening ceremony. They are prohibited to be stored within booth, on cabinet top or behind booth walls. In case

of violation, it will be severely punished.

3. Smoking is strictly prohibited in the entire Hall.

4. Rules on materials used in construction and decoration

(1) Flammable materials such as straw, bamboo, rattan, paper, tree bark, foam, reed, flammable board or carpet, cloth or mould

that have not undergone fire-retardation treatment must not be used as decoration material in the exhibition hall.

(2) Non-flammable or hard-to-flame materials should be adopted for all decoration uses.

(3) If construction machines require gasoline, alcohol or other flammable liquid or naked fire operation (welding, gas welding),

application must be submitted to special office of the Organizing Committee 24 hours before use for approval. After approval,

designated supervisor should be sent to supervise safety.

5. Firefighting facilities must be in good condition and in normal operation

(1) All exhibitors should care for various firefighting devices and facilities to ensure good condition and normal operation of these

devices.

(2) Nothing may be placed within 1.5 meters before fire hydrant and firefighting devices. Hindrance, enclosure, damage and

misuse of such devices are strictly forbidden.

(3) Frame-work (including exhibits, lamp-box) must be kept at a safe distance from the ceiling. No form of ceiling-covering is

allowed for any booth and decoration, in order to ensure normal functioning of fire alarm system and automatic firefighting

spraying system.


6. Safety rules for electric materials and equipment used for construction and move-in

(1) Electric materials and equipment used must comply with the State’s product quality standards and fire-prevention

requirements.

(2) 30mA leakage protector must be installed in the power distribution switch box.

(3) All electric wires and lines crossing beneath walking ground-surface, carpet and imbedded in decoration must be protected in

conduits (metal or retardant plastic).

(4) Metal conduits and metal parts must be equipped with electric bridging and safety earthing.

(5) All electric circuits must have special earthing and be connected with metal parts that may contact electric leakage.

(6) Tubular lamp and quartz lamp should be protected with asbestos; Ad light-box and lamp-post must have radiation holes for

convection inside. Ballast and starter and trigger must select qualified products inspected by fire department.

(7) Shields are needed for high-power heating lamps (such as above 100W iodine-tungsten lamp). High-power lamps of over

500W are forbidden to be used.

(8) Application for power supply in booth is needed. Wiring to switchgear and sockets at random in the exhibition hall is prohibited.

Using ceiling for hanging lamps and wires is not allowed.

(9) Exhibitors should protect electric devices of the exhibition hall. Random opening, dismantling, and wiring are not permitted.

7. Installation of electric equipment should comply with fire prevention safety requirements

(1) Private wiring is forbidden. Power sockets must not exceed maximum capacity of 500W. No electric equipment beyond

permissible capacity is allowed to be connected. Private socket-plate is forbidden to be used. Violators of these rules shall be

punished on a charge of posing a threat to safety; all electric devices installed at booths must not be removed or moved by

exhibitors at will, let alone to be taken out of exhibition hall.

(2) Installation, use of electric parts, and design and laying of lines and pipework must conform to relevant State’s safety

regulations.

(3) Before builders enter the exhibition hall for construction, they must submit their power load to technical engineering

department for examination by related electricians, then power can be supplied.

(4) All electric system of electric parts installed at each booth should employ flammable wires qualified by public security and

firefighting departments (with certificates or signs) and to be laid in metal conduits or fire-resistant conduits, and to be

well-bridged with earthing objects; there should be no connection for electric system under carpet; the wires laid crossing

passage ground must be protected; no twisted wire or lead-core wires may be used.

(5) Radiation holes for heat convection must be reserved inside ad box, lamp box and lamp posts. Ballast for fluorescent lamps

should employ electronic products examined and qualified by firefighting and research units.

(6) Tubular lamp, radio lamp, quartz lamp at booths must keep a distance of above 30cm from exhibits and decorations, and

junction box needs to be added. No wire may be exposed.

(7) Use of high-power electric appliances such as electric water kettle, electric stove, electric iron is forbidden at each booth. If

there is actual necessity, only after approval can such be used. Iodine-tungsten lamp should be protected with shield.

(8) For the key pavilions, self-built booths and central booths, etc., professional electricians should stay on duty in the exhibition

hall.

8. Clean-up Work before Closing

(1) Before the closing of the exhibition hall every day, all exhibitors’ representatives should cooperate actively with security

personnel to do clean-up work well.

(2) Main work of clean-up: ① cleaning up flammable odds and ends, kindling and other hazards in booths; ② cutting of power

supply

(3) for each booth; ③ keeping valuable safety.


Regulations of Penalty on Violation of Rules

For those who violate relevant rules and regulations, the Organizing Committee shall deal with them as per the following

regulations:

1. Where special booth decoration contractors enter the exhibition hall for construction without the “construction permit”, they

shall be ordered to quit and leave and be instructed to apply for work permit.

2. Where booth construction goes on in defiance of “Safety Management Regulations”, the contractor shall be ordered to stop for

rectification.

3. Where the exhibitor connects power supply without approval or increases electric appliances, upon being found, power supply

should be cut off at once. If economic loss has been incurred, the exhibitor is liable for compensation to the Exhibition.

4. Where booth construction units do not hang out their construction permits at prominent places during construction, do not work

according to drawings or exceed the work scope stipulated by construction permit, once found, Exhibition personnel shall give

oral warning, if the warning is ignored, the Organizing Committee shall revoke its construction permit and all the consequences

arising there from shall be borne by the exhibitor.

5. Where the exhibitor dismantle and alter standard booth and makeup inside the booth without permission, an oral warning shall

be given and the original state shall be forced to be restored and a fine of double the expenses incurred by such restoration

shall be imposed on; where damage of loss of show material occur, compensation for the price shall be ordered.

6. Where words on fascia board have been altered without authorization, or where the original fascia board of standard booth has

been covered up in any form, it shall be forced to restore the original state and a fine of double the expenses incurred by such

restoration shall be imposed on.

7. Where material or show boards are sawed or cut, a fine of double the original prices of damaged articles shall be imposed on;

where show material or show panels are painted, nailed or drilled, the original price of the damaged articles shall be

compensated.

8. Where walls, panels and passage columns in the exhibition hall are stuck with foam glue or when standard booth is pasted up

fully and mounted again, once discovered, an oral warning shall be given to order the violator to restore them to original state,

to repay the price of the damaged devices and tear down the pasting at once.

9. Where packing boxes, packing articles, scraps of paper and other odds and ends are stored in the booth, once discovered,

such are regarded as abandoned waste and shall be cleared up by the Exhibition’s personnel.

10. During the move-out, posters in the booth and special build-up in the special booth should be removed and cleaned out of the

exhibition hall by the user units; exhibits and samples of exhibitors must be moved out of the exhibition hall fully and within the

specified time. If the above-mentioned things remain there without permission from security department of the Exhibition, such

shall be regarded as abandoned waste to be disposed of; in case of violation, a circular of criticism will be issued at the next

Exhibition and all the expenses and losses incurred, therefore, shall be borne by the exhibitor.

11. Where any show material, devices, electric appliances, communication equipment and other facilities of the Exhibition are

taken out of the exhibition hall during move-out without authorization, the violator shall be criticized via a circular and a fine of

double the original price shall be imposed on.

12. Penalty for smokers in violation:

1) For exhibitor, the smoker shall be educated and criticized if serious consequences occur, he is subject to punishment by

the State’s law and regulations.

2) For other personnel, the smoker’s badge for entry shall be confiscated; if serious consequences occur, he is subject to

punishment by the State’s law and rules.

13. During the show, if any exhibitor places exhibits on the passage and refuses to listen to advice, the Organizing Committee

shall detain temporarily the exhibits in violation of rules.

14. Where information leaflet is handed out outside the booth, such information shall be confiscated.

15. Where any badge for entry is lent, the badge shall be confiscated and the borrower shall be brought out, and the lender is

subject to liabilities.

16. If anyone disobeys the check-up of security personnel and makes trouble without reason, his entry badge shall be confiscated

and the violator shall be taken to security department for penalty; if serious consequences occur, he shall be turned over to

police station according to law.


Thank you for your trust and support!

Shanghai UBM Sinoexpo International Exhibition Co Ltd.

Wishes all exhibitors to get well prepared and achieve best exhibit effect!