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SAP AG

CSU

Chico8/17/2013 ASAP Lecture 1

SAP Implementation ASAP Method

Copyright 1998- Gail Corbitt

Contents of this file are for the exclusive use of the special

MINS 298C class dealing with SAP software at CSU Chico

for the Fall 1998 semester. Any other use in either electronicor hardcopy form is prohibited without the express written

permission of the author. This material is confidential.

Do not share it with anyone not enrolled in the class.

Lecture #4: Implementation Methodology


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Overview of Presentation:

Define ASAP

Examine ASAP Components

Apply components to Course Project


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ASAP: Accelerated SAP method

Assumes:

Minimal BPR required to use best practices available in the software

Minimal organizational structure changes in the corporation

Desire to implement SAP quickly

ASAP is a methodology designed to implement SAP in

6 or 9 months (2 separate models)

Traditional implementation uses R/3 Procedure Model


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Key ASAP Deliverables

2 541 3

System

PerformanceEvaluation

Procedures

Test Cases

Reports

Interfaces

Conversion

Test Plan

Trng Material

GoLive Plan

Project

Plan

BusinessBluepr int

Org. Structure

Bus Process

Interfaces

Conversions

Reports

Authorizations

Enhancements

Scope BaselineScope

Business Process

Master Lis t


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Procedure Model Phases

Organization and Conceptual Design

Detailed Design and System Set-Up

Preparation to Go Live

Productive Operation

ASAP Model Phases

Project Preparation

Business Blueprint

Realization

Final Preparation

Go Live and Support


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How is ASAP Different from Procedure Model

ASAP:

Has templates built for system documentation with step by step tasks

More activities (collections of tasks) are done in parallel

Process driven

More efficient use of consultants

Knowledge transfer occurs faster

Assumes company has good understanding of the business

processes they want: little BPR required


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AcceleratedSAP Tools Approach

The AcceleratedSAP approach uses different tools andaccelerators within the context of a single framework

called the Implementation Assistant

TheImplementationAssistant is theprimary tool andframework forexecuting theASAP approach


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Implementation Assistant Home Page

Tree Structure

Roadmap

Implementation Assistant Toolbar

Tabs


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AcceleratedSAP Tools and Accelerators

Purpose: The tools and accelerators are

used to execute the tasks of the

Implementation Assistant

Tool: An self-contained application

used to perform workpackages,

activities, and larger tasks.

Accelerator: Templates, models,

questionnaires created with

applications and used to perform

smaller tasks or roles.

Implementation Assistant

Tool Accelerator


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Example of AcceleratedSAP Accelerators

Pre-Configured Client

Data Transfer Made Easy

System Administration Made Easy

Authorizations Made Easy

Automatic Account Assignment

Knowledge Corner contains numerous accelerators


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Implementation Assistant Example

Project task: Define Organizational Structure

Activities - Define Business Organization Structure

Tasks

Work Package - Business Organization Structure

Phase - Phase 2: Business Blueprint

Schedule Organization Structure Workshop

Distribute Organization Structure Guidelines

Conduct Organization Structure Workshop

Recommend & Approve Organization Structure


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Implementation Assistant Example cont

Tasks

Schedule Organization Structure Workshop

Distribute Organization Structure Guidelines

Conduct Organization Structure Workshop

Recommend & Approve Organization Structure

Project task: Define Organizational Structure

Procedure Conduct Session 1

Develop Org Structure

Conduct Session 2

Tools/Accelerators

QA dbEnterprise Area Scope Document

Organization Structure Presentation Template


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SAP Implementation ASAP Method:

Deliverables By Phase

Phase 1: Project Preparation

Project Plan

Scope Definition

Phase 2: Business Blueprint

Organizational Structure

Business Process Master List

Baseline Scope Definition (80/20 rule)

Interfaces Required

Conversions required

Reports needed

Authorizations

Enhancements Needed


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Deliverables By Phase cont.

Phase 3: Realization

Defined Procedures

Configuration Cases

Integration Test Cases

Reports, Interfaces, Conversions, Authorizations completed

Phase 4: Final Preparation

Detailed Test Plan

Training Material

GoLive Plan (include addressing resistance to change)


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Deliverables By Phase cont.

Phase 5: Go Live and Support

QA Evaluation

Performance checks

Cut-over and support


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ASAP Critical Success Factors:

Open communication from management

Empowered Team : team can decide

Adaptable organization: Organization willing to change

Best people are on team not those company can spare

Strong Project Management Skills

Quality checks are used along the way

Commitment to use R/3 method (IMG & Procedure Model)

Team building has occurred

Technical Requirements are done by vendor & are accurate


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ASAP Decelerators:

Endless process analysis (cant decide how to do business - analysis

paralysis)

Lack of common vision

Unwilling to change

Not enough hardware/resources

Scope change or scope creep

Staff turnover

Lack of accountability

Product cant deliver functionality that is needed


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SAP Implementation Method: MINS 298C

Phase 1: Project Preparation

General business scenario is provided

Tour Sierra Nevada and find out how beer is brewed

Eat/drink in the brew pub and find out what the products are and how

business is conducted on this side of the business

Each Functional Team: Familiarize self with R/3 Processes (use process model)

Define the business processes that affect you

Compare your needs with what R/3 provides

Deliverable (2 weeks): Written Summary of what you know

Define what you need from others


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Phase 1 cont:

MIS Team using R/3 Procedure Model:

Define Project Structure

Define any needed Project Standards and Procedures

Create Preliminary Project Plan

Set Up Master Records for Project Team members

Create Customizing Projects for each team that matches your

plan

Deliverable:

Presentation to rest of class on this (2 weeks)

Written documentation of what youve done, how you did it


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Phase 2: Prepare the Business blueprint (3-4 weeks)

Cross functional Teams: Make final decisions on business

processes that affect more than one team

Define responsibility for setting up business processes

Finalize Process Function Fields and Content

Map role or job profiles to processes (design security system)

Set IMG Structural components

Deliverable: Presentation to class: Written documentation


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Phase 2: Complete Configuration (2-3 weeks)

Determine Master Data Fields and Content

Configure Master Data

Configure Process Functions/Settings

Deliverable: Written documentation


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Phase 3 (2-3 weeks):

Test Settings

Create Transaction Sets using our configuration to be used in the

Fall class

Deliverable:

Tested transaction sets

Final Documentation

Terminal Exam on components


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Getting Started:

Learning Reference Model

Overall Goal: Learn about the System and theBusiness in order to do the Mapping

Learning the Business will begin in a week

Learning the System begins now

R/3 Reference Model

Implementation Management Guide (IMG)


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Create Enterprise IMG

Create Project IMG

Accelerators

Recommendation for the creation of a Project IMG

Recommended procedure for performing customizing activitiesand customizing documentation

Initialize Implementation Guide (IMG)

IMGGlobal Settings

Countries

Currencies

Calendars

Project

Scope

Project

IMG


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Reference Model Introduction

The SAP R/3

Reference

Model

Business

User

SAP R/3

System

Functionality

Information Flow

Features

Functions, Data,

and Organizations

Views


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Business Navigator SAP R/3 Analyzer

The

Reference

Model

The

Reference

Model

R/3

Basis

System

SD

MM

PP

QA

PM

HR

FI

CO

AM

PS

WF

IS

R/3Basis

System


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Help in quickly identifying required business

processes

Analyze how the required business processes

are provided by the SAP R/3 System and determine

potential gaps

Identify alternative solutions for optimizing business

processes

Maximize integration throughout the SAP R/3 Systemusing real world business models

The SAP R/3 Reference Model can:


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EPC?

Current situation Target situation

Company

SD

MM

PP

QA

PM

HR

FI

CO

AM

PS

WF

IS

R/3

Basis

System

The Reference Model


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What should be done (i.e., business functions)?

Who should do what and where (i.e., organizational

elements)?

Which information is required (i.e., data)?

TheReference

Model

The SAP R/3 Reference Model views help

answer the following business questions:

Organizational

ElementsData

Business

Functions


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Reference Model Views

Process Selection

Matrix

Process EPCScenario

Process EPC

Organization

Diagram

Funct.

TheReference

Model

Event


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Scenarios

Processes


ShippingDelivery

processingDelivery

processingDelivery

processingDelivery

processing

Third-partyorderprocessing

Schedulingagreementprocessing

Contractprocessing

Standardorderprocessing

Decentralizedshipping

processing


processing


processing


processing

Process Selection Matrix

Scenario

Process


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Process Event-driven Process Chain

Invoice processingwith reference

Entryof servicesrendered

V

V

V

Invoice posted &released for payment

v

v

v

v

v

Vendorprocessing

Creditorsubsidiaries/head officeprocessing

Serviceis accepted

V

xor

Servicesare to beentered

Deliverydate is notexceeded

Delivery isurged


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Company

codeSystem

Business

area

System

Sales

areaSystem

Sales

organizationSystem

Shipping

pointSystem

Loading

point

System

Plant

warehouseSystem

Distribution

channelSystemSystem

System

Plant

Division


Organizational Diagram


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Key Points

The SAP R/3 Reference Model canhelp:

Identify customer-required business

processes

Analyze the extent to which the required

functions needed by the business areprovided by the SAP R/3 System

Identify alternative solutions for

optimizing business processes

Maximize integration throughout the SAP

R/3 System using real world businessmodels


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Chi8/17/2013 ASAP Lecture 37

Key Points

Business

Processes,

Functions,

and Events

Data and

Organizational

Elements

FI

CO

AM IS

WF

PS

PM

PP

MM

SD

QMHR

SAP R/3

Application

System

SAP R/3 Reference Model

Documents

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