FICO_156

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General LedgerSAP Best Practices Baseline Package

SAP Best Practices

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Scenario Overview – 1

Purpose

This scenario provides a comprehensive picture of external accounting andaccounts.

Benefits

Recording all business transaction ensures complete and accurate accounting

data.

Key process flows covered

Posting General Ledger Account Documents

Displaying the Document Journal

Displaying G/L Balances (List)

Carrying Out Recurring Entries Account Maintainance: Automatic and Manual Clearing

Purpose and Benefits:

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Required

SAP enhancement package 4 for SAP ERP 6.0

Company roles involved in process flows General Ledger Accountant

Finance Manager

SAP Applications Required:

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General Ledger The central task of G/L accounting is to provide a comprehensive picture of

external accounting and accounts. Recording all business transactions(primary postings as well as settlements from internal accounting) in asoftware system that is fully integrated with all the other operational areas ofa company ensures that the accounting data is always complete andaccurate.

The SAP FI General Ledger has the following features:

Free choice of level: corporate group or company Automatic and simultaneous posting of all sub-ledger items in the

appropriate general ledger accounts (reconciliation accounts)

Simultaneous updating of general ledger and cost accounting areas

Real-time evaluation of and reporting on current accounting data, in theform of account displays, financial statements with different financialstatement versions and additional analyses.

Essentially, the general ledger serves as a complete record of all business

transactions. It is the centralized, up-to-date reference for the rendering ofaccounts. Actual individual transactions can be checked at any time inrealtime processing by displaying the original documents, line items, andtransaction figures at various levels such as:

Account information

Journals

Totals/transaction figures

Balance sheet/profit and loss evaluations

Detailed Process Description:

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Process Flow Diagram

General Ledger

G e n e r a l L e d g e r

A c c o u n t M a n a g

e r

E v e n t

G/L = General Ledger

Process

Decision

Posting (FI) ReversalDisplaying

Posting G/L

AccountDocument

Displaying andChanging Line

Items

Displaying aDocument

Displaying theCompact

DocumentJournal

Displaying theDocument

Journal

DisplayBalances

Reversing aDocument

Processing aRecurring Entry

Original

Document

List ofRecurring Entry

OriginalDocuments

Carrying OutRecurring

Entries

Clearing

Process

Decision

Displaying G/LBalances (List)

Displayingand Change

Process

Decision

AccountMaintenance:

Automatic

AccountMaintenance:

ManualClearing

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Legend

Symbol Description Usage

Comments

Band: Identifies a user role, such as Accounts

Payable Clerk or Sales Representative. This band

can also identify an organization unit or group,

rather than a specific role.

The other process flow symbols in this table go into

these rows. You have as many rows as required to

cover all of the roles in the scenario.

Role band

contains tasks

common to that

role.

External Events: Contains events that start or end the

scenario, or influence the course of events in the

scenario.

Flow line (solid): Line indicates the normal sequence

of steps and direction of flow in the scenario.

Flow line (dashed): Line indicates flow to infrequently-

used or conditional tasks in a scenario. Line can

also lead to documents involved in the process flow.

Connects twotasks in ascenario

process or anon-step event

Business Activity / Event: Identifies an action thateither leads into or out of the scenario, or an outsideProcess that happens during the scenario

Does notcorrespond to atask step in thedocument

Unit Process: Identifies a task that is covered in astep-by-step manner in the scenario

Corresponds toa task step inthe document

Process Reference: If the scenario references another

scenario in total, put the scenario number and namehere.

Corresponds to

a task step inthe document

Sub-Process Reference: If the scenario referencesanother scenario in part, put the scenario number,name, and the step numbers from that scenario here

Corresponds toa task step inthe document

Process Decision: Identifies a decision / branchingpoint, signifying a choice to be made by the enduser. Lines represent different choices emergingfrom different parts of the diamond.

Does notusuallycorrespond to atask step in thedocument;Reflects achoice to bemade after stepexecution

Symbol Description Usage Comments

To next / From last Diagram: Leads

to the next / previous page of theDiagram

Flow chart continues on the next /

previous page

Hardcopy / Document: Identifies aprinted document, report, or form

Does not correspond to a taskstep in a document; instead, it isused to reflect a documentgenerated by a task step; thisshape does not have any outgoingflow lines

Financial Actuals: Indicates afinancial posting document


Budget Planning: Indicates abudget planning document


Manual Process: Covers a taskthat is manually done

Does not generally correspond toa task step in a document;instead, it is used to reflect a taskthat is manually performed, suchas unloading a truck in thewarehouse, which affects theprocess flow.

Existing Version / Data: This blockcovers data that feeds in from anexternal process

Does not generally correspond toa task step in a document;instead, this shape reflects datacoming from an external source;this step does not have anyincoming flow lines

System Pass / Fail Decision: Thisblock covers an automaticdecision made by the software

Does not generally correspond toa task step in the document;instead it is used to reflect anautomatic decision by the systemthat is made after a step has beenexecuted.

< F u n c t i o n >

E x t e r n a l

t o

S A P

BusinessActivity /

Event

Unit Process

ProcessReference

Sub-Process

Reference

Process

Decision

DiagramConnection

Hardcopy /Document

FinancialActuals

BudgetPlanning

ManualProces

s

ExistingVersion /

Data

SystemPass/F

ailDecisio

n