QB COMM ENG

8/3/2019 QB COMM ENG

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RAYAT-BAHRA INSTITUTE OF ENGINEERING & NANO-TECNOLOGY

HOSHIARPUR

QUESTION BANK

(viii)What are Elements of Effective Writing?

Ans. Good writing skills are essential for any individual today. Various elements

of effective writing are:-

Clarity

Conciseness

Coherence

Unity

Logical sequencing

Proper Transitions

Avoiding clichs and hackneyed phrases

No slang or colloquialism

(ix)What is meant by conciseness in business writing?

Ans Conciseness means the matter of expressing something in minimum possible

words. There should be less sound but more sense. Words or expressions in the text

should be more connotative than denotative. It removes all superfluous words and

tightens the text.

(x) Differentiate between bibliography and list of reference.

Ans. Bibliography is the list of the work which one reads and get influenced to

include those ideas. Reference is the list of works, parts from which are quoted in

ones work. The ideas that are directly included become a part of reference and the

ideas which are not referred to directly become a part of bibliography.

(xi)What is appropriate tone in writing?

The tone of the letter must be appropriate because it builds friendly and good

relations between the writer and the reader. We use various tones while talking with our

parents, friends, family members, colleagues, employer and sub-ordinates. In business


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correspondence too, it is necessary to vary our tone regarding the purpose of letter

writing. Adopting the right tone is adopting the right way of influencing the receiver.

Tone of the writer may be sweet, serious, persuasive, obligative, or of any other kind.

(xii)Importance of punctuation.

Punctuation marks play an important role in compressing the text. But punctuation marks

should be used carefully because wrong use of punctuation marks changes the meaning

and sometimes creates problem for the writer. so appropriate punctuation should be used

in the text.

(xiii)How keeping time limits is useful in writing.

Keeping time limits is very necessary in writing .Writing without any

care of time limits mars the action of the composition moreover it

gives birth to spontaneous ideas.

(xiv)How technical writing differs from general writing

In technical writing is condensed, to the point and logic based. A special

kind of words or diction in disciplined pattern is used in it while general

writing is unsophisticated and fluent.

(xv)What is diction?

The selection of words as per occasion is called diction.

9.List down the elements of a business letter.

Ans. The elements of a business letter are: heading/letterhead, the date,

inside name and address, reference, numbers, subject, attention line,

salutation, body, complimentary close and signature.

10What is a circular? How is it different from an office order?

Ans.Circulars are most common form of interdepartmental communication


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used to intimate and inform the group of employees. They are letters or

notices usually presented, to a number of persons in the organization. Order

is matter containing directions or instructions which are supposed to be

complied with by the person receiving the order. In case of non compliance

of office orders, the disciplinary action may be initiated.

11.How is an invitation for a quotation different from a tender

notice?

Ans. In general, a tender is invited from the prospective sellers of services

and goods. Tenders are generally invited in newspapers, TV and internet.

The prospective sellers quote their rates for doing a job. When a tender is

accepted, a contract is signed to do what was promised. However, quotations

are generally sought from a few selected sellers.

12What is resume? What is its main function?

Ans. A resume is a tool with one specific purpose to win an interview. It is

an advertisement. It doesnt just tell them what you have done but makes the

same assertion that all goods ads do. It convinces the employer that you have

what it takes to be successful in this new position or career. Its main

function is to pass the employers screening process (requisite educational

level, number of years experience) to give basic facts intended to influence

the employer, to provide contact information address and a telephone

number

13.Differentiate between abstract and summary.

Ans. Ans. An abstract is the condensed form of the report. It tells about

the accomplishments and achievements of the report. Summary is the entire


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report in a nutshell. It is presented logically whereas abstract presents a

qualitative description. Abstract is shorter than summary.

Abstract Summary

(i) It is condensed form of a report. (i) Entire report in a nutshell.

(ii) It represents a qualitative (ii) Presented logically shorter

description of report. then synopsis

14Distinguish between a paraphrase and a Precise.

Ans. Paraphrasing is the simplification of the text i.e. restating the material

in our own words. It can be longer than the original text. Precise Contains

the central idea of the text and its length is one-third of the original text. It

has a title whereas paraphrase doesnt have a title.

15.Differentiate between a letter and a memo.

Ans. A letter can be used fro internal as well as external communication a

memo is used for internal communication alone. Memo does not have a

salutation and complimentary close like the latter. It is brief and precise. As

memo is used for internal communication so the formal aspects of the letter

are dispensed with.

16. List down the details given in the minutes of the meetings. Ans.

The details given in the minute are:

(xvi)Name of the organization

(xvii)Day, time, date and venue of the meeting

(xviii)Name of the chairman and secretary

(xix)Names of the members present

(xx)Names of the members abstained


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(xxi)Record of the transactions

(xxii)Resolutions

(xxiii)Signatures of the chairman and the secretary.

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