Traceability Training

8/13/2019 Traceability Training

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TRACEABILITY TRAINING

(UFUATILIAJI WA CHAKULA)INTERMEDIATE LEVEL

WITH DERIMEX FOODTECHNOLOGIES

CHIEF TRAINER: JOHNSON GITONGA

COMPANY TRAINED: JADE FRESH LTD

DATE: DECEMBER 2013


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Baada ya hili somo, kila msomaji ataweza:(Farmers) Kueleza kuhusu ufuatiliaji wa chakula.

Kujua sera mbali mbali ambazo tunatumia tukiongea kuhusu

ufuatiliaji wa chakula.

Kueleza umuhimu wa ufuatiliaji wa chakula. Kuelewa umuhimu wake kwa kutekeleza juhudi za ufuatiliaji wa

chakula

(Shed Management)

Differentiate between Tracing and Tracking, and between

descending traceability and ascending traceability.

Name the 4 key points of a traceability system.

Conduct mass balance and due diligence exercises

Conduct a Mock Recall Exercise.

Understand Individual roles in fulfillment of traceability

Maangazio Katika Somo


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Definition of Traceability

The ISO 9000:2000 standard defines traceability as "Theability to trace the history, application or location ofthat which is under consideration".

In other words, traceability makes it possible to identifythe following for a product: All of its manufacturing steps

The sources of its components and their suppliers

The places the product and its components have been stored

All controls and tests carried out on the product and itscomponents

The equipment used to make and handle the product

Direct customers who bought the product.


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Ufuatiliaji wa chakula unampa mtu uwezo wakupa chakula utambulisho kuhusu: Jinsi ambayo mavuno yamelimwa kwa shambambegu,

madawa yaliyotumiwa na kadhalika

Jinsi mavuno yametengenezwa kwa factory. Historia ya wakulima walioleta mavuno katika soko

Mahali popote ambapo chakula kilihifadhiwa kabla ya

kununuliwa na mteja wa mwisho.

Jinsi usafi na usalama wa mavuno umeangaliwa na

kutahiniwa. Mashine zilizotumiwa katika uchukuzi na utengenezaji wa

bidhaa za chakula kutoka kwa mavuno

Wateja wa mwisho (watumiaji) walionunua bidhaa za

chakula zilizotokana na mavuno

Ufuatiliaji wa mavuno ni nini?


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The two Xstics of TBty

It is intentional: recorded identifications

are the result of a system organised to

ensure the consistent collection andrecording of identifications.

It has several uses: to track history, locate

entities and find operations. These usescombine and define the organisation of the

identification system.


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Maelezo Zaidi ya Ufuatiliaji

Unafanywa kwa hiari: Lazima wenye

kutekeleza ufuatiliaji kuelewa ya kwamba

rekodi za vile mavuno yametunzwa nakutendewa ikiwa njiani kwenda soko ni

muhimu.

Una matumizi kadha: waweza fuata bidhaaiko wapi wakati inatakikana, na kujua ni

jinsi gani mavuno yametunzwa (Historia).


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The traceability process is based

on: Identification of the companies involved (supply chain partners)

Product identification

Identification of logistics units (pallets, containers, etc.)

Information flows and data exchange.

In order to achieve this, each link is responsible for ensuringthat data is correct and for guaranteeing that they are accessibleto other operators in the chain.

Consumer safety is not an issue for confrontation. It's a matterof cooperation between all involved. This collaborative

approach implies: Dialogue between supply chain partners (information exchange)

Use of a common language (e.g., international codes). Theadoption of common standards leads to improved inter-companycommunications.
http://training.coleacp.org/pluginfile.php/967/mod_scorm/content/2/co/module_MA02CH01-Objectifs-systeme-tracabilite_1.htmlhttp://training.coleacp.org/pluginfile.php/967/mod_scorm/content/2/co/module_MA02CH01-Objectifs-systeme-tracabilite_1.html


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Tukifanya Ufuatiliaji wa Mavuno...

Tunaweka historia ya bidhaa kwa makampuni yanayohusika

Tunatengeneza njia ya kutambua bidhaa za chakula.

Tunatambua jinsi ya uchukuzi (Crates, Pallets, containers, etc.)

Tunaangazia mawasiliano baina ya makampuni yanayohusika

Ukweli wa rekodi zote zinazotumika ni muhimu katikakuhakikisha kwamba historia ya bidhaa za chakula itakuwakamili.

Usalama wa mtumizi wa bidhaa ndio haswa muhimu katikaufuatiliaji wa bidhaa za chakula. Hi inahusu:

Uwasiliano wa makampuni na wakulima.. Uwezo wa kutumia njia moja ya kutambua na kufuatilia mwanzo

na historia ya chakula


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Tracking a product

Tracking: Traceability of a product'slogistics:

The ability to locatea product in space and

time. Tracking meets operational goals:physical tracking of a product through to its

final destination or the end of its life cycle (for

example, MT 12x250 Lot number 001). It can

be used in the event of product withdrawal or

recall if there is a threat to health.

Tracking answers the questions: " Where?"

and " When?"


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Tracking - Utafutaji

Tracking: Huu ni ufuatiliaji wa jinsi zauchukuzi wa bidhaa za chakula:

Utafutaji watuwezesha kujua bidhaa ziko wapi,

au zilikuwa wapi kwa wakati mgani, ili halikwamba twaweza zifikia na kuziondoa kwa

soko wakati kuna shida.


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Tracing Traceability of a product's contents:

the ability to provide all informationabout the life of a

product Origin of seeds or seedlings,

Growing operations,

The inputs used in production,

Phytosanitary treatments,

Processing operations, etc.); Tracing to know the uses or composition of a food (the substances

used to make it).

Tracingis qualitative. It is used to find the cause of a quality problem,to verify the conformity of the stated characteristics of a product(organic agriculture,fair trade, etc.) or the product's itinerary.

It works backward from the point-of-sale to the producer (and,potentially, to the plot on which the fruits, vegetables or potatoes weregrown).

Tracing answers the questions: "What?", "With what?", "How?", "Bywhom?", and "Why?


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TracingHistoria ya chakula

Historia yatupa uwezo wa kujua habari zote

za maisha ya bidhaa: Mbegu Zilitoka wapi?,

Ukuzaji ulifanywa namna gani

Madawa gani yalitumika? Rotuba gani ilitumika?,

Bidhaa ilitengenezwaje viwandani?, etc.);

Historia yatusaidia kuelewa uzuri nausalama wa bidhaa, pamoja na uwezo wabidhaa kutekeleza mahitajio yanayotakiwa

na mtumizi (k.v. Organics, Certified)


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Direction of Traceability Traceability ("trace" or "track") can be used bi-

directionally: Descending traceability (downstream):

Makes it possible to find the destination of a lot or product unit atevery step of the product life cycle

The associated data must make it possible to follow the chainfrom upstream (raw material) to the finished product

Ascending traceability (upstream): Makes it possible to find the production and packaging history

and the origin of a lot at every step of the product life cyclestarting with the lot or product unit.

The associated data must make it possible to follow the chainupstream from product to raw materials. Ascending traceabilityhelps make an observed result understandable(e.g.: exceededMRL in a batch of fruit) to find its causes.


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Mielekeo ya Ufuatiliaji Ufuatiliaji (Utafutaji ama historia) una mielekeo miwili:

Ufuatiliaji wa kuteremka (downstream): Ufuatiliaji wa kuteremka unafuatana sambamba na

mteremko wa bidhaa kutoka kwa ukuzaji mpaka utumiaji.

Unawezesha kupata habari kuhusu bidhaa yoyote, na rekodi

za historia ya bidhaa hio kutoka ukulima mpaka utumiaji. Ufuatiliaji wa kupanda (upstream):

Hufanya inawezekana kupata historia ya uzalishaji, ufungajina asili ya bidhaa katika kila hatua ya mzunguko wamaishaye .

Makes it possible to find the production and packaginghistory and the origin of a lot at every step of the product lifecycle starting with the lot or product unit.

Ufuatiliaji wa kupanda unawezesha watu kuelewa ni ninikenafanya bidhaa zisifuate taratibu inayotakikana.


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Q&A

Exercise: Identify how the company identifiesits product lots or batches

Is it possible for the company to maintain theuniqueness of each batch?

Consider the products growing fields, agronomicpractices, transport, delivery and intake, coldstorage, issuance, packing, boxing, and transport tothe airport.

Identify at least ten areas where the unique identityof the product may be compromised (15 min)


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Maswali kwa wakulima

Exercise: Kampuni inatambua mavuno kwa

njia gani?

Inawezekana kutambua mavuno kutoka kwakila mkulima na kwa kila ploti ya kulima?

Angazia pahali kama tano ambapo utambuo wa

chakula waweza tatizika kutoka kwa shambampaka kwa shed (15 min).


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Purposes of Traceability

Traceability has two complementary purposes:

Safety: To ensure product conformity with rules and requirements.

The purpose is to prevent excesses and anomalies, tounderstand them, to deter any irrational use of inputs,

To deter theft, hijackings and counterfeiting, to monitorbehavior and practices, to ensure compliance with the coldchain, etc.

Implementation: to monitor operations or chains and the successfulcompletion of industrial, logistics and administrativesequences.


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Umuhimu wa Ufuatiliaji wa Chakula

Ufuatiliaji una aina mbili za umuhimu:

Usalama: Bidhaa zinawezeshwa kutimiza mahitaji yake.

Kuzuia utumiaji wa mbinu za ukuzaji ambazohazikubaliki na zinadhuru afya ya mtumizi wachakula.

Kuzuia wizi na utengenezaji wa vyakula bandia.

Utekelezaji: Kuweza kuchunguza na kuangalia utekelezaji wa

ukuzaji, utengenezaji wa bidhaa, uchukuzi nauandikaji wa rekodi za kuaminiwa katika ufanyaji

wa biashara ya chakula.


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Applied Traceability


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The main purposes and

benefits of traceability

A traceability system must meet many

objectives:

Regulatory compliance

Greater efficiency of processes

Communication with suppliers and customers

Commercial benefits Financial benefits (e.g.: reduction of inputs

used and theft).


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Madhumuni na faida za ufuatiliaji

Ufuatiliaji ni muhimu kwa vile

watuwezesha:

Kufuata sheria kwa utengenezaji wa chakula

Fanya kazi kwa ufanisi zaidi wa taratibu.

Kuwasiliana vizuri na wateja na wauzaji

Kunufaika zaidi ki-uchumi Kinga biashara kutokana na mambo kama wizi

wa mazao n.k.


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Players in traceability

Traceability must enable those involved at every levelof theprocess and the chain: To follow the flow of production: Raw materials (animal feed, raw

materials, inputs used), foodstuffs, their ingredients and packaging.

From the agri-foods standpoint, a traceability system is a systemthat ensures that suppliers and the batches of raw materials used tomanufacture each lot of finished product are known.

To identify the documentation requiredto be able to track everyoperation and follow every production, transport, packaging,

processing, storage and shipping step

To ensure adequate coordination between the various playersinvolved (small producers, "merchants", transporters, exporters,legal authorities etc.)

To ensure that everyone involved knows, at a minimum, theirdirect suppliers and customers and more if possible.


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Washika dao katika ufuatiliaji

Ufuatiliaji unahusu wote wanaohusika katika ukuzaji,utengenezaji, uchukuzi na uhifadhi wa chakula kabla yakutumiwa:

Jinsi ambayo tekelezi zinafuatana toka ukuzaji hadiuchukuzi.

Rekodi za ukweli zenye zimewekwa na wakulima,makampuni ya utengenezaji na uchukuzi mpaka uuzaji kwawatumizi.

Uwasiliano wa wauzaji wa bidhaa za shamba, wakulima,

makampuni ya utengenezaji, uchukuzi, uhifadhi na uuzaji. Kuwezesha kila mmoja kujua wale wanaomuuzia bidhaa,

kazi anayofanyia bidhaa hizo na wale anaouzia bidhaa zake.


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Suppliers

Agronomy

Seed, Fertilizersand PPPSuppliers

Harvesting Harvesters

Shed Harvesting

supervisor

Customers

Agronomy

Planters, PPPapplicators

Harvesting

Hav. Sup / OnFarm transporters

Shed Companytransport


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Wauzaji

Ukuzaji

Wauza Mbegu Wauza Mbolea

Wauza madawa

Uvunaji

Wavunaji

Upangaji(Sorting)

Wachukuzi waMashamba

Wateja

Ukuzaji

Wapandaji Waweka mbolea

Wapiga madawa

Uvunaji

Wachukuzi washamba

Upangaji Wachukuzi wa

kampuni


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Traceability as a tool for safety Traceability must also make it possible:

To follow the chain backwards to be able to react as quicklyand as far upstream as possible, to withdraw products, torecall products and/or take any defensive measures needed.

The impact of an event will decreaseas the effectiveness oftraceability and the vision companies have on product lots

increases To guarantee product authenticityand the characteristics that

result from the production method described on the label (e.g.:"organic" products, fair trade products, products sold under aspecial "label", products from controlled and guaranteedsources). The implementation of food traceability makes it

possible to add value to niche products(regional products,products guaranteed free of GMOs, products without allergens,etc.). As a result, there is also a commercial motivation for

manufacturers.


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Ufuatiliaji kumarisha usalama wa chakula!

Ufuatiliaji watuwezesha:

Kufuata mlolongo wa bidhaa nyuma iwezekanavyo ilikuwa na uwezo wa kukabiliana haraka changamoto za

usalama, ili kuondoa bidhaa, kukumbuka bidhaa na /

au kuchukua hatua yoyote ya kujihami inayohitajika .

Athari za matukio mabaya zitapungua ufanisi wa

ufuatiliaji na maono ya makampuni juu ya bidhaa

zikiongezeka

Utekelezaji wa ufuatiliaji wa chakula unafanyauwezekano wa kuongeza thamani ya bidhaa

zilizowekewa umaarufu fulani k.v. Organics, Certified

na Fair Trade.

f


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Information and Transparency The public authorities have aninformation and

transparency obligation to consumers.

Although food has never been as safe as it is now, andalthough risks really are lower than in the past,incidents are possible despite the many measurestaken.

Management procedures must be implemented fornon-compliant products, notably procedures forrecalls, withdrawals and notificationof theauthorities.

If required, it should be possible for the publicauthorities to activate an alert systemin the event thisisn't done by the company or organization involvedand legally responsible for bringing the products to

market.

H b i i k h h k l


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Habari na uwazi kuhusu chakula Serikali zina jukumu ya kuwapa watumiaji wa

chakula habari wazi kuhusu usalama wa chakula. Tunaendelea kuwa na pingamizi tofauti katika

juhudi za kuuza chakula salama kwa wanunuzi

wetu. Inapokuwa eti chakula zinazoweza kudhuru

zimefika kwa soko, lazima tuwe na taratibu murwa

za kuziondoa kwa soko (Recall and Withdrawal). Serikali inafaa kuwa na taratibu za kujulisha

wanunuzi kwamba hizo bidhaa si salama kama

kampuni iliyouza haijaweza kufanya hivyo.

Th E U i RASFF


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The European Union RASFF RASFForRapid Alert System for Feed and Foodis managed by

the European Commission. It links all of the competent authorities

monitoring foodstuffs in the European Union. RASFF has been inplace since 1979 and its legal basis is found in Regulation (CE)178/2002.

It provides a quick way to informthe EU monitoring authorities ofthe existence on the market of foodstuffs that are:

Non-compliant with food legislation Unhealthy

Dangerous to public health

Users can search for alert data in a database. These data, called"notifications", are also viewable by other countries and their

operators located outside of the European Union, whether they areshipping or receiving goods.

The number of "notifications" exchanged by the system hasincreased consistently over time, reaching about 3000 in 2008.

For more information, go to:http://ec.europa.eu/food/food/rapidalert.

T Y M W Ul (RASFF)
http://ec.europa.eu/food/food/rapidalerthttp://ec.europa.eu/food/food/rapidalert


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Tume Ya Muungano Wa Ulaya (RASFF)

Muungano wa Nchi za Ulaya (European Union)

wametengeneza Tume ambayo yaunganisha tume zanchi zote husika kuweza kukabiliana na changamotoza usalama wa chakula ulaya yote, na ambayowameipa mamlaka kufuatia sheria ya EU Regulation

178/2002. Hii inamaanisha kwamba swala la usalama

likipatikana France, litajulikana kote, ata Germany,

UK n.k. Kukiwa na ufuatiliaji imara, ni rahisi kujua ni bidhaa

gani zitaondolewa kwa soko kwa haraka ili kuepukamadhara kwa watumiaji wa chakula


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Traceability Complements RASFF With Proper traceability, when an "alert" is given,

products at risk can be searched forin order towithdraw them from points-of-sale and to informconsumers so that they can return defectiveproducts if they have purchased any.

In the event of a product alert on an exportedproduct, the health authorities of the importingcountry must be informed to enable them to take

action. Agricultural attachs and veterinarians working at

embassies are responsible for liaising with localhealth officials in other countries.

T bili d D Dili


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Traceability and Due Diligence Traceability is a daily event. End-consumers and

professional customers appreciate havingtraceability information on item location (track)and characteristics (trace).

Increased product tracking functionality and

heightened safety expectations have increased thelevel of requirements.

Guaranteeing the traceability of a product is no

longer enough to make a difference: access toinformation must be facilitated, more detailed andprecise data provided and new functionalityoffered.

Uf tili ji H b i bidh


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Ufuatiliaji na Habari za bidhaa Ufuatiliaji wa bidhaa za chakula wafanyika kila

siku Tunaandika rekodi za ukuzaji kila siku

Utengenezaji wa bidhaa unafanyika kila siku.

Uchukuzi wa bidhaa unafanywa kila siku

Uhifadhi wa chakula kwa maduka unafanyika wakatiwote

Uuzaji wafanyika wakati wote.

Uwezo wa kutekeleza ufuatiliaji wa hali ya juuumefanya mahitaji wa wanunuzi kuwa mengi..

Uwezo wa kuhakikishia ufuatiliaji wa bidhaa nilazima uimarishwe na uwezo wa kupatia habari

(rekodi) kuhusu bidhaa kwa wale wanaoihitaji.


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Q&A Identify at least three main players in your

companys food distribution chain and the roles theyplay in ensuring that materials and products

maintain their uniqueness in the traceability chain,

and the kind of records they must keep to ensure thatproduct information can be availed as and when

required to Trace a product or track its location in

the chain. (15min)

A h t t bilit


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Approaches to traceability

There are four main approaches to traceability,

namely;

The Customer Approach

The Food Safety Approach

The Regulatory Approach

The Company Management Approach

Th C A h


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The Customer Approach The first purposeof traceability is to prove(thanks to

product and process histories) that there is a match with

customer requirementswhich, generally, relate to: The making of the product: where, when, how and with what the

product was made

Compliance with specifications: management, monitoring, audit

Crisis management: finding and withdrawing defective ordangerous products from sale

Communication: reassuring concerned consumers following foodand health scares

In addition to establishing trust with consumers, traceability

enables development of the product's productionanddistribution chain. It provides added value to the product.

Lastly, traceability has become a key element of logisticschain management, from production through distribution,and for tracking product quality.

Th F d S f t A h


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The Food Safety Approach A traceability system must make it possible to reliably find

products and product history. In fact, in the event of aproblem, it's necessary to have an organized recording systemin place to:

Find products(lot or product unit) along the entire product lifecycle to be able to withdrawand/or recallthem if need be

Have the most complete manufacturing history possible for theproduct

Facilitate transparencybetween every link in a chain

Communicaterelevant information on the making of products and

on their specific characteristics to the authorities, customers andcommercial partners

Find and store informationabout a given product/process anddetermine the respective responsibilities in the event of a problem.

Assist in the verification of the effectiveness of corrective actions

carried out on processes after investigations.

Th R l t A h


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The Regulatory Approach Operator traceability requirements

Article 18 of Regulation (CE)178/2002places the responsibilityfor traceability on food business operators, and theirresponsibility to identify their suppliers and have systems inplace to avail trace and track information for all the productsthey deal in.

These are defined for the most part in Regulation(CE)178/2002. It defines traceability as "the ability to retrace,through all production, processing and distribution steps, theprogression of a foodstuff or of a substance intended to beincorporated or that could be incorporated in a food product."Compliance with regulations means that operators must be able

to identify their direct suppliers and customers. The Kenyan Fresh Produce Exporters Act (CH319 Laws of

Kenya) Section 12 clauses 1 and 2 of 2007 lays down similarrequirements to all fresh produce exporters from Kenya.
http://training.coleacp.org/pluginfile.php/967/mod_scorm/content/2/co/module_MA02CH01-Objectifs-systeme-tracabilite_20.htmlhttp://training.coleacp.org/pluginfile.php/967/mod_scorm/content/2/co/module_MA02CH01-Objectifs-systeme-tracabilite_20.htmlhttp://training.coleacp.org/pluginfile.php/967/mod_scorm/content/2/co/module_MA02CH01-Objectifs-systeme-tracabilite_20.htmlhttp://training.coleacp.org/pluginfile.php/967/mod_scorm/content/2/co/module_MA02CH01-Objectifs-systeme-tracabilite_20.htmlhttp://training.coleacp.org/pluginfile.php/967/mod_scorm/content/2/co/module_MA02CH01-Objectifs-systeme-tracabilite_20.htmlhttp://training.coleacp.org/pluginfile.php/967/mod_scorm/content/2/co/module_MA02CH01-Objectifs-systeme-tracabilite_20.html


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Company Management Approach By keeping and using a history of products, of main processes used, of

suppliers, of raw materials used, of incidents, of customer complaints, etc.,

companies can: Get a better understanding of products and a better handle on processes

Improve practices and the overall operation of their organisation and ofproduction processes (e.g. fewer inputs)

Immediately correct the manufacturing process when non-compliant

products are found and the identified cause is tied to the process Identify complementary training requirements

Improve work station safety

Track the effectiveness of corrective actions implemented

Reduce the costs related to incidents, losses, theft and wastage (costs

tied to alerts, withdrawals or recalls, repairs or damages, loans,penalties payable to partners, lawsuits, etc.)

Improve management of business relations, of importers with exportersand of the latter with producers

Reduce lot production costs (materials used, salary costs, etc.).


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Q&A

Briefly discuss the merits of traceability

with regard to company management

benefits. How best can we use traceability to tackle

food safety related problems? (10 min)


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My Role in Our Companys System

Inputs for Agronomy

Growing Delivery and holding at shed

Transport from shed to factory

Receiving

Cold storage Issuance

Online production

Endline Operations

Product Holding Dispatch

Transport to the Airport

Offloading at the Airport

W jib k li k tik f tili ji J d F h


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Wajibu wa mkulima katika ufuatiliaji wa Jade Fresh

Uandikishaji wa shamba

Ununuzi wa Pembejeo (k.v. mbegu, madawa,

mbolea n.k.)

Ukuzaji wa mavuno

Upandaji

Ufugaji wa mazao (kupalilia, kuweka mbolea)

Ulinzi wa mazao (upigaji madawa n.k.)

Uvunaji

Uchukuzi mpaka kwa shed

Rekodi ya mavuno


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Uandikishaji wa Shamba kwa kikundi

Kila mkulima anafaa kufuata kanuni za kikundi au kampuni kila

anapojiunga na kikundi kulimia kampuni. Lazima shamba zote ziandikishwe kwa kampuni, na kila shamba

liwe na ramani inayoonyesha ploti zitakazotumika kulima.

Hizo ploti lazima ziwe na kitambulisho kinashoonyesha:

Jina la ploti Ukubwa wa ploti

Aina ya Mmea

Siku Ya kupanda

Aina ya mbegu

Tarehe iliyotarajiwa kuvunwa

Taratibu zote za ufugaji, uvunaji na uuzaji wa mavuno

utaandikwa kulingana na ploti.


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Ununuzi wa Pembejeo

Ununuzi wa Mbegu, Madawa na mbolea

Mkulima anafaa kufuata maagizo ya viongozi wa

kampuni katika ununuzi wa pembejeo.

Pembejeo bandia k.v. madawa zinafanya mazao

yawe hatari kwa usalama Ni muhimu kuripoti kila wakati mkulima

akitazamia kwamba ununuzi wa pembejeo

zisizokubaliwa au bandia umefanyika ndio apate

mwelekeo kutoka viongozi wa ukulima kutokaJade Fresh.


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Ukuzaji wa Mazao

Upandaji:

Utafanywa kulingana na upana wa ploti.

Rekodi za utabibu wa mbegu na kupanda

zitaandikwa kwa kila ploti

Ufugaji (Husbandry) Rekodi zote za ufugaji zitawekwa kulingana na

ploti, kuonyesha kana kwamba taratibu

zimefuatwa. Ulinzi wa Mazao

Taratibu za ulinzi kutumia madawa n.k.

utarekodiwa kulingana na ploti


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Uvunaji

Utofautiano wa ploti kwa kuvuna:

Wafanyi kazi watavuna kila ploti tofauti na

zingine.

Crate za kuweka mavuno kwa kila ploti zitawekwa

mahala tofauti na zingine kuzuia kuchanganyamavuno.

Mavuno yatapangwa kwa crates kutoka kwa ndoo

za kuvunia.

Crate zitawekwa kitambulisho (tag) zenye

zitafuata taratibu iliyowekwa na kampuni.


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Uchukuzi wa Mavuno Kwenda kwa Shed

Wachukuzi wataelewa kanuni ya utafutiano wa

ploti.

Msimamizi wa uvunaji atahakikisha kutengwa

kwa kundi za mavuno toka kwa ploti

zikichukuliwa kupelekwa kwa shed.

Msimamizi atazidikisha mavuno hadi kwa

shed ilhali kuhakikisha kwamba ufuatiliaji

umedumishwa wakati mavuno yakibebwakupelekwa kwa shed.


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Rekodi Ya Mavuno

Atashuhudia kipimo cha mavuno kwa kila

ploti amevuna na kupewa rekodi ya mavuno(Produce Received Note).

Msimamizi wa mavuno (Mkulima)

atahakikisha kwamba rekodi ya mavunoimeandikwa na kuwekwa kwa faili.

Mavuno yakikataliwa kwa ukosefu wa usafi au

usalama yatarudishwa kwa shamba nakutupwa kulingana na taratibu za kampuni.

P d T bilit t h d


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Produce Traceability at shed The Shed Supervisor shall be responsible for

receiving produce at the shed. All produce arriving from the field shall be in

properly tagged crates to facilitate proper labelling.

No Untagged crates shall be received.

No Shed shall receive both Certified and Uncertified

produce at the same time.

Crate labeling shall be verified and strengthened

Produce weights shall be taken and indicated on

harvesting records, on PRNs and on the FDN

D t ti t Sh d


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Documentation at Shed After assessing the quality and accepting lots, the

shed supervisor shall take weights for each lots andindicate on the Produce Received Notes and on the

Harvesting Records for each farmer.

a

T t f Fi ld


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Transport from Field Graders and Drivers are typically responsible for field

transport of produce. They are responsible for ensuring that proper

identification of products is done through physicalidentification (Tagging) and documentation (Delivery

notes) Proper arrangement in the vehicles should ensure that

produce does not migrate from containers to mix withother batches

Proper driving and observation of highway codes ensurethat produce does not spill over or that there are noaccidents or undue delays that might compromise the

quality and safety of produce.

Receiving


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Receiving The main processes at receiving are;

Batch Separation and coding Porters, under the supervision of field graders and

quality controllers separate the batches

Quality controllers record the batches and code them Weighing

Weights delivered are compared with delivery notes

(FSR 032)

Safety and quality assessments

Quality Controllers assess suitability of materials (FSR

040)

Cold Storage


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Cold Storage During cold storage, important steps include:

Storing produce to reduce field heat as fast aspossible

Using proper stock rotation and recording

Proper segregation to avoid cross contamination

Proper hygiene during storage

Proper Safety and Quality monitoring


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Issuance During issuance, Raw material staff ensure that

materials appropriate for the orders are released.

The lots are issued as individual and unique

entities.

Materials issued to the packing facility are

recorded.

Materials returned to the facility are recorded

(FSR 034 Daily Stocks Movement Sheet)

Online Production


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Online Production Packers use training to pick what conforms to

customer requirements and packs it for export. Quality controllers guide them and note the

problems with each batch to ensure customer

requirements are met Records of hygiene and the nature of each product

in terms of safety and quality (FSR 046).

Rejects and wastes are collected and disposed offappropriately (FSR 034)

E dli O ti


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Endline Operations Here, products are weighed and sealed ready for

boxing.

Staff use training to operate machines for these

operations and maintain the traceability of each lot

or batch. Counts of each product packed are recorded (FSR

033).

Final online product check is done to check sealintegrity and other factors and recorded (FSR 046).

Product Holding


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Product Holding

Products are taken to the holding coldroom and

labelled. The lot information is transferred.

Stocks management is done to release products as

required for export.

Stock analysis is done to ensure old packs that aredeteriorating are removed from stocks and suspect

product (e.g. offloads are reworked or disposed off).

Dispatch


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Dispatch The final produce check is done to ensure that

products are safe and of good quality. The exported quantities for each lot are recorded

(FSR 048 and 033).

The Traceability cycle is completed bycomparing total packs with commercial

proformas.



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Proper arrangement of lots and product packsizes

is done in trucks to facilitate proper offloading andskidding at the airport.

Product identification is maintained during

transport. Proper transport practices are carried out to

minimize accidents and undue delays to the

airport.


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Offloading at the Airport

Offloading is done in a manner that does notcompromise the integrity of the packs or the produce

that they hold.

Product tallies are done to ensure packs dispatched

have actually been handed over to the clearing

agents.

Documents

Traceability Training