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SHORT TENDER NOTICE

FOR

PRINTING AND SUPPLY OF

CHIEF MINISTER’S REPORT CARD TO EACH HOUSHOLD OF THE DISTRCT

ON THE EVE OF NEW YEAR 2015

FOR

……………………………………………….. DISTRICT

NIT No:

OFFICE OF DEPUTY COMMISSIONER

………………….DISTRICT, …………………………….

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INDEX

S No Topic Page

1 Short Tender Notice 3

2 Disclaimer 4

3 Definitions in this document 5

3 About the Scheme 6-7

4 Timetable and Milestones 7

5 Scope of Work 7-11

6 Eligibility criteria 11-12

7 Description of the Selection Process 12-13

8 Evaluation Criteria 13-14

9 Instructions to Bidders 15-20

10

ANNEXURES

i. LETTER OF INTENT TO BE SUBMITTED IN RESPONSE TO THE BIDS

ii. BIDDER DETAILS

iii. PRINTING EXPERIENCE DETAILS

iv. PERSONNEL / WORKERS / EMPLOYEE DETAILS

v. DETAILS OF REGISTERED OFFICES IN ASSAM OR INDIA

vi. DETAILS OF INTERNATIONAL & NATIONAL RECOGNITIONS &

CERTIFICATIONS

vii. FINANCIAL BID

21-28

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SHORT TENDER NOTICE

a. This program is aN initiative of the Government to appraise its people about the developmental initiatives

and achievements so far made to create awareness and also ensure transparency in the governance and

accountable to the people. The State has moved from a violence-ridden state to a growth-demanding state

and the conversion is now becoming complete. This initiate is a documented report card of the

government’s efforts in that direction. This is also an effort to make the people aware of various schemes

and programmes of the Government of Assam.

b. The Deputy Commissioners are authorized by the Information and Public Relations Department/Printing

and Stationery Department, Government of Assam to obtain quotations from eligible and qualified

printers/suppliers for printing the document finalized by the Department of Information and Public

Relations, Government of Assam.

c. The Office of the Deputy Commissioner, …………………………………………… invites bids under two bid system

(technical and financial) from experienced printers / agencies having eligibility and experience as envisaged

in this BID document for the supply of printing services as per the model document supplied by the DOIPR,

Government of Assam.

d. The bids should be sent in a sealed envelope and are to be submitted on the prescribed forms along with an

EMD for an amount of Rs 25,000/- (Twenty Five Thousand Rupees ) only, valid for a period of 180 days

from the date of submission, in the form of Demand Draft or TREASURY CHALLAN in favor of “DEPUTY

COMMISSIONER, ………………………………….. DISTRICT, ASSAM” payable at …………………………….

e. The selection of the Printer (who shall be the PSP Printing Service Provider) shall be made on the basis of

Technical and Financial Bids only subject to the fact that the PSP has submitted all relevant documents and

met the prescribed criteria’s. More details about the initiative, the bid submission procedure and the

selection methodology are available in the Short Tender Notice (BID) document.

f. Interested Bidders are requested to procure the BID documents from the Nazarat Officer,

……………………District from 10.00 a.m. to 4.00 pm on payment of Rs. 100/- towards the purchase of the BID

document in the form of Demand Draft or TREASURY CHALLAN favoring “DEPUTY COMMISSIONER,

………………………………….. DISTRICT, ASSAM” payable at ……………………………………………...

g. Interested printers / bidders may also download the BID document in an electronic form from “District-

Website”. However, the cost of such a BID document (Rs. 100/-) may be paid along with the submission of

the bids failing which the bid submission would not be accepted.

h. The last date for submission of bids is …. hrs on … January 2015.

i. Interested printers / bidders will have to bid for the entire printing work as mentioned given in this

document. Partial bidding for a part work shall not be allowed.

j. The price quoted by the bidder shall remain fixed during entire period of contract &

shall not be subject to variation on any account. A Bid submitted with an adjustable price

quotation will be treated as non-responsive and rejected.

k. The period of this contract shall be valid till completion of the work successfully only.

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l. BID Procurement Address: Nazarat Officer, ……………………………….District, Assam The bidders may contact the

office on telephone nos………………………………………………… for any further information/ clarifications.

Deputy Commissioner,

Date: …………………………… District

DISCLAIMER

a. The District Administration has taken adequate care in the preparation of the STN (BID). Nevertheless

the Bidder should satisfy itself that the BID is complete in all respects. Intimation of any discrepancy

shall be given to this office immediately. If no intimation is received by this office, from any Bidder

within two days from the date of issue of this document, it shall be considered that the issued

document complete in all respects has been received by the Bidder. No extension of time will be given

under any circumstances to the Bidder for submission of its bid on grounds that the Bidder did not get

a complete set of the BID.

b. Neither District Administration, the Deputy Commissioner or employees of the DC Office accept any

liability or responsibility for the accuracy or completeness of, nor make any representation or warranty

- express or implied, with respect to the information contained in the BID, or on which the BID is

based, or any other information or representations supplied or made in connection with the Selection

Process.

c. Neither District Administration, the Deputy Commissioner or employees of the DC Office will have any

liability to any Bidder or any other person under any law, statute, rules or regulations or otherwise for

any loss, expense or damage which may arise from or be incurred or suffered in connection with any

information contained in this BID, any matter deemed to form part of this BID, the award of the

contract, the information and any other information supplied by or on behalf of District Administration

or its employees, any consultants or otherwise arising in any way from the selection process for the

contract.

d. Nothing in the BID is, or should be relied on, as a promise or representation as to the future. Neither

the BID nor anything contained shall form the basis of any contract or agreement whatsoever. In

furnishing the BID, neither District Administration, nor its employees or its advisors undertake to

provide the recipient with access to any additional information or to update the BID or to correct any

perceived inaccuracies therein.

e. No individual in direct / indirect relationship with any employee of the District

Administration,…………………………. District, Assam will be eligible for applying this BID.

f. The Deputy Commissioner or an authorized officer reserve the right, without prior notice, to change

the procedure for the selection of the Successful Bidder(s) or terminate discussions and the delivery of

information at any time before the signing of any Agreement for the contract, without assigning

reasons thereof.

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g. The Deputy Commissioner reserves the right to reject any or all of the Bids submitted in response to

this STN at any stage without assigning any reasons whatsoever. Deputy Commissioner also reserves

the right to change any or all of the provisions of the BID. Such changes will be intimated to all the

Bidders.

h. Deputy Commissioner reserves the right to change, modify, add to, alter or annul the selection process

including of additional evaluation criteria. Any change in the selection process shall be intimated to all

Bidders.

i. The STN is non transferable.

DEFINITIONS IN THIS DOCUMENT

ABOUT CHIEF MINISTER’S REPORT TO EACH HOUSEHOLD ON

GOVERNMENT’S ACHIEVMENTS

a) Assam has been a state faced with multiple challenges of facing nature’s fury- floods and erosion leading to

loss of assets and property, insurgency and poor resource base. This government has been working very

hard and tirelessly for peace, security and betterment of the people. The State Government sincerely

believes that accountability to people is the cornerstone of transparent Government and Hon’ble Chief

Minister felt the need to discharge his responsibility to appraise each and every person of the State about

the efforts made by the Government for their benefits and various milestone achieved since 2001. It is this

belief to achieve that has inspired the Government to prepare a report card for successes and achievements

as well as for awareness of the people about the schemes and programmes of the government. Thus,

Hon’ble Chief Minister of Assam, intends to present a report card of Government achievements to his

people through this initiative.

b) The aim of this STN is to invite bids from eligible Printers for printing and supply of this Chief Ministers

message (SRD) to every household in the district.

c) This initiative is designed, approved and funded by the IPRD/P&SD, Government of Assam

d) The printing of the documents to every household will have to be completed with …. January 2015 and

distributed to every household in the district by 10th

January. The responsibility of the printers (PSPs) lies up

DC DEPUTY COMMISSIONER

IPRD INFORMATION AND PUBLIC RELATIONS DEPARTMENT

P&SD PRINTING AND STATIONERY DEPARTMENT

CM CHIEF MINISTER OF ASSAM

PSP PRINTING SERVICE PROVIDER

SRD SAMPLE REFERENCE DOCUMENT

STN SHORT TENDER NOTICE

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to printing and delivery of the documents to the DC Office by …. January 2015. There can be no delay as this

is required for distribution to all households by …h January 2015

e) The total number of households in the district is (Total census population 2011/ 5). Hence, the total number

of households is the total documents that will required to be printed. For ……………………………………… district,

it is ……………………. Copies.

f) The materials shall be in 100 GSM paper and color printing (20 pages per booklet). No damages or incorrect

printing will be accepted. The booklet will have to be neatly stapled.

SOME KEY INFORMATION & IMPORTANT MILESTONES

MILESTONES TIME AND DATES

Floating of Short Tender Notice … December 2014

Date of inviting BID …December 2014

Last Date & Time for receipt of BID 15:00 hrs on …. Jan 2015

Date & Time for opening of the BID 16: 00 hrs on …. Jan 2015

Targeted date of completion of printing and

handing over of printed materials to DC Office ….. January 2015

In order to meet the above target dates, printers / bidders are expected to respond expeditiously to clarifications,

if any, requested during the evaluation process. The DC office shall adhere to the above schedule to the extent

possible. DC office, however, reserves the right to modify the same and the intimation to this effect shall be given

to all the Bidders.

PLACE OF OPENING OF THE BID: Office of the Deputy Commissioner, ……………………….. District, Assam

TENTATIVE DATE OF PRE-BID MEETING: …. DECEMBER 2014 at DC Chamber

SCOPE OF THE WORK

1. AWARENESS OF THE SPIRIT OF THIS INITIATIVE: The printer (PSP) shall study this document carefully as

well as discuss with officials from the district administration to understand the spirit, purpose and urgency

of this work and endure to achieve the goals set with professionalism.

2. PRINTING OF THE BOOKLETS: The printer (PSP) shall complete the printing of the booklets within the

stipulated time as mentioned in the milestones without any delay. All the booklets shall be neatly punched

/ pinned and handed over with clear 7 digit serial numbers and in the color as mentioned in the SRD

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3. MAINTAINING QUALITY OF PAPER, PRINT & BOOKLET: The printer (PSP) shall ensure that the quality of

the paper used is a 100 GSM and color print. There shall not be any compromise with the printing

qualities. Booklets made shall have to match the standards set by the SRD. Any deviation from the SRD will

invite penalties.

4. APPROVAL OF FIRST & SECOND DRAFTS: The Printer (PSP) shall mandatorily, print the first and second

drafts and obtain mandatory approval from the DC or his/her authorized representatives before going for

final printing of booklets. This approval shall be for checking the paper quality and printing quality.

5. DELIVERY OF BOOKLETS: The printer shall have to deliver booklets to the DC Office by … January 2015

without any delay in packets, each packet consisting of 250 or 500 booklets each.

6. REPRINTING IF ANY: The Printer (PSP) shall re-print those booklets that do not match the standards set by

the SRD and deliver the re-printed booklets by ….January 2015 to the DC Office.

ELIGIBILITY CRITERIA

1. Any prospective bidder shall be a printer with local presence preferably with requisite printing machines.

2. Any printer submitting a bid in response to this STN (Short Tender Notice) shall be registered with the

Printing and Stationary Department of Government of Assam

3. Bidder has an average turnover of at least Rs. 25.00 Lakhs during last three financial years from providing

printing services in Assam or elsewhere and making profit. Further, there should be at least one printing

contract that has been executed successfully in the last 3 years which is equal to or more than Rs 10.00

lakhs.

4. PAN/TIN No, VAT & Service Tax Registrations are mandatory.

5. The bidder should be solvent during the last three financial years (FY 2013-14, 2012-13 2011-2012).

Copy of audited balance sheets shall have to be submitted by the bidder with the bid for the last three

financial years. The bidder is required to mention necessary details in ANNEXURE II.

6. Printer / Bidder shall have relevant experience in the government or private sector of executing successful

contracts of printing. This needs to shown in ANNEXURE III

7. The bidder should have relevant personnel on rolls with adequate skills and competency to manage the

contract. Relevant documents shall have to be submitted with the bid and necessary details will have to be

filled up in ANNEXURE IV.

8. Bidder should have a registered office in Assam (preferable) or elsewhere. Presence in multiple states of the

country will be an added advantage. The bidder shall fill up details of facilities in Annexure V.

9. International Certification & Accreditation / Quality Certification will be added advantage. Relevant

documents shall have to be submitted with the bid if available. The bidder shall fill up ANNEXURE VI for

this.

DESCRIPTION OF THE SELECTION PROCESS

THE SELECTION PROCESS

� The submission of Bids by interested parties in response to this STN would be required to be in a common

sealed cover with the Technical and Financial Bid enclosed therein in two separate envelopes. The

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Technical Bids would comprise of Annexure II to Annexure VI and the Financial Bid will need to be

submitted in Annexure VII.

� Annexure I would need to be in the common envelope.

� The Bids received would be subject to a prima-facie check for responsiveness followed by a stepwise

evaluation procedure as described below.

STEP 1: RESPONSIVENESS OF BID

The Bids submitted by Bidders shall be initially scrutinized to establish “Responsiveness”. A Bid may be deemed

“Non-responsive” if it does not satisfy any of the following conditions:

a. If registration with the printing and stationery department is not there

b. It is not accompanied with a Demand Draft or Treasury challan of Rs. 100/-(non refundable) for the

STN document when the STN is downloaded from web site.

c. It is not received by due date and time as specified in this STN.

d. Conditional offers or if It does not contain sufficient information for it to be evaluated and/or is not

in the formats specified

e. It is not signed and /or sealed.

f. It is not accompanied with a valid Earnest Money Deposit of Rs. 25,000 submitted in prescribed

form (Refundable).

g. It is not accompanied by a Power of Attorney for authorizing the representative of company.

� The Bid shall be considered to be substantially responsive if it conforms to the preceding requirements

without material deviation or reservation.

� A bid once declared as “non-responsive” and rejected, cannot be made responsive by the bidder having

corrected or withdrawn the non-conforming deviation or reservation.

� The “Responsive” Bids shall be evaluated in the following steps:

STEP 2: EVALUATION OF CAPABILITY OF BIDDERS

A) TECHNICAL BIDS :

� In this stage the capability of the Bidder in undertaking the Project would be assessed. The Bidders

would be evaluated on parameters as defined in the Evaluation process section of this STN.

� The evaluation of the Bids shall be done by a s e l e c t i o n committee constituted by t h e

D e p u t y C o m m i s s i o n e r , … … … … … … … … . . D i s t r i c t A s s a m . The Bids will be evaluated

based on a preset evaluation criteria outlined below. The bidder scoring the maximum marks would

be considered as qualified & eligible and may be invited for discussions and presentation, if required.

The distribution of marks is given in the evaluation criteria.

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� The evaluation shall be strictly based on the information and supporting documents

provided by the bidders in the Bids. It is the responsibility of the bidders to provide all supporting

documents necessary to fulfill the eligibility criteria.

� In case, information required by DC Office is not provided by bidder, the selection

committee shall proceed with evaluation based on information provided and shall not request

the bidder for further information. Hence, responsibility for providing information as required in

this form lies solely with the bidder.

� The bidder should obtain minimum marks of seventy as aggregate in the evaluation criteria of

technical bids to have qualified for the financial bids.

B) FINANCIAL BIDS:

� Financial bids of only those bidders will be opened who are found suitable and eligible as per

technical bids. The bidder will have to submit Rates, inclusive of all duties, taxes and other

levies, in Rupees.

� The bidder whose financial bid is the lowest will be declared the successful bidder (L1).

EVALUATION CRITERIA FOR TECHNICAL BIDS

SL

NO HEAD MARKS

1

FINANCIAL STABILITY OF THE AGENCY / ORGANIZATION BASED ON

a. Annual Turn Over of Rs 25.00 lakhs at least

b. Solvency ( The applicant should be solvent during the last

three financial years (FY 2013-14, 2012-2013 and 2011-

2012)

25

(Marks of Pro-Rate Basis.

Highest Annual Turn

Over to get Highest

Marks)

2

STAFFING / WORKER DETAILS

Key staff workers / members with skills, qualification, experience &

competencies to manage this printing contract 25

3

PRIOR EXPERIENCE: Size & track record of printing contracts

executed in the last three years and successful execution of any kind

of printing service related contract in any state in the North East

30

4 National & International Accreditations / Recognitions /

Certifications etc (if any ) 5

5 LOCAL PRESENCE: Presence in Assam locally along with printing

press and requisite machines 15

GRAND TOTAL MARKS 100

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INSTRUCTIONS TO BIDDERS

(A) SUBMISSION OF THE BID

� The Bidder shall submit one technical bid and one financial bid in ONE SINGLE SEALED COMMON

ENVELOPE. The single common envelop shall be inscribed as under:

RESPONSE TO STN (NO & DATE) FOR Supply of Printing Services for DC, …………….. District, Assam

SUBMITTED BY: (Name of Bidder)

� THE BID SHALL BE ADDRESSED TO (to be inscribed on the outer common envelope)

To,

The Deputy Commissioner, ………………………. District, Assam

� The Bidder shall clearly mark the technical bid submission as “TECHNICAL BID” and the financial bid as

“FINANCIAL BID” and submit the same in a common envelope. In the event of any discrepancy in the bid

submission, DC office reserves the right to reject the bids.

� In addition to the information submitted as per Annexure – I to VII, this cover shall have the following

documents

• Receipt of Rs.100/- against the payment made for the procurement of the BID document if procured in

hard copy from DC Office. Demand draft or Treasury Challan of Rs. 100/- in favor of DC, …………………….

District payable at ………………………………, (Assam) in case of BID is downloaded from website.

• Power of Attorney for the authorized representative

• Description of the Bidding Company (Supporting Documents as per Annexure)

• The response submitted to this Bid and all associated correspondences shall be written l e g i b l y .

Any interlineations, erasures or over writings shall be valid only if they are initialed by the

authorized person signing the Bids.

• The envelopes should be super scribed with “Bids for Supply of Printing Services for HCM

Household report”

• The Bids submitted should be concise and contain only relevant information as required under this

document.

• The b i d d e r submitting their Bids shall be responsible for all of its expenses, costs and risks incurred

towards preparation and submission of their Bids. DC Office shall, in no case, be responsible or

liable for any such costs whatsoever, regardless of the outcome of the process.

• Declaration of the organization may be submitted notifying the person/persons authorized for signing

the Bid documents

NOTE:

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� A bidder is allowed a single bid submission only. Any bid containing a bidder who has submitted

multiple bids will be summarily rejected.

� Bid by consortiums are not allowed

� Individual applications or bids by one person based bids would be treated as non-responsive. Only

organizations or agencies can apply

� If the envelopes are not sealed and marked as instructed above, the Bid may be deemed to be

nonresponsive and liable for rejection. DC Office assumes no responsibility for the misplacement or

premature opening of the Proposal submitted if the same is not in accordance with the prescribed

format.

� The Bidder can submit the Bid by registered post/ courier or submit the Bid in person, so as to

reach the above mentioned address by the date and time as communicated in the BID document.

� DC Office shall not be responsible for any delay in submission of the Bids.

� Any Bid received by the DC Office after the deadline for submission of the Bids stipulated in BID

shall not be opened.

(B) EARNEST MONEY DEPOSIT

Bidders are required to submit an Earnest Money Deposit (EMD) for an amount of Rs 25,000 (Rupees

Twenty Five thousand only). The EMD shall be in the form of a demand draft only drawn in favor of The

Deputy Commissioner, ………………………. District, Assam from a commercial/ nationalized/ scheduled bank

payable at…………………………………………., (Assam).

NOTE:

1. Bids of Bidder(s), who fail to furnish the above EMD, shall be liable for rejection by DC Office as

nonresponsive. Subject to the other clauses of this Section, DC Office shall reserve the right to

forfeit the EMD under the following circumstances:

• If the Bidder withdraws his Bid at any time during the stipulated period of Bid validity.

• If the Bidder, for the period of Bid validity:

� In opinion of DC Office, commits a material breach of any of the terms and / or conditions

contained in the BID Document and / or subsequent communication from DC Office in this

regard.

� Refuses to accept the work order.

2. In the event that any Bidder is not found qualified as per the minimum evaluation criteria

mentioned above, then the EMD of such Bidders can cease to be in force. The EMD in such cases

shall be returned to the respective Bidders within 30 days from such cessation without interest.

(C) INITIALLING OF THE BIDS

Each page of the Bid should be initialed by the Authorized Representative of the Bidder.

(D) VALIDITY OF BIDS SUBMITTED

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The Bids submitted by the applicant shall remain valid for a period of 180 days after the closing date

(deadline) for submission of Bids prescribed in this document. Bids valid for shorter period by the bidder

may be rejected as non-responsive. D C Of f i ce may solicit the applicants’ consent to an extension of

Bids validity (but without the modification in their Bids).

(E) AMENDMENTS TO BIDS DOCUMENT

At any time prior to deadline for submission of Bids, D C O f f i c e may for any reason, on its own

initiative or in response to the clarifications requested by a bidder(s), modify the STN document by issuing

an addendum. Any addendum thus issued would be in writing and sent to all the bidders who have

received and acknowledged the STN document. The amended document shall be notified through

website and such amendments shall be binding on all bidders.

(F) DISQUALIFICATION

DC Office m a y at its sole discretion and at any time during the evaluation of Bids, disqualify any bidder, if

the bidder:

(i) Submits the Bids after the response deadline;

(ii) Make misleading or false representations in the forms, statements and

attachments submitted as proof of the eligibility requirements;

(iii) Exhibits a record of poor performance such as abandoning works, not properly

completing the contractual obligations, inordinately delaying completion or

financial failures, etc. in any project in the preceding three years;

(iv) Submits a Bid that is not accompanied by required documentation or is non-

responsive;

(v) Fails to provide clarifications related thereto, when sought

(vi) Submits more than one Bid

(vii) If declared ineligible / blacklisted by the Government of India or any Government

of State or Union Territory

(viii) Should not be in litigation with any Government of India/State/UT

Government,

(ix) For any other reason which may not be in the interest of Government of Assam

(G) CONFIDENTIALITY

� Information relating to the terms and conditions of the Bids submitted shall not be disclosed to

any of the responding applicants or their representatives or to any other persons not officially

concerned with such process until the e v a l u a t i o n process is complete. The undue use by

any appl icant of the confidential information related to the process may result in rejection of its

Bids.

(H) SECURITY DEPOSIT & PERFORMANCE

� The EMD or Bid Security of the Successful Bidder shall be required to be maintained.

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� In case of successful bidder the amount of earnest money would be converted into security deposit

which would only be refunded after the successful performance of contract.

� In addition to it, the firm shall submit a bank guarantee equivalent to 5% of the contract amount

assigned to them within two days of award of contract and in case of failure to perform the contract

that amount of Bank guarantee shall be forfeited along with the security money by the Mission.

(I) RIGHT TO REJECT THE PROPOSAL

� DC OFFICE is not bound to accept all or any of the proposals submitted.

� DC OFFICE reserves the right to reject any or all of the Bids submitted in response to this Request for

Proposal at any stage without assigning any reasons whatsoever.

� Any bidder shall have no cause of action or claim against DC OFFICE or its officers, employees,

successors or assignees for rejection of their STN

(J) TERMINATION CLAUSE

� The Deputy Commissioner,………………………………… district, Assam, reserves the right to withdraw the

work in part or in whole, in case of serious default on the part of the organization /unforeseen reasons,

after signing the contract.

� Any violation of any terms and conditions of the contract agreement duly executed between the parties

would result in forfeiture of security and Bank guarantee along with cancellation of contract in addition

to other penal action as per the provisions of criminal/civil law.

(K) DISPUTE RESOLUTION MECHANISM

� Any dispute arising out of the contract, which cannot be amicably settled between the two parties, shall

be settled by Deputy Commissioner, ………………………………. District, Assam and Commissioner &

Secretary, Information and Public Relations Department as joint arbitrators with equal responsibility.

(L) PENALTY CLAUSE FOR DELAY AND UNSATISFACTORY PERFORMANCE

� The bidder must be careful in maintaining the quality of work as well as adhering to the prescribed time

schedule for the activity.

� If there is delay in course completion or lab set up or the performance is not satisfactory, then the

Deputy Commissioner, ……………………………………. District, Assam reserves the right to invoke suitable

penalty which may be forfeiture of the earnest money as well

� If at any time during performance of the Contract, the party fails to maintain the prescribed time

schedule then they should promptly notify in writing of the fact of the delay, it’s likely duration and its

cause(s). Within a reasonable time after receipt of the notice, the DC or his/her authorized

representative will evaluate the situation and may, at its discretion, extend the time for performance in

which case the extension shall be ratified by the parties in writing.

(M) PAYMENT TERMS & SCHEDULE

� The payment will be made to the printer after receipt of funds from Government of Assam.

(N) AWARD OF CONTRACT

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� DC OFFICE shall consider placement of Letter of Intent to the bidder whose offer is found

technically, commercially and financially acceptable. The bidder shall give his acceptance along

with the Bank Guarantee in conformity within 2 days from issue of Letter of Intent.

� If more than two bidders quote the same price, then the DC office may choose to either divide the

work equally or may even choose to award to that bidder who obtained more marks in the

technical stage.

� In the case of the Government fixing a maximum price for each booklet printing, the L1 shall have

to agree to the rates fixed by the Government if the rates quoted by the L1 are more than rates

fixed by the Government.

(O) PERIOD OF THE AGREEMENT

� The validity of this contract shall be only till completion of this printing work

� In the case of the DC office cancelling the contract of the printer on the basis of the

performance parameters mentioned in this document, the bid security along with the bank

guarantee shall be forfeited and additional penalties up to 10% of the contract value may be

imposed for a delay of one delay up to one week

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ANNEXURES

ANNEXURE I: LETTER OF INTENT TO BE SUBMITTED IN RESPONSE TO THE BIDS

(To be submitted on the Letter head of the bidder)

To,

The Deputy Commissioner,

………………………………………… District, Assam

REF: Bid Notification No with Date

SUBJECT: SUBMISSION OF BID FOR CM House Hold Report Card Scheme

Dear Sir,

1. Having examined the Bids document, we, the undersigned, herewith submit our

response to your Bid Notification dated xx/xx/2013 for PSP under CM Household

Report Card Scheme, in full conformity with the said Bid document.

2. We have read the provisions of the Bids document and confirm that these are

acceptable to us. We further declare that additional conditions, variations,

deviations, if any, found in our Bids shall not be given effect to.

3. We agree to abide by this Bid, consisting of this letter, the detailed response to the Bid

and all attachments, for a period of 180 days from the closing date fixed for submission

of proposal as stipulated in the Bids document.

4. We would like to declare that we are not involved in any litigation with any

Government o f India/State/UT Government and we are not under a declaration of

ineligibility for corrupt or fraudulent practices.

5. We hereby declare that all the information and statements made in this Bid are true and

accept that any misrepresentation contained in it may lead to our disqualification.

6. We understood that D C O f f i c e is not bound to short-list / accept any proposal

received in response to this Bid.

7. The details of the Earnest Money Deposited for Rs 25,000 (twenty five thousand ruppees)

is given below.

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Our correspondence details with regard to this Bid are:

S NO INFORMATION DETAILS

1

Name of the Contact Person

2 Address of the Contact Person

3

Name, designation and contact

address of the person to whom all references

shall be made regarding this Bids

4 Telephone number of the

Contact Person

5 Mobile number of the Contact

Person

6 Fax number of the Contact

Person

7 Email ID of the Contact Person

8 Corporate website URL if available

9 References (at least two persons)

I / We hereby declare that our proposal submitted in response to this Bid is made in good faith and the

information contained is true and correct to the best of our knowledge and belief.

Sincerely,

[Bidders Name with seal] Name:

Title:

Signature with Date

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ANNEXURE II: DETAILS OF THE OPERATIONS IN ASSAM

NOTE: Use separate sheet wherever space is short

SL.

NO. INFORMATION SOUGHT

DETAILS TO BE FURNISHED

1

CONTACT DETAILS OF THE APPLICANT

Name of the Applicant

Address

Telephone, Mobile No

Email

Fax

Website

2 BUSINESS INFORMATION ABOUT THE APPLICANT’S OPERATIONS IN INDIA

2.1 Incorporation/registration Information

Incorporation s t a t u s o f t h e Agency

(public limited /Govt. / private limited,

society, partnership form etc.)

Year of Establishment

Details of company registration (Attach the

photocopy of the registration) along with

Memorandum of Association, Byelaws etc.

Date

registration

Reference

No.

Details of registration with appropriate

authorities for sales tax, service tax, PAN

and other statutory axes/duties

(for each provide date of registration,

registration reference/number and

photocopies and any other relevant detail)

Details of the Board of Director /

Members of Management Committee /

Governing Body etc.

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Total Number of Permanent Staff on Rolls

Total Number of Contractual Staff on Roll

Profile of the personnel to be designated

as the programme head and point of

contact at the national / regional level

2.2

ANNUAL TURNOVER ** IN INDIA: AS REVEALED IN ANNUAL FINANCIAL STATEMENTS

REPORTED IN INDIA

Financial Year Revenue from printing works

(rupees in lakhs)

FY 2012-13

(Unaudited figures)

FY 2011-12

FY 2010-11

** In case of not for profit agencies, annual turnover is defined to include all research grant,

grant-in-aid and receipt for all activities undertaken within a particular financial year.

ANNEXURE III: DETAILS OF THE EXPERIENCE IN ASSAM & INDIA (as on 01st

December 2014)

NOTE

• Use custom tables where ever necessary

• Provide additional data where ever necessary

• Use additional sheet if felt necessary

S NO NAME OF Client CONTRACT DETAILS

1

2

3

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ANNEXURE IV: DETAILS OF THE EMPLOYEES WHO HAVE THE ADEQUATE COMPETENCY & SKILLS

TO MANAGE THIS CONTRACT

Sl. No Name of Worker or Employee Skills or Highest Educational &

Professional Qualification

Whether permanent or

contractual with Month / Year

of Joining

1

2

3

ANNEXURE V: DETAILS OF REGISTERED OFFICES IN ASSAM OR INDIA

ANNEXURE VI: DETAILS OF INTERNATIONAL / NATIONAL RECOGNITIONS & CERTIFICATIONS

SL. NO.

NAME OF THE ORGANIZATION RECOGNITION / CERTIFICATION DETAILS

1

2

ANNEXURE VII: FINANCIAL BID

PARTICULARS

AMOUNT (RS) /BOOKLET OF 20 PAGES

The bidder shall quote the price considering all the

points given in the scope of work and other relevant

clauses of this STN document inclusive of all taxes.

Note: Include additional sheet if required