September 9, 2011 Board Meeting Materials

AMERICAN PLANNING ASSOCIATION - ILLINOIS CHAPTER

EXECUTIVE COMMITTEE MEETING Friday, September 9, 2011 1:30 PM – 4:30 PM

At the Offices of the American Planning Association 205 N. Michigan Ave., Suite 1200

Chicago, IL

A G E N D A draft

1:30 CALL TO ORDER / Introductions - Kowalski

1. President’s Report – Kowalski

2. Minutes from July 8, 2011 (Attachments) – Blakeman

Motion to approve requested

3. Treasurer’s Report (Attachment) – Zimmerer


4. Meeting Schedule for 2012 (All will be held at the offices of APA national in Chicago unless otherwise decided.)


January 6, 2012 March 2, 2012

May 4, 2012

July 13, 2012 September 7, 2012

November 2, 2012

5. 2011 APA-IL Annual Conference in Evanston – Kashima, et. al.

� Status report on conference planning activities

� Status report on conference budget and coordination with consultant

6. Update on 2011 APA-IL Awards Program – Kashima

7. Pro Bono Program – Rob Kowalski General discussion regarding the future of the APA-IL Pro Bono program; (Trevor Dick,, CMAP,

who will be at the meeting, has proposed working together on a pro-bono effort in

Carpentersville.)

8. University Student Programs - anticipated school-year activity plans

� UIC - Meredith Klekotka

� UIUC - John Whalen

4:00 Committee and Section Reports (Attachment) – Committee Chairs / Section Directors

� Go around the table for additional reports, announcements

4:30 ADJOURNMENT

******************

Reminders:

Lunch will not be provided. Drinks and light refreshments will be made available. Please review the current Roster and forward any changes to John Paige ([email protected])

Schedule of Executive Committee meetings for the remainder of 2011: November 4

Executive Committee (voting)

Additional Committee Chairs and Representatives (non-voting)

APA-IL Staff

President Rob Kowalski, AICP

Vice President Courtney Owen, AICP

Treasurer Bob Zimmerer, AICP

Secretary TJ Blakeman, AICP

Immediate Past President Karen Stonehouse, AICP

Professional Development Officer Jamie Simone, AICP

Planning Officials Development Officer Michael Blue, AICP

Chicago Metro Section President Vijay Gadde, AICP

Illinois State Section Director Philip Dick, AICP

Legislative Committee Chair Sharon Caddigan, AICP

Public Relations Committee Chair Steve Lazzara, AICP

UIUC Student Representative John Whelan

UIC Student Representative Meredith Klekotka

Young Planners Group Committee Chair Kevin Garcia

Pro Bono Committee Chair Grace Bazylewski

Mentoring Committee Chair Karen Stonehouse, AICP

Diversity Committee Chair Kim Porter, AICP

UIUC Faculty Representative Rob Olshansky

UIC Faculty Representative Kazuya Kawamura

Chapter Administrator John Paige, AICP

Chapter Newsletter Editor / Webmaster Paula Freeze

American Planning Association – Illinois Chapter

2011-2012

APA-IL BOARD ROSTER (August 24, 2011)

Executive Committee

(Voting)

Name and Affiliation Address Phone email

President Rob Kowalski, AICP

Assistant Planning Director

City of Champaign

102 N. Neil Street

Champaign, IL 61820

(217) 403-8800 [email protected]

Vice-President Courtney Owen, AICP

Associate

Houseal Lavigne Associates

134 N. LaSalle St. #1100

Chicago, IL 60602

(312) 372-1008 x115

(312)636-4624 (cell)

[email protected]

Treasurer Bob Zimmerer, AICP

Village of Roselle

31 S. Prospect Street

Roselle, IL 60172


Secretary T. J. Blakeman, AICP

Planner II

City of Champaign

102 N. Neil Street

Champaign, IL 61820


Immediate Past President and

Mentor Committee Chair

Karen Stonehouse, AICP

Executive Director

Lombard Town Centre

3312 N Harding Ave

Chicago, IL 60618

(773) 983-9836 [email protected] ;

[email protected]

Professional Development

Officer (PDO)

Jamie R. Simone, AICP,

LEED® AP

Senior Associate

F A R R A S S O C I A T E S

53 W. Jackson

Ste 650

Chicago, IL 60604


Legislative Committee Chair Sharon Caddigan, AICP

Development and Human

Resources Director Village of Streamwood

301 E. Irving Park Road

Streamwood, IL 60107


Public Relations Committee

Chair

Steve Lazzara, AICP

Senior Planner

Will County Land Use Dept.

58 Clinton Street

Joliet, IL 60432


Planning Officials Development Officer (PODO)

Michael Blue, FAICP Director of Community Dev.

City of Highland Park

1150 Half Day Rd Highland Park, IL

60035-1749


Chicago Metro Section President Vijay Gadde, AICP

Planning Manager

Village of Lake Zurich

70 E. Main Street

Lake Zurich, IL 60047


Illinois State Section Philip Dick, AICP, Director

Dept. of Bldg & Zoning

115 East Washington Street, Room

M102

Bloomington, IL 61702

(309) 888-5160

(309) 824-2551 (cell)

[email protected]

University of Illinois at Chicago

– Student Rep

Meredith Klekotka University of Illinois at Chicago

College of Urban Planning and Policy

412 S. Peoria, Suite 115

Chicago, IL 60607-7064

614-679-4554

[email protected]

University of Illinois at Urbana

Champaign – Student Rep

John Whalen (309) 838-7389 [email protected]

Additional Committee

Chairs

and Representatives

(Non-Voting)

Name and Affiliation Address Phone email

Pro Bono Committee Chair Grace Bazylewski

Director of Planning and

Development

Village of Lansing

3141 Ridge Rd.

Lansing, Il 60438


Mentoring Committee Chair See listing for Past President Village of Roselle (630) 671-2806 [email protected]

Young Planners Group

Committee Chair

Kevin Garcia

Data Resources Planner

6100 Southport Road

Portage, IN 46368


Diversity Committee Chair

Kimberly C. Porter, AICP

Director, Economic &

Community Development

Village of University Park

698 Burnham Drive

University Park, IL 60466


University of Illinois at Chicago

– Faculty Rep Kazuya Kawamura University of Illinois at Chicago

College of Urban Planning and Policy 412 S. Peoria, Suite 115

Chicago, IL 60607-7064

Tel (001)

312.996.5240 Fax (001)

312.413.2314

[email protected]

University of Illinois at Urbana

Champaign Champaign –

Faculty Rep

Rob Olshansky

Associate Head

Department of Urban and

Regional Planning

UIUC

111 Temple Hoyne Buell Hall, MC-

619

611 Lorado Taft Drive

Champaign, IL 61820

217.333.8703 [email protected]

APA-IL Staff Name and Affiliation Address Phone email Chapter Administrator John H. Paige, AICP

Urban Planning Services, Inc.

2108 W. North Avenue #2N

Chicago, IL 60647


Chapter Newsletter

Editor/Webmaster

Paula Freeze

Planning Consultant

[email protected]

) Address

APA-IL Treasurer

c/o

3) Phone

4) email

ILAPA BOARD MEETING MINUTES – July 8, 2011 1 of 4

EXECUTIVE BOARD MEETING MINUTES July 8, 2011, 1:00 PM

APA National Offices, Chicago, Illinois

Chapter Executive Committee Present

Rob Kowalski Chapter President YES

Courtney Kashima Chapter Vice-President YES

T.J. Blakeman Chapter Secretary YES

Ben Carlisle Chapter Treasurer YES

Karen Stonehouse Immediate Past President YES

IL Chapter Committee Chairs

Jamie Simone Professional Development Officer YES

Steve Lazzara Public Relations Chair YES

Sharron Caddigan Legislative Committee Chair YES

Mike Blue Planning Officials Development Officer YES

Student Organization Rep

Meredith Klekotka UIC Student Representative YES

John Whalen UIUC Student Representative YES

Section Presidents

Phil Dick State Section President YES

Vijay Gadde Chicago Metro President NO

Chapter Staff

John Paige Chapter Administrator YES

Paula Freeze Webmaster/Editor YES

Others In Attendance

Rob Olshansky UIUC Faculty Advisor NO

Bob Zimmerer Mentoring Program Chair YES

Kim Porter Diversity Chair Nominee YES


1.0 Call to Order

The meeting was called to order by President Kowalski at 1:38 PM

2.0 President’s Report

A. Introduction of Kim Porter – Chair of Diversity Committee

President Kowalski presented Kim Porter to the board and recommended to the board her appointment as diversity committee chair. Kim introduced herself to the board by describing her background in both her professional position and in APA. There was a brief discussion regarding the addition of the diversity committee in the by-laws. Anyone wishing to contact Kim regarding the can [email protected]

Stonehouse moved to accept the appointment and Caddigan seconded the motion. The motion was carried

unanimously.

B. Appointment of New Treasurer

Chapter Treasurer Ben Carlisle has taken a new position in Ann Arbor, Michigan and has submitted his resignation to the Chapter President. President Kowalski placed Bob Zimmerer’s name forward for nomination to fill the vacant position effective July 31st. Kowalski moved to accept the appointment and Carlisle seconded the motion. The motion was carried unanimously.

3.0 Business Agenda

A. Approval of the Minutes

Mr. Blakeman submitted the minutes from the May 6, 2011 board meeting for approval. Caddigan moved to approve and Stonehouse seconded the motion. The motion carried B. Treasurers Report Carlisle thanked everyone for their support during his time on the board. It was reported that there is currently $50,057 in the money market account and $14,766 in the checking account Caddigan moved to approve and Dick seconded the motion. The motion carried

4.0 Discussion Agenda

A. 2011 State Conference Update Kashima circulated the potential sponsorship list and asked the board members to please assist in update her on any changes to the list. She asked the board to sign up for sponsor solicitation. Carrie Davis is the sponsorship chair and questions can be directed to her. As of today there have been 12 registrations and the site is up and running. The preliminary program is underway with Blakeman and Kashima. The session line up is complete and the keynote speaker (Damon Smith) has been lined up. Kashima highlighted some of the notable speakers and Blakeman announced the Session line up.


Kashima presented the budget for the conference with a total profit estimated at $10,559.50. There was discussion about the mobile workshop participant estimates. These numbers may be high given the quality programming and the higher number of workshops. There was discussion about the speaker registration fee. It is currently structured that if you are simply going to your session you don’t pay but if you are attending the conference you get a discounted speaker rate. Lazzara asked about the idea of street banners for the conference. Kashima said she will explore the idea. B. Sponsorship Solicitation Program Two meetings ago Kowalski suggested that we combine efforts between sponsorship for the eNewsletter/annual report/website and the conference. The goal was to offer one time discounts for both programs and incentives for our sponsors to participate in both programs. Freeze stated that she really likes this packaging and noted that a lot of chapters are moving in this direction. The direction of the board was to follow-up after the conference with a letter about their sponsorship plus the information for 2012 and discounted rates in 2013. It was decided to add one line to the major conference choices called exhibitor at $800.00. The revised sponsorship form will be sent out with this year’s solicitation package. C. Planning Officials Training Program

Blue reported that they had a session in Niles and plan to be in Hoffman Estates, Glenview, and Lake Zurich soon. Illinois State Section locations include Champaign on September 15th and Belvedere. The committee is also working on the Plan Commissioner training sessions for the State Conference. The partnership with the Chaddick Institute is working well. The presentations have been revised and refined. The group is planning on promoting the program more widely in 2012. The cost of the session is $500. The committee has discussed the idea of making Chaddick whole and that may mean a readjustment of pricing during the next budget process. Lazarra suggested that perhaps a larger fee would force communities to go together on sessions. Kashima and Kowalski stated that this program is important enough that funding should be set aside in the annual budget for financial assistance for communities.

D. 2011 Awards Program Update Kashima updated the board on the progress of this year’s awards program. We had 36 submittals. Missouri will be reviewing our awards and we will review theirs. There were no awards summited for student work and distinguished service. The fee was $25.00 per submittal and there have been no issues raised with the fee. There is now $900 raised through fees for use on the program. Kashima suggested that in the future there be no fee for student and distinguished service awards. There was discussion of creating a new award category for elected officials.

E. Mentoring Program and Activities Zimmerer presented a report to the board regarding the status of the mentoring program. The goal of the program is connecting students with practicing planners. There are currently 60 mentors and 25 students in the program. Klekotka reported on some of the issues with the program from UIC stand point. They would like to push the get together back a bit in the school year. The UIC program that has been created is through the Alumni Association and includes speaking engagements. Their current program only involves UIC alumni and students. UIC will be offering more information on their program at their welcome back orientation and block party. Whalen reported that UIUC is attempting to get the word out on the program to all of the students. Their problem is that while each student is part of SPO, some choose not to participate. Blakeman suggested working with the department advisors as a way to reach every student and not just those in the student organizations. Kashima stated that she believes non-students should be allowed to enter the program since there is a surplus of mentors. Blue stated that we should be looking to align the program with APA National’s New Professional level. There was continued discussion on the best way to pair mentors and protégés. Those ideas range from the UIC model of bios matched based on mutual interest and


social outings geared at meeting face to face. Zimmerer has agreed that he and Michael Mays will go back and retool the program with the new coordinators. Kowalski suggested one of the new coordinators come from the ISS to help manage UIUC and downstate members. Stonehouse volunteered her time to work on the program as a co-coordinator.

F. Overview of New Board Notebook Administrator Paige introduced the notebooks that were distributed to each of the members. This fulfills one of the tasks outlined in his contract. The binder contains all of the relevant information for the board members including the budget, work plan, officer duties, conference contracts, employee contracts, etc. 5.0 Committee and Board Member Updates Each board member was allowed to update the board.

• Dick updated the board on the ISS citizen planner training workshops. The ISS is also assisting with a subsidy for communities to take park in the Plan Commissioner training program. The location of the ISS section conference will be in Decatur on March 22 and 23rd.

• Lazzara thanked those that participated in the WTTW telethon. The PR committee is also considering a

float in the Thanksgiving Day Parade.

• Blakeman asked to add Chicago 2013 to a future agenda item.

• Simmone reported that the deadline for the November AICP exam is next Friday. She reported board member Zimmerer passed his AICP exam and the board congratulated him on his accomplishment. IL Chapter of the Green Building Council has signed up as an AICP provider. Whalen reported that in the fall there will be a booth on Quad Day for the first time and will be reaching out to undecided students.

• Klekotka reported that UIC is having service day in Gary, Indiana on August 13, 2011

The meeting was adjourned at 4:31 p.m. The next scheduled meeting of the APA-IL Board is Friday, September 9, 2011. PLEASE SEND CLARIFICATIONS AND REVISIONS TO T.J. BLAKEMAN, CHAPTER SECRETARY AT [email protected] OR [email protected]. THANK YOU.

To: Rob Kowalski, AICP (President) Courtney Kashima, AICP (Vice President) T.J. Blakeman, AICP (Secretary) Members of Executive Committee

Cc: John H. Paige, AICP (Administrator)

From: Bob Zimmerer, AICP (Treasurer)

Date: Tuesday, August 30, 2011

RE: Treasurer’s Report (July 2011) This report covers APA-IL’s financial status from July 1, 2011 through July 31, 2011. Cash On Hand: As of July 31, 2011, APA-IL had $50,090 in its money market account and $18,184 in its checking account – for a total of $68,274. Income: APA-IL received $7,990. However, out of that amount, only $1,425 was unrelated to the conference. Income included:

• Advertising (Web Job Postings): $500 • Miscellaneous (Award Submittals): $925 • 2011 APA Illinois Chapter Conference Income: $6,565

Expenses: APA-IL paid $2,320. However, out of that amount, only $942 was unrelated to the conference. Expenses included:

• Administration (Board Meeting Related): $180 • Communications (Editor/Webmaster): $762 • 2011 APA Illinois Chapter Conference Expenses: $1,378

Attachments: For more detail, see the following reports, which I attached:

• Banking Summary • Itemized Categories

Also, please see the memorandum that I attached regarding a change to the time frame covered in reports like this. ______________________________ Robert L. Zimmerer, AICP APA-IL Treasurer

American Planning Association

Illinois Chapter OFFICERS President Rob Kowalski, AICP [email protected] Vice-President Courtney Kashima, AICP Secretary T.J. Blakeman, AICP Treasurer Bob Zimmerer, AICP

EXECUTIVE COMMITTEE Michael Blue, FAICP Sharon P. Caddigan, AICP Phil Dick, AICP Vijay Gadde, AICP Meredith Klekotka Steve Lazarra, AICP Jamie Simone, AICP Karen L. Stonehouse, AICP John Whalen

STAFF Administrator John H. Paige, AICP [email protected]

Editor & Webmaster Paula Freeze [email protected] www.ilapa.org Making Great Communities Happen in Illinois

TREASURER'S REPORT

Page 1/4

7/1/2011-Category Description 7/31/2011

INCOME Advertising Web Job Postings 500 TOTAL Advertising 500 Conferences State Conference - Registration 5,765 State Conference - Sponsorships 800 TOTAL Conferences 6,565 Interest Income & Miscellaneous Award Submittal Fee 925 TOTAL Interest Income & Miscellaneous 925 TOTAL INCOME 7,990

EXPENSES Administration Board Meetings - Food 27 Board Meetings - Travel 153 TOTAL Administration 180 Chapter Communications Webmaster 762 TOTAL Chapter Communications 762 Conferences & Meetings State Conference - Administration Fees 1,378 TOTAL Conferences & Meetings 1,378 TOTAL EXPENSES 2,320

OVERALL TOTAL 5,670

Banking Summary - Jul 2011:27/1/2011 through 7/31/2011

8/30/2011 Page 1

TREASURER'S REPORT

Page 2/4

Date Account Num Description Memo Clr Amount

INCOME 7,990.00Advertising 500.00Web Job Postings 500.00 7/12/2011 APA checking DEP S Various Organizations R 500.00Conferences 6,565.00State Conference - Registration 5,765.00 7/26/2011 APA checking DEP APA Conference Registration Conference Registration Fees R 5,765.00State Conference - Sponsorships 800.00 7/12/2011 APA checking DEP S Various Organizations R 800.00Interest Income & Miscellaneous 925.00Award Submittal Fee 925.00 7/12/2011 APA checking DEP S Various Organizations R 925.00

EXPENSES -2,319.95Administration -180.23Board Meetings - Food -27.23 7/11/2011 APA checking ATM John Paige July 2011: Corner Bakery R -23.54 7/11/2011 APA checking ATM John Paige July 2011: CVS R -3.69Board Meetings - Travel -153.00 7/8/2011 APA checking 1644 Paula Freeze July 2011 R -9.00 7/8/2011 APA checking 1645 Phil Dick July 2011 -30.00 7/8/2011 APA checking 1646 Sharon Caddigan July 2011 R -10.00 7/8/2011 APA checking 1647 Karen Stonehouse July 2011 R -5.00 7/8/2011 APA checking 1648 Michael Blue July 2011 -9.00 7/8/2011 APA checking 1649 T.J. Blakeman July 2011 R -50.00 7/8/2011 APA checking 1650 Rob Kowalski July 2011 R -40.00Chapter Communications -761.95Webmaster -761.95 7/8/2011 APA checking 1643 Paula Freeze June 2011 R -761.95Conferences & Meetings -1,377.77State Conference - Administration Fees -1,377.77 7/29/2011 APA checking 1651 Neela Johnson July 2011 -1,377.77

OVERALL TOTAL 5,670.05

Itemized Categories - Jul 20117/1/2011 through 7/31/2011

8/30/2011 Page 1

TREASURER'S REPORT

Page 3/4

Memo To: Rob Kowalski, AICP (President) Courtney Kashima, AICP (Vice President) T.J. Blakeman, AICP (Secretary) Members of Executive Committee Cc: John H. Paige, AICP (Administrator) From: Bob Zimmerer, AICP (Treasurer) Date: Tuesday, August 30, 2011 Re: Time Frame Covered in Treasurer’s Reports Effective as of the September 2011 meeting of the Executive Committee (Committee), I am changing the time frame covered in Treasurer’s Reports (reports). In short, reports will no longer include the month immediately proceeding the month in which the Committee meets. I am doing this in an effort to keep reports fully accurate and official while also meeting the new deadline to submit reports 10+ days in advance of meetings to allow ample time for Officers and members of the Committee to review reports in advance of Committee-meetings. Ultimately, this means that the report for the September 2011 meeting of the Committee will only cover the month of July. However, subsequent reports will again cover two months – just not the month immediately proceeding the month in which the Committee meets. (For example, the report for the November 2011 meeting will cover the months of August and September.) A detailed explanation follows. Since meetings of the Committee take place early in the month, reports have to be submitted before the end of the prior month. However, the Treasurer does not receive APA-IL’s bank statements until a few days after the end of the month, which is when the Treasurer reconciles deposits and withdrawals made and received in the last month with the information on the bank statements. Notably, sometimes, there are instances in which there are deposits and/or withdrawals made to/from APA-IL’s account(s) that the Treasurer does not have knowledge of until receiving APA-IL’s bank statements – e.g. debit card charges, electronic fund transfers, interest payments, etc. As a result, it is near impossible for the Treasurer to put together fully accurate and official reports, which include the month immediately proceeding the months in which the Committee meets, in time to meet the new deadline. Furthermore, without this change, a scenario could arise in which the Treasurer informs the Board that there is “X” number of dollars in our account(s) only to find out a short time later – when APA-IL’s bank statements arrive – that there is a good amount more or less.

TREASURER'S REPORT

Page 4/4

2011 Illinois APA State Conference

October 4-7 2011, Hotel Orrington, Evanston

Updated by Neela Johnston as of 8.26

Registration Income Based on 196 Attendees $ 45,030.00

Sponsorship Income $ 22,650.00

Other Income $ 540.00

Grand Total Income To Date

$ 68,220.00

Grand Total Estimated Expenses Based on 196 Attendees

$ 64,511.30

Grand Total Estimated Expenses

$ 3,708.70

REGISTRATIONS as of August 26, 2011

Main Registration Option

Full Conference (APA – Life Member) 1

Full Conference (APA – New Professional) 10

Full Conference (Member of APA-IL Board) 9

Full Conference (Speaker) 19

Full Conference (Student) 6

Full Registration (Planning Official) 2

Full Registration (Regular) 127

Thursday-Only Conference (Planning Official) 5

Thursday-Only Conference (Regular) 9

Wednesday-Only Conference (Regular) 8

TOTAL REGISTRATIONS 196

5K Fun Run/Walk Along Lake Michigan’s Shoreline (Thursday Morning) 35

A Two-Wheeled Perspective of Evanston (Friday Morning) 29

BoUrban Sprawl Pub Crawl (Thursday Evening) 78

Creative Redevelopment in Ethnic Neighborhoods: Albany Park and West Ridge (Thurs.) 3

Cultivating Future Planners: A Planning Charrette (Fri.) 16

Dempster Street on the Purple Line: Retooling for the 21st Century (Wed.) 1

Fostering Creativity in Evanston: Arts & Innovation (Thurs.) 7

Maintaining Downtown Vibrancy on the Rails of the North Shore: Evanston, Wilmette, and

Highland Park (Thurs.) 11

North Chicago: The Other North Shore (Thurs.) 2

Opening Reception at Koi Restaurant (Wednesday Evening) 115

Planning for the Illinois Coast: the Evanston and Wilmette Experience (Wed.) 3

Redevelopment on the Municipal Frontier: Howard Street (Wed.) 6

TODs and Job Creation: Downtown Skokie and the Illinois Science + Technology Park (Fri.) 6

The Food Revolution: Evanston's Food Movement & Policy (Wed.) 8

SPONSORS Sponsor Level Sponsorship Value

New Channels Realty Platinum $ 5,000.00

Teska Associates, Inc. Gold $ 2,500.00

SB Friedman Gold $ 2,500.00

Gewalt Hamilton (also want lanyards) Silver $ 1,500.00

Land Vision, Inc Silver $ 1,500.00

Camiros Bronze $ 1,000.00

Houseal Lavigne Associates, LLC Bronze $ 1,000.00

Kendig Keast Collaborative Exhibitor $ 800.00

Municipal Code Corporation Exhibitor $ 800.00

Weaver Boos Consultants Exhibitor $ 800.00

Daniel Law Office Exhibitor $ 800.00

Solomon Cordwell Buenz Exhibitor $ 800.00

Farr Associates Exhibitor $ 800.00

Weaver Boos Consultants Exhibitor $ 800.00

Pine Hall Brick Exhibitor $ 800.00

Ancel Glink Exhibitor $ 800.00

Valerie S. Kretchmer Associates, Inc. Program $ 250.00

Urban Planning Services Inc Advertiser $ 100.00

Donna J Pugh Advertiser $ 100.00

TOTAL SPONSORSHIP DOLLARS $22,650.00

University of Illinois at Chicago Urban Planning and Policy Student Association

(UPPSA) The Urban Planning and Policy Student Association (UPPSA) serves and

represents students enrolled at the Master's level in the Urban Planning and

Policy Program of the University of Illinois at Chicago. UPPSA represents the

interests of MUPP candidates within all levels of UIC administration, facilitates

student input in collegiate procedure, promotes and sponsors educational and

networking events to advance the academic and professional development

goals of MUPP candidates, and acts as an open forum for the exchange of ideas

and information.

UPPSA Officers Meredith Klekotka, APA-IL Representative ([email protected])

President: Whitney Panneton, VP: Rebecca Geissler, Treasurer: Michael Carney, Secretary Jack Eskin

2011 Goals o Continue to build connections to professional organizations and the UPP Student Body

o Continue to offer educational opportunities for students

2011 Activity Reports

July 8, 2011

o DOI Int’l Coastal Zone Mgmt. Conference- Student Poster Presentations of Studio Work July 17-21st

August 2011

o Service Day in Gary, Indiana

o CUPPA New Student Orientation and Block Party

o Four Star Bike Tour Volunteering

September 9 , 2011

o Volunteering at the UIC Community Garden

o Park(ing) Day

o Planning Your Master’s Project

October 2011

o APA-IL Conference, Oct 5th

-7th

, Evanston, IL

o PAB Site Visit: Student Roundtable

o Professional Certification: AICP and LEED

University of Illinois at Chicago Urban Planning and Policy Student Association

(UPPSA) The Urban Planning and Policy Student Association (UPPSA) serves and

represents students enrolled at the Master's level in the Urban Planning and

Policy Program of the University of Illinois at Chicago. UPPSA represents the

interests of MUPP candidates within all levels of UIC administration, facilitates

student input in collegiate procedure, promotes and sponsors educational and

networking events to advance the academic and professional development

goals of MUPP candidates, and acts as an open forum for the exchange of ideas

and information.

UPPSA Officers Meredith Klekotka, APA-IL Representative ([email protected])

President: Whitney Panneton, VP: Rebecca Geissler, Treasurer: Michael Carney, Secretary Jack Eskin

2011 Goals o Continue to build connections to professional organizations and the UPP Student Body

o Continue to offer educational opportunities for students

o Mentoring Information Session: CUPPA Alumni Board and APA

o Fall Symposium on Cooperatives: Credit Unions, Business, and Enterprise – Co-hosted with Chicago

Community Loan Fund

November 2011

o Informational Interview Presentation

University of Illinois at Urbana-Champaign

Student Planning Organization (SPO) The SPO's mission is to provide a vehicle for communication between staff,

faculty and students in the planning program, provide forums for workshops

and discussions, and organize social events for the department.

SPO Officers John Whalen, APA-IL Representative ([email protected])

Ira Mabel, Ali Thompson, Amber King, Philip Bogusz, Kate Ferrer, Troy Mix, Hira Aamir, Valerie Clark,

Divya Chandrasekhar, Tim Green, Ryan Holmes, Kate Nesse, Aditi Kambuj

2011 Goals o

o


March 4, 2011

o

May 6, 2011

o 3/4: Education Seminar: Peace Corps w/ Wes Maurer & Brie Sherow

o 4/2: Education Seminar: Eco-villages w/ Robby Boyer

o 4/9: National Conference – over 30 UIUC attendees

o 4/22: Undergraduate Open House

o 4/23: Education Seminar: Electronic Waste: Equality, Environment, Logistics w/ Willie Cade

o 4/29: Spring Professional Event featuring guest speaker s: Frank Beal - Exec. Director of Chicago

Metro 2020; Rebecca Bird – Planner I, Urbana; Michael Holzer – Director, Economic

Development/Local Economic & Employment Development (LEED) Council , Chicago; Mark Nolan,

AICP, Senior Planning Manager, DAAR Engineering Inc., Madison.

July 8, 2011

o Nothing to report

September 9 , 2011

o Nothing to report

University of Illinois at Urbana-Champaign

Student Planning Organization (SPO) The SPO's mission is to provide a vehicle for communication between staff,

faculty and students in the planning program, provide forums for workshops

and discussions, and organize social events for the department.

SPO Officers John Whalen, APA-IL Representative ([email protected])

Ira Mabel, Ali Thompson, Amber King, Philip Bogusz, Kate Ferrer, Troy Mix, Hira Aamir, Valerie Clark,

Divya Chandrasekhar, Tim Green, Ryan Holmes, Kate Nesse, Aditi Kambuj

2011 Goals o

o

November 4, 2011

o

Diversity Committee The purpose of the ….(TBD)

Committee Members

Kimberly C. Porter, AICP, Chair ([email protected]) Tentativly...

* Charles Oyibo

* Armando Medina Jr.

2011 Committee Goals

o

o TBD

2011 Committee Activity Reports

July 13, 2011: As former Treasurer, I attended a social event held by Women in Planning & Development

regarding the Diversity Committee and the State Conference in Evanston. Conference flyers were

distributed.

August 11, 2011: Met with Charles Oyibo at Starbucks on 71st/Stony Island at 7:30 p.m. to discuss his

involvement with the Diversity Committee. He is a new MUPP student and is extremely interested. Charles is switching professions (he currently works in the Management Information Systems profession)

and is excited about the profession of Urban Planning.

August 18, 2011: Attended the CUPPA Block Party and spoke with Whitney, the President of UPPSA.

After speaking with him and providing my contact information, he stated that he would get in contact

with me regarding speaking with CUPPA students at future events.

August 24, 2011: Spoke with Armando Medina Jr., a graduate student at UIC, regarding his involvement

with the Diversity Committee. He is interested in the IL Chapter of the American Planning Association’s goal of increasing the level of minority planner participation.

August 26 , 2011: Left both a phone message and sent an e-mail to Valerie Johnson, Associate Professor

within the College of Liberal Arts & Social Sciences at DePaul University, with respect to the possibility of meeting to discuss the IL Chapter of the American Planning Association and the Diversity Committee.

She specializes in urban politics, black suburbanization and she’s the author of Black Power in the

Suburbs: The Myth or Reality of African American Political Incorporation.

Diversity Committee The purpose of the ….(TBD)

Committee Members

Kimberly C. Porter, AICP, Chair ([email protected]) Tentativly...

* Charles Oyibo

* Armando Medina Jr.

2011 Committee Goals

o

o TBD

Legislative Committee The purpose of the Legislative committee is to a) keep abreast of federal, state

and local legislation important to planning, b) advise on matters involving the

federal, state and local legislation relevant to the Chapter, c) prepare the

Chapter’s response to National APA Policy Guide Drafts, d) solicit and receive

comments and provide analysis on key legislative issues to enable the Executive

Committee to be informed on, assume a policy stance, and take action, if

necessary.

2011 Committee Members

Sharon Caddigan, Chair ([email protected])

Christopher Kendall, Grace Bazylewski

2011 Committee Goals o Monitor and advise membership of relevant planning legislation in Springfield and Washington, DC

o Advocate for funding of planning legislation and the Local Technical Planning Assistance Act.

2011 Committee Activity Reports September 9 , 2011

o The fall veto session will begin October 25, 2011.

o Two bills we were monitoring, that were still alive at end of the session, included:

� HB1056 – Zoning Decisions – Establishes procedural rules when zoning decisions are

under judicial review. Passed both Chambers on 5/29; signed by the Governor on

August 25 as PA97-0552

� HB1091 – Public-Private Partnerships for Transportation – Allows IDOT and ISTHA to

enter into public-private partnerships. Passed both Chambers on 5/28; signed by

Governor on August 23 as PA97-0502

� HB1730 – Economic Development – Allows corporate authorities of any municipality to

appropriate and expend funds for economic development purposes. Passed both

Chambers on 5/22/; signed by the Governor on July 11 as PA97-0094.

� HB1716 – Freedom of Information Act (FIOA) Makes changes to the Act concerning

procedures for dealing with "recurrent requesters," commercial requests, and pre-

denial procedures. Probably the most significant provision in the amendment is to

eliminate the pre-denial procedures concerning the exemptions for personal privacy and

for draft documents. Public bodies will no longer be required to submit pre-denial

letters to requesters and the PAC when using these exemptions. Passed both Chambers

on 5/31; signed by the Governor on August 28 as PA97-0579.

July 8, 2011

o Participated in the Quarterly APA Legislative Webinar on May 26. This quarter’s webinar was on the

2011 Continuing Budget Resolution, and the Administration’s 2012 Surface Transportation proposal.

o Two bills we were monitoring, that were still alive at end of the session, included:


under judicial review. Passed both Chambers on 5/29; sent to Governor.








necessary.






enter into public-private partnerships. Passed both Chambers on 5/28; sent to

Governor.

o Two additional bills, which surfaced over the year focused on economic development opportunities

for municipalities, including:

� SB540 – TIF Administrators – This bill, introduced in the Senate, was heavily amended in

the House to make a multitude of significant changes to Illinois' TIF statute, including

required certification of TIF Administrators, publication of TIF finances, payments to

other units of government and developers, etc. The amendments passed the House, but

the Senate Local Government Committee did not vote to concur with the amendments.

Consequently, the Senate did not take action on the matter before the Legislative

Session adjourned on May 31, 2011. This may, however, come back in some form either

in the fall veto session, or next January.

� HB1730 – Economic Development – This fairly broad bill allows corporate authorities to

appropriate and expend funds for economic development purposes.

o The fall veto session will begin October 25, 2011.

o Participated in CMAP Legislative Working Group meeting on Wednesday, June 29, 2011; reviewed

federal and state legislation which affect planning. Discussions centered on bills sent to Governor,

federal transportation issues, and upcoming veto session.

May 6, 2011

o Reviewed APA National Policy Guides for recommendations.

o Monitored list of bills entered into the General Assembly relevant to planning and development,

including:


under judicial review. Passed the House on 3/31; in Senate Committee.


enter into public-private partnerships. Passed the House on 4/12; in Senate Committee.

� HB1869 – Website Publications – Allows postings on-line. Re-referred to Rules in the

House.







necessary.






� SB37 – Posting Documents on Website – Allows postings on-line. Re-referred to Rules in

the Senate.

March 4, 2011

o Participated in Legislative Chair’s Webinar on the 2011 Federal Budget and Continuing Resolution

o Reviewed list of bills entered into the General Assembly relevant to planning and development,

including:


under judicial review because of actions taken by affected parties. This is in Committee.


enter into public-private partnerships for the development, financing, and operation of

transportation projects through public-private agreements. This is in 2nd

Reading.

� HB1869 – Website Publication of Notice – Provides that publishing required notices on a

municipality’s website can meet the guidelines of proper notice. This is in Committee.

� SB37 – Posting Documents on Website – Establishes requirements for posting certain

documents (budgets, ordinances, etc.) on-line including historic documentation. This is

in Committee.

Planning Officials Professional

Development Committee The purpose of the Planning Officials Professional Development Committee is to

provide resources and training opportunities to planning officials (primarily plan

commissions across the state) and to equip elected and appointed officials with

the information necessary to carry out their responsibilities consistent with the

mission of the American Planning Association.

Committee Members Michael Blue, AICP, Chair ([email protected])

Mark Koplin, John Paige, John LaMotte, Laurie Marston, Joe Schwieterman

2011 Committee Goals o Establish Curriculum for Plan Commissioner Training

o Coordinate Plan Commissioner Training Sessions throughout State

o Conduct day long Plan Commissioner track at State Conference

o Coordinate with Chaddick Institute to serve as organizing infrastructure for program

o Identify and work with potential other sponsors (ie. CMAP or Lambda Alpha)


January 7, 2011

o Met as a committee to discuss plan commissioner training workshops

March 4, 2011

o Completed draft curriculum and presentation format working jointly with Chaddick

o Met with CMAP to share respective training programs (CMAP program focuses on ½ day Saturday

events around the region)

o Conducted first “test run” Commissioner training session with Will County Plan Commission

May 6, 2011

o Debriefed with committee on results of first training session (further follow up meeting to be

scheduled)

o Developed curriculum and format for Plan Commissioner Training Track at State Conference.

July 8, 2011

o Conducted second Commissioner Training session at Village of Niles on June 23, 2011.

o Finalized curriculum and format for Plan Commissioner Training Track at State Conference –

program on web site.

Planning Officials Professional

Development Committee The purpose of the Planning Officials Professional Development Committee is to

provide resources and training opportunities to planning officials (primarily plan

commissions across the state) and to equip elected and appointed officials with

the information necessary to carry out their responsibilities consistent with the

mission of the American Planning Association.

Committee Members Michael Blue, AICP, Chair ([email protected])

Mark Koplin, John Paige, John LaMotte, Laurie Marston, Joe Schwieterman

2011 Committee Goals o Establish Curriculum for Plan Commissioner Training

o Coordinate Plan Commissioner Training Sessions throughout State

o Conduct day long Plan Commissioner track at State Conference

o Coordinate with Chaddick Institute to serve as organizing infrastructure for program

o Identify and work with potential other sponsors (ie. CMAP or Lambda Alpha)

o Scheduled Plan Commissioner Training Session for multiple communities in Champaign for

September 15, 2011

o Finalizing Plan Commissioner Training Session for multiple communities in Belvidere for the fall.

o Chaddick working with Hoffman Estates, Lake Zurich, and Glenview to schedule Plan Commissioner

Training Sessions

September 9 , 2011

o Committee met August 10, 2011 to review status of pending workshops, budget, promotional

efforts for 2011 ILAPA Conference, speaker recruitment and administrative efforts of Chaddick Inst.

o Pending workshops are: Champaign / Urbana September 14; Hoffman Estates September 21; Peoria

/ Tri County October 13 (Bruce Knight and Libby Tyler to lead); Franklin Park October 26; Collinsville

November 9; Bloomington November 18; Glenview and Lake Zurich – Pending.

o John LaMotte is moving from the area and won’t be able to serve on the committee any longer – our

thanks to him for his help in getting this effort off the ground.

November 4, 2011

o

Public Relations Committee The purpose of the Public Relations committee is to; a) advise on matters

involving the public relations of the Chapter; b) positively increase the visibility,

awareness and image of the APA at the Chapter level and the capabilities, skills,

and effectiveness of the overall planning profession; and c) prepare press

releases, media materials, speakers lists, announcements and other materials

deemed necessary by the Executive Committee to promote the Chapter and the

profession.

Committee Members Steve Lazzara, AICP, Chair ([email protected])

Alison Giangrasse, Kimberly Jones, Sara Kopinski, Bob Zimmerer

2011 Committee Goals o Increase the visibility and recognition of the APA-IL Chapter.

o Promote awareness and understanding of the Planning profession.


January 7, 2011

o Presented an APA-IL award to the Village of Montgomery

o Sent letter to WTTW Chicago Tonight trying to get air time to talk about planners/planning

o Scheduled next PR Sub-committee meeting to discuss work plan

March 4, 2011

o Provided information to media and other groups for Urban Innovation Symposium at UIC.

o Contacted WTTW about the APA-IL Chapter answering phones during fund raiser. They continually

announce and showcase the attending group.

o Prepared draft of PR Committee Work Plan to be presented at Friday’s meeting.

o 1.5 members of the PR Committee are working specifically on assignments for the State Conference.

o Participated in the Chicago Metropolitan Agency for Planning’s (CMAP) Future Leaders in Planning

(FLIP) program.

May 6, 2011

o

July 8, 2011

o APA-IL Members answered the phones during the WTTW pledge drive. We received on air “call

Public Relations Committee The purpose of the Public Relations committee is to; a) advise on matters

involving the public relations of the Chapter; b) positively increase the visibility,

awareness and image of the APA at the Chapter level and the capabilities, skills,

and effectiveness of the overall planning profession; and c) prepare press

releases, media materials, speakers lists, announcements and other materials

deemed necessary by the Executive Committee to promote the Chapter and the

profession.

Committee Members Steve Lazzara, AICP, Chair ([email protected])

Alison Giangrasse, Kimberly Jones, Sara Kopinski, Bob Zimmerer

2011 Committee Goals o Increase the visibility and recognition of the APA-IL Chapter.

o Promote awareness and understanding of the Planning profession.

outs” and our name posted on screen.

o PR Committee continues to meet

o Would like to share another PR Idea at the July meeting.

September 9 , 2011

o Contacted City of Evanston regarding banners

o Info on parade permits for the City of Chicago

o Next PR sub-committee meeting -Wed 9-14

November 4, 2011

o

Chicago Metro Section (CMS) The purpose of the Chicago Metro Section (CMS) of the APA IL Chapter is to

better serve the members of the Chapter that reside in the nine county

Chicagoland area. The Section provides educational, networking and outreach

events.

Illinois State Section Officers

Vijay Gadde, President, APA-IL Board Representative ([email protected])

Jeromie Winsor, James Testin, and Allison Laff (Past President)

2011 Goals

• Continue to organize educational and networking events enabling planners to enhance their

skills and obtain CM credits.

• Continue the scholarship program enabling students to attend the APA-IL state conference.


March 4, 2011

o The CMS organized a networking and mentorship event on Jan. 27th

at Jack’s Tap. This year’s focus

was bringing together planners from every stage of planning careers. The CMS had record 73

planners participate in this event, including over 40 students/recent graduates. Thanks to Bob

Zimmerer and Michael Mays of the Mentoring Committee for making this event a great success!

May 6, 2011

o Vijay Gadde participated in the first IL APA Conference Sponsorship Committee meeting on April 8,

2011, and reviewed the sponsorship list, levels, and deadlines. Vijay, along with other members of

this committee, will assist in recruiting potential sponsors and relay that back to the conference

consultant for logistical planning at the conference facility.

July 8, 2011

o Held CMS Board meeting on May 17th

. Reviewed the Chapter Development Plan, CMS goals, budget,

and activities for 2011. The CMS will provide a summary of the program evaluations at the annual

program committee meeting in October.

o Organized the May CMS program on ‘Making Complete Streets a Reality’ at the Hoffman Estates

Village Hall, which was attended by 37 area planners.

o Publicized the June 10th

panel discussion organized by the Elgin bicycle committee to CMS

membership.

o The June CMS program on ‘Working with Consultants’ was canceled due to poor registration.

Chicago Metro Section (CMS) The purpose of the Chicago Metro Section (CMS) of the APA IL Chapter is to

better serve the members of the Chapter that reside in the nine county

Chicagoland area. The Section provides educational, networking and outreach

events.

Illinois State Section Officers

Vijay Gadde, President, APA-IL Board Representative ([email protected])

Jeromie Winsor, James Testin, and Allison Laff (Past President)

2011 Goals

• Continue to organize educational and networking events enabling planners to enhance their

skills and obtain CM credits.

• Continue the scholarship program enabling students to attend the APA-IL state conference.

September 9 , 2011

o Made sponsorship calls for the companies on Vijay’s list and reported back to Keith Johnston of

OnSite Events, Inc. As of August 18th

, only one bronze sponsorship and exhibiting opportunities

were available.

o Gary Reschke, the CMS Secretary has resigned. At this time the CMS is in the process of

recruiting a new officer for the remainder of Mr. Reschke’s term.

o The CMS offered student scholarships to students from UIC and DePaul to help them register for

the 2011 APA-IL State Conference.

o Approximately 20 area planners attended the August CMS program on sustainability planning at

the Tuthill Corporation headquarters in Burr Ridge. The location was chosen because of its

sustainable and energy efficient building including a wetland complex, state-of-the-art

stormwater infrastructure, and a remnant prairie.

November 4, 2011

o

Illinois State Section (ISS) The purpose of the Illinois State Section (ISS) of the APA IL Chapter is to better

serve the members of the Chapter that reside outside the nine county

Chicagoland area. The Section provides outreach and promotes supports

practicing planners with networking opportunities and knowledge-based

training opportunities. The Illinois State Section includes six regions.

Illinois State Section Officers Philip Dick, Director, APA-IL Board Representative ([email protected])

Jon Oliphant, Lorrie Pearson, Chris Mathias, Stephanie Ashe, Kimberly Smith

2011 Goals o Support practicing planners with networking and knowledge base;

o Promote planning as a profession;

o Increase perceived benefit of APA-IL ISS membership;

o Establish local community presence as an organization;

o Increase outreach; and

o Increase membership.

2011 Activity Reports September 9, 2011

• A letter of resignation of his APA ISS Secretary position was submitted on July 29, 2011 by Chris

Limas, AICP, indicating that he did not have enough time to dedicate to the Section. At the APA ISS

Executive Committee meeting on August 19, 2011, Lorrie Pearson, AICP, Land Development

Manager at the City of Champaign, was appointed to fill the vacancy. Lorrie was the Regional

Coordinator for Region 3. We are now looking for persons interested in filling the vacancies for

Regional Coordinators in Regions 3 and 4.

• The following citizen planner workshops, with contact information, are scheduled this year:

September 14 - Champaign, [email protected], 217-403-8800 - Region 3

October 13 - East Peoria, [email protected], 309-673-9796 x227 - Region 2

November 5 - Belvidere, [email protected], 815-987-5636 - Region 1

November 9 - Collinsville, [email protected], 618-281-7144 x118 - Region 5

November 18 - Bloomington, [email protected], 309-888-5160 - Region 3

To be determined - Carbondale, [email protected], 618-457-3248 – Region 6

• The APA ISS Spring 2012 Conference will take place on March 22 and 23 at the Conference Center in

Decatur. Stephanie Ashe, AICP, the conference coordinator, is looking for a key note speaker, and

plans to have at least one law and one ethics session. If you have any suggestions on speakers or

topics, please email her at [email protected].

July 8, 2011

• The APA ISS Spring 2012 conference will be in Decatur; March 29-30 is the target date but March 22-

23 is still an option.














• A $50 subsidy will be given to ISS members who travel more than 75 miles who register for and

attend the entire 2011 Illinois APA Chapter Conference. A check for $50 will be given to qualified

registrants.

• Five citizen planner workshops are planned this year; 1) Region 1 in Belvedere as reported by Wayne

Dust – he has been in contact with Michael Blue and the option was presented to have Lori Marston

present at the workshop for a cost of $500; 2) Region 2 in the Peoria area as reported by Nick

Hayward and Jon Oliphant – they will be in contact with Michael Blue about this workshop and are

targeting October 13 for the event; 3) Region 3 in Champaign as reported by Lorrie Pearson – she

has been in touch with Michael Blue and is targeting September for the event; 4) Region 3 in

Bloomington as reported by Phil Dick – he is working with Mercy Davison, Rick Nolan, and Mark

Woolard on this event to take place on November 18; 5) Region 5 in Decatur as reported by

Stephanie Ashe – she is working on a program focused on sustainability and recycling for this event

to take place on August 26.

• Each citizen planner workshop will be subsidized up to $500. The recommended registration fee is

$20.

May 6, 2011

• The APA ISS Spring 2011 conference in Quincy on March 24 and 25 was a great success. A good

balance of regional and local planning issues was presented in the sessions. On the 24th, there were

five interesting presentations on sustainability in planning. The day was topped off with a field trip

to Lock and Dam 21 on the Mississippi River.

On the 25th, there were very good presentation on Mississippi River projects, disaster mitigation and

recovery, the annual Tri-State Summit (Illinois, Missouri and Iowa), and presentations on reclaiming














neglected properties. Alan Mallach, FAICP, noted author and research director of the National

Housing Institute, gave an excellent presentation on “Tackling Vacant Properties” that included

problem solving tips and techniques in dealing with vacant properties where you have no

responsible owner. He then led a very good interaction with questions and answers. The day was

topped off with a field trip to Quincy’s East Historical District.

• Five citizen planner workshops are planned for this year: Regions 1, 2 and 3 (Champaign-Urbana)

are interested in scheduling Michael Blue Planning Officials Training sessions for the fall; Regions 3

(Bloomington-Normal) and Region 4 (Decatur) are also moving forward with plans for citizen planner

workshops for the fall.

• The APA ISS Spring 2012 conference will be in Decatur.