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Standard 1: Mission Statement and GoalsQuestions Responsible
bodies to
reply the question withevidence
1.1 When did the University Conceive of and write the mission?
When andwhom was it approved?
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1.2 Who was involved in the writing of the mission?1.3 Has the
mission been revised and renewed since the first writing and
approval? If so when and by whom? When it was last reviewed?1.4
Where are the problems regarding living up to the mission? What is
the
University not doing that it should be doing to realize more
fully itsmission and goals?
1.5 How is it used to:a. Guide personal decisions
b. Determine program/course offeringsc. Guide budget
decisions
1.6 How well do you believe that the mission clearly defines the
purposes of the University? Please explain.
1.7 How well do you believe the mission and goals delineate what
theUniversity intends to accomplish? Please Explain.
Standard 2: Planning and Evaluation
QuestionsResponsiblebodies to replythe questions
withevidence
2.10 For committees involved in the planning process, please
provide the lists of members, the agendas and theminutes of the
meetings in 2008-2009; 2009-2010.
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2.11 Please provide any other documents related to the
planning processes.
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Standard 3: Organization and Governance3.1 Please provide a
report with the names of offices
responsible and the systems used for meetings of thesenate; the
syndicate; the Board of Governors. For each,
please describe how, to whom and when the minutes arecirculated.
What are the SOPs of compliance for theminutes of each of the
bodies and what the name of theresponsible office is for each of
body?
Registrar Office3.2 If you are a private not-for-profit or
proprietary
university, please describe in detail your governancesystem the
various committees, councils, etc. and
provide TORs for each?3.4 Who reports directly to the vice
chancellor? How often
do they meet as a group? Are there minutes of thosemeetings? How
are decision taken-consensus, as adviceto the VC who makes the
decision that will go to thestatutory bodies?
3.5 Discuss your process for avoiding conflict of interest atthe
level of each statutory body.
Registrar Office3.6 If a public university: In what ways would
the
functioning of syndicate and senate be in line or not inline
with the Federal/Provincial University ordinance?Please be
specific.
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3.7 Please provide the dates of meeting and dates of
distribution of minutes of the meetings for the last tenyears:Dates
of meetings an Dates of MinutesBoard of Governors, Senate,
Syndicate, Finance andPlanning, Senior
Management team, other such statutory bodies that mightappear in
your charter.
Standard 4: Faculty4.1 Describe how you have implemented the
appointment
criteria of HEC? If not, what have been the obstacles tothe
implementation?
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4.2 Please describe the faculty selection process. Registrar
Office
4.3.1 What are the criteria used for evaluating teaching?
Whereare the written? How often are they revised? Who doesthe
evaluating?
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4.3.5 Is the faculty given training in writing a syllabus?
Doesthe administration require a syllabus for each course?
Where are the syllabi kept? How often are they reviewedand
updated.
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4.5.1 Who is responsible for documenting service to
theuniversity? Is service to the university (serving oncommittees,
involvement in fund-raising, service on task forces) used in
evaluating faculty for promotion andtenure and merit pay? If so,
how and with what weight?
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4.5.2 Who and how is service to external communitiesdocumented?
Is this used as a criteria for evaluating thefaculty member for
promotion, tenure, merit pay? Howand with what weight?
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4.6.1 Please provide a department wise list for
workshops/seminars/conferences attended and/or made a
presentation by each faculty.
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4.6.3 How is the professional development activities of
facultymembers used? For merit pay? For promotions? For tenure? For
reviews after a person has tenure?
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4.6.4 List the department wise names of faculty memberswho have
gone to foreign countries for higher studiesduring their employment
in your university. Where andwhat have they studied?
Whatdegrees/diplomas/certificates/postgraduate work has
beenobtained?
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4.7 Describe in detail the process used for promotion for
faculty members to assistant professor; to associate
professor; to full professor.
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4.8 Are you using the tenure criteria set by HEC? What arethe
obstacles you are facing with these? By department,how many
facilities are tenured?
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4.9 Please provide documentation for the process used for
terminating faculty. Please list by department faculty ineach of
the following
categories: Those who have resigned and list the reasonsfor
each. Those who have been deputed and list thereasons for each.
Those who have been terminated and list the
reasons for each.
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4.10 If faculty members are suspected to have
plagiarized,changed grades, or in Any other way comprised the
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ethics of the institution, how is this handled?4.11 How are
faculty salaries and benefits set? Who sets
them? Who approve them? Provide any data you havethat shows
comparable salaries and benefits at other institutions that you
believe compete with you.
Does the University give merit pay? If so, Please describethe
process.
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4.12 Who keeps the faculty personnel files? Who has access
tothem? What is Contained in the files? Registrar Office
Standard 5: Students5.1 Who developed the admissions policies?
Registrar Office Admission Committee
develops theadmissions policies.
5.2 How often are admissions reviewed/revised? By whom?
Registrar Office Admissions arereviewed/revised onannual basis
byAdmissionCommittee/ConcernedPrincipals &Directors.
5.3 Is there a students guideline prepared by the university?
Registrar Office Yes, a studentsguideline is prepared
by the university(Prospectus).
5.4 How often the student guideline is reviewed/updated.
Registrar Office The student guidelineis reviewed/updatedon annual
basis.
5.5 How and where are admissions policies published and for
whom?
Registrar Office The admissions policies are publishedfor
students in
Newspaper andUniversitywebsite.etc.
5.6 How does the general public find out about admissions
policies?
Registrar Office The general publicfinds out aboutadmissions
policiesfrom Prospectus,University Websiteand newspaper
advertisement.
5.7 What percentage of courses listed in the university
prospectus/catalogue are actually offered each year?
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5.9 What is the credit transfer policy of the university?
How
many students are transferred to this institution for 2009-2010,
2010-2011 and 2011-2012.
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5.11 What problems students encounter in registering for course
that they need for graduation.
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Standard No 6: Institutional Resources6.7.1 What HR Positions
are vacant? Registrar Office6.7.2 Describe the process for hiring,
evaluating and
terminating employees (excluding faculty)Registrar Office
Standard No 7: Academic Programs and Curricula7.1 How are
academic courses and programs designed and
approved? Please describe the process as completely as possible.
Are the academic programs/curricula approved by HEC? Provide one
set minutes from 2010-2011 fromeach of the committees involved in
approved both
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courses and programs?7.2 Please provide a copy of the curriculum
for each
academic degree program.Registrar Office
7.3 Please provide syllabi for a course at each level for
eachmajor.
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7.4 Who maintains syllabi? How often are they updated? Towhom
are they distributed?
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7.12 How does the university insure competency in regardingand
writing the English language? In math skills? Incomputer skills? In
critical thinking? Are there testswhich all students take at the
beginning and at the endof their university experience? Please
describe and
provide evidence of same.
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7.14 How would do you assure that the faculty member teaching a
series of courses is qualified to teach thosecourses? Please
provide evidence one example for each department.
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7.20 If courses are advertised in the catalogue, are
theyactually offered each year? Can students get the coursesthey
need to graduate in a timely manner?
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7.23 How is the integrity of the institution maintained toguard
against? Cheating and plagiarism? Please providedocumentation for
this.
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