TABLE OF CONTENTS References Section

• Contact List This is a listing of phone number of whom to contact for certain subject matters.

• Team-PPA-List A listing by Team Color of other TKLs and their PPA contact(s).

• Commonly Used HR Acronyms This is an alphabetical listing of acronyms, their names and definitions.

• Human Resource Glossary An alphabetical listing of common human resource terms and a brief

definition.

• HR Training Classes Alphabetical listing of human resource trainings.

• Contract Dates Contract dates for various eclas groups.

• Academic Calendar UAF’s academic calendar of important dates related to students and/or

academic departments.

• Holidays

• Fairbanks North Star Borough School Calendar A valuable resource for those PPA’s who have school age children.

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UAF Human Resources P.O. Box 757860

Fairbanks, Alaska 99775-7860 907 474-7700

FAX 907 474 5859 http://www.uaf.edu/uafhr

Revised 8/2008

Contact List

FOR WHO TO CONTACT PHONE # Benefits UAF Human Resources 474-7700 Shelly Hall 474-6205 Budget information Financial Services 474-6409 Labor fund org accts – Patty Duvlea 474-6409 Labor fund org accts – Betty Brookes 474-6236 Computer Help UAF Help Desk 474-6564 or

450-8300 Employee Relations UAF Human Resources 474-7700 Yvonne McHenry 474-6259 Brad Lobland 474-6112 Faculty Resources Provost Office 474 7096 Sarah Lewis 474-5178 Job Forms/Deductions UAF Human Resources 474-7700 Green Team – Julie Closuit 474-1843 Blue Team – Courtney Vermilyea 474-7673

Yellow Team – Judy Johnson 474-7586 Labor Relations SW Human Resources 474 7879 Non Resident Alien (NRA) Carol Holz 474 7677 NRA New Hire Carol Holz 474 7677 Payroll UAF Human Resources 474-7700 Green Team – Peggy Santana 474-1509 Blue Team – Sherri Soileau 474-6258 Yellow Team – Sherri Butler 474-6256 Recruitment UAF Human Resources 474-7700 Regular Positions – Jessica Long 474-6955 Temporary & Student – Sabrina Holt 474-7584 Travel Financial Services 474-2413 or

474-6216 UAOnline PIN Resets UAF Human Resources 474-7700 or

474-6564 or 450-8300

TEAM-PPA-LIST

TKL Department Primary Name Phone TKL Department Primary Name Phone TKL Department Primary Name Phone

105 CNSM/Bio & Wildlife Carol Piser 6294 125 CLA Kay Bullock 5212 160 TVC Jane Henschler 455-2863107 CNSM/Chemistry Mist D' June Gussak 5510 145 Summer Sessions Vanessa Spencer 6881 163 TVC Jane Henschler 455-2863108 CEM/M & G E Jessica Potrikus 7388 192 Center for Research Services Kathy Bennett 2716 165 TVC Jane Henschler 455-2863109 Petroleum Engineering Melody Hughes 7734 193 EPSCoR/INBRE Kathy Bennett 2716 170 CES Karla Welty 2401110 CNSM Pauline Thomas 7608 230 Athletics Jennifer Majors 7780 175 SNRAS/AFES Rhonda Wadeson 6352111 CEM/Civil & Envir Eng Suzette Stachow 7241 235 Auxiliary & Business Services Christine Perkowski 6262 180 SNRAS Rhonda Wadeson 6352112 CEM/Mechanical Eng Sarah Hall 7136 280 KUAC Patty Dyer-Smith 7508 185 SNRAS Rhonda Wadeson 6352113 CEM/Electrical Eng Kim Fisher 7137 285 Rasmuson Library Cat Williams 7050 195 SFOS-IMS Robbie Hamilton / KC Love 7829 / 6808114 CNSM/Math & Stat Jenise Klos 6118 286 Rasmuson Library Cat Williams 7050 196 SFOS KC Love 6808115 CNSM/Geology & Geo June Champlin 6892 287 Rasmuson Library Cat Williams 7050 197 SFOS Michele Frandsen / KC Love 7088 / 6808116 OEM/WFC Nikki Blake 2033 288 Rasmuson Library Cat Williams 7050 200 SFOS/SMS Linda Lasota / KC Love 907-224-4300/ 6808117 CNSM/Computer Sci Connie Huizenga 2777 289 Rasmuson Library Cat Williams 7050 203 SFOS/JCFOS Gabrielle Hazelton / KC Love 907-796-6451/ 6808120 CNSM/Physics Sandy Jefko 7339 310 Museum Andrew Quainton 6939 204 SFOS/MAP Angela Camos / KC Love 907-274-9699/ 6808127 School of Education Cheryl Conner 6436 319 Chancellor's Office Kathy Bennett 2716 205 SFOS /FITC Jeanne Miller / KC Love 907-486-1519/ 6809135 School of Management Francine Davis 1560 320 General Studies Melissa Farrand 5664 250 CRCD/RSS Bambi Nelson 5459

BLUE TEAM YELLOW TEAM GREEN TEAMPayroll Contact: Sherri Soileau 474-6258, fnsls5@uaf.edu Payroll Contact: Sherri Butler 474-6256, fnssb@uaf.edu

Personnel Contact: Judy Johnson 474-7586, fnjlj1@uaf.edu

Payroll Contact: Peggy Santana 474-1509, fnpls2@uaf.edu

Personnel Contact: Julie Logsdon 474-1843, fnjjc2@uaf.eduPersonnel Contact: Courtney Vermilyea 474-7673, fnclv1@uaf.edu

140 CEM/SME Felicia Burud 7730 322 Press Melissa Farrand 5664 290 Computing & Comm Sacques Rainer 1994210 INE Leanne Isaacson 7777 324 Marketing & Communications Sharon Burke 7587 400 CRCD Bambi Nelson 5459215 IAB Margo Griffith 6676 325 OGCA Colleen Jones 6664 405 CRA/Bristol Bay Campus Emily Olson 907-842-5109225 ASUAF Sabra Phillips 7355 330 UAF HR Roxi Lowery 7919 410 CRA/ Chukchi Campus Byrd Norton 907-442-3400240 Career Services/ ATP Mary Sue Dates 7596 335 Procurement Becky Telling 7315 415 CRA/CDE Donna Hertzler 4702242 Upward Bound Rita Harris 5685 340 Police Laurii Woodruff 6290 420 IAC Patty Green 5422245 UAF Health & Counseling Margaret Kellogg 6162 341 University Fire Department Morgan Crouder 5770 424 IAC Patty Green 5422246 Disability Services Marcy Phillips 5655 345 FS/ Custodial Bridget Thimsen 7619 428 IAC Patty Green 5422252 Admissions Valerie Rickards 7822 350 FS/ Maint. & Operations Bridget Thimsen 7619 434 IAC Patty Green 5422255 Registrar Enola Bowers (Interim) 6046 351 EHS&RM Carol Shafford 5413 436 IAC Patty Green 5422260 Student Enrollment Svcs Jennifer Fontes 7317 352 FS/ Design & Construction Bridget Thimsen 7619 438 IAC Patty Green 5422265 Residence Life Jody Toll 1884 353 FS/PARKING SVCS Bridget Thimsen 7619 455 CRA / Kuskokwim Lois Mendenhall 907-543-4533270 Sun Star Sabra Phillips 7355 354 FS/POST OFFICE Bridget Thimsen 7619 455 CRA / Kuskokwim Lois Mendenhall 907-543-4533275 Wood Center Carrie McGee 7037 355 FS/ Utilities Bridget Thimsen 7619 460 CRA / NW Campus Gretchen Froehle 907-443-8428321 Financial Aid Angela Jones 7647 465 CRA / NW Campus Gretchen Froehle 907-443-8428327 ARSC Ann Shane 450-8655 800 HR SW Office Rita Murphy 450-8070

802 SW ITS Sacques Rainer 1994806 SW Controller's Office Rita Murphy 450-8070

HR ConsultantsHR Director: Manager of UA HR & Payroll Services: Office Manager:John Duhamel, 474-6112, john.duhamel@alaska.edu Linda Armstrong, 474-6434, linda.armstrong@alaska.edu vacantHR Manager: Asst Manager HR/Payroll Services: Office PPA:Brad Lobland, 474-7700, fnbal@uaf.edu Becky Conner, 474-6407, fnrpc@uaf.edu Roxi Lowery, 474-7919, fnrdw1@uaf.eduSenior HR Consultant -Employee Relations: HR Consultant -Training & Development: Receptionist:Yvonne McHenry, 474-6259, fnysm@uaf.edu Jennifer Youngberg, 474-7557, fnjjy@uaf.edu Missi LaBean, 474-7700, fnmll1@uaf.eduHR Consultant -Employee Relations: HR Consultant -Recruitment: Records Coordinator:vacant Jessica Long, 474-7304, fnjrl1@uaf.edu Terra Preslan, 474-5563, fntlp@uaf.eduHR Consultant -Benefits: HR Consultant -Recruitment Asst.: Records Specialist:Shelly Hall, 474-6205, shelly.hall@uaf.edu Sabrina Holt, 474-7584, fnsp@uaf.edu Mike Ingram, 474-7700, fnmdi@uaf.eduHR Consultant -Employee Relations & Benefits Asst:

11/6/2008M:\PPA LIST\TEAM-TKL-LIST

Commonly Used HR Acronyms(for additional HR terms and definitions please see HR Glossary)

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6070 Local 6070 Alaska Higher Education Crafts & Trade Employees. ACTV Activity Code.AL Annual Leave. Vacation leave accrued by regular staff or 12 month faculty. Banner The software that the University uses to process human resources, finance, and student information.BCAT

Benefit Category. Is defined for the employee class for employee. The corresponding BCAT value can be found on the BannerECLS Code Crosswalk sheet at http://www.alaska.edu/hr/procedures/PDF/reference.reference.ecls_crosswalk.pdf.

BOR Board of Regents. Governing board for the University of Alaska System. http://www.alaska.edu/bor/BPO Blanket Purchase Order. BPO's are issued for vendors that are used frequently by departments, such as NANA

and Trademark. BPO's are entered through Banner, but do not require advance entry and approval.DISP The disposition level defines the level of processing of an employee's pay. This process is very important as it

determines whether an employee's pay has been processed, whether the monthly totals have been updated, and whether the information has been fed to Banner Finance

Dist Org Distribution Organization: Is the employee's primary organizational unit. This code is usually equivalent to the T/S org. However, if an employee has two different T/S Orgs due to two different positions, the Dist Org will be their primary unit org.

ECLS Employee Classification: A grouping of University employees (see ECLS chart). Various factors are considered in establishing an ECLS such as whether the group is exempt or non-exempt, regular or temporary, and the types of benefits and leaves the employees have.

FML Family Medical Leave. http://www.alaska.edu/HR/benefits/leaves/fml.xmlFTE

Full Time Equivalent. Memo field only. Used to count temporary faculty prior semesters. A new temporary faculty employee will have a value of .000; a value of .010 should be added for subsequent semesters taught (e.g., 15 prior semesters taught would be shown as .150). A default value of 1.000 is used for all other employees.

Fund A six digit number used in accounting. Numbers starting with a "3" are grant monies; starting with a "1" are fund one monies (public funds). Both of these may have restrictions as to how the money is spent. Fund "9" (auxiliary) funds are unrestricted current funds of enterprises which furnish services directly tor indrectly to student, faculty or staff and which charge fees directly relating to, but not necessariyly equal to, the costs of the services. Bookstores and housing systems are examples of enterprises which generally meet the accounting criteria for classification as auxiliary enterprises.

GI Geophysical Institute. http://www.gi.alaska.edu/admin/human_resources/carview.htmlJCRE Job Change Reason. There are a number of job change reasons please refer to

http://www.alaska.edu/hr/procedures/PDF/reference.reference.jcr_codes_listing.pdfJV Journal Voucher. Used to correct charges that have posted to the incorrect ORG or Account.LCAT Leave Category: Is defined for employee class. The corresponding LCAT value can be found on the Banner ECLS

Code Crosswalk sheet athttp://www.alaska.edu/hr/procedures/PDF/reference.reference.ecls_crosswalk.pdf.

LD Labor Distribution. Section of the job form in which an employees labor and staff benefits will be charged.LOA Leave of Absence without pay. http://www.alaska.edu/HR/benefits/leaves/absence.xmlLPO Limited Purchase Order. Used similar to a check to make a same day purchase from a local vendor. Not all

vendors accept LPO's.LWOP Leave Without Pay. Used when an employee has exhausted all paid leave available.MAU Major Administrative Unit. UAF, UAS, UAA and SW are major admin unitsNRA Non Resident Alien. OCB Off Contract Begin. Employees who work less than 12 months need to have an OCB record.OCE Off Contract End. Employees who work less than 12 months need to have an OCE record when they are returning

to active employment.ORG Organization. The five digit number indicating where the money is being spent from (silmilar to a checking account

#). Most departments have multiple Orgs.ORP Optional Retirement Plan. http://www.alaska.edu/hr/benefits/retirement/orp.xmlPCN Position Control Number. Each regular position must have a unique PCN, these are alloted by the legislature and

controlled by the budget office. Temporary and pool positions may have the same PCN.PERS Public Employees Retirement System. http://www.alaska.edu/hr/benefits/retirement/pers.xmlPH

Personal Holiday. For non-exempt employees only. R04.06.141.C - http://www.alaska.edu/bor/policy-regulations/PJP Paperless Job Processing. Electronic submission of job forms.PPA Personnel/Payroll Technician. Usually the first HR contact for the employee within a department, unit or college.

The PPA is responsible for collecting timesheets for specific orgs and sorting and reviewing payroll information. This person collects personnel and deductions information and forwards to the HR office.

Commonly Used HR Acronyms(for additional HR terms and definitions please see HR Glossary)

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PREP The environment used by the HR (human resources) manager and HR programmers to test system changes before they're migrated to PROD

PROD The production environment of banner, which is the University's on-line system with live data.REQ Purchase Requisition. A form of purchsing that is entered into Banner and processed by procurement. A req must

be entered prior to any actual purchase being made. Usually used for larger purchases and purchases that are required to be put out to bid (any purchase over the amoun tof $5000).

Human Resources Glossary

Glossary Page 1 of 8 Revised 8/2008

Adjunct Faculty - means a person employed to teach one or more courses up to 15 credit hours per year, or other academic assignment at less than 50 percent of a full-time appointment.

Adjusted Service - The first day the employee was hired in a leave category eligible for leave accrual. This date must be updated if the employee has had a break in service of more than 10 consecutive working days from a leave-eligible position. Bi-weekly leave accruals are determined from this date. This field can be left blank on the job form for temporary and student employees; anyvalue shown for them will have no valid meaning.

Administrative Assignments - These are special assignments with assignment numbers ranging from 991-998. All earnings paid through these assignments require manual time input. These are not included in wage and salary audits. The Screen 16 Position Flag is a one character code of "Y" or "N" on the employee's assignment record. This will DEFAULT to "Y". A code of "N" would be entered for Administrative Assignments.

Annual Leave - The accrual and usage of annual leave is governed by Board of Regents Policy and University Regulation. Annual leave is accrued paid hours which eligible employees may use while away from work, with supervisor approval.

APT - Administrative/Professional/Technical positions are commonly referred to as salaried or exempt positions as defined by the Fair Labor Standards Act and Board of Regents Policy and University Regulation.

Authorized Relocation Expenses - All costs associated with moving and relocation of an employee (including his/her dependents, pets, household items, and personal effects) which are generally considered deductible by an employee in connection with his/her moving relocation to a new place of employment under Internal Revenue Service (IRS) regulations.

Basic Health Insurance - Employer paid medical, dental, vision, and audio coverage for all regular, term, and extended temporary employees. (See bargaining unit contracts for variations.)

Basic Life Insurance - Employer paid life insurance in the amount of $50,000.00 for all regular and term employees. (See bargaining unit contracts for variations.)

Break in Service - A normal break in service for a University of Alaska employee consists of at least a one working day break between the END of one assignment and the BEGIN of another assignment as displayed on the Human Resource System (HRS). A break in service for extended temporary status consists of at least a two week break between assignments. A break in service for determination of University Pension distribution requires a period of 45 calendar days.

Human Resources Glossary

Glossary Page 2 of 8 Revised 8/2008

Effective Date - The beginning date of a new job, or the new effective date for a change to an existing job record. This date cannot predate the Last Paid Date of an existing job record.

Classified - These positions are non-exempt positions and are defined, and governed, by Fair Labor Standards Act and Alaska Wage and Hour Law, Board of Regents Policy, and University Regulation.

Contingent Beneficiary - The person who will receive the monetary benefits of a program if the primary beneficiary is deceased.

Current Hire - The first working day of the employee's continuous service, regardless of the original employee class for which the employee was hired. If the employee was terminated from the UA system, this date should be revised to reflect the most recent hire date.

Deductible - The money an employee must spend, each calendar year, prior to the start of the medical coverage. The individual deductible is $100; maximum family deductible of $300. (See bargaining unit contracts for variations.)

Eligible Expenses - Money spent on items which will qualify for reimbursement under the regulations of the health care reimbursement account, the dependent day care reimbursement account, or the health care plan. (See bargaining unit contracts for variations.)

Employee ID - The unique, generated identification number for the employee.

Exception Pay - Bi-weekly salary generated by the HRS for exempt, nonexempt and part-time faculty employees in specific job codes. Requires no time entry for employees who work during the pay period without utilizing leave and for those nonexempt employees who work their assignment FTE. Job codes in this category are H, P, T, C, M, K, and F.

Extended Temporary - Those employees who exceed 1039 hours worked in a temporary positions within the University of Alaska system and as defined in University Regulations. A position in this category is only eligible for the following benefits: Workers' Compensation, Unemployment, Basic Health insurance, annual and sick leave accrual, Social Security and Medicare (FICA). A break in service for the purpose of defining continuous extended temporary service constitutes a break between assignments greater than two weeks.

Faculty - Exempt in nature. Those employees who have accepted and hold an appointment to academic rank or special academic rank.

Human Resources Glossary

Glossary Page 3 of 8 Revised 8/2008

Faculty Contract Extension - A work assignment which extends a faculty member’s regular faculty academic year appointment at the same rate of pay and normally without a break in service for an additional period of time. These assignments are normally for work for which no recruitment is necessary and for which funding is received through grants or contracts. Usually the PCN remains the same and assigned to the same department. Each contract extension requires appropriate authorizing signature and documentation in a supplemental letter of appointment.

Faculty Overload Assignment - A supplemental instructional, research, administrative and/or service work assignment of a temporary nature which is in addition to a base regular faculty assignment during the academic year appointment. Each assignment requires appropriate authorizing signature and documentation in a supplemental letter of appointment.

Family Medical Leave - The Univeristy of Alaska follows both a federal and state guideline for FML. http://www.alaska.edu/HR/benefits/leaves/fml.xml

Faculty Summer Appointments - Supplemental instructional, research, and/or service work assignment of a temporary nature which is in addition to a base regular faculty academic year appointment and occurs between academic year appointments. Pay rates for summer appointments may be different from those for the faculty member’s academic year appointment. Each assignment requires appropriate authorizing signature and documentation in a supplemental letter of appointment.

Full-time - Whether regular or temporary, exempt (non-academic) and non-exempt employees must have an appointment with an anticipated work week of 40 or more hours for the contract period. Academic, non-bargaining unit, employees must provide a combination of activity equivalent to 15 credit hours per week on a semester-to-semester basis. (See bargaining unit contracts for variations.)

Graduate Assistantships - To be eligible for Graduate Assistantship employment; the graduate student must be in good academic standing and be a full-time registered student throughout the tenure of the support, and demonstrate continued satisfactory progress toward the completion of a degree. A graduate student on probation (GPA less than 3.0) may request a one-time exception to continue in a position by appealing, through the committee chair and department head, to the dean of the appropriate college. Graduate Assistantship employment is awarded only to full-time graduate students, but the position itself may be either full time or part time to a minimum of five hours per week. Graduate assistants hired for less than 5 hours per week are considered student employees and go through the student hire process instead of the process of appointment as specified below. A full-time graduate assistant is expected to provide 20 hours of service per week during the academic year. Benefits are limited to the salary allotted for the position and a waiver of all tuition for both resident and non-resident students.

Human Resources Glossary

Glossary Page 4 of 8 Revised 8/2008

Graduate Student - One who is officially accepted into a master's or doctoral program with the University of Alaska. A graduate student registered for nine or more credits is considered as full-time. To be eligible for graduate level employment; the student must be in good academic standing and be a full-time registered student throughout the tenure of the support, and demonstrate continued satisfactory progress toward the completion of a degree. A graduate student on probation (GPA less than 3.0) may request a one-time exception to continue in a position by appealing, through the committee chair and department head, to the dean of the appropriate college. Graduate student employment is awarded only to full-time students, but the position itself may be either full time or part time to a minimum of five hours per week. Graduate students hired for less than 5 hours per week are considered student employees and go through the student hire process instead of the process of appointment as specified below. A full-time graduate student is expected to provide 20 hours of service per week during the academic year. Benefits are limited to the salary allotted for the position and a

Holiday Pay - Regular, term and extended temporary employees are eligible for holiday pay. These employees must be in pay status the day before and after the holiday to receive holiday pay. Exception: University holiday closure

Home Dept - The D-Level value that matches the orgn number used for employees labor distribution. The code defines the overall department to which the employee belongs, and is used by Institutional Research and for personnel ad hoc reporting. The D-level org is located on the Org Level Rollup tables maintained by the Budget office.

Leave of Absence - Application and approval for a Leave of Absence is outlined in Board of Regents Policy and University Regulation. A leave of absence is an unpaid time period away from work. During this approved leave the employee will not earn salary or accumulate any leave. The employee may continue health/life insurance and retirement programs to the extent allowed by law, and shall pay the employee and the university's portions of any cost. The employee should speak with a personnel representative prior to the leave.

Major Life Event - A major life event is one of the following occurrences: A marital status change, A birth, adoption, or placement of a foster child, Involuntary loss of a spouse's coverage under another employer benefit plan or the gain of such coverage, Termination of a spouse's employment, Death of a spouse or child, Commencement of employment for employee's spouse, Switching from part-time to full-time or full-time to part-time employment for employee or employee's spouse, Employee or spouse taking an unpaid leave of absence, Any significant change in the health coverage of employee or spouse due to the spouse's employment, Employee placed on Workers' Compensation benefits or upon return to work from Workers' Compensation benefit status.

Human Resources Glossary

Glossary Page 5 of 8 Revised 8/2008

Non-Faculty Additional Assignment - Temporary non-faculty work assignments in addition to any base regular or term assignment. These work assignments normally originate from a different department and are entered into HRS as Job Code C, T using earnings code 025 and require appropriate authorizing signature and documentation. (See Out-of-Class for additional work assigned within the department.)

Non-Faculty Contract Extension - Work assignments which extend an employee's regular primary duties for an additional period of time. These assignments are normally identified by the following: continuation of same rate of base pay, no recruitment is required, there has been no break in service, funding is typically received through grants/contracts, usually within the same department, PCN remains the same. A new letter of appointment must be signed by the employee for each contract extension.

Non-Resident Alien - INS definition: Temporarily authorized to be in the United States. IRS definition: Does not meet the 183 day substantial presence test or is a lawful permanent resident possessing a green card and is not an "exempt individual," i.e. student, teacher, diplomat as defined in IRS Publication 519.

Notification of Previous Injury and Illness - Every new hire and volunteer that works or directly provides service for the University of Alaska must complete a Notification of Previous Injury and Illness form. It must be retained in the personnel file of an employee or at the Statewide Office of Risk Management for volunteers. The purpose of this form is to provide SW Risk Management information that may assist in the completion of a Worker's Compensation claim for the individual. This document will notify the university if the employee has ever filed a worker's compensation claim previously so that the event of another claim, financial resources can be derived from a "second injury fund".

Open Enrollment - An annual window of opportunity for employees to change a portion of their benefit package, usually occurs Mid-April to Mid-May

Optional Benefits - All programs which the employee can choose to participate in and pay premiums through a payroll deduction.

Optional Benefits Beneficiary Designation Form - The form required to designate the recipients of the monetary benefits of the Accidental Death & Dismemberment plan and/or the Survivor Income plan.

Optional Benefits Selection/ Dependent Declaration Form - The form required to enroll, stop or change your optional benefits and to specify health benefit eligible dependents.

Human Resources Glossary

Glossary Page 6 of 8 Revised 8/2008

Out of Class - Used for additional temporary, non-faculty duties assigned to an employee for a period normally greater than 30 days. These situations are primarily identified when the additional duties originate from within the same department the employee is currently employed, i.e. assuming significant duties resulting from an absent fellow employee. It is expected that out-of-class designations be reviewed on a fiscal year basis and requires appropriate authorizing signature and documentation. (It is important to note that override of labor distribution can occur by use of the "060" earnings code on Screen 36.)

Overtime - Overtime is calculated using hours worked (excludes holiday and all other leave hours) in excess of 40 per work week. The University work week is Saturday midnight to Saturday midnight unless otherwise provided in writing to the employee. (See bargaining unit contracts for variations.)

Part-time - Whether regular or temporary, all employment meeting the criteria specified below will be considered part-time and is expressed as a percentage of full-time on Screen 16, "FTE" field. Regular part-time exempt (non-academic) and non-exempt employees must work 20 hours or more per week on a regular basis for contract period. Employees not meeting the 20 hour minimum would be considered Temporary part-time. Regular part-time employees (academic, non-bargaining unit) must be delivering no less than 7.5 credit hours per week on a semester to semester basis. Employees not meeting the 7.5 credit hours per week would be considered Temporary part-time faculty.

Part-Time Temporary Faculty (Adjunct) - As defined in University Regulations. Any part-time work assignment which is based solely upon or incorporates scheduled faculty duties (credit, non-credit, training, etc.). These are entered into HRS as Job Code H (using earnings code 022) and may represent a supplementary assignment for a regular non-faculty employee. Also see "Overload Assignment."

Plan Year - The health plan year is July 1 through June 30 of the following calendar year.

Positive Pay - Pay generated through HRS for specific job codes by means of manual time input. These are job codes A, D, and E.

Regular Position - A regular position is a continuing, fully budgeted position that is either part-time or full-time. A term regular position is an appointment which ends after a specific period time or is designated for the duration of a specific project.

Relocation Allowance - A negotiated lump-sum payment provided to an employee in lieu of reimbursement for authorized relocation expenses.

Human Resources Glossary

Glossary Page 7 of 8 Revised 8/2008

Representational Allowance Form - A form that is is required when purchasing entertainment (dinner for a candidate applyfor a position), food for a department event, gifts, or any other restricted purchase. Rep allowance forms can only be signed by designated invididuals (usually a director or vice chancellor) and this signature authority cannot be given to anyone else in his/her absence. Betty Brookes (x6236) is the rep allowance guru.

Resident Alien - INS definition: A lawful permanent resident (possesses green card.) IRS definition: Has met the 183 day substantial presence test and is not an "exempt individual," i.e. student, teacher, diplomat as defined in IRS Publication 519.

Sabbaticals - Regular full-time faculty members are eligible for sabbatical leave as set forth in Board of Regents Policy and University Regulation. A sabbatical is a paid leave away from work for professional development for the faculty member.

Sick Leave - The accrual and usage of sick leave is governed by Board of Regents Policy and University Regulation. Sick leave is paid hours accrued by eligible employees to use while away from work due to reasons outlined in Regulation and approved by the supervisor.

Sick Leave Without Pay - Application and approval for a Sick Leave Without Pay is outlined in Policy and Regulation. A sick leave without pay is an unpaid absence away from work due to a medical need. All accumulated leave balances must be used prior to this status.

Staff Benefit Rate - Percentage of employee salaries charged to departmental budgets to fund benefit package. http://www.alaska.edu/hr/procedures/PDF/reference.sbrates.sbrates_fy09.pdf

Student Employment/Taxation - As of fall semester 1993, students must maintain enrollment and regular attendance for a minimum of at least 12 undergraduate credit hours or 9 graduate credit hours during the fall and spring semesters and as of summer term 1995, students must maintain enrollment and regular attendance for a minimum of 9 undergraduate credit hours or 6 graduate credit hours during the summer term to be considered exempt from FICA (Social Security and Medicare) tax. A credit hour load below the minimum required for full-time student status will require the withholding of FICA tax (non-resident aliens on an appropriate visa who meet student employment criteria will continue to be exempt from FICA regardless of credit hour load). While in a student position, a student cannot hold any other type of simultaneous employment with the university.

Supplemental Benefits - Programs which enhance the basic programs provided by the University of Alaska: Supplemental Health, Survivor Income, Accidental Death & Dismemberment, Health Care Reimbursement Accounts, and Dependent Care Reimbursement Accounts. (See bargaining unit contracts for variations.)

Human Resources Glossary

Glossary Page 8 of 8 Revised 8/2008

Temporary - As defined in University Regulation. A position in this category is only eligible for the following benefits: Workers' Compensation, Unemployment, Social Security, and Medicare.

Temporary Classified/APT employees - Those who work less than 50% of full-time in a non-budgeted position.

Temporary Part-time Faculty - Those academic employees teaching 7.5 credit hours or less on a weekly basis in a non-budgeted position.

Term-Funded - Often referred to as "Term" or "Terminal" appointments, these work assignments are designated for an anticipated length of time or for a completion of a project. The actual duration of the work assignment is based upon available funding and as funding changes appropriate notification should be made to the employee. The positions designated as Term-Funded are subject to Board of Regents Policies and University Regulation and receive all benefits as appropriated to "regular" employees.

Undergraduate Student - One who is enrolled in course work with the University of Alaska and has not been officially admitted to master's or doctoral program. The student may have a declared or "undeclared" major and must register for a minimum of 6 credit hours to be eligible for Student Employment. Degree and Non-degree students are both eligible for undergraduate student employment.

Workers' Compensation - Medical and wage loss benefits paid to an employee who is injured on the job.

Procard - Purchasing Credit Card. Must be reconciled on a weekly basis. The reconciler is not always the holder of the card. ProCards can only be used with vendors that are incorporated, and cannot purchase any item that requries a representational allowance form.

Seniority Date - Used to identify when an employee began contributing to the PERS or the TRS retirement program. This date must be updated if the employee has had a break in service of more than 10 consecutive working days from a retirement-eligible position, when the employee elects to participate in PERS or TRS, or when the employee elects to switch participation from PERS to TRS or from TRS to PERS. May also be used to record the employment start prior to benefit-eligibility; for example, to identify former extended temporary employees with a different adjusted service date. This field can be left blank on the job form for temporary and student employees; any value shown for them will have no valid meaning .

UAKjobs - The automated recruitment system used by the university to advertise job postings, and to access position descriptions for staff positions. Job applications for openings with the university are accepted only through this system.

HR Training Classes(in alphabetical order)

Training Course Related Info in Binder Section

Training Available via Training #

AA/EEO Recruitment Training Calendar 1Adjunct Tuition Waiver Reference Resources

SheetTraining Calendar/E-live Audio Short 17

Adjunct_pres2006 Reference Resources Sheet

Training Calendar 18

Banner Navigation Banner/Systems OIT Calendar/Blackboard2

Ecls Training (Lcat, Bcat, Crosswalk, Ecls Reference)

Personnel/Payroll Training Calendar/E-live Audio Short

19FacultySummerAssign Job Forms Individual Dept/Unit

Grouping 20FML and Workers Compensation

Personnel/Payroll Training Calendar/E-live Audio Short 3

Foreign Natl HR Documentation Jan08

Personnel/Payroll Training Calendar 16

HR Query Banner/Systems Training Calendar/E-live 4I-9 (currently working on this)

Personnel/Payroll Training Calendar/E-live Audio Short 5

Immigration Intro Personnel/Payroll Training Calendar 22Job Change Reasons Job Forms Training Calendar 6New Hire Paperwork Reference Section Training Calendar 8On_Off_Contract_2005 Job Forms Individual Dept/Unit

Grouping 21Personnel Actions 2007 Job Forms Training Calendar 7Q-Menu and Q-Adhoc Personnel/Payroll Training Calendar 28Recruitment Recruitment Training Calendar 11Search Committee Guidelines

Recruitment Training Calendar12

Student Paperless Job Process

Job Form Actions Training Calendar23

Termfunded Personnel/Payroll Individual Dept/Unit Grouping 24

Termination & At-Will Employment

Personnel/Payroll Training Calendar25

Termination Workflow NEA2TRM

Job Form Actions Training Calendar/E-live Audio Short 9

Time Sheet Training Personnel/Payroll Training Calendar/E-live Audio Short 10

UAKJOBS process Recruitment Training Calendar 13UAonline Banner/Systems Training Calendar/E-live

Audio Short 14Understanding the Payroll Processing Calendar

Personnel/Payroll Training Calendar/E-live Audio Short 26

Vista Plus Documentation Banner/Systems Training Calendar/E-live 15Wage & Hour Law Personnel/Payroll Training Calendar 27

Page 1 of 3

Contract Dates Fiscal Year 09

(July 1, 2008 – June 30, 2009) ACADEMIC YEAR

Faculty Academic Year Contract Dates August 17, 2008 – May 16, 2009 OCB date May 17, 2009 OCE date August 16, 2009

Non-Taxable Student Employment Dates August 17, 2008 – May 9, 2009 SUMMER ASSIGNMENTS

Faculty Summer Assignments/Contract Extensions Reminders: A9 will have additional assignments on a separate PCN (ADD) F9 will have contract extensions (CONF/CONE) FN – Post Docoral Fellows will have contract extensions (CONF/CONE) FN – Term faculty with additional assignments on a separate PCN (ADD) See Page 2 for further information

Non-Taxable Student Employment Dates (SN & GN) August 17, 2008 – May 9, 2009

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UAF Human Resources P.O. Box 757860

Fairbanks, Alaska 99775-7860 907 474-7700

FAX 907 474 5859 http://www.uaf.edu/uafhr

Page 2 of 3

Faculty Summer Assignments

Main Campus Dates: May 17, 2009 – August 15, 2009 CRCD (Rural Site Campuses) Dates: May 10, 2009 – August 8, 2009 F9 UNAC Faculty

Can have contract extensions or additional assignments Contract Extension: Must be same hours and same pay as regular academic year assignment. Earnings Code: 290 Account Code: 1611 Additional Assignment: Earnings Code: 230 for credit assignments or 280 for non-credit assignments Account Code: 1611

A9 UAFT Faculty

Can only have additional assignments. NO contract extensions. Additional Assignment: Earnings Code: 230 for credit assignments or 280 for non-credit assignments Account Code: 1612

FN Non Represented Faculty

“Term” FN’s (i.e., Term Assistant Professor, Term Clinical Professor – anything with “Term” in job title) cannot have contract extensions – only additional assignments. All other FN’s can have either contract extensions or additional assignments. Contract Extension: Must be same hours and same pay as regular academic year assignment Earnings Code: 290 Account Code: 1613 Additional Assignment: Earnings Code: 230 for credit assignments or 280 for non-credit assignments Account Code: 1613

Page 3 of 3

Summer Student Assignments

Taxable assignments: Do not have to be enrolled. Must have 2.0 GPA ECLS: ST or GT Earnings Code: 070 for ST and 061 for GT Account Code: 1641 for ST and 1644 for GT Non-Taxable assignments: Must be enrolled in 6 credits. Limited to 40 hours per pay. Must have 2.0 GPA ECLS: SN or GN Earnings Code: 050 for SN and 060 for GN Account Code: 1640 for SN and 1643 for GN

ST – Student A Taxable

Student Employee PCN’s

924702 GT – Grad Ass’t Teach Taxable 924708 SN – Student A Non-Taxable 924703 GN – Grad Ass’t Teach Non-Taxable 924709 ST – Student A Taxable 924704 GT – Grad Ass’t Research Taxable 924710 SN – Student B Non-Taxable 924705 GN – Grad Ass’t Research Non-Taxable 924711 ST – Student C Taxable 924706 ST – Federal WS Taxable 920490 SN – Student C Non-Taxable 924707 SN – Federal WS Non-Taxable 920495

FALL SEMESTER 2008

Registration and fee payment for the fall 2008 semester begin Monday, April 14

Deadline for applications for admission for fall semester (graduate student)

Monday, June 2

Deadline for applications for admission for fall semester (undergraduate student)

Tuesday, July 1

Residence halls open, 8 a.m. Sunday, Aug. 31

Orientation for new students Sunday - Wednesday, Aug. 31 - Sept. 3

Labor Day (main offices closed - no registration or fee payment) Monday, Sept. 1

First day of instruction/late registration begins Thursday, Sept. 4

Deadline for late registration and fee payment, 6 p.m. (last day to add classes)

Friday, Sept. 12

Deadline for 100 percent refund of tuition and fees Friday, Sept. 12

Deadline for student-initiated and faculty-initiated drops (course does not appear on academic record)

Friday, Sept. 19

Deadline for 50 percent refund of tuition (tuition only, no fees refunded) Friday, Sept. 19

Freshmen progress reports due Friday, Oct. 10

Deadline to apply for fall 2008 graduation Wednesday, Oct. 15

Deadline for student-initiated and faculty-initiated withdrawals (W grade appears on academic transcript)

Friday, Oct. 31

Registration and fee payment for spring 2009 semester begin Monday, Nov. 17

Thanksgiving holidays (campus closed) Thursday - Sunday, Nov. 27- 30

Last day of instruction Friday, Dec. 12

Final examinations Monday - Thursday, Dec. 15 - 18

Residence halls close, noon Friday, Dec. 19

Deadline for faculty to post grades, noon Tuesday, Dec. 23

Winter holiday - campus closed (reopens Jan. 5 at 8 a.m.) Thursday - Friday, Dec. 25 - Jan. 2

SPRING SEMESTER 2009

Deadline for applications for admission for spring semester (graduate student) Wednesday, Oct. 15

Deadline for applications for admission for spring semester (undergraduate student)

Monday, Nov. 3

Alaska Civil Rights Day (most offices closed) Monday, Jan. 19

Residence halls open, 8 a.m. Tuesday, Jan. 20

Orientation for new students Wednesday, Jan. 21

First day of instruction/late registration begins Thursday, Jan. 22

Deadline for late registration and fee payment, 6 p.m. (last day to add classes) Friday, Jan. 30

Deadline for 100 percent refund of tuition and fees Friday, Jan. 30

Deadline for student-initiated and faculty-initiated drops (course does not appear on academic record)

Friday, Feb. 6

Deadline for 50 percent refund of tuition (tuition only, no fees refunded) Friday, Feb. 6

Deadline to apply for spring 2009 graduation Friday, Feb. 13

Deadline for UA Foundation and privately funded scholarship applications Friday, Feb. 13

Summer Sessions registration begins Monday, Feb. 23

Freshmen progress reports due Friday, Feb. 27

Spring break (no classes) Monday - Friday, March 9 - 13

University holiday (campus closed for spring break) Friday, March 13

Deadline for student-initiated and faculty-initiated withdrawals (W grade appears on academic transcript)

Friday, March 27

Registration and fee payment for fall 2009 semester begin Monday, April 13

UAF SpringFest (no classes) Friday, April 24

Last day of instruction Monday, May 4

Final examinations Wednesday - Saturday, May 6 - 9

Residence halls close, noon Sunday, May 10

Commencement Sunday, May 10

Deadline for faculty to post grades, noon Wednesday, May 13

Page 1 of 2 11/21/08

Holidays

The university observes 12 holidays each year: An employee must be on paid status the day before and the day after the holiday to be eligible for holiday pay (i.e., employees in a full days LWOP status on either side of the noted dates will not receive Holiday Pay). The only exception to this practice is mandatory campus closure days, should employees choose to use LWOP during mandatory campus closure dates they will still receive Holiday Pay.

• New Year's Day • Martin Luther King Jr. Day in Celebration of Alaska Civil Rights • A day during spring break • Memorial Day • Independence Day • Labor Day • Thanksgiving Day and the following Friday • Christmas Day • Three additional days, either the day before or after New Year's, July 4, and Christmas are also observed as holidays.

In addition, each member of the nonexempt administrative staff may also select a personal holiday, which must be approved by the immediate supervisor.

These holidays apply to all eligible employees, except those whose special duties are essential to the safety and security of the university as determined by the chancellors.

*Spring Recess Holiday is normally scheduled for this date

2008-2009 Holidays:

Independence Day: Thursday, July 3, 2008 and Friday, July 4, 2008

Labor Day: Monday, Sept. 1, 2008

Thanksgiving Day: Thursday, Nov. 27, 2008 and Friday, Nov. 28, 2008

Christmas Day: Thursday, Dec. 25, 2008 and Friday, Dec. 26, 2008

New Year's Day: Thursday, Jan. 1, 2009 and Friday, Jan. 2, 2009

Martin Luther King, Jr. Day in Celebration of Alaska Civil Rights: Monday, Jan. 19, 2009

*Spring Recess: Friday, March 13, 2009

Memorial Day: Monday, May 25, 2009

Page 2 of 2 11/21/08

2009-2010 Holidays:

Independence Day: Thursday, July 2, 2009 and Friday, July 3, 2009

Labor Day: Monday, September 7, 2009

Thanksgiving Day: Thursday, Nov. 26, 2009 and Friday, Nov. 27, 2009

Christmas Day: Thursday, Dec. 24, 2009 and Friday, Dec. 25, 2009

New Year's Day: Thursday, Dec. 31, 2009 and Friday, Jan.1, 2010

Martin Luther King, Jr. Day in Celebration of Alaska Civil Rights: Monday, Jan. 18, 2010

*Spring Recess: Friday, March 12, 2010

Memorial Day: Monday, May 31, 2010

S M T W T F S

July 2008 1 2 3 4 5

6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

August 2008 1 2

3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

September 2008 1 2 3 4 5 6

7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

October 2008 1 2 3 4

5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

November 2008 1

2 3 4 5 6 7 8 9 10 11 12 13 14 15

16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

December 2008 1 2 3 4 5 6

7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

AUGUST 13 Teacher Work Day 14-15 Prof. Development Days 18 Prof. Development Day 19 Teacher Work Day 20 First Day for Students

SEPTEMBER 1 Labor Day Holiday 12 Early Dismissal of Students 26 Prof. Development Day

OCTOBER 17 End of Quarter 30-31 Parent-Teacher Conf.

NOVEMBER 14 Early Dismissal of Students 27-28 Thanksgiving Holiday DECEMBER 19 End of Semester 22 Winter Break Starts

JANUARY 2 Last Day of Winter Break 5 Teacher Work Day 19 Prof. Development Day

FEBRUARY 13 & 16 Parent-Teacher Conf. 27 Early Dismissal of Students

MARCH 6 End of Quarter 9-13 Spring Break

APRIL 7-9 Testing 17 Early Dismissal of Students

MAY 19 Last Day for Students 20 Prof. Development Day 21 Teacher Work Day 25 Memorial Day Holiday

School Start/ End

End of Semester

End of Quarter *

Parent-Teacher Conf.**

Early Out/ Technology Dev.*

Prof. Development Day**

Teacher Work Day**

Testing Day

Last 3 days – early outs*

Vacation** Holiday**

*Early Dismissal **No School

S M T W T F S

January 2009 1 2 3

4 5 6 7 8 9 1011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31

February 2009 1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 28

March 2009 1 2 3 4 5 6 78 9 10 11 12 13 14

15 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31

April 2009 1 2 3 4

5 6 7 8 9 10 1112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30

May 2009 1 2

3 4 5 6 7 8 910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031

June 2009 1 2 3 4 5 6

7 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30

FAIRBANKS NORTH STAR BOROUGH SCHOOL DISTRICT 520 Fifth Avenue, Fairbanks, Alaska 99701 www.northstar.k12.ak.us

1st Q=45 days 2nd Q=43 days 3rd Q=44 days 4th Q=48 days