Head Start Annual Report 2014-2015

H C S

Y Head Start

of

Yam

hill

Co

un

ty Annual Report 2014-2015

Head Start of Yamhill County 2014-2015 Annual Report 2

FROM THE DIRECTOR

Este ha sido el segundo en nuestra oportunidad de financiamiento federal de cinco años para proporcionar un

programa completo del nacimiento a cinco en el Condado de Yamhill. Esto significa que Early Head Start para

mujeres embarazadas hasta los tres años ahora se ha integrado plenamente en nuestro modelo de servicio.

Podemos proporcionar a las familias con hasta cinco años de asistencia perfecta y servicios para asegurar las

mayores posibilidades de éxito en el Kinder y la vida.

Este año fue uno de expansión de servicios para hacer llegar los beneficios de duración en la participación a

más niños y sus familias. Comenzamos el otoño con una conversión de 40 posiciones preescolar federales a

27 bebé y niño para proporcionar más niños y familias la oportunidad de este año cinco "Head Start" a la

vida. Además, Head Start del Condado de Yamhill beca materno infantil temprana infancia Inicio visita de la

autoridad de salud de Oregon para expandir nuestros servicios de Early Head Start por 20 participantes.

Es con orgullo y anticipación que presentamos en este documento los logros del año pasado y avanzar con

nuestros planes para el futuro.

This has been the second in our five-year federal funding opportunity to provide a comprehensive birth-to-five program in Yamhill County. This means that Early Head Start for pregnant moms and children through age three has now been fully integrated into our service model. We can provide families with up to five years of seamless support and services to ensure the greatest prospects for success in kindergarten and life.

This year was one of expansion of services to bring the benefits of duration in participation to more children and their families. We started the fall with a conversion of 40 federal preschool positions to 27 infant and toddler positions to provide more children and families the opportunity for this five year “Head Start” to life. Additionally, Head Start of Yamhill County was awarded a Maternal Infant Early Childhood Home Visiting grant from the Oregon Health Authority to expand our Early Head Start services by 20 participants.

It is with pride and anticipation that we present herein the accomplishments of the past year and advance with our plans for the future.

DE PARTE DE LA DIRECTORA

Suey Linzmeier

Executive Director/

Directora Electuvica


This Mission of Head Start

We are committed to being a successful learning community, which

includes:

a partnership with parents and their children;

a celebration of diversity;

an atmosphere of support, respect, and trust;

where everyone is safe and experiences a sense of belonging.

La Misión de Head Start

Estamos comprometidos a ser una comunidad de aprendizaje con éxito la cual incluye:

una asociación con los padres y sus niños;

una celebración de la diversidad;

una atmósfera de apoyo, respeto, y confianza;

donde todos se sienten seguros y también incluidos.


Head Start prepares children and their families for success in school and throughout life.

About Us

Head Start was established nationally in 1965 to provide comprehensive services for low-income families.

Early Head Start was added in 1994 to serve infants, toddlers under the age of 3, and expecting women.

Head Start of Yamhill County was established as a stand-alone, private, non-profit agency in 1995 and has a

long history of successfully providing Head Start services to children and families. We are committed to the

idea that parents are children’s first and most important teachers. Our program’s purpose is to support that

primary relationship between parent and child through holistic programming. What we believe, and what

families share that they appreciate about our model, is that the focus for getting children and families ready

for school and life’s successes begins with intensive support to families in their homes.

Healthy child development and support for parents’ success is promoted through:

Preparation for kindergarten

Home visits, socializations and preschool experiences

Screenings for early detection of developmental delays and disabilities, support for children and

families in transitions

Food experiences and nutritionally-balanced family-style meals

Support to secure appropriate medical and dental services

Transportation for program activities

Parent education classes and activities for families

Opportunities for life-long learning

“Frontline” means education and family service staff.

A HIGHLY SKILLED WORKFORCE

All preschool classroom assistant teachers hold a Child Development Associate Credential or Early Childhood

Education degree. Each of our teachers holds an Associates, Bachelors, or Masters in Early Childhood Education.

In a community with gaps in culturally appropriate services and bilingual/bicultural service providers (2008-2014

Yamhill County Plan for Improving Outcomes for Children and Families), we take pride that 70% of Head Start of

Yamhill County’s non-supervisory child development staff are Spanish-speaking.

Credential

Working

towards

CDA /

SSCBT

CDA /

SSCBT

AA / AAS

BA / BS

MA / MS

TOTAL

Number of front-

line* staff hold-

ing credential

4

19

7

15

2

47

22% of 2014-2015 staff were current or former

Head Start or Early Head Start parents.


Achieving Early Learning & Developmental Outcomes for Children

5 Year Goals 2013-2018

Logrando Resultados en Educación de Infancia y Desarrollo para Niños

METAS DE 5 AÑ OS 2013-2018

Goal #1: Support high-caliber classroom instruction that helps children be prepared to continue to make

progress as they enter kindergarten.

Goal #2: Support parents’ efforts to fulfill their parenting roles through relationship-based practice in a

culturally respective manner.

Goal #3: Support family goal-setting and achievement related to self-sufficiency.

Goal #4: Ensure child, maternal, and family health and wellbeing (including mental health and disabilities)

through a comprehensive wellness and prevention approach.

Goal #5: Cultivate and maintain community systems and partnerships that help all children and families

succeed in school and in life.

Meta #1: Apoyar instrucción de calibre alto en la clase que ayuda a niños de preparase a continuar a

progresar al entrar al kínder.

Meta #2: Apoyar el esfuerzo de padres de realizar sus funciones como padre con prácticas fundados en

relaciones que respeten su cultura.

Meta #3: Apoyar metas puestas para la familia y lograr la auto-suficiencia.

Meta #4: Asegurar el bienestar y salud del niño, maternal, y familiar (incluyendo incapacidades y salud

mental) sobre un acercamiento completo de bienestar y prevención.

Meta #5: Cultivar y mantener sistemas comunitarios y asociaciones que ayudan que todos los niños y familias

tengan éxito en la escuela y en la vida.


What does it mean for an infant to get “ready for school”?

Babies are born ready to learn. Adults encourage this capacity by providing very young children with the

experiences and nurturing relationships they need. This ensures that they will develop the skills that are

related to their later success in school and in life. We partner with families to enhance babies’ development

through purposeful interactions with their world.

The Early Head Start program focuses on supporting and guiding parent-child relationships in the critical

years from zero to three. Each family is served by a Family Educator who supports parents in understanding

child development stages and growth, obtaining healthcare and community services when needed, and

meeting other families in their community. Expectant families are supported in obtaining prenatal care and

education about healthy development. The assessment tool PICCOLO™ (Parenting Interactions with Children

Checklist of Observations Linked to Outcomes) provides narrative feedback to parents on their interactions

with their children. The OUNCE Scale™ provides information on children’s development and supports

families’ knowledge of their babies development.

Most families have a 90-minute visit with their Family Educator each week but some families need and

receive more support. These visits can take place in the home, in a or doctor or dentist office, while seeking

out services such as vaccinations, or be at places in the community that will expand a child’s learning

environment such as a park or library. These visits focus on family goals, activities and play for learning,

health and wellness approaches, and community resources.

Twice each month, Early Head Start families gather together for Socializations at which the entire family is

welcome. Socializations are a way for parents and children to get to know each other and for children to do

the important learning that comes from interacting with other children and adults.

A key component of success in the Early Head Start program is the continuity of the relationship with the

Family Educator. Families remain with the same Family Educator and classroom group until their children are

old enough for Head Start’s preschool program. This model allows a Family Educator to support families

even if they move within the county. For very young children and adults alike, a stable relationship with the

Family Educator allows for the on-going development of trust, attachment and partnerships.

The Early Years


Early Head Start Services

OF KIDS WHO “GRADUATED” OUT OF HEAD START

4’S PROGRAM …

5 were babies in EHS for 1 year

13 were babies in EHS for 2 years

7 were babies in EHS for three years

14 EXPECTING MOMS RECEIVED …

Prenatal & postpartum care

Mental health supports

Substance abuse prevention

Fetal development education

Breastfeeding support and education

9 babies were born into EHS this year!

Investing in children from an early age.

Early Head Start Expands

This year Head Start of Yamhill County was the recipient of a Maternal Infant

Early Childhood Home Visiting (MIECHV) grant from the Oregon Health

Authority. Funds from this grant allowed us to serve an additional 20 families

in our Early Head Start program. Through the conversion of 40 Head Start

slots to 27 Early Head Start slots and the addition of MIECHV, 47 families who

would have been placed on a waiting list for Early Head Start were able to

benefit from the wide array of services and supports Early Head Start

provides. A major benefit of this expansion has been the increased

awareness by pregnant women about Early Head Start services. 2014-2015

saw a 65% (5 to 14) increase in expecting women receiving services.

Increased participation in Early Head Start socializations has created a special

community among participants. Existing parents created a welcoming

environment for new enrollees, even helping other parents seeking jobs by

assisting with information about open positions and filling out resumes. In

line with the Head Start philosophy, many of our Early Head Start parents

have become substitutes in our program, increasing self-esteem and creating

more opportunities for self-sufficiency.


Head Start of Yamhill County recognizes that children grow and develop

rapidly during their early years. Identifying the need for additional

supports early on is the best way to ensure future success in school and

life. Our staff assist with parent-directed mental health and disability

screenings for each child. We focus on the overall development of each

child by providing comprehensive services that include access to mental

health and disability services. Each child with a documented disability

receives a referral that leads to development of an Individualized Family

Service Plan (IFSP). When children enter public school, IFSPs convert to

Individualized Education Plans (IEPs).

Staff mental health professionals and consultants provide support to children, families, and staff in the form of

classroom observations, Teacher Child Interaction Training (TCIT), child observations, and reflection with

parents and staff. We also work closely with families to help with referrals to partnering mental health

professionals so that all members of the family have access to any additional supports they may need.

Head Start embraces an open and inclusive program where

everyone is valued and respected. Our inclusive model

provides individualized services to all enrolled children

and families based upon their current level of development,

individual strengths, needs, interests and learning styles

(IDEA and ADA compliant). Staff work closely with families

and are able to connect them to an appropriate community partner agencies including the local education

service district, who collaborates with Head Start to provide additional supports for meeting a child’s unique

and individualized developmental goals.

Head Start staff are delighted to be working with children and families to

develop, strengthen, and maintain positive relationships and interactions

that will promote social skills, self-confidence, and respect for individual

differences.

Inclusive Setting

Children Experiencing Disabilities

29.1% - Early Head Start

8.7% - Head Start

Mental Health Referrals Made

Early Head Start—1

Head Start—18

Individual Family Service Plans

Early Head Start—14

Head Start—32


Each child in Head Start receives two nutritionally-balanced,

family-style meals prepared from scratch on-site each day to

encourage healthy food choices. Adults and children sit together

and children choose their food and serve themselves.

Head Start of Yamhill County supports establishing and

maintaining medical and dental homes. This is to ensure

families build lasting relationships with their healthcare

providers and make the connections that allow them to seek on-

going services for their entire family, rather than only the child

in Head Start or Early Head Start.

Parents are supported in getting their children’s

medical and dental checkups as well as staying

current on immunizations. Each child also receives

vision, hearing, and developmental screenings

so that further evaluation can be done and

specialized service needs can be identified before

the child enters kindergarten.

Another endeavor critical at Head Start is supporting children and their

families to achieve or maintain a healthy weight through physical

activity. Parents receive training with the “I Am Moving, I Am Learning”

curriculum. A summer calendar includes ideas for engaging children’s

curiosity, language and communication development, and continued

gross and fine motor development through song, dance, games, and

play.

38,274 meals served

94.2% of children had a dental

home, an increase of 10.5%

from start of the year.

93% health insured

89.2% up-to-date on

immunizations, an

increase of 11% from

start of the year

97.3% had a medical

home, an increase of

3.7% from start of the

year


At Head Start of Yamhill County children are encouraged to learn through play. Our model for learning is

a natural progression from the home to the classroom. Curriculum focuses on building social/ emotional

skills to make friends, be in a group, and get their needs met appropriately. Our teaching also focuses on

fostering language and literacy both in English and children’s native language, and developing cognitive

reasoning. Classroom activities provide opportunities for children to be creative, expressive, and curious,

and to practice cooperating, being persistent, and being attentive.

Children in preschool programs (age 3-4 and age 4-5) are assessed three times a year to inform

instruction and help them begin kindergarten as prepared as possible. HSYC works closely with families,

other community organizations and school districts to support HSYC’s children’s successful transitions

once they leave the program. Our goal is successful children and families for life!

HEAD START HOME VISIT

COMPLETIONS—77.4%

HEAD START

ATTENDANCE

(SOCIALIZATION &

CLASS) - 83%

Kindergarten Ready! Head Start of Yamhill County has formal collaborations with all seven

school districts in Yamhill County to prepare and transition children from

preschool to kindergarten.

Kindergarten teachers attend school readiness meetings with Head Start

staff to ensure successful transitions to the public school setting and look

forward to Head Start of Yamhill County children joining their class being

role models of “how” to a member of a group in a classroom setting.

0% 20% 40% 60% 80% 100% 120%

Mathematics, 80%

Literacy, 96%

Social/Emotional, 96%

Language, 96%

Cognitive, 97%

Physical / Gross Motor, 99%

Fine Motor, 98%

Percent of Children Meeting or Exceeding Widely Held Expectations (4s program)

fall checkpoint winter checkpoint spring checkpoint

“I'm grateful to the teachers for being there for me and my

daughter and for putting her on the right path to start

kindergarten. I feel she is ready and fully prepared her next

step in life.” 2015 Parent Survey


Aimee’s Story

Aimee grew up in McMinnville and attended public school.

Struggling in school, she decided to drop out in her junior year

and obtain her GED. After working several jobs for many years,

she began to pursue a degree in Hospitality and Tourism, but

quit prior to completion. At 29, she became a mother, and two years later had her second child.

Aimee was first introduced to Head Start when her oldest daughter, Aly, began the three’s program. She

quickly felt at home and knew that Head Start was the place for her. Taking advantage of every

opportunity that Head Start had to offer, Aimee joined parenting classes, parent leadership groups, and

helped planning fundraisers. In Aly’s second year, Aimee joined Policy Council, ultimately becoming

Chair and the Oregon Head Start Association representative. She joined other parents in advocating for

Head Start programs, including a visit to legislators at the State Capitol. These experiences helped her to

realize her leadership abilities and passion for speaking about the issues that are important to her.

Aimee learned that what she thinks, says, and does matters! Ultimately, Aimee learned to challenge

herself, get out of her comfort zone, and enjoy her successes.

She began working for Head Start as a substitute, moving on quickly to become an aide in a three’s

classroom, and finally into the position she holds today as a teacher assistant in a four’s classroom at the

Michael Eichman Center. Aimee returned to school and, in May of 2015, received her Child

Development Associate Credential in preschool education.

Aimee is recently quoted as saying, “I love who I am and what I am able to do today. I am passionate

about children, education, and family... and I love my community. Early Childhood Education has quickly

become my career goal and I hope to one day have my bachelors degree and become a lead teacher. I

enjoy and take pride in the opportunity to provide positive impacts for children and parents. For me, the

benefits of this are immeasurable. It wasn’t long ago that I received mentoring and guidance from Head

Start with teachers who encouraged me and sparked my ability to see my own potential. Everyone has

potential, regardless of their current situation or their economic status. This is true especially of our

children.

Today my girls are healthy and happy and they love

grade school. I know this has to do with being Head

Start kids and the parenting classes I attended. Head

Start has meant so much to my family and I. It’s magic. I

am honored to be a part of it all and to hopefully make

a difference in the lives of families the way the

program and staff have in mine. Thank you Head Start.”

Aimee in her role as Chair of the Policy Council


Head Start is more than a preschool. In addition to time in the classroom for 3– and 4– year olds and at

Socialization for Early Head Start infants and toddlers, every family receives home visits.

The home visits transition naturally from greater support (90 minute visits each week in Early Head Start) to

greater independence (bimonthly home visits for 3-year-olds). For families of 4-year-olds, each child receives a

monthly home visit by the teacher focused on learning through play at home to help families meet their

children's educational goals. 4’s families also receive quarterly home visits focused on parental goals identified

through a Family Partnership agreement. Throughout the year, these goals are revisited and home visitors

support parents in making progress towards achieving both short-term and long-term goals.

Many parent goals are related to: self-sufficiency and establishing safe and stable housing; being lifelong

learners and earning a GED; and becoming the best parent possible by learning new skills through a series of

parenting classes.

Race:

48% white

17% minority

35% unspecified, declined

response

Ethnicity:

46% Hispanic or Latino origin

Our Families

43 families (9.2%) experienced homelessness…

...14 (32.5%) acquired housing

66%

18% 15%

0%

10%

20%

30%

40%

50%

60%

70%

1

Highest level of education obtained

(voluntary responses)

Less than high school graduate

High school graduate or GED

Associates degree, vocational school or some college


The cornerstone of our program is parent

involvement and education. Each year we offer

a variety of classes for families. Classes offered

in 2014-2015 included:

Make Parenting a Pleasure

Circle of Security

Financial Literacy

English as a Second Language classes

ESL Classes led by

Linfield Graduate

Student

Through a partnership with Yamhill Community

Care Organization and its’ Early Learning Hub,

Head Start of Yamhill County was able to

respond to requests from families to learn

more about healthy cooking and eating. In a

series of Saturday classes led by community

volunteers, participants across the county had

the opportunity to learn how to shop on a

budget, cook with healthy ingredients and

create meals for their families. Funds were also

available to provide new skillets, crock pots,

recipes, and other kitchen tools for all

attendees to continue cooking at home.

Male Involvement:

This year we held three

scheduled activities designed to

involve fathers and men who

serve as positive male role

models in children’s lives. A

total of 62 individuals

participated in swimming,

nature walk, and arts and crafts

events.

“Thanks for helping and motivating

me to complete my GED.” 2015 Parent Survey

Dayton Family

Cooking


Transportation Bus transportation services allow Head Start of Yamhill County to overcome what we see as the largest barrier

to participation in a rural county. Buses pick up children and families in Early Head Start for socialization

activities every other week, twice a week for 3 year old preschoolers, and three times a week for older

preschool (children 4-5) classes. Providing bus transportation has a positive impact on attendance. Buses also

transport children on field trips to extend learning beyond the classroom. Head Start buses follow neighborhood

-based routes so that children and parents can form relationships likely to continue in public elementary

schools.

In 2014-2015, 472 children were driven

over 35,582 miles to and from school.

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and

policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA

programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal

or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

Persons with disabilities who require alternative means of communication for program information (e.g. Braille,

large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they

applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA

through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available

in languages other than English.

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-

3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a

letter addressed to USDA and provide in the letter all of the information requested in the form. To request a

copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

(1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights , 1400 Independence

Avenue, SW, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: [email protected]

This institution is an equal opportunity provider.


Volunteerism is a significant part of the foundation

of Head Start’s model. The success of the program

depends upon active participation from parents and

others in the community. The common proverb, “it

takes a village to raise a child,” is played out day

after day at Head Start centers as teachers, bus

drivers, cooks, and other staff work side by side with

volunteers who assist in the classroom, give class

presentations, help with upkeep of the facilities, and

assist in the office.

Community members

donated 3,968 hours to Head

Start of Yamhill County in

2014-2015.

Through the act of volunteering, individuals become acquainted with our Head Start program, witness our strengths and goals, and help staff create opportunities for children to build a foundation of academic and life success. HSYC volunteering also provides valuable work experience for those who are entering or re-entering the workforce. Some ways that volunteers have assisted include: Classroom Aides Bus Monitors

Mealtime Helpers Greeters

Yard Work Play Time

Readers Home Projects

Classroom Presentations

Parent Presentations

49% (288 of 580) of

volunteers were current or

former Head Start or Early

Head Start parents.


Head Start of Yamhill County has a long standing

commitment of working collaboratively with partners in

our community who provide services to children and

families, prenatally through age 5. As part of this

commitment, Head Start’s Executive Director and two

Board members participate on the Yamhill Early Learning

Hub’s Early Learning Council. Hubs are bringing together

early learning providers, social service agencies, schools,

government agencies, businesses, community members,

and parents in order to provide the most relevant and

effective services to families in Yamhill County. Head Start

of Yamhill County continues to take a lead in these efforts

to improve the lives of children and families through this

coordinated service delivery system.

796* children were eligible for Early Head Start in Yamhill County

17% (136) were served by Head Start of Yamhill County

83% did not receive services

563* children were eligible for Head Start in Yamhill County

63% (356) were served by Head Start of Yamhill County

36% did not receive services

Cumulative Enrollment

100% average monthly enrollment (of funded enrollment) for Head Start & Early Head Start

356 in Head Start

150 in Early Head Start (including pregnant women)

520 children and pregnant women were served

464 families were served

Our Waitlist

66 for Head Start in May 2014 (19 eligible by income)

125 for Early Head Start in May 2014 (98 eligible by income)

Assistance families received

296 (64%) SNAP 152 (33%) TANF

294 (64%) WIC 16 (3%) SSI

12 children in foster care were referred for Head Start/ Early Head Start and received services.

* Values based on projections from the 2011-2012 Community Assessment.

IN 2014-2015….

In Partnership

The following individuals and businesses offered support in

the form of in-kind and/ or cash donation of goods and

services in 2014-2015:

Sara Woodard, DND Security, McDonald Jacobs, Acupro,

Print NW, F Communication, First Federal Community,

Credit Union, Oregon Head Start Association, IRIS Media,

contributors to the Yamhill County Cultural Coalition,

Yamhill Community Care Organization, Catholic Community

Services, Willamette Education Services District, Yamhill

County Public Health, Brent Carefoot, Unitarian Universalist

Fellowship of McMinnville, Bruce and Ester Huffman,

Bradley and Judy Lunt, Bill Miller, Allegory Photography,

Linfield First CLAS students, George Fox University students,

Sharon Morgan, Anne Stecker, Figure 8 Consulting, Yamhill

County Public Libraries, Myrna Khoury, Kateryn Cox, Mary

Gaspard, Peggy Halloran, McMinnville Dutch Brothers,

Delphian School, Sara Driskell, Jingyi Cao, Elizabeth

Monsoon, Ian Halstead, Lee Robertson, Duniway Serve Day

students, Aly Oblock, Elaine Li, Nate Woods, Doris Bowman,

Vesta Namiranian, SNACK Program, Camille Shelton, Sue

Moreland, Judy Herring, Victoria Berg, Carolyn Sauers, Eric

and Nori Gruber, Sue Brandt, and Efrain Arrendondo.


BOARD OF DIRECTORS

2014-2015

Governance Head Start uses an inclusive governing structure. The Board of Directors includes past parents and

representatives from the community. The Policy Council consists of parents whose children are currently

enrolled in Head Start and community representatives. The Executive Director and staff also participate in

governing Head Start.

The federal government mandates that Head Start be governed through a process of shared approval by both

the Board of Directors and the Policy Council. Because of this, it is important to develop relationships and build

bridges among all the decision-makers. Communication lines must be open and actively support partnerships

among administrators, the Policy Council, and the Board of Directors.

POLICY COUÑCIL

2014-2015 Executive Council

Our Board of Directors consists of community members who possess a passion to strengthen the outcomes for

Yamhill County’s most vulnerable children and families through education.

Kyra Donovan, President

Connie Keyes, Vice President/ Secretary

Wendy Heston, Treasurer

Brad Lunt, Member

Arlyne Rost, Member

Dotty Holt, Member

Tracy Berry, Member

Josiah Philipsen, Member (not pictured)

Kristina Sheppard, Member

Rob Higgins, Member (not pictured)

The Policy Council is a group of Head Start and Early Head Start parents elected from each classroom who meet

monthly to review, suggest, and approve policies related to governance, finance, staffing, and program

activities. They participate in hiring, school readiness, health, and planning committees and represent Yamhill

County at state and national conferences.

Shannon Vasil Chair

Christine Fifield, Vice-Chair

Loren Fifield, Secretary

John Purkey, Treasurer


Reviews & Audits

DOMAIN Score DOMAIN Score DOMAIN Score

Emotional

Support 6.1184

Classroom

Organization 5.7807

Instructional

Support 2.7281

The Administration for Children and Families conducted three on-site reviews of Head Start of Yamhill County

during the year:

CLASS (Classroom Assessment Scoring System) review with observations conducted in the preschool center-

based classrooms occurred in April 2015. The CLASS tool focuses on three domains and ten dimensions of

teacher-child interactions and measures those observed interactions on a seven point scale.

Environmental Health and Safety review event for our Head Start and Early Head Start programs occurred in

March 2015: We were found to be in compliance with all nineteen compliance measure areas during the

course of the review.

Fiscal and Eligibility, Recruitment, Selection, Enrollment, & Attendance review event occurred in December

2014: We were found to be in compliance with thirteen fiscal compliance measure areas and all 5 ERSEA

compliance measures during the course of the review. We were found to be out of compliance with the

fiscal measure related to financial management systems: Head Start of Yamhill County did not ensure its

financial management systems provided effective control over and accountability for all funds because Head

Start of Yamhill County did not provide accountability for Federal funds drawdowns, and cash-drawdown

procedures did not minimize the duration and amount of funds on hand or ensure they were used solely for

Head Start/Early Head Start purposes. By November 1, 2015 Head Start of Yamhill County implemented

policies and procedures to ensure control over and accountability for all funds, including processes for cash

drawdowns.

Advances on federal funds were not expended promptly. As

a result, Head Start of Yamhill County changed procedures

for grant drawdowns during the last quarter of the fiscal year

to a reimbursement basis for disbursements previously

made. All future grant drawdowns will follow this procedure.

Federal program expenditures were omitted from the

schedule of federal expenditures. The adjustment was made

during the audit and Head Start of Yamhill County

implemented a procedure to review new contracts to

identify funding sources and whether the contract is subject

to Single Audit requirements. All previous single audit

concerns have been corrected and cleared.

and Management Response

Findings from Independent Audit

“Head Start is hands down the

best program for any child and

their family. We have been so

blessed by all the wonderful

people at our Sheridan Head

Start, amazing staff and

teachers. Thank you all so

much. My son would not be

where he is without Sheridan

Head Start.” 2015 Parent Survey


Revenue Sources (FY 2015)

Federal

US Dept. HHS, Head Start/EHS $1,948,521

US Dept. Agriculture $ 94,353

State of Oregon

Oregon Pre-K Program $1,788,522

MIECHV $ 217,503

Other Revenue Sources

Community Grants $ 46,931

Contributions $ 13,336

Donated Time, Space, Materials $ 34,421

Investment and Other Income $ 4,084

Gain/Loss Disposal $ 57,690

Misc. Revenue $ 2,556

Total Revenue $4,207,915

Expenditures (FY 2015)

Personnel & Fringe $3,140,128

Professional Fees $ 37,328

Supplies $ 172,363

Parent Activities $ 35,466

Occupancy $ 165,446

Equipment Lease & Maintenance $ 23,463

Telephone $ 39,403

Printing $ 5,217

Travel & Vehicle Expenses $ 116,538

Training & Staff Development $ 61,929

Contract services $ 66,430

Office expense $ 14,757

Advertising $ 0

Insurance $ 35,978

Licenses, dues, subscriptions $ 18,382

Miscellaneous $ 21,140

Depreciation $ 207,883

Interest expense $ 50,379

Total Expenditures $4,212,228

Budget (FY 2016)

Personnel & Fringe $ 3,369,855

Professional Fees $ 40,000

Supplies $ 187,748

Parent Activities $ 23.535

Occupancy $ 179,323

Equipment Lease &

Maintenance $ 53,686

Telephone $ 31,424

Printing $ 5,600

Travel & Vehicle Expenses $ 117,841

Training & Staff

Development $ 85,903

Contract services $ 74,900

Office expense $ 4,125

Advertising $ 250

Insurance $ 40, 640

Licenses, dues, $ 46,170

Miscellaneous $ 18,300

Depreciation $ 22,200

Interest expense $ 45,000

Approved Budget $ 4,345,715

Fiscal Responsibilities


SHERIDAN

NEWBERG

DAYTON

MCMINNVILLE

Images in this report and other

publications of Head Start of Yamhill

County are provided by

Bill Miller, Allegory Photography,

except when noted otherwise.

Head Start

of Yamhill County Learning centers are located at:

Sheridan

1500 West Main Street

Sheridan, OR 97378

503-843-3525

Newberg

2813 Crestview Drive

Newberg, OR 97132

503-487-6936

Dayton

528 Ferry Street

Dayton, OR 97114

503-864-3222

McMinnville

813 NE Second Street

McMinnville, OR 97128

503-883-0076

Administrative Offices

2045 SW Hwy 18, Suite 300, PO Box 1311

McMinnville, OR 97128

Phone: 503-472-2000 Fax: 503-472-6539

Executive Director Suey Linzmeier extension 312 [email protected] Content Support Specialist Lara Fritz extension 306 [email protected]

Early Head Start Coordinator Claudia Mudgett extension 302 [email protected] Education Coordinators Jenn Morejohn/

extension 311/ 316 Katie Gardner [email protected]/ [email protected] Facilities Supervisor Roger Wilson extension 313 [email protected]

Family Services Coordinator Rony Lucas extension 307 [email protected]

Health & Nutrition Coordinator Melissa Ivey extension 310 [email protected] Human Resource Coordinator Kari De Lavenne/

extension 303 Monique Gregory [email protected]

Office Manager Ramona Hernandez extension 309 [email protected]

Parent Education & Volunteer Spec. Michele Gray extension 318 [email protected]

Senior Accountant Guy Sturgeon extension 305 [email protected]

Specialized Services Coordinator Cheri Meneley extension 314 [email protected] Transportation & Food Services Sup. Kacee Eltrich extension 304 [email protected]

Documents

Head Start Annual Report 2014-2015