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Gatis Ozols E-pakalpojumu attīstības nodaļas vadītājs
Electronic Procurement System in Latvia
March, 2009
www.eiepirkumi.gov.lv
Electronic procurement system like an eMarketplace
The main benefits of eCatalogues
www.eiepirkumi.gov.lv
Better prices for small purchases due to high turnover in the system;
Increasing of transparency;
Reduction of the administrative burden through centralized procurement process made by highly qualified experts;
Reduction of bureaucracy and the risk of corruption;
Ensuring of the fair competition while reopening the competition in e-catalogues;
Saving of time and resources needed for organization of procurement procedure;
Reduction of the amount of maverick buying without agreements.
e-Catalogue benefits
e-Catalogue benefits
Legal basis - EU directive 2004/18/EC
Open framework agreements:
www.eiepirkumi.gov.lv
Many suppliers whom the contract was awarded through open procurement procedure, which is organized by the central procurement body;
Fixed maximal prices;
The possibility to reduce prices in order to make them more competitive while reopening of competitions;
The possibility for predefined types of buyers to join the system while the agreement is valid.
The ordering process is as easy as usage of the common internet shops (1)
www.eiepirkumi.gov.lv
The ordering process is as easy as usage of the common internet shops (2)
www.eiepirkumi.gov.lv
eProcurement system process tree
The types of users:
Buyer organization
- buyer (■);
- approver (■);
- receiver;
- administrator.
Supplier organization
- supplier (■);
- administrator.
System management (EPS users)
www.eiepirkumi.gov.lv
The main steps of development
Now11 catalogues in the Pilot systemlimitations: no obligation to use the system
www.eiepirkumi.gov.lv
2005 2006 2010 - 2011
Begin of Pilot projectUsers: Ministry of Finance and subordinated institutions, 1 catalogue.
Pilot project expanded: system accessible for all state and municipal buyers
Upgrade of the system, smart tuning in framework agreements
Later on:•eAuction•eCompetition
2007 - 2009
The content of eCatalogues
Computer hardware;* Presentation equipment; Office equipment; Photocopiers; * Printing equipment accessories; * Office paper; * Stationery; Office furniture; Household goods; * Medical remedies; * Medical products.______________
* catalogues, which totally produce more than 80% of turnover
www.eiepirkumi.gov.lv
Turnover of the Electronic Procurement System
13475641293921
1965534
1536322
2259999
431361
574264480932502896
684114972436484
192638
0
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
2,000,000
2,200,000
2,400,000
2005IV
2006I
2006II
2006III
2006IV
2007I
2007II
2007III
2007IV
2008I
2008II
2008III
2008IV
www.eiepirkumi.gov.lv
from 2005 to 2008, LVL with VAT
2005 2006 2007 2008
Procurement turnover per year
192 638 657 515 3 746 556 6 143 341
Involved organizations
13 200 767 1358
Goods in the eCatalogue
537 3409 7958 25 295
SME and eCatalogues
www.eiepirkumi.gov.lv
The eCatalogue system has very intuitive interface and even one employee can successfully ensure all activities from both buyer and supplier side
The rules of the open procurement procedure allow SME to operate in a few or even one regionthe territory of Latvia is split into 5 regions
SME can submit their offer to tender with large-scale technical specification for a few or even one procurement lot only when medical remedies are purchased the supplier can submit their offer even for single medical item
SME can choose the best time for doing transactionsthe e-catalogue can be accessed in 24x7 regime
Benefits of the technologies chosen
www.eiepirkumi.gov.lv
Benefits of the
technologies
Benefits of the
technologies
No new licence is needed for new users
No costs per transaction
Well known Microsoft products, which can be managed easily and cost-effectively
WEB based user friendly interface
Integration with eSignature platform
Possibility to integrate with many ERP
Data exchange by using XML and xCBL
