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Obra D. Tompkins
High School
Choir Department 2018-2019 Handbook
Christin T. Reinartz, Director (281) 234-1075
Austin Hart, Assistant Director (281) 234-1129
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OBRA D. TOMPKINS HS
2018-2019 CHOIR HANDBOOK
Welcome to Tompkins High School Choir Program! By accepting membership in this organization, you agree to perform to the best of your abilities and work together with the directors in making this year’s choir the finest musical organization that our combined efforts can produce. We do not expect every person in the choir to be a virtuoso musician or performer. We do expect mature, responsible attitudes and actions – and lots of hard work! Report promptly to all rehearsals, classes, and performances. Practice sufficiently to be able to perform your part well, and give it your “best shot” – every time, all the time! The success of any organization is dependent on the spirit, pride, leadership, teamwork, dedication and cooperation of its members. Certain rules, policies and procedures are necessary to ensure that the overall goals of the group are met and the welfare of each individual member is best served. The purpose of this handbook is to familiarize each choir member with: (1) the general operation and procedures of the Tompkins Choir program, and (2) the standards by which all choir members are expected to conduct themselves. The handbook is not intended to be all-inclusive, as every possible situation and question cannot be predicted in advance; however, a thorough knowledge of these materials is essential to the smooth operation and success of the choir this year. Lastly, we cannot fail to mention what an amazing opportunity this year provides for the students to be a part of the Tompkins Choir program! Remember students that YOU are what makes this program. The hard work, diligence, and time you put in is paving the way for the future of this organization. Sincerely,
Christin Reinartz & Austin Hart OTHS- Choir Directors
Christin Reinartz, Choir Director Austin Hart, Assistant Choir Director
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TABLE OF CONTENTS
Program Structure ................................................................... Page 4
Grading .................................................................................... Page 5
Eligibility ................................................................................ Page 6
Conduct ................................................................................... Page 7
Attendance Policies & Tardies ............................................... Page 8
Supplies & Fees ...................................................................... Page 9
Financial Procedures ............................................................. Page 10
Care of Facilities ................................................................... Page 11
Performance Appearance/ Uniforms ............................. Pages 12-13
Off Campus Performance & Travel ...................................... Page 14
Student Leadership .......................................................... Page 15-16
Voice Lessons ....................................................................... Page 17
Private Lessons- Student Application................................... Page 18
Letter Jacket Criteria ............................................................. Page 19
Letter Jacket Point Sheet ...................................................... Page 20
Choir Parent Support/ Booster Club ..................................... Page 21
Handbook Acknowledgement Form ..................................... Page 22
First Semester Calendar ........................................................ Page 23
Second Semester Calendar ................................................... Page 24
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PROGRAM STRUCTURE
Choir Placement
Students are placed in the choir that is most appropriate for them. They are placed in the group that will provide them the best balance in terms of challenge, growth-potential, and overall success.
Several factors are considered when determining a student’s placement in choir.
Sight-reading ability
Tone Quality
Pitch Accuracy
Pitch Memory
Tuning Ability
Attitude
Academic Eligibility
Experience
Ensembles FORTE- Men’s Choir* will be comprised of quite a spectrum of young men who are either experiencing choir for the first time, whose voices and/or sight-reading skills need strengthening, or as a preparatory group to the Chorale Mixed choir. Students are required to participate if the Men’s Choir competes in the UIL Concert and Sight Reading Contest. Members may choose to participate in the Texas All-State Choir Audition Process and UIL Solo & Ensemble Contest.
BELLA VOCE- Women’s Choir* is comprised of young women whose choral techniques and/or sight-reading skills need specific development. Students are required to participate if the Women’s Choir competes in the UIL Concert and Sight Reading Contest. They may also choose to participate in the Texas All-State Choir Audition Process UIL Solo and Ensemble Contest.
CANTABILE- Women's Choir* consists of young women who have experience in choral ensembles and perform at the intermediate/advanced level. The members have a firm foundation in their sight reading and vocal skills. This choir consists mostly of upperclassmen and students who have shown exemplary ability as singers and students. Cantabile will compete at the non-varsity level at UIL Concert and Sight Reading Contest. Members are encouraged to participate in both the Texas All-State Choir Audition Process and in the UIL Solo and Ensemble Contest as well as all other applicable choral activities.
*There are no regular rehearsals scheduled for the above groups, but rehearsals may be added in preparation
for a concert or contest if deemed necessary by the discretion of the director.
CHORALE MEN & CHORALE WOMEN are the varsity ensembles who perform separately and combine to form the Chorale Mixed Choir. Singers in this choir are advanced musicians who have strong mature voices and sight reading skills along with a good academic record. These students display a great aptitude for musical understanding and singing capability. Their work ethic in and outside of the choir room is to be an example of excellence set for other choir members and their peers. Chorale will compete at the UIL Concert and Sight Reading Contest as the Varsity Mixed and Varsity Men’s/Women’s choirs. Members of this ensemble are required to participate in the Texas All-State Choir Audition Process at the District and Region level (should they advance) and are encouraged to enter the UIL Solo and Ensemble Contest. Members are required to attend a weekly regular after school rehearsal throughout the year (See Calendar). Chorale members have the distinct privilege of singing the national anthem at all home football games which serves as a performance assessment for the class.
SOUND FX- Show Choir is a small ensemble of men and women that specialize in pop, jazz, madrigal, Broadway repertoire, and choreography. This ensemble is active throughout the year with many performances both at school and in the community. Members must be enrolled in both Sound FX and Chorale choir classes. Membership is determined through a rigorous audition process and is only reserved for the most experienced of students within the Tompkins Choir program. During the audition process, it is up to the discretion of the Director to determine if the applicant meets the requirements of the sight-reading element of the audition as well as behavioral expectations, commitment, and overall experience necessary to be a potential member.
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Grading Template: High School Choir
Katy Independent School District
Grades earned by High School Choir students will fall under the following three categories:
Major – 50% of the six weeks average
Minor – 35% of the six weeks average
Other – 15% of the six weeks average Student assessment will follow the guidelines outlined below. Major Grades The following activities are examples of criteria which may be assessed as major grades by choir directors:
Performances
Tests (performing large sections of music, All-Region/State music, sight singing melodies, OR written tests)
Daily classroom engagement in skill development
After school engagement/attendance/participation/preparation Some ensemble and individual required activities may be governed by TEA/UIL eligibility rules. Please note that different ensembles have different course expectations and responsibilities. Failure to fulfill course responsibilities/expectations may result in loss of position in ensemble. Minor Grades The following activities are examples of criteria which may be assessed as minor grades by choir directors:
Quizzes (performance assessments or written assessments)
Concert/Performance Attire and Punctuality
Sectionals/Rehearsals Some ensemble and individual required activities may be governed by TEA/UIL eligibility rules. Instructors assessing these activities must provide a TEKS-based alternative for ineligible or non-participating students. Please note that different ensembles have different course expectations and responsibilities. Failure to fulfill course responsibilities/expectations may result in loss of position in ensemble. ** Quizzes are understood to be assessments of shorter length for which 0 – 24 hours notice has been given. Other Grades The following activities are examples of criteria which may be assessed in a category other than major or minor grades:
Daily skills
Preparation – materials, music, etc.
Written homework
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ELIGIBILITY
Senate Bill 1 mandates that students who participate in extracurricular activities such as contests and field trips must receive a grade of no less than 70 in each of their classes. Grades will be checked at the end of each six weeks grading period. At that time, any student who fails a class will not participate in any field trip or contest for the next three week period. After three weeks, grades for these students will be checked again. If the student is passing ALL classes at that time, they will become eligible at 2:35pm seven days after the grades are checked. If all grades are not passing at the three week progress report time, the student remains ineligible for the remainder of the six weeks. (KISD has approved a list of advanced placement classes that are exempt from this eligibility rule)
Unless an admission fee is charged, all choir concerts fall under the category of co-curricular activities (part of the course requirement) and are not subject to eligibility requirements. The following choir activities are considered extra-curricular and eligibility becomes an issue: school musical, events associated with the All-State Choir Process, UIL Solo & Ensemble Contest, UIL Concert & Sight-Reading Contest, spring trip, singing at football games, etc.
Statistics have shown that students involved in fine arts generally make one letter grade higher than most other students and also perform well above average on achievement tests. However, if you are having trouble in a class, PLEASE let me know! I will get you some help, through private tutoring in the choir room after school or whatever else it takes. Don’t be afraid or embarrassed to ask for help.
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CHOIR CODE OF CONDUCT
Any organization is judged, in the eyes of others, by the actions of its individual members. Whenever you dress in a choir uniform or wear other choir identification (letter jacket, choir shirt, etc.), your actions reflect on the entire choir. ALWAYS conduct yourself in such ways that bring only CREDIT to yourself and your choir. ALWAYS conduct yourself with integrity.
Selected Performances – If, as a member of the Tompkins Choir, you have earned a position in an honor group (Region Choir, All-State Choir, etc.), all Tompkins Choir rules, regulations and guidelines will apply to that function.
● Classroom Conduct – Self-discipline is critical to the success of the OTHS Choir Department. Choir students
are expected to follow these guidelines: ● Be on time. ● Students are expected to be in their designated spot on the risers when the bell rings. If they are not,
they may be tardy upon the Director’s discretion ● Follow instructions the first time ● No use of vocal inhibitors such as food, gum, or candy during rehearsal ● No food items or drinks (other than water) on the risers or in the practice rooms ● Use appropriate language and demonstrate good manners at all times
(No cursing, fighting, inappropriate gestures) ● Treat all equipment, music, materials, etc. with care and respect ● Disrespect to the directors, student leadership, or adults will not be tolerated ● Come prepared to class with all appropriate materials (music, pencil, etc.)
● Electronic Media – Any member of this organization representing themselves, or the group, in an
unfavorable, questionable or illegal manner through electric media (i.e. websites, personal home pages,
blogs, social media, text messages, chat rooms or similar websites/files accessible through a server or
internet) or using telecommunication devices in such a way as to bring discredit, dishonor, or disgrace on
their organization or members of any other school organization including themselves (i.e. camera phones,
digital photos, electronic descriptions) will be subject to the disciplinary actions determined by appropriate
school officials and/or the directors, including probation or dismissal from the organization.
● Telecommunication Devices- Cell phones and other devices are to be on silent/vibrate mode and placed in
your backpack or other designated area upon entering the classroom. The usage of all devices is prohibited
during class time unless approved or requested by the teacher. If a student is found using their device
without proper permission then the item will be taken up by the teacher and will be returned at a the end of
class. A discipline referral may also be issued. Telecommunication devices should never be used during a
concert by performers or audience members.
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ATTENDANCE POLICIES ● Class Attendance – Unlike individual activities such as an academic class, it is impossible to makeup activities that
occur in a choir rehearsal. It is important to consider this when approaching events/concerts. Appointments and absences should not occur during choir classes in the days prior to our concerts and most especially on concert day!
● Additional Rehearsals/Activities – Students will be given adequate notice of all additional rehearsals and activities outside of the regular class period. These rehearsals and activities are course requirements and are vital to the success of the choral program. Every effort will be made to minimize the amount of out-of-class time required. Therefore, unexcused absences from these activities will be treated in the same manner as an unexcused absence from class, and will affect the student’s grade. Unexcused absences include work.
*If a conflict arises with another scheduled school activity, it’s the responsibility of the student to notify the sponsors of the activities. The sponsors will then determine the student’s obligation.
● Concert Attendance – Concerts are the ultimate evaluation of many weeks of preparation and class work. Choir
members are expected to be present for the entire duration of each required concert. An unexcused absence from a concert will lower the student’s grade dramatically. Absences and tardies will be excused for cases of medical emergency or death in the family. Prior notification of any conflict with a required concert or rehearsal is required with adequate notice. Notification must be sent via email to both directors in order to be considered for excusal. Students are held responsible for keeping up with the dates and times of scheduled activities.
● Excused Absences – It is impossible to replicate what happens in a concert or rehearsal, therefore it is imperative
that each student attend. Anyone receiving an excused absence from a concert or after school rehearsal will need to arrange with the director an appropriate assessment to serve as their makeup grade. The student will need to be prepared to perform any and all pieces demonstrated at the rehearsal/concert. An excused absence consists of personal illness or unforeseen family emergency. Any excused absence must be approved prior to the performance through email. *Submission of the absence does not guarantee excusal from the rehearsal or guarantee full credit or restoration of full credit for the missed rehearsal. ** Students who miss concerts cannot effectively fulfill the requirements of the course or standards of the
program and therefore should not be in choir.
● Unexcused Absences - An unexcused absence from a concert or after school rehearsal will result in an automatic zero for a grade. There will be no option for a make-up grade. Any student in a competition choir who consistently misses concerts and/or rehearsals may be demoted to an entry level choir. Unexcused absences from concerts will result in a conference with the directors to determine the student’s continued participation in the class/program.
● Chorale Expectations – Chorale Members are required to be at all after school rehearsals, performances, and
events. If a student cannot fulfill these expectations, they cannot be a member of Chorale- this includes regular Monday night rehearsals! Unavoidable absences must be emailed to both directors and follow the procedure outlined for absences. Conflicts must be submitted with adequate notice. In addition, an email must be sent on the day of the conflict for our records.
TARDIES Choir students are considered tardy if they are not in the choir room when the bell rings. Students not in their designated spot on the risers at the tardy bell may be counted tardy.
4-7 tardies in choir = N in conduct thus loss of exemption for choir final exam.
8 tardies (+) in choir = U in conduct meaning a loss of exemptions for ALL classes.
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SUPPLIES / FEES
Each student will be supplied with his/her own copy of all music to be rehearsed and/or performed. The music should be kept neatly in a choir folder (1/2in Black). Music will be checked out to the student and must be returned in good condition. Any music that is lost or returned in damaged condition must be replaced at the current market replacement cost for the music.
Students will be issued an OTHS Choir Garment Bag. All Tompkins Choir uniforms should be transported using this bag to ensure the longevity of our uniforms. Each child is responsible for the care of their assigned bag and is solely responsible for returning it in proper condition at the end of the year. The student is financially responsible for replacing or repairing any Tompkins Choir Garment Bag that is returned in a condition that is not acceptable or if the bag has been lost or destroyed.
Each student must pay a $100.00 Activity Cost. This covers the following (but is not limited to): o Uniform usage, and cleaning
o Choir composite picture sitting fee
o Choir T-shirt (1st year choir members only) with personalized name
o Garment Bag Rental Fee
o Purchasing of music/materials
o Black music binder o Accompanist, Choreographer, and Clinician costs for standard concerts
● Each student will be issued a black 1/2” 3-Ring Binder with a clear plastic cover. This folder must be
stored in the assigned folder cabinets provided in the choir room. Students are expected to keep these binders in performance-ready condition throughout the year. Students are responsible for replacing any binders that aren’t kept up to performance standards.
Students must have a pencil with an eraser for all rehearsals.
Students who participate in individual solo competitions are responsible for submitting the appropriate fees/forms that are required per competition. These materials will always be distributed prior to each event.
Students who participate in the All-State Audition Process must purchase their own music. The music packet may be purchased at AMC Music. Their website is www.amcmusic.net . The contest entry fee for the District Level is $20.
Students who participate in UIL Solo & Ensemble Contest are responsible for paying the entry fee which is $9 per person per event as well as the accompanist fee of $35.
Choir students who choose to go on the Choir Spring Trip are responsible for paying their individual cost for the spring trip.
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FINANCIAL PROCEDURES CHOIR ACTIVITY COST
Collection will take place during our Mandatory Choir Parent Meeting on Monday, August 27, 2018. Please do not send money beforehand! Money will be collected in the form of cash and checks- made payable to: TCBC (or) Tompkins Choir Booster Club.
MERCHANDISE/APPAREL Additional choir t-shirts (for family members, friends, and supporters) may be ordered at the Choir Parent Meeting. There will be other merchandise/ apparel available for order at this meeting. Payment must be received before your order will be placed. **APPAREL ITEMS ARE ONLY ORDERED AT THIS TIME FOR THE ENTIRE YEAR!!
ALL OTHER FEES & PAYMENTS There will be opportunities for students to participate in district/regional/state competitions throughout the year. The entries and fees related to these competitions are all handled on an individual basis. Workshops and additional performing opportunities may be presented to students throughout the school year. Students who would like to participate in these events must submit the proper registration forms and fees prior to their involvement with the event. The choir program may also host social events and parties throughout the year. Participation in these events are not required.
**Any fees/ forms that are associated with any competition or event must be submitted by the student by the designated due date, following the proper FEE DEPOSIT PROCEDURE (listed below). Failure to do so may result in the student’s inability to participate.
FEE DEPOSIT PROCEDURE
All monies being turned-in by students must be submitted in deposit form to the Choir Safety Deposit Box which is located in the Choir Library. Students will need to fill out a Deposit Slip that indicates important information related to the payment. **Please do not submit money to the Director or Parent Volunteers unless you are instructed otherwise by the Director. All forms related to registrations and payments must be turned-in to the Director unless specific instructions state otherwise on the form.
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CARE OF FACILITIES
● Refreshments – No gum, food or drinks (with the exception of bottled water) are allowed in the choir
room except when authorized by the director.
● Litter – All trash is to be deposited in the waste baskets provided.
● Vandalism – Acts of vandalism or the willful misuse of school property will be dealt with severely and appropriately. Every choir member is responsible to help the director monitor and control vandalism. This includes, but is not limited to, writing or carving on walls, destroying music, damaging equipment/materials used by the director and our voice teachers, or the breakage of school property.
● Practice & Ensemble Rooms – Are designed for practicing, not social gatherings. Anyone caught
misusing these rehearsal spaces may be barred from using them in the future and are subject to disciplinary action. Activities regarding vandalism of these rooms will be dealt with harshly. NO FOOD OR DRINKS ARE ALLOWED. Personal belongings may not be stored in the practice rooms.
● Office – Our office is our home away from home. PLEASE KNOCK. You will be invited in. If you do not
receive a reply, it is most likely that we are in the midst of a conference. If you do not hear/see a response, you may politely crack the door. Do not continue to knock.
● Office Phone – If the phone is not in use and it does not inconvenience the music staff working in the
office, you may use the office phone with the director’s permission.
● Stage/Auditorium – You are not to be on the stage or in the auditorium unless you are accompanied or been given permission by one of the fine arts directors.
● Audio Equipment – The stereo and/or bluetooth speakers may be used by students with these guidelines: You
must use it for rehearsal purposes or for specific listening work once you have obtained the director’s permission. Groups of students are encouraged to rehearse All-State music in the choir room with these devices. Only serious practice will be allowed.
● Pianos – We are fortunate to have a baby grand piano in our choir room, as well as upright pianos in
several of the Choir Practice Rooms. Never set your personal belongings, OR BEVERAGES on these instruments. Students may play the piano only before and after school and only with the director’s permission.
● Bulletin Boards – These boards are used to share information about upcoming events and Voice Lesson
information. Do not make marks on any materials posted on these boards. Inappropriate markings on these materials may result in disciplinary action.
● Rolling Chairs – Chairs with wheels are for director use only. Students are not allowed to sit in or touch rolling chairs unless given specific permission by the directors.
● White Board- Is for instruction or announcement purposes only. You must receive permission to post
any information on our white boards.
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PERFORMANCE APPEARANCE
● Choir uniforms create a professional look for concerts. Each student will be issued a performance uniform. Students are responsible for returning the complete uniform intact at the end of the year. Hemming and alterations will be performed only by our in-house seamstress to ensure uniformity across all groups. When possible, the same uniform will be issued each year, so alterations may only be needed once. PLEASE do not alter uniforms!
● During the year, students are expected to maintain the uniform on their own.
ALL UNIFORMS MUST BE DRY-CLEANED.
● Students who lose or damage the uniform will pay the replacement cost of the uniform. Dress uniforms are the property of KISD. They are considered equipment and are only to be worn in performances.
● Upon issue, students are responsible for keeping track of their uniform pieces. If items are mistakenly
mixed up with other students and then returned, the student is still financially responsible for the uniform pieces that were originally issued to them at the beginning of the year. If not all of the student’s original pieces are properly returned, they must pay for the replacements.
FORMAL UNIFORM
● The formal choir uniform consists of several parts, some issued by the choir and others that must be provided by choir members. It is important that all parts be standardized or “uniform” within the choir. It is our position that the condition of one’s uniform reflects the pride one has in our program.
● You are responsible for your uniform and its appearance at all times. If you lose or damage any part
of it, you must pay to have it replaced or repaired.
● Uniforms must be kept neat and clean while in student’s possession. When not in use, the uniform is to be hung neatly (preferably in the Choir Garment Bag).
● When wearing the uniform, female students may only wear small stud earrings. No personal necklaces, watches or bracelets will be permitted.
● Hair shall be clean, well groomed, and out of the eyes. Hair must be in an up-do for females. No
bows or ornaments shall be worn in hair during performances.
● Students may not wear cologne or perfume of any kind during performances. Hair spray, nail polish, etc., should not be applied around other people. This is a courtesy to the many people who have allergies.
● Violations of the above standards of grooming will result in a deduction of points for performance
and may result in loss of performance privileges or removal from a competition choir.
** Tompkins Choir students who are performing, attending an event, or travelling as a group must remain “in-uniform” for the entirety of the event which includes the return trip home! It is important that we maintain a good image anywhere we are seen in order to represent our district, campus, and program with the upmost quality and pride. Examples of this would be: ladies keeping their hair intact and gentlemen keeping their shirts tucked-in/tux coats on, etc.
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UNIFORM PARTS PURCHASED BY FEMALE STUDENTS ● Black Character Shoes (Cantabile & Chorale Women) with 1.5 inch heel. ● We will schedule a shoe fitting during class for students to try-on and order their shoes with our
vendor to ensure uniformity. (NOTE: Bella Voce members may choose not to purchase character shoes and may instead wear black closed-toed dress shoes with a sensible heel- no more than 2 inches high!)
UNIFORM PARTS PROVIDED BY MALE STUDENTS ● White tux shirt with lay flat collar (we will measure for these shirts in class and will place the order for you) ● Black dress socks (regular black socks are not acceptable) ● Black dress shoes
INFORMAL CHOIR UNIFORM
Choir T-shirt
Dark Blue Jeans (without holes)
o Director may choose to have students wear Khaki pants instead of jeans depending on the performance venue.
Closed toed shoes o Shoes must be clean and well-kept o Certain brands of shoes may be clean but appear to be tattered and unkempt. These styles
should be avoided for a performance in your informal uniform Ex: Converse, Tom’s, Crocs, etc. If a student would like to wear a shoe in one of these styles and is uncertain of
whether it is appropriate, they must ask the director for approval.
● Students wearing chains, bulky bracelets and jewelry, or anything else that detracts from the group’s overall uniform appearance may be asked to remove the item.
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OFF CAMPUS PERFORMANCES & TRAVEL When the choir travels as a group, the following guidelines must be observed:
Conduct - School-sponsored trips are an extension of the school day, and all KISD and OTHS regulations are in effect for the duration of the trip. This includes the use of alcohol, drugs, etc.
Uniform- Tompkins choir members will remain in uniform at all times unless indicated by one of the directors. The way we present ourselves is extremely important and is a reflection of our program and our school. Maintaining uniformity and pride in our appearance is one way we can project a good image of the Tompkins choir program. For ladies, this includes the formal hairstyle that may be required for an event.
Bus Procedures - All choir members will travel to and from each event by bus. If another arrangement is necessary, this must be discussed with the director in advance, but choir students will not be released to anyone other than their parents without principal approval. The following procedures are in effect:
• Stay seated when the bus is in motion. Nothing is to be thrown from the bus windows. Refrain from loud talking/singing, etc.
• The Director or Chaperone will check roll each time the bus is boarded. When roll is being called, everyone is to be seated and silent.
• No glass containers are allowed. Trash is to be placed in the bags provided. Each choir member is responsible for keeping the bus clean.
• All members are responsible for taking their own equipment to the designated loading area or on the bus with them.
• Katy ISD, the Tompkins choir director, or the Tompkins Choir Booster Club cannot and will not be held responsible for lost or stolen items left on a bus.
Travel Reminders:
• Be on time for all trips or be left behind. • Use proper etiquette. • All students making the trip on the bus will return on the bus unless a parent is present and
there is a good reason to return with the student’s own parent. This MUST be cleared in writing with the proper documentation and approved by the director prior to the trip.
• Students are NEVER to get into any vehicle other than KISD designated transportation or in a vehicle driven by his/her own parent.
• Students must remain in groups no smaller than 3 when on trips. • Students are not to leave an assigned area. • Students will obey the director’s/ chaperone’s instructions
Post-event Student Pick-up: o Students must be picked up promptly at the end of any and all events. If a parent is more
than 15 minutes late picking up their child, then the KISD police will be requested to arrive and wait with your child for pick-up.
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STUDENT LEADERSHIP The Choir Council is comprised of officers selected by the choir. The offices and responsibilities are:
President
In charge of all student officers
Create agenda for monthly Choir Council meetings
Run all the Choir Council meetings and any full choir meetings
Ensure that all officers are fulfilling their jobs
Delegate jobs to other officers and students
Plan social activities and service projects
Vice-President
Ensure that all students and parents have accurate email, phone, and address information entered in the
Charms Database.
Ensure that all choir council planned activities have the proper facilities reservation paperwork completed.
Assist the Booster Club Uniform Chair and coordinate with Choir Representatives to ensure uniforms are
properly checked in, checked out and maintained.
Logistics Officers
Assist directors with all events & performances.
Chair the Setup committee and coordinate Choir Representatives and volunteers to set up and tear down
before and after events and concerts.
Assist directors with bus lists for each event and make sure each bus is supplied with all necessary non-medical
supplies.
Librarians
Maintain choir library and the CHARMS library database throughout the school year.
Train and coordinate Choir Representatives to ensure library items are properly checked in, checked out and
maintained.
Provide and update copies of music for each choir to be stored in the music folio system.
Secretary
Keep minutes from Choir Council and Choir meetings.
Write thank you notes to those who assist the choir.
Keep a binder of all programs for the school year.
Assist with other officers as needed.
Treasurer
Work with the Booster Club liaison to collect and distribute choir spirit wear items or any other
items purchased by the student that needs distribution.
Keep track of order forms and sizing for T-shirts, etc…
Maintain accurate records of expenses and purchases (with receipts) made by the Choir Council to facilitate the choral program.
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Historians
Keep a record of all OTHS Choir Department activities for the year through photos, articles, journals.
Prepare a media presentation for the end of the year banquet that reflects the work of all the choirs
during the year.
Assist with preparation of the senior video which will be shown at the banquet.
Maintain the choir display case in the main hallway, as well as the bulletin boards in the choir room,
and Fine Arts Hallway.
Representatives at Large from each choir class
Serve as members of the Uniform, Set-Up and Library Committees and as such:
1. Maintain uniforms for their choir and assign/collect replacement parts if a student is missing pieces.
Keep in close contact with Administrative Vice President for this duty.
2. Assist in the set up of concerts, coffee houses and all other events. Keep in close contact with
Logistical Vice President for this duty.
3. Maintain and oversee music distribution for their choir. Keep in close contact with Library Vice
President for this task.
Decorate the Fine Arts Hall and Choir Room Bulletin Board
Put posters up in the school to advertise choir concerts and other choir sponsored events.
Assist with ushering at choir shows and concerts.
These student leaders are to help in the day-to-day operations of the choir program. Although there certainly are
other strong leaders in choir, a strong leadership hierarchy is important to our success. If a choir member has a
complaint about a council member, he/she should contact the choir director, who will consider the complaint and
outline a course of action.
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VOICE LESSONS The voice is an instrument and as such it is important that each individual avail himself or
herself of the opportunity to learn how to use their instrument. While each Choir class will devote time to vocal development, it is highly recommended that singers study privately either through the KISD Private Lesson Program or with other teachers in Katy or Houston.
All voice teachers who teach on campus are contracted by KISD. Students pay the teacher directly. The fee per half hour is determined by the credentials of each teacher including degree level and years of teaching experience. The breakdown of rates is below. Each teacher will provide a studio policy detailing the preferred method of payment and attendance guidelines. The KISD voice teachers will teach in the Choir Practice Rooms.
o Tier 1- Non-Degreed or 0-4 years experience: $18.50 per half hour o Tier 2- Bachelor Degree or 5-9 years experience: $20.50 per half hour o Tier 3- Master Degree or 10-14 years experience: $22.50 per half hour o Tier 4- Doctorate Degree or 15+ years experience: 24.50 per half hour
The object of the voice lesson is for students to learn good vocal technique and how their individual voice functions. Students will build a repertoire that may include art songs, arias, musical theater, pop music, or vocal jazz. Students may study the All-State Choir repertoire or prepare for UIL Solo & Ensemble competition. They may also choose to prepare audition material for events like Coffee House, Singing Valentines, or Pop Show. In order for the student to be successful, it is crucial that he or she practice between lessons.
Students who wish to take part in the KISD private lessons program must complete the student application and return it to the choir director along with a deposit for the first months’ worth of lessons. The deposit of $82.00 must be received prior to the student being placed in a private lessons studio. Differences will be settled by each voice teacher. **Studio availability is limited and lessons are assigned on a first-come, first-serve basis.
It is important that the student/parent obtain all contact information from the instructor (phone, email, etc.) in the event a lesson must be missed. Unexcused absences from voices lessons will be charged the full lesson price.
SIGN-UP PROCEDURES 1) Submit the following items to the Director:
Private Lessons Program Student Application (back side of this page) Indicate any regular weekly conflicts Lessons are offered after school
Include a BLANK check in the amount of $82.00 for the 1st month’s deposit. The Director will assign the check to the appropriate voice teacher once the
student has been placed in the program. 2) Sign-up for a time slot with the Director once you have been assigned a Private Lessons
Instructor. 3) Confirm with the Director when your first lesson will occur.
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Katy ISD – Fine Arts
OTHS Choir Private Lessons Program
Student Application Form
Student Name:_____________________________________________________Grade:__________
Parent Name:__________________________ Parent Email:________________________________
Parent Phone:_____________________________________________________________________
Current Voice Teacher (If applicable):___________________________________________________
Availability:
Monday Tuesday Wednesday Thursday
Please indicate any time conflicts on days checked above:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_________________________________________________________________
Please read and initial the statements below:
_______ I understand that the tuition fee for private lessons is $17.50 per half hour.
_______ I understand that lessons are paid in advance, unless other arrangements have been made
with the private lessons instructor.
_______ I understand that a deposit of $70.00 will be paid to the instructor for the first four lessons
and is required for enrollment.
_______ I understand that if the cost of 4 lessons with the designated instructor is more than the
$82.00 deposit then it will need to be paid following the first lesson.
Parent Signature:_______________________________________________ Date:_______________
Lessons are assigned on a first come first serve basis.
Student must submit this completed form along with $82.00 deposit to be considered for enrollment.
The deposit check for $82.00 should be left blank. The director will assign it to the appropriate voice teacher.
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KISD CHOIR LETTER JACKET CRITERIA
One of the privileges of choir membership is the right to wear a Letter Jacket. A student must earn 15
points to receive a letter jacket. All points are cumulative within a year and carry over from year to year. A music student moving into KISD from another Texas public school will have points assigned based on the KISD point system after verification by previous director.
Senior students earning jackets through participation in a particular organization must fulfill all obligations pertaining to that organization throughout the entire senior year, or forfeit their award jacket. The director of the organization will reclaim the jacket.
Any choir student that quits the choir program before the end of his or her senior year is ineligible to receive a letter jacket if participation points were used toward their letter award.
Students earning jackets will be measured in early September and early March. Point totals will be calculated prior to each date.
Ways to earn points towards earning your Letter Jacket:
● Participating in the TMEA All-State audition process. o District/ Region/ Pre- Area/ Area
● Participating in the UIL Solo & Ensemble Contest
o Receiving a Division I Rating for your solo
o Receiving a Division I Rating for an ensemble
● Participating in the Katy Young Artist Competition/UIL State S & E
o Receiving a Division 1 Rating on your solo or ensemble o Receiving a Division 2 Rating on your solo or ensemble
● Being a member of the Tompkins Choir program for a full year.
o Ninth (9th) grade year 2pts
o Tenth (10th) grade year 2pts
o Eleventh (11th) grade year 2pts
o Twelfth (12th) grade year 4pts
o 12th grade exception 9pts
▪ w/ 3 previous yrs. Successful completion
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Choir Letter Jacket Point Sheet
Honor Organization Participation: Points Earned / Year (Points will add on as positions are earned) HS TMEA District Choir 2 _____ / _____ HS TMEA Region Treble Choir 2 _____ / _____ HS TMEA Region Mixed Choir 3 _____ / _____ HS TMEA Area Candidate (top 5) 4 _____ / _____ HS TMEA All-State Choir 6 _____ / _____ Individual Music Competitions: UIL Regional Solo & Ensemble Division I: Class I Solo 4 _____ / _____ Class II Solo 3 _____ / _____ Class III Solo 2 _____ / _____ Division I: Class I Small Ensemble 3 _____ / _____ Class II Small Ensemble 2 _____ / _____ Class III Small Ensemble 1 _____ / _____ Division I: Medium Ensemble 1 _____ / _____ UIL State Solo and Ensemble/ KYAC Division I: Solo 5 _____ / _____ Small Ensemble 3 _____ / _____ Division II: Solo 3 _____ / _____ Participation: To receive participation points, students must have successfully completed one year enrolled in the choir program, fulfilling all responsibilities as defined by the campus choir director and printed in the campus choir handbook. Ninth (9th) grade year 2 _____ / _____ Tenth (10th) grade year 2 _____ / _____ Eleventh (11th) grade year 2 _____ / _____ Twelfth (12th) grade year 4 _____ / _____ 12th grade (w/ 3 previous yrs. Successful completion) 9 _____ / _____ Total points earned: ___________ (A total of 15 points is required to qualify for an Awards Jacket.) My signature verifies that all above information is true and accurate. ________________________________ Classification/Year _____ / _____ Student Signature
________________________________ ________________________________ Printed name of Student Choir Director Signature
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CHOIR PARENT SUPPORT
The success of the choral program is dependent on parent support. The Tompkins Choir Booster Club is
an organization of volunteer parents who support the choir in countless ways. The purpose of the group is to encourage the students by assisting in payment of various student fees, assist in payment of accompanist fees throughout the year, plan social activities, organize chaperones, provide publicity, help with costuming, and various other activities. Please join the OTHS Choir Boosters and become an active participant in the OTHS Choir.
2018-2019 BOOSTER CLUB OFFICERS President ................................................................................................ Renee Parisi Vice President of Membership ........................................................... Angela Hanna Vice President of Special Events ................................................. Stephanie Henrick Vice President of Fundraising ....................................................... Christie Archibald Treasurer ........................................................................................... Linda Lummus
Secretary ....................................................................................... Lori Hummeldorf
BOOSTER CLUB MEMBERSHIP Please visit www.tompkinschoir.com, and click the “Booster Club” button to download a membership form.
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CHOIR HANDBOOK ACKNOWLEDGEMENT FORM
Every choir student and parent must read the entire OTHS Choir Handbook, please follow these steps:
Go to www.tompkinschoir.com
Click “Student Handbook” under the PARENTS tab
Read the ENTIRE Handbook
Return this page signed by parent and student Please check that you have read and understood the following key points: Code of Conduct Care of Facilities
Attendance Policies Supplies/Fees Financial Procedures Performance Appearance Uniform parts provided by students Letter Jacket Procedures _______________________________________________________________________ Student Name I have read the ENTIRE Choir Handbook and understand the policies of the 2018-2019 Tompkins
High School Choir Department. I agree to abide by the rules, expectations, and policies as they are
stated in the handbook.
Parent Signature Date
Student Signature Date
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OTHS CHOIR 2018-2019 EVENT CALENDAR
Fall Semester
Date Weekday Event Title Details Location Time
8/15 Wed. First Day of School
School
8/27 Mon. Choir Parent Meeting/Family Mixer
Main & 9th Commons 6:00 PM
8/29 Wed. Uniform Fitting In Class
Choir Room In Class
9/4 Tues. District Audition Student Entry Deadline
9/5 Wed. Tux Shirt and Character Shoe Fitting
Choir Room In Class
9/11 Tues. Coffee House Auditions
Choir Room 2:45 PM
9/20 Thurs. Coffee House
Main Commons 7:00 PM
9/22 Sat. District Auditions
Cinco Ranch High School 8:00 AM
9/26 Wed. Poinsettia Sales Begin
10/15 Mon. Fall Concert All Choirs PAC 7:00 PM
10/16 Tues. Choir Picture Day
Choir Room In Class
10/20 Sat. Region Auditions
Morton Ranch 8:00 AM
10/22 Mon. Katy Sings Chorale TBD TBD
11/1 Thurs. Chorale TMEA Photo Shoot (Tentative) Chorale TBD 4:00 PM
11/2 Fri. Fall into Winter Coffee House
Main Commons 7:00 PM
11/9 Fr. Region Clinic
Westside HS 5:00 PM
11/10 Sat. Region Clinic and Concert
Westbury Baptist Church 7:00 AM
11/19-23 Thanksgiving Break
11/26-28 Mon.-Wed. Sound FX Dress Rehearsals
PAC 3:00 PM
11/29 Thurs. Pre-Area Audition
Alief Taylor HS 5:00 PM
11/30 Fri. Sound FX Show
PAC 7:00 PM
12/1 Sat. Sound FX Show
PAC 7:00 PM
12/10 Mon. Holiday Concert All Choirs PAC 7:00 PM
12/24-1/4 Winter Break
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OTHS CHOIR 2018-2019 EVENT CALENDAR
Spring Semester
Date Weekday Event Title Details Location Time
1/12 Sat. Area Auditions
Ridge Point HS TBD
1/27 Sun. Houston Chamber Choir Festival Chorale West Main Baptist Church 4:00 PM
1/29 Tues. Singing Valentines Auditions
Choir Room In Class
2/2 Sat. Solo and Ensemble
Mayde Creek TBD
2/4 Mon. Chorale TMEA Preview Concert 1 (Tentative) Chorale TBD 7:00 PM
2/4-6 Mon.-Wed. Singing Valentines Sales
Main and 9th Cafeteria Lunches
2/11 Mon. Chorale TMEA Preview Concert 2 (Tentative) Chorale TBD 7:00 PM
2/12 Tues. Singing Valentine Deliveries
OTHS
2/14 or 2/15 Thurs./Fri. TMEA Performance Chorale San Antonio TBD
2/21 Thurs. Falcons Got Talon(t) Auditions
Choir Room 3:00 PM
2/27-3/1 Wed.-Fri. Falcons Got Talon(t) Ticket Sales
Main and 9th Cafeteria 10:15 AM
2/28 Thurs. Falcons Got Talon(t) Dress Rehearsal
PAC 3-8PM
3/1 Fri. Falcons Got Talon(t)
PAC 7:00 PM
3/11-15
Spring Break
3/21 Thurs. Pre-UIL Concert All Choirs PAC 7:00 PM
3/26-27 Tues.-Wed. Non-Varsity UIL Concert/Sight Reading Contest
St. Peters UMC TBD
3/29 or 3/30 Fri.-Sat. Sound FX Spring Performance (Tentative)
Agave Rio TBD
4/3-4 Wed.-Thurs. Varsity UIL Concert/Sight Reading Contest
Westbury Baptist Church TBD
4/12-14 Fri.-Sun. Spring Trip to New Orleans
New Orleans
4/15-16 Mon.-Tues. Coffee House/Pop Show Solo Auditions
Choir Room In Class
4/23 Tues. Celebration of Excellence Festival Chorale South Main Baptist TBD
4/26 Fri. Coffee House
Main Commons 7:00 PM
May TBD TBD Katy Young Artist Competition (KYAC) TBD TBD
5/15 Wed. MANDATORY Pop Show Dress Rehearsal
PAC 3-8PM
5/16 Thurs. Pop Show All Choirs PAC 7:00 PM
