Jamie M. Smith Arlington TX 76012

Jmsmith77@ymail.com

Construction Administration and Accounts Receivable Administration Specialist

Over the past 16 years I have accumulated a rare mix of administrative skills that can be

applied to Petroleum Equipment, Commercial, and Residential construction projects; parts &

equipment orders and invoicing, contract and service invoicing; managerial support; Human

Resources and payroll; and as a resource for coworkers, vendors and clients. This unique

collaboration of experience allows for multiple roles, duties and tasks to be assigned and

completed, and comes with an aptitude for new challenges.

Skills and Abilities

Vertical Market Software – 10yrs

concentrated use of multiple modules

Microsoft Word and Excel (multiple

versions) – 20+yrs utilization

Microsoft Outlook – 9+yrs use of email

and calendar functions

PeachTree Accounting Software – 4yrs

experience with invoicing application

Frequent user of Adobe Pro, and some

exposure to BlueBeam pdf software

Familiarity with FC Background, Senate

Bill #9 and regulations for personnel

clearance

AIA Software and documents, Schedule of

Values, Certified Payroll

Quicken Software – 8+yrs operation

Web research – 17+yrs capitalizing on

online resources for TCEQ and other

government entities, compiled MSDS

documentation, gathered equipment,

materials, warranty and O&M

specifications, research HUB Registry,

etc.

Prolog Converge and Prolog Manager

software – 2yrs experience

Great talent for learning software and

computerized equipment, their functions,

and developing the appropriate level of

skill that is the most advantageous

Professional Experience

Joeris General Contractors, Ltd (July 2014 – April 2016)

Project Manager Assistant and Admin Support

Issued and processed collected subcontracts and corresponding vendor documents; uploaded

insurance policies and maintained electronic files and the project database; Interacted with

Project Managers, Field Personnel and multiple departments for cohesive communication;

Administrative support including phone coverage, processing mail, assisting the Office

Manager with event planning and lodging for employees; Assisted the Estimating Department

on bid days, and creating information packets for Owners and Architects.

Petroleum Solutions Inc. DFW Branch (September 2008 – July 2014)

Construction Admin, Accounts Receivable

Transferred to the DFW office when PSI expanded its company. Initial tasks included

receptionist; service writer and dispatcher; service billing, service database development and

maintenance; general office management and local Accounts Payable; Payroll calculation,

coding, verification with GPS tracking and submittal; Human Resources documentation;

trained all new personnel on PSI procedures, VMS software, and general processes; assisted

with inventory reconciliations.

As the business grew, assignments increased to include Accounts Receivable collections for

local accounts and several corporate accounts; developed several forms for local and

company wide use; equipment ordering and Sales Administration; created, tracked and

received applicable Purchase Orders; processed warranty registration and claims online;

additional training to local employees and management; traveled to newly acquired PSI

branches to train personnel; traveled to existing PSI branches to train new personnel;

construction administration, tracking, internal and external reporting and documentation,

assistant to the Construction Manager;

Petroleum Solutions Inc. San Antonio Branch (January 2004 – September 2008)

Construction Admin, Accounts Receivable

Service billing clerk and service writer; assisted in physical inventory counts, reconciliation

and reports; assisted in customer consignment inventory counts and reconciliation; local

Accounts Payable and reconciled information between the local and corporate account;

maintained service files and database information; Payroll calculation, coding, verification

with GPS tracking and submittal; traveled to other branches to assist with inventory, and

service billing; assisted Branch Managers with creating specialized reports, flow charts,

presentations and instruction manuals; trained new personnel on PSI procedures, VMS

software, and general processes; traveled to newly acquired PSI branches to train personnel;

created, tracked and received applicable Purchase Orders; construction administration,

tracking, internal reporting and documentation, assistant to the Construction Manager;

Significant Achievements at Petroleum Solutions, Inc.

1. Audited and corrected 1,181 line items ($157,457.00) on a single corporate

customer’s account. This included processing and posting an additional 223 credit

memos ($68,043.32) to the same customer’s account to resolve errors. Researched

and found the common trends in mistakes and advised all billing clerks to reduce

the amount of errors.

2. Managed the collection efforts for the DFW branch on two separate occasions.

Between August 2011 and April 2012, the over 90 balance went from almopst

$228K (26% of total A/R) to less than $80K (15.7% of total A/R). In September 2012

over 90 had increased to over $228K (37.94% total A/R), by October 2013 it was

back down to $77K (6.24% total A/R)

3. Traveled to three of PSI’s newest branches to introduce PSI and assist in the

transition from the previous companies’ routine to Petroleum Solutions Operations

4. Assisted Construction Manager and the new Construction Department in

development, and project documentation. 2013 (First year) closed out a little over

$1 million worth of construction jobs. 2014 have the expectation of closing out $4.6

million in projects.

Arnold Moos Company, San Antonio, TX (April 2000 – December 2003)

Service Dispatch, Construction Admin

Service dispatcher, Construction Administration and billing for the Plumbing Department;

Completed AIA’s, Schedule of Value Draw applications and Certified Payroll for contract

billing; maintained purchase order log and reconciled receipts and invoices before submitting

to Accounts Payable; helped bookkeeper with payroll, quarterly closings and assembling

information to send to the CPA.

Significant Achievements at Arnold Moos Company

1. Created Excel format documents for all contract billing;

2. Maintained project documents and all contract billing for multiple HEB Grocery store

builds, and managed the paperwork and helped with the scheduling for the

Cheesecake Factory construction at a very busy mall during the holiday season