Pria Soft Orissa

8/13/2019 Pria Soft Orissa

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Government of Orissa

Panchayati Raj Departmentwww.orissapanchayat.gov.in

Overview of Model AccountingSystem for Panchayats

http://accountingonline.gov.in

Simplified AccountingStructure for PRIs


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Why Model Accounting System ?

One of the item of e-PRI (Mission Mode Project[MMP] under National e-Governance Plan [NeGP]).

Recommendations of C & AG and MoPR.

TFC incentives Grant

Performance based Grant Conditionsfor gettingRs.897 crores


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Wherewithal

IT InfrastructureAll Block Panchayats computerised : 11thFCA

All Gram Panchayats computerised : 12thFCA

Manpower

Qualified I T professionals : 11thFCA/ 12thFCA

e-Connection

All Block Panchayats connected : GRAMSAT

Additional Connectivity : BSNL VPN


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Precursor

PAMIS Accounting Software

Implemented as a trial version in ZP/BP formaintenance of Accounts

Advantages of the application

Follows double-entry accounting system

Daily transactions can be captured Can be customised as per accounting requirements

Shortcoming in the application

No Standard Budget Head concept

Standalone version Lack of security in the data-storage

Not in the public domain.

Cant be integrated with NREGSoft, PlanPlus, AwasSoft

at National Level.


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Rational for PRIASoft

Based on Standard Head of Accounts

Concept

Complies to C& AG formats

Standard formats(8) prescribed by C&AG

for al level of PRIs

Web based software application developedby NIC at National Level.


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Need of Standardised Formats

Preparation of Budget.Analysis of Expenditure.

Maintenance of Accounts.

Self disclosure of financial transaction

Reporting for Auditing.


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What is New?

3-Tier Classification: Simple, robust, and

easy to use.

Generation of Financial Reports through

computers

2-Part Accounts:

Part-I: Receipts & Expenditure

Part-II: PFs, Loans, Deposits, Advances, etc.


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Major head of Accounts

Part

I Consolidated FundMajor Head Code No.

SectionI Receipt Head (Revenue Account ) 0020-1999

Expenditure Head (Revenue Account) 2011-3999

SectionII Receipt Head (Capital Account) 4000

Expenditure Head ( Capital Account) 4046-5999

SectionIII Public Deptt., Loan & Advance 6001-7999

Part-II Contingency fund 8000

PartIII Public Account 8001-8999


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Allotment of Code to each major

head

First digit

0 or 1Head of Account represent Revenue receipt.

2 or 3Revenue Expenditure

4 or 5

Capital Expenditure

6 or 7Loans & Advances field

4000

Capital Receipt8000Contingency fund and public fund


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3-Tier classification

Major Head: 4 digit

Relates to Functions given in 11thSchedule

23 Major Heads

1sttier

Minor Head: 3 digit

Programs/ Unit within Functions2ndtier

Object Head: 2 digit

Item of Receipt/ Expenditure3rdtier


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12/24/2013CAG of India

Part-I Panchayat FundReceipts Payments

Revenue Receipts (0-1) Revenue Expenditure (2-3)- Tax Receipts

*Taxes on Profession,

Land revenue, etc

-2049 Interest payment

-2059 Maintenance of

Community Assets, etc

-Non-Tax Receipts

* Interest eared, etc

Capital Receipts (4000)-Other Receipts (800)

Capital Expenditure (4-5)

Part-II

-Loan Section

- Provident fund & Pension


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Part-II Provident fund & etc

Receipts (7000-8999) Payments (7000-8999)

Loan Section

-Loan Section-7610

Pension & Provident Section

- Provident fund & Pension(8009)

Insurance & Pension Section

-Insurance (8011)

Deposits & Advance Section-Civil Deposits (8443)

-Civil Advances (8550)

Suspense Account

- Suspense Accounts (8658)

Loan Section

-Loan Section-7610

Pension & Provident Section

- Provident fund & Pension(8009)

Insurance & Pension Section

-Insurance (8011)

Deposits & Advance Section-Civil Deposits (8443)

-Civil Advances (8550)

Suspense Account

- Suspense Accounts (8658)


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Central Schemes assigned 2-digit sub-heads & State

Scheme Alpha-numeric 2-digit subhead:

Exception to 3-Tier

Receipts Payments

1601- Grants in aid 2210-Health and Sanitation

101-Grants from GOI 101-Primary Health

Centre

15- NRHM 15-NHRM

02- Wages

(object head)

02-wages

(object head)


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Structure of Budget Head

Three layer Budget Head for receipt ofGrants-in-Aid

First 4-digit classification - major head

represent function

Second 3-digit classification - minor head

represent the programme of expenditure.

Third 2-digit subhead only for schemes

Contd..


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Structure of Budget Head

Four layer Budget Head for expenditure

First 4-digit classification - major head

represent function

Second 3-digit classification - minor headrepresent the programme of expenditure.

Third 2-digit subhead only for schemes

Fourth 2-digit (00 to 99) - object head -

represent the object item of expenditure.


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Major Heads

Education

Technical Training andVocational Education

Art, Culture and Libraries

Market and Fairs

Health and Family Welfare

Water Supply and Sanitation

Women and Child Welfare

Social Security and Welfare

Welfare of Scheduled Castes,Scheduled Tribes and Other

Weaker Sections

Public Distribution System

Maintenance of Community

Assets

Interest Receipts/Payment

Pension and Other retirement

benefits

Panchayati Raj Programmes


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3-Tier Classification

Major Heads:

23 Major Heads to cover 29 functions New Major Head: 2206 Market and Fairs

Schemes:

Major GoI Schemes: Standardised 2-digitsubheads.

State Schemes: 2-digit alpha-numeric subhead

Object Heads:

Standardized object heads for common types of

expenditure (27)

Additional object heads: can be opened by

Panchayats

S d di d S b H d


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Standardised Sub-Heads

for Some Central SchemesScheme Code

(Sub Head)Scheme Description

11 Mahatma Gandhi National Rural Employment GuaranteeScheme (MGNREGS)

12 Sampoorna Gramin Rozgar Yojana (SGRY)

13 Swaranjayanti Gram Swarozgar Yojana(SGSY)

14 Indira Awas Yojana (IAY)

15 National Rural Health (NRHM)

16 Accelerated Rural Water Supply Programme (ARWSP)

17 Total Sanitation Campaign

18 Mid Day Meal Scheme

19 Sarva Shiksha Abhiyan

20 Pradhan Mantri Gram Sadak Yojana (PMGSY)

21 Integrated Watershed Management Programme

22 Integrated Child Development Services (ICDS)


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Standardised Object Head

01 Salaries (1)

02 Wages

03 Overtime Allowance

04 Pensionary charges

05 Honoraria

06 Medical treatment

07 Travel Expenses

08 Office Expenses (2)

09 Rent, Rates and Taxes

10 Audit Fee

11 Printing

12 Other Administrative

Expenses

13 Supplies and Materials

14 Petrol/Diesel

15 Advertising and Publicity

16 Other Contractual Services

17 Grantsinaid

18 ContributionsContd..


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19 Subsidies

20 Share of taxes / duties

21 Motor Vehicles/hiring charges

22 Machinery and Equipment23 Major Works

24 Write off / losses

25 Deduct recoveries

26 Maintenance

80 Other Expenditure

Standardised Object Head


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Salaries:includes in these object head

(i) Pay of officers,(ii) Dearness pay of officers,

(iii) Dearness Allowance of Officers,

(iv)Pay of establishment,

(v) Dearness pay of establishment,

(vi) Dearness Allowance of

establishment,

(vii) Bonus ,

(viii) Interim relief,

(ix) Other allowances (CCA, HRA & otherfixed allowances),

(x) Children education allowances,

(xi) LTC,

(xii) Transport allowance.

Other Expenses (2)includes in these object head

(i) Local purchase of stationery,

(ii) Liveries,

(iii) Telephone & trunk calls,

(iv) Furniture,

(v) Service postage stamps,

(vi) Purchase of books & publications,

(vii) Office expenses and miscellaneous ,

(viii) Staff car,

(ix) Water cooler,

(x) Typewriter,

(xi) Purchase of accounting machine,

(xii) Charges paid to the State Government for

Police Guards,

(xiii) Hot and cold weather charges,

(xiv) Electricity & water charges,

(xv) Purchase of photo copier,

(xvi) Purchase of computer & laser printer.

Items included in Salary & OE


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PART II - Other Heads

7610 Loans to Panchayat Employees

8009 Provident Fund

8011 Insurance

8443 Civil Deposit

8550 Civil Advances

8658 Suspense Accounts

4000 Capital Receipts

Capital Heads relate to Revenue Heads

F P ib d b CAG f PRI


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Formats Prescribed by CAG for PRIs FORMAT-I: Cash Book of Receipt & Expenditure

See Rule 100,108,133(1), 133(3), 138,206(e), 206(j), 234,236(b))

FORMAT-II: Consolidated Abstract Register(See Rule 100 (2),120,234, 236(b)) FORMAT-III: Reconciliation Register

(See Rule 119(2),134|(a), 234,236(b))

FORMAT-IV: Receivable and Payable Register

(See Rule 43(1), 100 (3),138,234,236(b))

FORMAT-V:Register of Immovable Property(See Rule 55, 66(3), 71, 234,236(b))

(a) Road (b) Land Others

FORMAT

VI:Register of Movable Property(See Rule 55, 66(3), 71,143, 234,236(b) ) FORMAT-VII:Inventory Register

(Rule 32(6), 143, 234,236(b))

FORMAT-VIII :Demand Collection & Balance Register

(See Rule 118(1),206(f), 234,236(b))
http://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-I-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-I-Rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-II-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-II-Rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-III-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-III-Rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-IV-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-IV-rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-V-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-v-rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VI-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VI-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VI-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-vi-rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VII-Rules.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VIII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VIII-Rules.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VIII-Rules.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VIII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VIII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VIII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VIII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VII-Rules.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VII-Rules.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VII-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-vi-rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VI-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VI-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-VI-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-v-rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-V-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-V-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-V-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-IV-rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-IV-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-IV-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-IV-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-III-Rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-III-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-III-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-III-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/Format-II-Rule.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-II-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-II-Orissa%20Grama%20Panchayat%20Rules,%202010.dochttp://localhost/var/www/apps/conversion/tmp/PRIASOFT26.9.10/FORMAT-II-Orissa%20Grama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Preparation of Accounts

Budget in prescribed (new) classification.Accounts : on cash basis

Period of accounts : Financial year. (1stApril

ending 31stMarch)

Data/ Reports through IT Applications,

PRIASoft developed by NIC

Provision for all prescribed (8) Report

formats.


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e) Bank Reconciliation:

At the end of the month the bank and treasury reconciliation

should be completed.

Differences between cash book, bank and treasury balances

are to be rectified.

Corrections should be made then & there in the Register of

Receipts and Register of Payments.

Totals in Register of Receipts and Payments can be struck

which would give the total expenditure under each head ofaccountfor the month.

Where PRIs and Bank / Treasury are computerized, online

reconciliation with Bank/Treasurymay be followed.

Simplified Accounting Procedure:

Contd..


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f) At the end of each month, totals of Receipts and Payments (upto object

head level) are to be posted to the Monthly Receipts and Payment Account.

g) The figure is added to previous monthsprogressive total and the figures up

to the end of the current month can be worked out in the Consolidated

Abstract.

h) Annual Receipts and Payment Accountcan be worked out at the end of the

year.i) After closing of March Accounts, Reconciliation of Receipts and

Expenditure figures with the Departments (online, where facility is

available) should be carried out to detect any misclassification clear the

unclassified transaction booked in the Suspense accounts and all

transactions appearing as Transfer entries.The final progressive figureunder each head be worked which completes the accounting process for

that year.

j) Receipts and Payment account is prepared on the basis of figures from

the Consolidated Abstract.


Contd..


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k) The Budget of PRIs for the year be prepared by adopting the classification

prescribed in the Receipts and Payment Account/ List of Codesforfunctions, programmes and activities prescribed.

l) Refund of revenues/re-imbursement of expenditureof the current year is to

be accounted as reduction of receipts/expenditure.

m) Bank/Treasury ReconciliationStatements.Register of Receivable and Payable, Register of Movable and

Immovable property, Register of Inventory, Register of Demand,

Collection and Balance form integral part of the annual accounts.

o) Maintenance of these register would help in subsequent switch over to the

modified accrual system of accounting.


Contd..


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Rectification of error/ misclassification Transfer EntryIn the Monthly and Annual Accounts , any mistakes noticed after closure of the

monthly accounts and before closure of annual accounts, it can be rectified as

detailed here under:


Example 1: A sum of Rs.1000/- being Property Tax collected in the monthof June 2008 has been misclassifiedas Entertainment Tax

and the mistake is noticed after the closure of MonthlyAccounts in the month of December 2008.

Solution: Minus Credit under MH 0045-101 (to be deducted) is postedin Register of Receipts with a small note for the minus credit.

Credit is given under MH 0035-101 in Register of Receipts

with a small note for the plus credit.

This has to be done in the month in which the error/misclassification is noticed

and rectified.

Contd..


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Simplified Accounting Procedure:Example 2: A sum of Rs.9000/- for the month of November 2008

towards payment of overtime allowance to Primary

School Teachers of Education Department wasmisclassified as office expenditure of Primary Health

Centre of Health Department.

This mistake is noticed after the closure of Monthly Accounts of

November 2008.Solution: Minus Debit (to be deducted from the expenditure of the

head) is to be posted in the Register of Payments against

the 2210-101-08-office expenses with a small note for

the minus debit. Similarly a contra debit is given in the Register of

Payments against the 2202-101-03-overtime

allowance with a small note for the contra debit to

be done in the current month in which the

error/misclassification is noticed and rectified. Contd..


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Example 3 : If misclassification occurs in scheme expenditure

and noticed after the closure of Annual Accounts

and the items of expenditure are related to

different schemes under Revenue/ Capital Heads.

Solution : The progressive figures have to be changed by +

and -entries against the heads concerned in order

to arrive the correct figures if the scheme are

continued further next financial year.

Contd..


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Example 4 : A GP received an advance of Rs. 10,000/- under

BRGF>Development Grant from ZP for doing DepositWork. GP may also have received its own funds underBRGF. While any expenditure incurred from its ownBRGF funds,will be booked under BRGF, how aboutexpenditure inc urred out of advance given by ZP? Will a

separate head be required?Solution :

When ZP gives advance to GP/BP for deposit works;

Payment8550-Civil Advance -102-Advance to Agencies for

works & Supplies-10-BRGF - Receivable -Rs.10000/- (UC or fund)

BP/GP receives the advance

Receipts8550-Civil Advance-102- Advance to Agencies forworks & Supplies-10-BRGF.-Rs.10,000/-.


Contd..


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Other Examples :

BP/GP make expenditure of Rs.8000/- and shall book under

any expenditure head from 2049 up to 3054 major head as it is

a untied fund (Exp: for Construction of Road)

3054-Transportation-101-Roads-10-BRGF-52-CementConcrete RoadRs.8,000/-.

BP/ GP shall have to book their expenditure of own BRGF

(transfer)fund from ZP also in same head as mentioned aboveafter receiving under the major head 1601-101-10-BRGF.

(Case Record no. is the only key to identify the exact amount

of expenditure under that project/ deposit works)


Contd..

S f


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Refund of Advance

ZP gives an advance of Rs.10,000/- to BP/GP to do some deposit works. GPspends Rs.8,000 and completes the work and refunded the remaining

Rs.2,000 to ZP. (Which heads of account will be debited and credited in

the entire process?)

Answer:

i. Expenditure :BP/GP make the expenditure of Rs.8000/- and shall bookunder expenditure head i.e 1stdigit either 2 or 3 of major head (Example

for Construction of Road) (3054- Transportation-101-Roads- 10-BRGF-52-

Cement Concrete RoadRs.8000/-)

ii. Refund of Advance by G.P- Payment : 8550-Civil Advance-102-

Advance to Agencies for works & Supplies-10-BRGF -

Advance Payable - Rs.2000/- & U.C for Rs.8,000/-.

iii. ZP Receipts the refunded Advance by ZP Receipt: 8550-Civil

Advance-102- Advance to Agencies for works & Supplies-10-BRGF

Receivable- Rs.2000/- & UC for Rs.8,000/-.


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Sl.

No.

Letter No.

and Date

Subject

11385

14-01-2010

Maintenance and Rationalisation of Gram

Panchayat Accounts - Uploading of daily financial

transactions of two GPs from each Block for the

month of December,2009 in PRIASoft on pilot basisalong with instruction manual.

25999

25-02-2010

Maintenance and Rationalisation of Gram

Panchayat AccountsAdministrative Readiness,

Proposed job of Chartered Accountant Firms.

315987

31-05-2010

Maintenance of daily financial transactions and

Organizing State Level sensitization workshop on

3rdJune, 2010.

INSTRUCTIONS FROM P.R. DEPARTMENT


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St t k f


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Steps taken so far

Creation of master treasury along with DDO and TC code.

Creation master of all the banks functioning in along with MICR, RTGS and BSR Codedetails.

Account-wise balance of each scheme and each bank account as on 1.4.2010.

Advances against all, including

current and old employees,

executants and agencies including line department has to berecorded and entered in to the application to arrive at current andcorrect level of money being available at each tier and with each unitof PRIs.

The cheque book details including cheque LEAF NUMBERbe entered to facilitatetransaction at later date.

The old practice of releaseto the blockby DRDA being shown as expenditure oradvance and becoming eligible for subsequent installment is no longer true.

Unless we do it now and right now, we may be caught and loose the Government

money despite good work at field level.

St t k f


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Transfer Entry

Release from DRDA to Block and from Block to GP is a transfer entry

& vice -versa Can be treated as utilised only when the voucher of payment to the

case record is recorded in the system.

Advantage of new PRIASoft

Total availability of fund.

Unspent funds of various closed schemes under PRIs

Additional Connectivity

If required, any other connectivity tool from BSNL or any other serviceprovider can be availed out of 6% contingency available in MG NREGA

Capacity Building

Training-cum-awareness generation workshopfor all the GRS andCPs at block level .

Performance based Incentives

Online entry is one of the conditions for gettingRs.897 croresunder13thFCA.

Steps taken so far


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Government of Orissa

Panchayati Raj Department

Thanks .

Simplified AccountingStructure for PRIs

Documents

Pria Soft Orissa