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Rhif Elusen - 1022320
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Y blynyddoedd cyntaf ym mywyd plentyn yw’r rhai mwyaf
arwyddocaol o safbwynt ei ddatblygiad, mae Cylch Meithrin yn cynnig
nifer o brofiadau gwerthfawr i bob plentyn bach. Mae datblygiad
llwyddiannus y cylchoedd hyn yn dibynnu’n helaeth ar gefnogaeth
rhieni/gofalwyr a’r gymuned leol. Rhieni/gofalwyr sy’n gyfrifol am
ffurfio’r Gymdeithas yn y man cychwyn a’r Gymdeithas honno fydd yn
gyfrifol am sefydlu’r Cylch Meithrin. Cyfrifoldeb y Gymdeithas fydd
ethol Pwyllgor Rheoli i fod yn gyfrifol am reolaeth a gweithrediad
dydd i ddydd y Cylch Meithrin ac i gyfethol eraill o’r gymuned leol
i gynorthwyo gyda’r gwaith. Y Pwyllgor fydd yn gyfrifol am
weithredu fel cyflogwr gan gynnwys penodi, cyflogi, cefnogi a
rheoli staff. Nod y llyfryn yma yw nodi’r prif elfennau dylai
Pwyllgor Rheoli ystyried wrth sefydlu strwythurau ariannol cadarn y
Cylch Meithrin. Canllaw
ydyw a dylid hefyd cyfeirio at ffeil am ragor o wybodaeth.
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Rhan bwysig o gynnal Cylch Meithrin llwyddiannus yw sicrhau
gweinyddiaeth ariannol gadarn. Fel elusen, cyfrifoldeb y
Pwyllgor (yr
ymddiriedolwyr) yw sicrhau bod cyfrifon cywir yn cael eu cadw.
Rhaid i bob
Cylch Meithrin ethol Trysorydd i’r pwyllgor i ymgymryd â’r
gwaith. Y Trysorydd
sydd yn gyfrifol am baratoi adroddiadau ar gyfer pob cyfarfod
pwyllgor rheoli
ynghyd â :
rhoi crynodeb o’r sefyllfa ariannol i’r Pwyllgor ymhob cyfarfod
paratoi’r cyfrifon ar gyfer y Cyfarfod Blynyddol a’r Comisiwn
Elusennau paratoi cyllideb flynyddol er mwyn i’r Pwyllgor ei
thrafod gwneud yn siŵr bod y cyfrifon wedi’u harchwilio gan berson
cymwys
ac annibynnol, yn unol â gofynion y Comisiwn Elusennau. rhoi
gwybod i’r banc pan fydd aelodau’r Pwyllgor / Swyddogion y
cylch
yn newid talu cyflogau a chostau eraill cyfrannu i syniadau ar
sut i godi arian
Bydd y Trysorydd yn gyfrifol am y canlynol: agor cyfrif banc yn
enw’r Cylch Meithrin (gall y banc ofyn am weld copi
o gyfansoddiad y cylch)
sicrhau bod o leiaf 2 lofnod ar bob siec
casglu ffioedd y cylch, yn ôl trefniant rhwng y Pwyllgor a’r
Arweinydd
talu’r holl arian a dderbynnir, â llaw neu siec, i’r cyfrif banc
gan
ddefnyddio llyfr talu i mewn
cadw cofnodion o’r holl arian a dderbyniwyd ac a dalwyd allan
yn
enw’r Cylch Meithrin yn y Llyfr Cyfrifon (sy’n cael ei ddarparu
gan
Mudiad Meithrin) neu ar feddalwedd cyfrifon/taenlen Excel
trefnu bod arian parod gan yr Arweinydd i brynu eitemau mân i’r
Cylch
Meithrin.
Ni ddylid defnyddio arian ffioedd fel arian mân.
Rhaid nodi pob eitem mewn Llyfr Arian Parod, a rhaid gwirio
cyfanswm
yr arian â’r cofnod yn y llyfr yn gyson.
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gweinyddu cyflogau’r staff (oni bai bod cwmni arall yn
gweinyddu cyflogau ar rhan y Cylch Meithrin) talu costau’r Cylch
Meithrin gyda siec y Cylch Meithrin neu
drosglwyddiad banc (lle mae 2 lofnod ei angen) arwyddo sieciau
ar ran y Cylch Meithrin. Dylid sicrhau llofnod un
swyddog arall ar bob siec. gwneud cais am ad-daliad o’r arian a
dalwyd am laeth yn y Cylch
Meithrin (oni bai fod y cylch yn rhan o gynllun cyflenwi llaeth
e.e Cool Milk).
cadw cofnod o’i g/chostau, e.e. postio a galwadau ffôn a wneir
ar ran y Cylch Meithrin ac ar fusnes y cylch yn unig, a hawlio
ad-daliad.
rhoi adroddiad ariannol byr, neu baratoi mantolen syml, ymhob
cyfarfod pwyllgor
gwneud ceisiadau am grantiau i’r cylch gyda’r swyddogion eraill
cyflwyno adroddiad ffurfiol o’r cyfrifon yn y Cyfarfod Blynyddol,
gellir
defnyddio ffurflen sydd wedi’i darparu gan Mudiad Meithrin fel
rhan o’r Ffurflen Gofrestru. Bydd person annibynnol, sy’n deall
cyfrifon ac wedi cael ei gymeradwyo gan aelodau’r Pwyllgor, yn
archwilio’r cyfrifon cyn y cyfarfod.
sicrhau gyda’r swyddogion eraill, bod y cylch yn ymaelodi â
Mudiad Meithrin, yn talu tâl yswiriant, ynghyd â chyflwyno Mantolen
i Mudiad Meithrin yn flynyddol.
paratoi cyfrifon i’r Comisiwn Elusennau (os yn berthnasol)
cefnogi staff y Cylch Meithrin ymhob ffordd bosibl.
Pan fydd cyfnod y Trysorydd yn dod i ben, rhaid trosglwyddo pob
dogfen
berthnasol i’r Trysorydd newydd.
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Mae’n ofynnol i bob Cylch Meithrin gael cyfrif banc
ni ddylai staff y cylch arwyddo sieciau dylid talu pob bil â
siec neu yn uniongyrchol drwy’r banc rhaid sicrhau bod o leiaf dau
berson yn arwyddo pob siec ni ddylid ar unrhyw gyfrif arwyddo
sieciau dienw nac ychwaith arwyddo
sieciau gwag dylid cadw cyfrifon cywir, gan ddefnyddio’r Llyfr
Cyfrifon a ddarperir gan
Mudiad Meithrin neu ar feddalwedd cyfrifon/taenlen Excel.
Wrth drosglwyddo’r drysoryddiaeth rhaid:
cael mandad o’r banc i newid y llofnodwyr newid cyfeiriad i yrru
datganiadau banc iddo
Ar ddechrau pob blwyddyn ariannol, dylai’r Trysorydd baratoi
cyllideb er mwyn
i’r Pwyllgor drafod sefyllfa ariannol y cylch am y flwyddyn i
ddod, ynghyd ag
unrhyw gamau sydd angen eu gweithredu. Dylai’r Pwyllgor asesu’r
nifer o
blant sydd yn mynychu neu ar fin cychwyn yn y Cylch Meithrin a’r
grantiau sy’n
debygol o gael eu derbyn, ac o hynny gyfrifo a oes modd ariannu
oriau’r staff,
gan ystyried costau eraill, e.e. adeilad, costau banc, adnoddau.
Os oes
gorwariant arfaethedig, dylid ystyried a oes angen cynllunio
codi arian neu
leihau ar y costau.
Mae’n ofynnol i bob Cylch Meithrin gadw cyfrifon sydd yn nodi
incwm a
gwariant y Cylch. Rhaid i bob cofnod o dderbyniadau a thaliadau
yn y Llyfr
Cyfrifon ddangos:
y dyddiad y talwyd neu y derbyniwyd yr arian manylion yr hyn a
dalwyd neu a dderbyniwyd rhif y siec neu’r dderbynneb cyfanswm y
taliadau neu’r derbyniadau.
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Gall cylchoedd elwa o wahanol fathau o incwm:
Cyllid sirol megis arian Addysg/ Cyfnod Sylfaen Plant 3 oed ac
arian
Dechrau’n Deg
Grant Mudiad Meithrin
Cronfeydd nawdd, grantiau atodol a chynlluniau codi arian
Ffioedd sesiynau – i’w talu gan y rhieni/gofalwyr.
Bydd y Swyddog Cefnogi yn gallu helpu gyda’r trefniadau
angenrheidiol
gan gefnogi a chynorthwyo’r pwyllgor i ymgeisio am grantiau neu
i gwblhau
tendr.
Mae Mudiad Meithrin yn dyfarnu grantiau blynyddol i’r cylchoedd.
Gofynnir
am wybodaeth ariannol ynghyd a ffurflen gais ar gyfer asesu cais
y Cylch
Meithrin.
Mae nifer o gynghorau sir yn cynnig grantiau cynaladwyedd i
gylchoedd. Dylid
cysylltu â’ch Swyddog Cefnogi lleol am wybodaeth bellach.
Mae disgwyl i bob rhiant/gofalwr dalu ffi am bob sesiwn llawn,
heblaw am yr
oriau hynny a gyllidir gan gynllun Addysg Plant 3 oed y sir neu
Dechrau’n Deg.
Y Pwyllgor sy’n penderfynu ar y ffi am bob sesiwn. Dylai’r
Trysorydd sicrhau bod
y ffioedd sesiynau a dderbynnir yn cyfateb i’r nifer o blant
oedd yn bresennol ar
y gofrestr, a dylid bancio’r ffioedd yn wythnosol. Os oes
cynllun cymhorthdal
ffioedd ar gyfer teuluoedd incwm isel yn y sir, dylid hysbysu
teuluoedd o’i
fodolaeth. Mae’n ofynnol i bob rhiant/gofalwr dalu yn brydlon yn
wythnosol.
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Ni ddylai’r cylch ganiatáu i rieni grynhoi dyled. Mae canllawiau
a
chyngor ynglyn â sut i ddelio gyda dyledwyr ar gael gan y
Swyddog
Cefnogi lleol.
Mae’r Cynllun Lles Bwyd yn caniatáu i blant o dan 5 dderbyn
189ml (un
rhan o dair o beint) o laeth yn rhad ac am ddim bob dydd maent
yn
mynychu darpariaeth gofal plant am 2 awr neu fwy. Gall babanod
o
dan 1 oed dderbyn llaeth fformiwla baban (llaeth sych baban)
wedi ei
gymysgu i 189ml (un rhan o dair o beint) o hylif. Gall darparwyr
Gofal
Dydd sydd wedi eu cymeradwyo i gyflenwi llaeth o dan y
Cynllun
dderbyn ad-daliad am gost y llaeth a gyflenwir.
Os yw’r cylch yn darparu llaeth i’r plant ac yn cyfarfod am o
leiaf 2 awr y
dydd, yna gellir cael ad-daliad o gost y llaeth am hyd at y ddwy
flynedd
flaenorol. Am wybodaeth bellach ynglyn â’r cynllun gellir
cysylltu â WFS
(Welfare Food Scheme) ar 08707 203063.
Mae asiantaethau ar gael sy’n ysgwyddo cyfrifoldeb am gyflenwi
llaeth
am ddim i blant y Cylch Meithrin. Mae Mudiad Meithrin yn
gweithio
mewn partneriaeth â chwmni Cool Milk ar gyfer hwyluso’r broses
hon i’r
cylchoedd. Am ragor o wybodaeth dylid cysylltu â’r Swyddog
Cefnogi
lleol.
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(Deddf Elusennau 1993)
Y Comisiwn Elusennau sydd yn cofrestru, cynghori a diogelu
elusennau er lles y cyhoedd. Os yw’r Cylch Meithrin ag incwm dros
£5,000 y flwyddyn, o dan gyfraith gwlad mae’n rhaid i’r cylch
gofrestru gyda’r Comisiwn Elusennau. Bellach mae’n ofynnol i
gylchoedd gofrestru gyda’r comisiwn ar lein. Mae gwybodaeth fanwl
ynglŷn â chofrestru ar safle gwe'r comisiwn sef:
http://www.comisiwnelusennau.gov.uk Mae angen i bob elusen fod â
chyfansoddiad cyfredol a phwyllgor/ ymddiriedolwyr. Wrth gofrestru
bydd angen hefyd cwblhau ffurflen datganiad gan ymddiriedolwyr yr
elusen a chwblhau ffurflen gofrestru. Mae’r ffurflenni hyn ar gael
ar wefan Y Comisiwn Elusennau (Tudalen Cofrestru Eich Elusen). Mae
Deddf Elusennau 1993 yn mynnu bod elusennau cofrestredig yn
cynhyrchu Adroddiad Blynyddol ac arolwg ariannol; ond os yw’r incwm
neu’r gwariant blynyddol yn llai na £25,000, ni fydd yn rhaid eu
danfon at y Comisiwn, oni bai i’r cylch dderbyn cais amdanynt. Ar
ôl cofrestru bydd y cylch yn derbyn rhif elusen. Mae Deddf
Elusennau 1993 yn hawlio bod elusennau cofrestredig ag incwm neu
wariant o dros £10,000 y flwyddyn yn datgan eu rhif ar ddogfennau
megis llenyddiaeth codi arian, sieciau, derbynebau, anfonebau a
biliau, ac mae’n rhaid cynnwys y rhif elusen ar unrhyw ddeunydd
ysgrifennu arall.
e.e. Elusen Gofrestredig Rhif / Registered Charity Number
………….......
http://www.comisiwnelusennau.gov.uk/
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Mae Swyddog Nawdd a Marchnata Mudiad Meithrin yn cynnig
cefnogaeth i
gylchoedd trwy chwilio am gronfeydd nawdd a allai fod o fudd
iddynt.
Darperir gwybodaeth gyfredol am nawdd a chynlluniau grant newydd
ar
gyfrifon Trydar a Facebook y Mudiad er mwyn hysbysu cylchoedd
am
gronfeydd penodol, at beth y dylid anelu ceisiadau, sut, ac
erbyn pryd i
ymgeisio.
Yn ogystal â ffynonellau cenedlaethol sy’n rhoi grantiau, bydd
rhai
asiantaethau lleol yn barod i noddi elusennau yn eu cymuned. Mae
Cyngor
Mudiadau Gwirfoddol ymhob sir, ac maent yn gallu rhoi gwybodaeth
am
gynlluniau cyllido lleol, a chynghori ar sut i lunio
ceisiadau.
Bydd angen cwblhau ffurflen gais ar gyfer rhai grantiau; ar
gyfer eraill bydd
angen anfon llythyr cais. Ni ddylai cais trwy lythyr fod yn
or-hir ond mae’r
cynnwys yn holl bwysig. Bydd angen cyflwyno’r wybodaeth
ganlynol:
rhif elusen (os yn berthnasol) nod ac amcanion y cylch nifer y
plant a’u teuluoedd cynllun y prosiect: a. sut y bydd yr arian yn
cael ei ddefnyddio
b. amserlen, gyda dyddiadau targed
c. pa fanteision a ddaw i ddefnyddwyr y cylch
cynllun ariannol a. gwybodaeth glir a chywir
b. amcan brisiau ysgrifenedig
c. yr holl gostau wedi’u cynnwys
ch. dogfennau ychwanegol, e.e. adroddiad blynyddol, cyfansoddiad
y cylch. d. Sut y bydd y cylch yn monitro a gwerthuso cyflawniad y
prosiect
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Gan amlaf, mae rhestr ar ddiwedd pob ffurflen gais i nodi pa
ddogfennau sydd angen eu hanfon. Dylid cadw cofnod o sut y
daethpwyd i’r costau terfynol, ynghyd â chopi o’r cais
terfynol.
Dylid targedu’r cronfeydd yn ofalus, ni ddylid gofyn i gronfa
fechan am
swm mawr o arian, na gofyn i gronfa fawr am swm bychan.
Nodir
isafswm neu uchafswm grant ar gyfer rhai cronfeydd. Bydd angen
arian
cyfatebol ar gyfer rhai grantiau, h.y. arian ychwanegol o
ffynhonnell
wahanol. Gall arian cyfatebol gynnwys oriau staff a
gwirfoddolwyr
mewn rhai achosion.
Bydd angen paratoi adroddiadau ar wariant y prosiect. Dylid
cofnodi
gwybodaeth am gyflawniad a gwariant y prosiect yn unol ag
amodau’r
grant. Os nad yw’r prosiect yn datblygu fel y dylai, dylid rhoi
gwybod i’r
cyllidwyr ar unwaith a thrafod os oes modd amrywio’r gwariant.
Oni
wneir hyn, gall methu cwrdd â’r targedau arwain at hawlio’n ôl
cyfran
o’r grant.
Yn aml gall cyllidwyr ofyn am gyhoeddusrwydd. O dan amodau o’r
fath
mae’n rhaid sicrhau bod manylion enw’r cyllidwyr a/neu logo yn
gywir,
a’u cynnwys ar bob dogfennaeth a gohebiaeth berthnasol. Os
oes
digwyddiad arbennig i lansio’r prosiect neu ddathliad ar ei
ddiwedd,
dylid gwahodd y cyllidwyr.
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Sicrhau bod o leiaf 2 lofnod ar bob siec
Ni ddylai 2 aelod o’r un teulu llofnodi sieciau
Talu’r holl arian a dderbynnir, â llaw neu siec, i’r cyfrif banc
yn
rheolaidd
Cadw cofnodion o’r holl arian a dderbyniwyd ac a dalwyd
allan
yn enw’r Cylch Meithrin yn y Llyfr Cyfrifon neu ar
feddalwedd
cyfrifon/taenlen Excel
Rhoi adroddiad ariannol byr, neu baratoi mantolen syml,
ymhob cyfarfod pwyllgor
Paratoi cyfrifon i’r Comisiwn Elusennau ac yn brydlon. Ni ddylai
staff y cylch arwyddo sieciau ni ddylid ar unrhyw gyfrif arwyddo
sieciau dienw nac ychwaith
arwyddo sieciau gwag sicrhau newid manylion y llofnodwyr a newid
cyfeiriad i yrru
datganiadau banc iddo pan fo newid mewn Trysorydd. Cysylltu â’r
Swyddog Cefnogi am gymorth/ cyngor.
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Ffurflen Derbyn Arian Mân / Petty Cash Acceptance Form
Ffurflen talu Cylch Ti a Fi _____________________- £__________ y
sesiwn
Payment form Cylch Ti a Fi _____________________- £__________
per session
Derbyn ar Ran Cylch/
Meithrinfa /Receiving on behalf of Cylch/Nursery
Swm / Sum
£
Enw / Name
Swydd / Job
Llofnod / Signature
Dyddiad / Date
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Dyddiad / Date
__/__/__
Enw
Name
Talu £
Pay £
1
2
3
4
5
6
7
8
9
10
11
12
20
Cyfanswm dyddiol
Daily Total
£
Llai gwariant (rhaid cadw derbyneb)
Less spending (must keep a receipt)
£
Rhent/Rent £
Cyfanswm i’w fancio / Total for banking £
http://www.charitycommission.gov.uk
https://intranet.meithrin.co.uk/creo_files/upload/downloads/guideforemployeesininsolvency.pdf
https://intranet.meithrin.co.uk/creo_files/upload/downloads/rheoli_trafferthion_ariannol_ac_ansolfedd_mewn_elusennau.pdf
www.meithrin.cymru
Ffurflen bancio ffioedd / Fees banking form
http://www.charitycommission.gov.ukhttps://intranet.meithrin.co.uk/creo_files/upload/downloads/guideforemployeesininsolvency.pdfhttps://intranet.meithrin.co.uk/creo_files/upload/downloads/guideforemployeesininsolvency.pdfhttps://intranet.meithrin.co.uk/creo_files/upload/downloads/rheoli_trafferthion_ariannol_ac_ansolfedd_mewn_elusennau.pdfhttps://intranet.meithrin.co.uk/creo_files/upload/downloads/rheoli_trafferthion_ariannol_ac_ansolfedd_mewn_elusennau.pdfhttp://www.meithrin.cymru
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Charity Number - 1022320
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The early years of a child’s life are the most significant as
far as his/her development is concerned, and a Cylch Meithrin
offers every young child a number of valuable experiences. The
successful development of these cylchoedd depend largely upon the
support of parents/ carers / guardians and the local community.
Parents/ carers/ guardians are responsible for establishing the
Society in the first place and this Society will be responsible for
establishing the Cylch Meithrin. The Society will be responsible
for electing a Committee to be responsible for the day to day
management and running of the Cylch Meithrin and acting as the
employer including appointing, employing, supporting and managing
staff. The aim of this booklet is to highlight the main elements a
management committee should consider when establishing the Cylch
Meithrin’s financial structures. This booklet offers guidance and
management committees
should also refer to the for further information.
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An important aspect of running a Cylch Meithrin is to have sound
financial management. As a charity, the Committee (the trustees) is
responsible for ensuring that accurate accounts are kept. Every
Cylch Meithrin must elect a Treasurer who will be responsible for
the Cylch Meithrin’s financial matters and will prepare financial
reports for every Committee meeting, as well as: Presenting a
summary of the financial situation to the Committee in
every meeting Preparing accounts for the AGM and the Charity
Commission Preparing an annual budget for the Committee to discuss
Ensuring that the accounts have been audited by a qualified and
independent person, in accordance with the requirements of the
Charity Commission
Informing the bank when the members of the committee/ Officers
change
Paying wages and other costs Contributing ideas for
fundraising.
The Treasurer will be responsible for:
Opening a bank account in the Cylch Meithrin’s name (the bank
can
ask to see a copy of the cylch’s constitution)
Ensuring that there are at least 2 signatures on every
cheque
Collecting the fees of the Cylch Meithrin, as arranged by the
Committee
and the Leader
Paying all monies received, by cheque or by hand, into the
bank
account using the bank’s paying-in book
Keeping records of all the monies received or paid out in the
name of
the Cylch Meithrin, in the Account Book, (which is provided by
Mudiad
Meithrin) or on suitable financial software/excel
spreadsheet
Arranging that the Leader has petty cash to buy small items for
the
Cylch Meithrin. Fee monies should not be used as petty cash.
Every
item should be recorded in a Petty Cash Book; the total amount
should
be checked regularly against the record in the book
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Administering staff wages (unless an independent company
administer the wages on behalf of the Cylch Meithrin)
Paying the Cylch Meithrin’s costs by cheque from the cylch’s
cheque
book or bank transaction (2 signatures are needed)
Signing cheques on behalf of the Cylch Meithrin. The signature
of
one other officer should be on every cheque
Applying for a refund of the amount paid for milk in the
Cylch
Meithrin (unless the cylch is part of a milk supply scheme e.g.
Cool
Milk).
Keeping a record of costs incurred, e.g. postage and phone
calls,
made on behalf of the Cylch Meithrin and on Cylch Meithrin
business only, and reimbursing them
Presenting a short financial report, or producing a simple
statement
at every management committee meeting.
Applying for grants for the Cylch Meithrin together with the
other
officers
Preparing a formal report of the balance sheet for the
Annual
General Meeting, a form provided by Mudiad Meithrin as part of
the
Registration Form can be used. An independent person, who
understands accounts, and has been approved by members of
the
Committee, will audit the accounts before the meeting
Ensuring, with the other officers, that the cylch registers with
Mudiad
Meithrin, pays the insurance premium and presents a Balance
Sheet to Mudiad Meithrin annually
Preparing accounts for the Charity Commission (if relevant)
Supporting the staff of the Cylch Meithrin in every possible
way
At the end of the Treasurer’s term of office, all relevant
documents should
be handed over to the new Treasurer.
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Every Cylch Meithrin must have a bank account.
Cylch Meithrin staff should not sign cheques
Every bill should be paid by cheque or directly through the
bank. Two
persons (minimum) are required to sign every cheque and
authorize
bank transfers.
On no account should nameless cheques be signed nor empty
cheques
signed
Accurate accounts should be kept, using the Accounts Book
provided by
Mudiad Meithrin or on suitable financial software/excel
spreadsheet.
When transferring the office of Treasurer the cylch must:
Obtain a bank mandate to change signatories
Change the address for receiving bank statements
At the beginning of every financial year, the Treasurer should
prepare a
budget so that the Committee can discuss the Cylch Meithrin’s
financial
situation for the forthcoming year, as well as any actions which
need to be
taken. The Committee should assess the number of children
attending or are
due to attend the Cylch Meithrin, the grants likely to be
received, and from this,
calculate whether it can fund staffing hours, while considering
other costs, e.g.
the building, banking costs, resources. If there is a projected
over-spend, the
Cylch Meithrin should consider whether it needs to plan
fundraising activities
or to reduce costs.
Every record of receipts and payments in the Account Book must
show: The date the money was paid out or received Details of all
payments and receipts The cheque or receipt numbers The total of
the payments or receipts
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Cylchoedd Meithrin can benefit from several sources of
income:
Local Authority revenue such as Education / Foundation Phase
funding for
three-year-olds or Flying Start.
Mudiad Meithrin’s annual grant
Funding sources, supplementary grants, fundraising schemes
Session fees – payable by parents.
The Support Officer can help with the necessary arrangements and
provide
support and guidance with applying for funding or completing a
tender.
Mudiad Meithrin award annual grants to the cylchoedd. Financial
information,
as well as an application form is sought as part of the
application process.
A number of Local Authorities offer sustainability grants to
cylchoedd. The cylch
should contact the Support Officer for further information.
Every parent/carer/guardian is expected to pay fees for every
full session, with
the exception of the hours funded by the Education Grant for 3
year olds or
Flying Start. The Committee decides upon the fees per session.
The Treasurer
should ensure that the session fees received correspond to the
number of
children present on the register, and the fees should be banked
weekly. If there
is a scheme to subsidise fees for low income families in the
county, families
should be informed of it. Every parent/carer/guardian is
required to pay
promptly and weekly.
Guidance and advice
on how to deal with debtors is available from the local Support
Officer.
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The Welfare Food Scheme enables children under five to receive,
free of
charge, 189ml (one third of a pint) of milk for each day they
attend
approved day care facilities for two hours or more. Babies aged
under
one may instead receive infant formula milk (dried baby milk)
made up
to 189ml (one third of a pint). Day care providers who have
been
approved to supply milk under the Scheme can be reimbursed for
the
cost of the milk they supply.
If the Cylch Meithrin provides milk for the children and it is
open for at
least two hours a day, then a refund for the cost of the milk
can be
claimed for up to two previous years. For further information
contact the
WFS (Welfare Food Scheme) on 08707 203063.
Other agencies also take responsibility for supplying free milk
to Cylch
Meithrin children. Mudiad Meithrin works in partnership with the
Cool
Milk company to facilitate this process for cylchoedd. For
more
information contact the local Development Officer.
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(The Charities Act 1993) The Charity Commission registers,
advises and protects charities in the public interest. If the Cylch
Meithrin has an income of over £5,000 a year, by law the cylch must
register with the Charity Commission. Currently, Cylchoedd Meithrin
must register with the commission on line. There is detailed
information about registering on the commission’s website
http://www.charitycommission.gov.uk Every charity must have a
current constitution and an elected board of Trustees (Committee)
when registering it will also be necessary to complete a
declaration by the charity’s trustees and complete a registration
form. The forms are available on the Charity Commission’s website
‘Registering Your Charity’ Page. The Charities Act 1993 requires
that registered charities produce an Annual Report and a financial
review; but if the annual income or expenditure is under £25,000,
the Cylch Meithrin will not be required to send them to the
Commission, unless it receives a request for them. When the
registration has been completed, the Cylch Meithrin will be
allocated a charity number. The 1993 Charities Act requires that
registered charities with an income or expenditure of over £10,000
a year must declare their charity number on documents, such as
fundraising literature, cheques, receipts, invoices and bills, and
it is good practice to include the charity number on any other
stationery. E.g. Registered Charity Number / Elusen Gofrestredig
Rhif ........................
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Mudiad Meithrin’s Fundraising and Marketing Officer offers
support to cylchoedd Meithrin by searching for sponsorship funds
which could benefit them. Regular updates on fundraising and new
grants are provided via the Mudiad's Twitter and Facebook pages to
inform cylchoedd about specific funds, noting it criteria and how
and when to apply. As well as national funding sources which award
grants, some local organisations are prepared to sponsor charities
in their community. There is a Council for Voluntary Services in
every county which can give information on local funding schemes
and advice on grant applications. Application forms will have to be
completed for some grants; for others a letter of application will
be required. An application letter should not be over-long and its
content is all important. The following information will be
required: Charity number Aim and objectives of the Cylch Meithrin
Numbers of children and families Project plan a. how the money will
be spent b. a timetable, with target dates c. what the benefits
will be to the families/ children attending Cylch
Meithrin Financial plan a. clear and correct information b.
written estimates c. all items of expenditure included d.
additional documents, e.g. annual report, the Cylch Meithrin’s
constitution. How the cylch will monitor and evaluate the
project’s achievement Usually a list of the documents to be sent
appears at the end of every application form. There should be a
record of how the final costs were calculated and a copy of the
final application.
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Funding sources should be targeted carefully, a small funder
should not
be asked for a large sum, nor a large funder for a small sum.
Some
funders denote a minimum or maximum grant. Some grants may
require match funding, i.e. additional money from a different
source. In
some cases, match funding can include staff and volunteers’
hours.
The cylch Meithrin will be required to prepare a report on how
the grant
was spent. Information on how the money has been spent in
accordance with the grant conditions should be recorded. If the
project
does not progress as it should, the grant provider should be
informed at
once, in order to discuss whether it would be possible to vary
the
expenditure. Unless this is done, failure to achieve targets may
result in
part of the grant being reclaimed.
Some grant providers will ask for publicity. Under such
conditions,
ensure that the details of the fund provider’s name and/or logo
are
correct, and are included on every relevant documentation
and
correspondence. If there is a special event to launch the
project or a
celebration at its completion, the grant provider/s should be
invited.
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Ensure that at least two persons sign every cheque
No 2 members of the same family should be bank signatories.
Paying all monies received, by cheque or by hand, into the
bank
account regularly
Keeping records of all the monies received or paid out in the
name of
the Cylch Meithrin, in the Account Book or on suitable
financial
software/excel spreadsheet
Presenting a short financial report, or producing a simple
statement at
every management committee meeting.
Preparing accounts for the Charity Commission.
Cylch Meithrin staff should not sign cheques
On no account should nameless cheques be signed nor empty
cheques signed
Ensure to obtain a bank mandate to change signatories and
change
the address for receiving bank statements when new officers
are
elected.
Contact your Support Officer for advice and guidance.
On no account should nameless cheques be signed nor empty
cheques signed
Ensure to obtain a bank mandate to change signatories and
change
the address for receiving bank statements when new officers
are
elected.
Contact your Support Officer for advice and guidance.
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Ffurflen Derbyn Arian Mân / Petty Cash Acceptance Form
Ffurflen talu Cylch Ti a Fi _____________________- £__________ y
sesiwn
Payment form Cylch Ti a Fi _____________________- £__________
per session
Derbyn ar Ran Cylch/
Meithrinfa /Receiving on behalf of Cylch/Nursery
Swm / Sum
£
Enw / Name
Swydd / Job
Llofnod / Signature
Dyddiad / Date
-
Dyddiad / Date
__/__/__
Enw
Name
Talu £
Pay £
1
2
3
4
5
6
7
8
9
10
11
12
20
Cyfanswm dyddiol
Daily Total
£
Llai gwariant (rhaid cadw derbyneb)
Less spending (must keep a receipt)
£
Rhent/Rent £
Cyfanswm i’w fancio / Total for banking £
http://www.charitycommission.gov.uk
https://intranet.meithrin.co.uk/creo_files/upload/downloads/guideforemployeesininsolvency.pdf
https://intranet.meithrin.co.uk/creo_files/upload/downloads/rheoli_trafferthion_ariannol_ac_ansolfedd_mewn_elusennau.pdf
www.meithrin.cymru
Ffurflen bancio ffioedd / Fees banking form
http://www.charitycommission.gov.ukhttps://intranet.meithrin.co.uk/creo_files/upload/downloads/guideforemployeesininsolvency.pdfhttps://intranet.meithrin.co.uk/creo_files/upload/downloads/guideforemployeesininsolvency.pdfhttps://intranet.meithrin.co.uk/creo_files/upload/downloads/rheoli_trafferthion_ariannol_ac_ansolfedd_mewn_elusennau.pdfhttps://intranet.meithrin.co.uk/creo_files/upload/downloads/rheoli_trafferthion_ariannol_ac_ansolfedd_mewn_elusennau.pdfhttp://www.meithrin.cymru
