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7/23/2019 Slide Materi Acl
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Use of Technology (ACL) inUse of Technology (ACL) in
AuditsAudits
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AgendaAgenda
Overview of Generalized Audit SoftwareOverview of Generalized Audit Software
How to Get StartedHow to Get Started
Getting asic !ile "nfor#ationGetting asic !ile "nfor#ation
Loo$ing for Ano#aliesLoo$ing for Ano#alies
%etailed Transaction Analysis%etailed Transaction Analysis
&'a#le *rocure#ent Card Case Study&'a#le *rocure#ent Card Case Study
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OverviewOverview
What does it do?What does it do? Allows auditors to e'tract and analyze dataAllows auditors to e'tract and analyze data
indeendent of rogra##ers and auditeesindeendent of rogra##ers and auditees
Su##arizes large a#ounts of dataSu##arizes large a#ounts of data +,,- testing of large oulations+,,- testing of large oulations
"ncreases ro.a.ility of detecting errors and"ncreases ro.a.ility of detecting errors and
o#issionso#issions
"ncreases ro.a.ility of detecting fraud"ncreases ro.a.ility of detecting fraud
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Getting StartedGetting Started
Know Your Data!Know Your Data! /now where to get it/now where to get it
*latfor# (*C0#ainfra#e0other) and for#at*latfor# (*C0#ainfra#e0other) and for#at
1uantity and e'tract otions1uantity and e'tract otions
/nowledgea.le staff/nowledgea.le staff /now what it should loo$ li$e/now what it should loo$ li$e
"#ortant fields"#ortant fields
Statistical e'ectationsStatistical e'ectations
Chec$ $ey fields for validityChec$ $ey fields for validity2u#eric 0 alhanu#eric2u#eric 0 alhanu#eric lan$ 0 non3.lan$lan$ 0 non3.lan$
4alid codes4alid codes
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Get asic "nfor#ationGet asic "nfor#ation
Generate su##aries and statistics on $eyGenerate su##aries and statistics on $ey
fieldsfields
5ecord count5ecord count
Totals and $ey su.totalsTotals and $ey su.totals
Average6 #a'i#u#6 #ini#u# valuesAverage6 #a'i#u#6 #ini#u# values
5un 7overview8 reorts (Classify65un 7overview8 reorts (Classify6
Su##arize)Su##arize)
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Loo$ for Ano#aliesLoo$ for Ano#alies
&'cetion reorts&'cetion reorts Statistical deviance and digital analysisStatistical deviance and digital analysis
enford9s Lawenford9s Law
5ounding of a#ounts5ounding of a#ounts &ven dollar a#ounts&ven dollar a#ounts
Stuff to Read:Stuff to Read:
www:ute'as:edu0ad#in0audit0files0www:ute'as:edu0ad#in0audit0files0
Using Audit ToolsUsing Audit ToolsCase StudiesCase Studies
%igital Analysis%igital Analysis
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Loo$ for Ano#aliesLoo$ for Ano#alies
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Loo$ for Ano#aliesLoo$ for Ano#alies
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%etailed Transaction Analysis%etailed Transaction Analysis
&'tract 7susect8 records for review&'tract 7susect8 records for review
Select statistically valid sa#le for reviewSelect statistically valid sa#le for review
and e'tractand e'tract
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ACL &'ercisesACL &'ercises
Go to;Go to;
www:ute'as:edu0ad#in0audit0files0www:ute'as:edu0ad#in0audit0files0
%ownload all files:%ownload all files:
OenOenCARDUSE.ACLCARDUSE.ACL
using ACL
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&'a#le&'a#le
*rocure#ent Card !raud*rocure#ent Card !raud
ac$groundac$ground !iscal =ear >,,, Audit *lan Sot Chec$!iscal =ear >,,, Audit *lan Sot Chec$
*rocure#ent Card *rogra# !iscal =ear ??*rocure#ent Card *rogra# !iscal =ear ?? !ollow u to +??@ audit!ollow u to +??@ audit StatisticsStatistics
Over ,, deart#ents and +6B, cardsOver ,, deart#ents and +6B, cards
>+6,,, transactions (through D0+0>,,>)>+6,,, transactions (through D0+0>,,>)
(@6EB in !=,+6 B6DD? in !=,> through D0+)(@6EB in !=,+6 B6DD? in !=,> through D0+)
FE+:FE+:
(F+>:, in !=,+6 F?: in !=,> through D0+)(F+>:, in !=,+6 F?: in !=,> through D0+)
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O.taining %ata for AnalysisO.taining %ata for Analysis
Card %ataCard %ata
Transaction %ataTransaction %ata
erchant Classeserchant Classes
Accounting0*ay#ent %ataAccounting0*ay#ent %ata
%ata fro# an$ of A#erica%ata fro# an$ of A#erica
%ata fro# UT Accounting Syste#%ata fro# UT Accounting Syste#
erged Transactionerged Transaction%ata !ile in ACL%ata !ile in ACL
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%ata Analysis Using ACL%ata Analysis Using ACL
Su##aries StatisticsSu##aries Statistics High volu#e cardholdersHigh volu#e cardholders
High dollar cardholdersHigh dollar cardholders
High volu#e #erchantsHigh volu#e #erchants
High dollar #erchantsHigh dollar #erchants
&'cetions Ano#alies&'cetions Ano#alies *olicy violations*olicy violations
Other unusual transactionsOther unusual transactions
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Created reorts .ased on #erchant class code toCreated reorts .ased on #erchant class code to
identify unusual tyes of urchasesidentify unusual tyes of urchases
"nternational ite#s"nternational ite#s Clothing storesClothing stores *ets*ets
GasGas !lowers!lowers icycle shoicycle sho
GiftsGifts CharitiesCharities SchoolsSchools
&Iui#ent 5ental&Iui#ent 5ental CollegesCollegesTravel3relatedTravel3related*ostal Service*ostal Service Utilities (including telehone services)Utilities (including telehone services)
"nternet"nternet Grocery storesGrocery stores
TransortationTransortation AntiIuesAntiIues
*olicy 4iolations*olicy 4iolations
Type of PurchaseType of Purchase
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Other *olicy 4iolationsOther *olicy 4iolations
and Unusual Transactionsand Unusual Transactions Transactions over F???:,, li#itTransactions over F???:,, li#it
Slit Orders Slit Orders #ultile transactions to single#ultile transactions to singlevendor on single day with total a#ount overvendor on single day with total a#ount over
F???:,,F???:,,
&ven dollar a#ounts&ven dollar a#ounts
Sales ta' aid to Te'as #erchantsSales ta' aid to Te'as #erchants
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atch Susect Transactionsatch Susect Transactions
to Accounting 5ecordsto Accounting 5ecords Co#licated account ostings and transfersCo#licated account ostings and transfers
.etween accounts.etween accounts atched dollar a#ounts and dates usingatched dollar a#ounts and dates using
ACL9s %ulicate function to identifyACL9s %ulicate function to identify#ove#ent of funds .etween accounts#ove#ent of funds .etween accounts
Scrutinized electronic routing and arovalScrutinized electronic routing and aroval
of electronic ay#ent docu#ents to identifyof electronic ay#ent docu#ents to identifywea$nesses in segregation of duties and0orwea$nesses in segregation of duties and0orinsufficient account0transaction reviewsinsufficient account0transaction reviews
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"nitial "nvestigation"nitial "nvestigation
5eviewed &'isting 5eorts5eviewed &'isting 5eorts
5an Additional 5eorts 3 Single Card Use5an Additional 5eorts 3 Single Card Use
Collection of 5eceitsCollection of 5eceits
eeting with *rincial "nvestigatorseeting with *rincial "nvestigators
*ersonnel Actions*ersonnel Actions
Secure &lectronic Hardware0 !iles0 etc:Secure &lectronic Hardware0 !iles0 etc:
Coordination with *olice and %istrict Attorney9sCoordination with *olice and %istrict Attorney9sOfficeOffice
Arrest of su.JectArrest of su.Ject
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Co#ilation of &videnceCo#ilation of &vidence
*ro.le#s*ro.le#s
Card Use (+,0?@ 3 E0,,)Card Use (+,0?@ 3 E0,,)
K Transactions; +6E,Transactions; +6E,
K 4olu#e; F>,?6E,4olu#e; F>,?6E,
*ost E0?? 5eceits %estroyed (BD-)*ost E0?? 5eceits %estroyed (BD-)
Co#licated Account *ostingsCo#licated Account *ostings
2u#.er0Tye of 4endors2u#.er0Tye of 4endors
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Co#ilation of &videnceCo#ilation of &vidence
AroachAroach
%ocu#ent &ach Transaction%ocu#ent &ach Transaction
&valuate Source %ocu#ents;&valuate Source %ocu#ents;
K Original receitOriginal receit
K 5eceit coy 3 On reIuest or .y su.oena5eceit coy 3 On reIuest or .y su.oena
K 4endor we. sites 3 order history account info4endor we. sites 3 order history account info
K &3#ail urchase shiing confir#ations&3#ail urchase shiing confir#ations
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Co#ilation of &videnceCo#ilation of &vidence
Case "Case "
5eceits5eceits
Online order historyOnline order history
ail confir#ationsail confir#ations
5eturns for credit on5eturns for credit on
ersonal cardsersonal cards
Case ""Case ""
5eceit with forgery5eceit with forgery
Online order historyOnline order history
ail confir#ationsail confir#ations
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Case " 3 5eceitsCase " 3 5eceits
C " 5 iC " 5 i
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Case " 3 5eceitsCase " 3 5eceits
li d i
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Case " Online Order HistoryCase " Online Order History
C il
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Case " ailCase " ail
Confir#ationConfir#ation
C " 5 tC " 5 t
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Case " 5eturnsCase " 5eturns
Order
Return
Credit
C iC "" 5 i
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Case "" 5eceitCase "" 5eceit
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Case "" 5eceitCase "" 5eceit
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Control "ssuesControl "ssues
Searation of %utiesSearation of %uties
Sharing of *asswordsSharing of *asswords
Account 5econciliationsAccount 5econciliations
ini#al Account 5eviewsini#al Account 5eviews
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Corrective StesCorrective Stes
Letters to %eans6 %irectors6 *rincialLetters to %eans6 %irectors6 *rincial
"nvestigators6 etc:"nvestigators6 etc:
!ollow3u Confir#ations to Hierarchical!ollow3u Confir#ations to HierarchicalGrousGrous
"#rove#ent of Control Structure"#rove#ent of Control Structure
On3going *art of Co#liance *rogra#On3going *art of Co#liance *rogra#
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"#rove#ent of"#rove#ent of
Control StructureControl Structure
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On3going Co#liance ActivitiesOn3going Co#liance Activities
"nclusion in Co#liance 4erification"nclusion in Co#liance 4erification
Syste#Syste#
Arovals of #onthly vouchersArovals of #onthly vouchers
1uarterly reviews using ACL1uarterly reviews using ACL
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1uarterly ACL 5eviews1uarterly ACL 5eviews
Card Use 5eortsCard Use 5eorts
5an$s .y F a#ount5an$s .y F a#ount
5an$s .y transactions5an$s .y transactions
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Card Use Su##aryCard Use Su##ary
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1uarterly ACL 5eviews1uarterly ACL 5eviews
Card Use 5eortsCard Use 5eorts
5an$s .y F a#ount5an$s .y F a#ount
5an$s .y transactions5an$s .y transactions
Co#liance0iscellaneous 5eortsCo#liance0iscellaneous 5eorts
Transactions M F???:,,Transactions M F???:,,
*otential Slit Orders*otential Slit Orders
*osting delays M , days*osting delays M , days
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Co#liance0isc: Su##aryCo#liance0isc: Su##ary
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Co#liance0isc: Su##aryCo#liance0isc: Su##ary
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1uarterly ACL 5eviews1uarterly ACL 5eviews
Card Use 5eortsCard Use 5eorts
5an$s .y F a#ount5an$s .y F a#ount
5an$s .y transactions5an$s .y transactions
Co#liance0iscellaneous 5eortsCo#liance0iscellaneous 5eorts
Transactions M F???:,,Transactions M F???:,,
*otential Slit Orders*otential Slit Orders
*osting delays M , days*osting delays M , days
College0%eart#ent Level 5eortsCollege0%eart#ent Level 5eorts
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1uarterly ACL 5eviews1uarterly ACL 5eviews
erchant Su##ary 5eortserchant Su##ary 5eorts
High F erchantsHigh F erchants
77Susect8 erchantsSusect8 erchants
erchant Tyeserchant Tyes
Secific Card "nvestigations0
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*rocard 5eview *rocedures*rocard 5eview *rocedures
5eorts5eorts
Coordination with Other %eart#entsCoordination with Other %eart#ents
"nternal Audits"nternal Audits
*urchasing*urchasing
Accounts *aya.leAccounts *aya.le
!ollow3u!ollow3u