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NOTICE OF UNSATISFACTORY PERFORMANCE

PERFORMANCE IMPROVEMENT PLAN (PIP)

MEMORANDUM TO: Employee

Title

FROM: Supervisor

Title

SUBJECT: Notice of Unsatisfactory Performance Performance

Improvement Plan

During the past year, we have had several discussions concerning your work assignments

and the performance of your duties. In particular, you have been unable to complete work

assignments on time, and the work product has often been either incomplete or incorrect.

We have also discussed communication problems, including your inability to provide mewith an accurate picture of your progress and misunderstandings about your assignments.

Thus, you have failed to demonstrate satisfactory performance for an employee at yourgrade level.

On July 7, ____, you were informed that your performance problems could lead to a ratingof 1 (below expectations) in three areas, and that a continued lack of progress could lead to

your being placed on a Performance Improvement Plan. At this time, I have seen no

improvement in these areas. The deficiencies described below are examples of your

unsatisfactory performance.

(1) Performance Criteria _: Written Communication Skills

Acceptable performance in this area includes producing written products that are factually

accurate, logical, properly formatted, conform to FDIC guidelines, and reflect correct

grammar and spelling. In addition, written products should require only minimal editing tochange the tone of the presentation. Once editing is completed, the associate examiner

should be able to understand the changes and incorporate those changes into future

assignments.

In an effort to help improve your written communication skills, I arranged for you to attend

a Grammar and Composition course beginning February 16,_____, through April 20, ____.

A total of fourteen hours of official time was provided to attend this course. Unfortunately,your written work products did not significantly improve.

Subsequently, you attended a Grammar and Usage Workshop on February 8 10, ____.Progress reports for work completed after this workshop show no improvement in written

communication skills. For example, at West Union Bank, (your assignment directly after

returning from the grammar workshop) you were assigned liquidity and securities. The

progress report for this assignment, which was discussed with you on March 3, ____, states

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in part that Sentence structure and grammar are inappropriate in many instances in the

attached comments. Specifically, in the liquidity comment, you stated The banks

liquidity position is less than satisfactory, based on the lack of secondary source ofliquidity causes concern.

(2) Performance Criteria _: Technical Skills

Acceptable performance in this area is demonstrated by a working knowledge of FDICpolicies and procedures, examination report preparation procedures, and knowledge of

methodologies to attain those objectives.

Your performance during the ____-____ Rating Period reflected a rating of meetsexpectations in this area. Your evaluation was based on a combination of the close out

rating you received for the seven month period during which you were a Quality Assurance

Specialist in the Division of Resolutions and Receiverships, and your performance during

your first five months as an Associate Bank Examiner.

Your performance since September, ____, has not met expectations. Technical skillweaknesses were first formally presented in the Progress Report for Bank of Mount Hope,

which coach ___________ discussed with you on June 11, ____. Since that time numerous

progress and team tracking reports document technical skills that do not meet expectations.The ____-____ Performance Evaluation assigned a rating of below expectations, and

provides specific instances of unacceptable performance in this skill area. In the ____-

____ rating period, eight progress reports have been completed and discussed with you.

Marginal or unsatisfactory technical skills are identified in five of the eight progress reportspreviously noted. Specific examples are the failure to recognize the definition of short-

term securities and the failure to identify basic call report classification errors at the recent

West Union Bank assignment.

(3) Performance Criteria _: Analytical Skills

Acceptable performance in this area requires the ability to gather, organize, and interpret

pertinent information to develop sound and logical conclusions which are supported byappropriate documentation. Acceptable performance also includes the ability to identify

substantive issues that are thoroughly and accurately researched and analyzed.

Your performance since September, ____, has not met expectations. Analytical Skill

weaknesses were first formally presented in the progress report for One Valley Bank,

which coach __________ discussed with you on February 24, ____. Since that time,numerous progress reports document analytical skills that do not meet expectations.

Specific examples include the failure to identify weaknesses in the internal audit at the

Bank of Charles Town assignment, and the inability to support the liquidity rating at the

Bank of West Union. The West Union progress report states in part, After discussing

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the original draft of the liquidity comment and reviewing the comparative financial

statements, Associate Examiner _____ indicated that he could see that the rating should be

a 3 instead of a 2. However, when he submitted a revised draft comment, _______ didnot change the tone of the comment to support the proposed rating. Comments about a low

loan to deposit ratio and a negative dependency ratio do not support a 3 rating.

PERFORMANCE IMPROVEMENT PLAN

In order to correct the deficiencies in your performance, you are being placed in a 90-dayPerformance Improvement Plan (PIP) to commence upon receipt of this memorandum.

During the PIP, you will be given assignments commensurate with your position as a CG-

12 Associate Examiner. You will be expected to perform work on those assignments at a

level that meets expectations for the duties and job knowledge outlined in your positiondescription.

During this 90-day period, we will focus on your ability to satisfactorily complete the

operations portion of the examination and an operations manager assignment. You must beable to successfully complete the various operations assignments on examinations during

this period. As part of these assignments, you will be responsible for the preparation ofreport quality comments, supporting schedules, Examination Documentation (ED)

modules, and other workpapers. In performing the operations manager assignment, your

responsibilities will include coordinating and reviewing work assignments of fellowexaminers, report censoring, individual analysis of the component ratings, written

comments, and assisting the examiner-in-charge with the final editing and review of the

report of examination.

During this performance improvement period, the following measures are designed to aid

your efforts to upgrade your performance to a satisfactory level:

1. You will be assigned to work under the direct supervision of __________, who will be

responsible for assigning work and evaluating your performance.

2. Written evaluations regarding your performance, including supporting documentation,will be provided to you as soon as possible after the conclusion of the assignment. The

evaluations will be discussed with you so that you will have an opportunity to ask any

questions which you may have, and to make sure you fully understand any comments

regarding your performance.3. You have requested to attend an additional writing course. A request for training

approval has been submitted.

4. During this PIP, I will continue to provide you with coaching and informal feedback toassist you in meeting the requirements of this PIP. This may include additional

exercises to help you assess your mastery of the technical components of the

examination.

You should understand that failure to improve your performance to a satisfactory level by

the end of the 90-day period will result in a recommendation that you be removed from

your current position. In addition, failure to sustain a satisfactory level of performance for

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at least one year from the start of this 90-day period may result in recommending your

removal without an additional opportunity period.

If you have any questions concerning this notice, I am available to discuss them with you.

Please sign and date the acknowledgement below, which serves as the effective date of this

PIP.

Receipt Acknowledgement:

________________________________ _____________________

Date