Writing format詳細版

8/3/2019 Writing format

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COMMON ENG.LISH TEXT TYPES

Text Types Page

1. General Correspondence -- Personal Letter 1

2. General Correspondence - Letter of Advice 2

3. General Correspondence -,-Letter of Enquiry 3

4, Genera) Correspondence - Reply to Letter of Enquiry 4

5. Formal Letter - Business Letter 5 -6

6. Formal Letter - Letter of Complaint . 7' -8

7. Fannal Letter - Letter of Application & Resume 9 - 10

8. Formal Letter - Reference Letter & Testimonial 11 - 12

9. Formal Letter - Letter to the Editor

13. M inu te s

13- l6 .

17 ~ 18

19- 20

21

22

23 -,24

25

26

27

2 8 .

J .' -,

10. Memorandum

11. Facsnnile or Fax Message

l2. Agenda

14. Research Report

] 5 . W itness R eport o r O fficial Statem ent

16. Deba te Speech

17. Play Script

18. News A rticle

19. Press Release 29

Name:~-- F~._l ]



1l.General Correspondence - Personal Letter

Informal letters

Informal or personal letters are written to people we know fairly well. The style.

register. lone and vocabulary of each personal letter win not be the same, but will

change according to who we are writing to. A letter to a friend's father, for example,

will be more formal than one to a friend of the same age.

It is best to use simple words and short sentences in informal letters. The style can be

I colloquial, and the content will, of course, vary from letter to letter. In general, a

personal letter will include topics of general interestvcomrnents on the weather.

personal questions, questions and comments about friends' news and greetings to

other people, such as parents or brothers and sisters.

Open with an i n f o r m a lg r e e t i n g . T h a n k y o u rf r i e n d f o r h i s / h e re a r l i e r l e t t e r , i fn e c e s s a r Y t a n d a p o l o g i z e( w i t h a r e a s o n ) f o r n o treplying s o o n e r (again ifneeded).

Respond appropriately toany e v e n t s t h a t yourfriend mentioned in thep~evi ous l e t t e r . A n s w e rhl s/her questions ifn e e d e d .

Discuss news o f mutuali nt er es t . ..

S h o w your interest i ny o u r f r i e n d ' s life byasking questions.

E n d w i t h a n i n f o r m a l b u tp o l i t e ' greeting tof r i e n d s or f a m i l y .

Dear Tony,

1euohere! Thanks very much for your

letter. I'm eorry for no t rePlY.n~ .ea.rller.but I've been really Duey with exame,

they're over naN. 50 I 've g ot late more!?pare time to do aUthe thingfi I want to ,

-{

G r~ ..a t newe a.bouty.~.u buying S c .a t!.' lo v.eanima ls, but especIally cate. Have you

-- decided what to call youre yet'? I Keep86king my' mum If we can get 0'1~.but$ne's not easy to pereuade. ",

I really muet tel! you about a achool tripI went on aft.er m y exarne had finished. It

was amazing l W e went to a place calledByron Bay, which is only al70ut two hours

away from here by car . It ' !:> famoue for its

-----I dolphins, which you can see 6wimmlngand jumping about in the s.ea. We sawmore than 20 of them! It was is

fantastic experience. I've he.ar~ that you

have aolphins in Hong Kong. too. Can you

eee them swimming in the fJea'?Whatkind& of dolphin, are they'?

-{

A.nyway, how a. e. t. hinge Wit.h .YOu,?Haveyour ex ams finished yet? W hen do you

get the re6ult6? D o you have any plana

for the summer hol idays?

Give my befit wishes to your family. I

----t'-l hope you'll have time to write to me 600nand tell me all about the dolphiM6.

With love,

A 1 ~ " .r.•. J " e . g . w i t h l o v e , B e s t

~[Qa£t~\ fly wi shes, Best regards,

J : Q s + r c q ; r C ~ + D Yours

Y O W - - f o ~ ' \ ~ lY\fmbff~



. ,

2. GeaeralCorrespendeace-: Letter of Advice

Use this forrnat for yout rep}), letter4

Expression 10 start the letter

( l J U l I ' j'"!-.

~ -~

Introduction

( e g Thank 'he person f(II' hi!;/hu lencr;

.~ ~

part of the letter

(SUlIC' (he situation OJ yOIl understand itl

..~.~

Suggest alternatives

(e g (l wish to s ec 'he problems solved]

~. ~. _ . -: ., jo :. • •

Useful .e~pt'essionsfor giving advice: . ( f o (A,.(A

~ ~), t r 1 1 f t o/"lfMf( po . lil4l1 ...

f/l4iaiJ e, tt u- . ..

'.

...' ,'~,' . . . . .



~~. -.-.----.-.-. '-. ----~-----~

Letter of Enquiry:

Paragraph 1:

What do you want? State the subject or your request clearly.

U s e fu l Expres si on s: I W O l A \ c l \ f k e to e x . p ~ ~ M y ~ t \ C Q j Q . . . . .I " '( Ja N t t : e t o k ( l w " . . . e~tI~df? - P D r P 2 ( Q l I A I 1 ~tht l i l + D rl ~ T i i ) . , . .l « I o a l i I ;~ !(JfI, t ~ ~ e - l f r l iK t -. . Dt r o fil y O ' A (fPIt" h O _ \ [ Q ( M Y q I A M ~ ' l C \ 'o a l l , o U l ' - ( )0" ' lOJrf Q i . r o t " O " , i J e . . , . ? ~ t h Q S T t U \ r . e b v t f L O t ) f A · f\1(C { I ( I . /I r f l . s - e - " IIK~ , , . e Q i l s a b q a t , . . ?

T r t ~ \ k . £{ b j ~ y o ~ \ r k~\1C A ~ h - o r \ .

Paragraph 2:

W hy do you want the inform ation.',. IYou m a) need to say:

what you do/what you plan to < . 1 0 .

how you intend to L1S~ the info rma t ion .

Paragraph 3:

T hank the person and end your letter po litely.

- 4 December 1994

Dear Sir

I w ill be arriving in Hom ! Konz in two m onths and I want to se t s ome informat ion_ _ _. . w

abo ut bank acco unts in the territo ry.

C ould you send m e details about the various accounts that your bank offers? I am

interested in inv estm ent acco unts as well as the usualsavings and current

accounts.

I look forward to hearing from you soon.

Yours fa ithfu lly

P eter W oo d



· .

4. General Correspondence - Reply to Letter of Enquiry 4

Here are some points to remember when writing a reply to a letter of enquiry.

Paragraph 1: n) State that you have received the letter.

b) Slate the date of the original Ieuer,c) State what the Jetter was about.

Paragraph 2: Answer the enquiry - he clear.

If there is m ore than one part to your answer. use words lik e:

f, i-ort { I I at! ...

#~t ...

A/~tlQt ...

f,;"a ft! ' ..

Paragraph 3: Conclude with statements such as:

I M , M - t ie t i r / d h r r a t i ( ) 1 ( ttli!!J e«~ 4a f .

I ! u o l/ o l" w a r d t ( J (~J + 1 1 1 ) . . .

. 1 /pit M £ ' £ / w - - t J - ~u-iu, r fp , , ( ) t kr, ' t t l te . t o C( )J ( tac ( l i r e . .



I s . Formal Letter - Business Letter

A busin ess le tte r

Businesspeople send a great many letters and faxes every day. Business letters answerqueries, place orders, confirm orders, request payment, answer complaints, try to sell

goods, etc. The business letter is an important means of keeping in touch with

customers and suppliers, The tone should be polite and formal, and the style simple

and direct.

1 : Thai Tours Limited

Room 2110211F, Wing Lung Building

12-14 Seaview Road

Tsuen Wan

New Territories

2:

3 Peter WongHat 12C, Block 3. Kai Tok Estate

10-16 Mounthill RoadMong Kok

Kowloon

20th April 1997

4 Ref; PO 1135

5 Dear Mr Wong,

6 Package holiday to Phuket

7 I have great pleasure in informing you that your package holiday to Phuket has

been confirmed. All flights and hotel rooms have been booked and paid for.

and I enclose details of your package.

Please could you check. the enclosed air tickets and travel itinerary. We must

ensure that all spellings and arrival , departure dates are correct on both the

tickets and the travel itinerary.

Please do not hesitate to contact me with any queries you may have, I look

forward to being of service to you again in the future and 1 hope you have a

pleasant holiday.

S Yours sincerely,

9 ReJuea eial(

10Rebecca Chan

Booking Officer

] 1Encs.: Two return air tickets

Travel itinerary

Hotel brochure



· ..... _ ' . , . --"~"-"~ .'_. -~.--~__..:---~-

l '_ !- . -I s . Formal Letter - Business Letter

Notes

1 Company address: This should be placed either in the middle or on the right-

hand side of the page.2 Date: This should always be written in full, eg 30th June 1997. Never write

the date in figures only (eg 30 1(/97).

3 Recipient's name and address: This should be placed on the left-hand side of

the page.

4 Reference: When replying to a letter, you should include the reference

quoted on th e letter you received.

5 Greeting: Every letter begins with a greeting. If you are writing to acompany fo r the first time, yOU can begin your letter 'Dear Sir IMadam'.

However, you should find out the name of the person you are writing to

whenever possible.

6 Subject heading: This refers to the topic of the letter.

7 Subject of the letter in paragraphs: This should be brief and to the point.S Complementary closure: This will depend on who the letter is addressed to.

If the letter begins with 'Dear Sir' or 'Dear Madam'. it should end with'Yours faithfully", If the letter begins with the name of the person, eg 'Dear

Mr Chan', it should end 'Yours sincerely'.

9 Signature: This should always be written beneath the closure.

10 Name and title of person signing the letter: This should be printed below the

signature.

11 Enclosures: This is used if additional forms or documents are attached to the

letter. If one enclosure is attached-write 'Enc.'; if there are two or more,

writerBncs.' .

'.



1 6 . Form al L etter - Letter of Complaint 7

" * Use the following guidelines to write your letter of complaint:

I Be clear about what your complaint is

(e.g. I fJ/II f tI I'o M : r , ( ~ ( J l f l r l l a . r i r 1 l6 P tJ :( • . • )

1 Give the necessary background information

(Stale what welS promised or expected)

• Specific details of the purchase have been invented, eg date of purchase,

model number, etc.

3 Give detailed information about the complaint

(This section will be the longest.

Describe what happened and how it affected you.)

• The incident is put in a very serious light by the implied threat of

contacting the police. This threat could have been made more formally.

• The threat of contacting the Consumer Council isused with the knowledge

that the purchaser is in the right.

4 Say what action is necessary

(e.g. Ir J P t J ; ' r I J" f'"dt~! i /pa N l D a I I . . . )

Notes on sample letter

• The demands made are clear and t o the point.

. . . . . . 1



·'~. . . '_ --_--- - - - - - - - - - - - - - -------...,.--~~

16. Formal Letter - Letter of Complaint

Sample letter

Y ou hq ve bought a n ew c as se tte p layer . When you go t home , you found thatlhe vo lume

knob d id no t w o r k proper ly . O n r etu rn in g it to the sho p, the me mbe r of s ta ff th at youbought it fro m r efu se d to g ive you a refund or repair it.H e evenfW l lly p u s h e d you out o f

the sho p. W rite a le iter a /a bo ut 30a w o r ds c o mp la in in g to lhe ma na ger o f th e shop .

Dear Sir /Madarn,

_tis.with regret that I have to inform you of the disgraceful behaviour of one of your

sales assistants. -

Last Monday, 23rd March, I purchased acassette player, model number 23056. I

checked. that the machine worked while I was inthe shop. Onarriving home and

trying out my new purchase, I found that the volume knob was not functioning

correctly. I returned to the shop that afternoon to have the item replaced. To my

astonishment, not only did the sales assistant that sold me the cassette player refuse

to replace or even repair it, but he was also extremely rude to me. I finally demanded

that I have a full refund, at which point he physically pushed me out of the shop.

Can this really be the w i \ Y that YRt;l_tfC!ipql!_r ~t~ftt~ d~a! ~i!'_h.£U~0!Il:~sL

1 regard this incident as a very serious matter, but have, as yet, stopped short of

informing the police of the assault. I will, however, have no hesitation incontacting

the Consumer Council i f the matter is not resolved to mlsatisfaction. 1

While I was willing to accept a replacement for the cassette player at the time,ll!!.

afraid I have lost confidence in doing business with your shop. I therefore see the I!

onlysatisfactorv outcome as being a full and prompt refund for the defective item. I I

would also expect the sales assistant concerned to be disciplined so that other !customers do not suffer the same indignity that I had to go through.

I look forward to receiving your reply.

Yours faithfully,

9 . [ic lia tf W o ng

( 2 68 W o rd s)

· - - 8 - - 1 - -



9. Formal Letter -Letter of Application &Resume

Job Application Letter:

---~---~"--"-" .. ".".

When you apply for a job, you should send a covering letter, or a letter of applicationwith your resume. A covering letter emphasizes the qualities and qualifications you

have that are particularly suited to the job

Example

Your fu1l address

Date

The company's full nameand address

Standard form of address(if the person's name isnot known)

Title of the post Iposition you are applyingfor

Opening paragraph;explaimng your reasonfor writing; say whereyou saw theadvertisement .

Add information aboutyourself, includingdetails specific to thisparticular Job

Say what else you have .included with the letter;politely indicate you canattend an interview atany time

Respectful closing

statement; use 'Yoursfaithfully' for lettersbeginning 'Dear Sir IMadam', and 'Yourssincerely' for letterswhere the name of theperson is known

Signature

Full name, printedclearly

150, Block 13

Wing OnBuilding

20 Jefferson Street

Tsim Sha Tsui

Kowloon

High Fashion Ltd

3/FPui On Centre

215 Maxwell Street

Chai Wan

Hong Kong

\ Gear Sir I Madam.

'aPPlication for the post ofPart-time Sales Assis~~mt

. With.. reference to yo.ur advertis~m~.nt"in yesterday's edition ofhe Asian Daily Post, I am Writing" to apply for the aboveosition. "". . ",. ". , ' ""

• . ". • • I ,< I • ,.

I am a recent Form 4 graduate. having completed my studies inJune of this year. I am extremely interested irupursuing a career

in the retail trade and would appreciate the opportunity to work

for your company. I am hard-working, friend 11and eager to

l e 2 U 1 l . " l

As requested in the advertisement, I include a copy of my

resume together with a recent photograph. Please do not hesitate

to contact me at any time should you require any further

information. I would be willing to attend an interview at your

\ r-rlOO.k forward to hearing from you.

"l_r_ours faithfully

,{ffitte.gil?

~HBeShing



· '~"'.'.--~'-~------"-."";"';"-"~------------------'----

Formal Letter - Letter of Application &Resume

Name:

Address:

Telephone:

Date of Birth:

Sex:

Qualifications

1993-1994

1987~1991

1985·1987

1979-1985

Experience

1994-present

Amanda Mok

Flat 7E, Greenvale, 1-7 Possdon Road,

Tin Hau, Hong Kong

27176239

5th December 1966

Female

Sara Beattie - Computer Courses Levels I

and II

.Baptist University -..Degree in Accountancy

Aberdeen College College - A-Levels

Wing Tse School - HKCEE

Numbers Ltd

.,.....

.... \_



- - _ _ ._---- _ _ - _._-------_._--------

8. Formal Letter - Reference Letter & Testimonial 11

When you look for a job, you will have to write an application letter and

i:l resume. You may also be r e q u i r e d to attach a reference letter ora

test imonial with your application letter. A reference letter or a

testimonial is a document usually written by your previous employers or

t e a c h e r s . Its l a t e s your qual ificat.i on, experience and the conments of

your p e r f o r m a n c e .

Reference letter from the Hong Kong Recycling Society

I'. . . ~ H o n g K o n g R e c y c l i n g S o c ie t yS uite C , 5 / F , E f fic ie nc y B u ild in g, 5 2 N e : t h a n R oad, K ow loon, H ong K ong

To Whom ItMay Concern

T his is to certify that C han Suet-w ah is a youth organiser for th e

Hong Kong Recycling Society. She joined us as a volunteer in August

1999. Asa volunteer, she distributed Information on recycling to

schools, assisted us in researching new recycling opportunities an d

helped out a ro und th e office.

In May 2000 she was appointedyouth organiser.and is responsi-

b le f oro rg an is in g r ec yc lin g c am p aig ns in v ario us Hong Kong secondary

schools.

She is strongly comm itted to e nv ir onmen ta l p ro te ctio n. and has

shownherselfto be a highly responsible member of our organisation.

;f{(1?IQ I V o VMaria W ong M ei-chuen,

Assistant Director

I '"• ., printed on recycled paper



8. Formal Letter - Reference Letter &Testimonial

, ' "

1 2

Pat Chan's testimonial

Brighter College

18 Hlog fat Road.

Kowloon Ray, Kowloon,

Hong Kong

Tel: 27884100

Date 28 June, 2001

Our Ref: TST/23699/C4

To Whom It May Concern

This is to certify that

CHANYuk-ling Patricia

(HK Identity Card No . K881356 (7))

was a student at this school from

Sep t e m be r 19 96 to June 2001.

Remarks :

Chan Yuk-ling Patricia was an exceptibnal student, with

a record of participation in extracurricular' activi-

ties. She represented h er s cho o l at $winuningat the

Interschool Swirorrting Competition in 1999 and was a

s ch oo l p r ef e ct f o r h er fi n a l two y e ar s i n th e school.

She displayed great interest in community service. She

was a member of the Community Youth Club for two years

and President of the Life saving Club, receiving a

distinction in th e StJohn's Ambulance Association

examination in First, Aid in March of this year. In

October 2000r:, she received a grade 3 in Spoken English

for Industry a n d Commerce (SEre) examination o f the,Centre for Applied Language Studies.

Besides swimming and community service, her interests

include art and cycling.

Cheung Che-kwan,

Principal



9. Formal Letter - Letter to the Editor 1 3

In a newspaper. you will find a number of letters 00 all kinds of topics. These letters

can be divided into the following types:

10 personal complaint (you wish to complain about a bus company or a restaurant.etc)

You write a letter to a restaurant you visited recently to complain about the

poor quality of service. After failing to get a reply directly from therestaurant manager, you put pressure on the restaurant by giving them bad

publicity in the letters page of the newspaper.

2 a personal message (you wish to thank a government department or a taxi driver.etc)

,'I:

Yoti left your bag - containing your wallet, mobile phone and importantdocuments - in a taxi. The next day, the taxi driver called you to say he had

found your bag. He later returned the ba.g to you with nothing missing. You

write a letter to the newspaper thanking the taxi driver for his honesty and

thoughtfulness.

3 matters of public interest and controversy (eg social or political issues -smoking. advertisements, racism, educational standards, etc)

You wish 'to express your concern that cigarette advertising ~ncourages

young people to smoke. You state in your letter your opini&n that all

cigarette advertising should be banned.

4 rephesteotber people's letters

You write in support of or disagreeing with one of the third type of letters. I f·

you are the Public Relations Manager of the Tobacco Institute. for instance;you would reply to the letter suggesting that all cigarette advertising be

banned by expressing an opposing point of view. .

Style and content

• Most letters to the editor are Short and concise, but this can depend on the topic.• The present perfect tense i s often used in a letter to the editor to discuss events that

have happened recently and which are still affecting us. This tense can be used to

comment on recent news stories, describe personal experiences and relate the

present effects of past events.• You must give your name and address to the newspaper, but if you don't want them

to print that information. you can ask to be anonymously referred to as 'Name andaddress supplied' .



1 9 . Formal Letter - Letter to the Editor 1 4 1

Morning Star

Letters to the Editor

Police Department Should accept responsibility

I would like to express myconcem about the lack of road safety information available

10 our children. Surely this is one area where the Police Department could effectively

help in reducing the number of pedestrian accidents? The more information children

have about how to behave on the busy roads of Hong Kong, the less chance th~ is efthem being seriously .njured;' ,' ..

Perhaps the Police Department should consider sending officers to schools to give talks

on road safety ..Leaflets and posters would be another way of makingchildren aware ofthe potential dangers. .

I understand that th e number of pedestrian causalties this year is higher than it has been

in the last nine years. It' 5 time that the Police Department took its responsibilities

seriously and made an effort to reduce this terrible toIL

Concerned~~. " ~ ~,"I .''.~,

." ~ ,<If {O ;'1,Il> ,t','" • •.

,. ,

< " .-;

Turn it down

Noise pollution can cause stress

and damage our hearing. Hong

Kong is overpopulated, so we

create a lot of noise. We have to

put up with noise from aircraft,

traffic, industry and from loud

music.

Many young people risk getting

hearing problems because of

listening to loud music on their

portable tape or CD players.

They should be encouraged to

lower the volume of radios and

cassette players to prevent

themselves from becoming deaf

and 10 prevent causing more noise

pollution.

Loui se Chung

KOWLOON

• . it bOnAUHong Kong people must pel

1 f pollution inI consider the leve 0.·. ~ blon . Kong to be a seno~s pro. em.

~eo~e pay too little attention to It an:try to ignore the consequences of sue

pollution.

This problem exists on the land. ~n thheH Kong and int ewaterS around ong .... . f noise

. There is also the problem 0au.pollution.

h launchedThe Government as .

.' s more.. ns to make ciuzen .campalg . . ou h for a smallaware. but it 1S not en .g .' We allnumber of people to pitch In..

- I 1 in improvmg ourhave a ro e to P ay . d butenvironment. not just for to ay,

also for the future.

Michael HoHAPPY VALLEY



------------ "--" ..- _ .

9. Formal Letter - Letter to the Editor 15

Your main aim is to convince your readers to agree with your point of view.

You should use the simple present tense for stating your arguments. Of course, you may

use other tenses elsewhere in your essay, such as the simple past tense when giving an

example from the past, or the simple future tense when predicting future situations .:

Sample essay

The letter below appeared inyesterday's newspaper.

O'Wu

Ised to take the tram quite frequently from Kennedy TO~'r1 to Shau KeiWan. That was

in the bad old days, With well-developed bus and MTRservices on Hong Kong Island, 1

don't see the need to keep this ancient service running any longer.

Trams are slow and inefficient. Riding on a crowdedtram without air-conditioning is aterrible experience on a hot, summer day. for a developed city like Hong Kong, tile

need to replace old trams with a modern light-rail system l~ obvious.' What do other

readers think?

,,-, :0. ,.. • •

W rite a le tte r o f a bo ut 300 w ord s to the e d ito r o f the ,

. : . n e w s p a p e r re ply in g to t 1 : r e p o in ,t s m ad e by 0W ~. S ign

y o ur le tte r S Funs, Yo u n ee d n ot w r ite any a d d r e s s .•• J; .... ~.. j ..~ .• ~ .._- "," .. ,~



::: .. i, '.,:, .... 1,6,: I( '. !' .~- ~~~j~_j·r. ;:

Form al L etter -- L etter to the E ditor.. -,., -,...- -.~...t- ...-.~.

• : • • • ~ • • , _! • t .; ~ ~n,'-

Dear ~ ~~~.,,'''' " -" " ' 3-~"-*~ " " ,;; ; ' , 3 : : : ;I referto 19 .~-;:;lett:~ ~ . I _ { _ e ~ ~ t . ~ ~ ,p l !<il~d()j!'!'nsP."r~whi~h ap~redinr.esJe~y~ 1 , 1 ; ; ; , . ~ ~newspaper concemm& the I!e~d~ reEls£e_trams With. s light-rail system. 1 think oj \"'! .'

Wu has oygdooked both thel.m"'porta~ of t~nd . t ! t ! ~conv~nienct;. caused ,b y a 1light-rail system. ~ ........p.\-1 , ~ ~~t' ':l" .' .', '. ! ~:,

.. I

Trams provide art economical means of transport for commuters on Hong Kong Island ..

The bus and MTR fares are hardly comparable to the low fare of trams, which.is just.

over a dollar for adults. Many people still depend heavily' on them for everyday'transport. The fact that trams are often crowded, as pointed out by 0 Wu, is evidence

of this.

Trams are actually more efficient for short journeys than buses or the MTR. Ido agree

with a Wu that it takes an unreasonably long time to travel from Kennedy Town to

Shau Kei Wan by tram. However, lor short journeys, such as that between two MTR

stations, trams are ideal. Recently, most of the tram track has been restricted for trams

only, so travelling time has been greatly reduced,

If

I

Trams have a high historic value. They have been on Hong Kong's roads for nearlyone hundred years. They really are ancient as described by 0 Wu. Ifwe are preserving

historic monuments, I think we should definitely pr~serve trams.

I. .

The light-rail system is nota suitable substitute for trams. First of all, traffic congestion

would result from its construction on the narrow roads. A Iight- rail system would be '.

quite expensive and traffic accidents would be more likely to occur. Simply take a .

look at the LRTirt Tuen Mun and you will see what the situation would be like,

{ In short, tr~m,s.pro,~ide a ~he~p and c.onvenie~ts:rvice. We have a responsibility to

1 .preserve this historic service instead of stampmg It out.

Yours faithfully,

J : J ~ " .s f u n g O .

(310 Words)



110. Memorandum17

Memo is short for 'memorandum' which means 'something which must be

remembered'. Memos are notes or short letters sent between people working for the

same company or organization. Memos are a faster and more efficient way of

communicating than business letters and are more dependable than telephone calls.

Memos must be clear and concise so that people can read them quickly and easily;

Although usually written on paper, more and more memos are sent via a company's

e-mail (electronic mail) system nowadays, especially if the company 'has many

employees, Whichever way one is sent. though, the: format ofja memo remains thesame.

1 Title. This is usually (but not always) followed by a reference number.

2 Date.

3 Recipient'S name.

4 Sender's name,

S Subject ITopic. 'Re' (which means 'with reference to') followed by the

subject o f the memo.6 Setout the main points clearly and concisely. Write complete sentences.

You may•.if you like. number the separate points, but this is not always

necessary.7 'Attached' is sometimes written at the end of memos in order to Indicate

anyadditional documents or papers you are sending with the memo. If 'no .

other documents are attached, then there is no need to write this.



MEMORANDUM PB33

2 Date:

3 To:

4 Frotn:

5 Re:

28th January 1997

Al1 Departmental Heads

Joan Choi, Personal Assistant to the President

Monthly progress meeting ~.&~ed-

6 J I would like to remind you an that the monthly meeting will takeplace at

9am on Friday, 29th January in the Conference Room on the second floor.

2 Please ensure that all your reports have been completed by thi~ time.

3 The meeting is expected to last for three hours. There will be a coffeebreak at '11am and lunch will be provided at the close of the meeting.

7 Attached: Company Performance Profile 1996-1997

St Paul's College, Green nee Drive, Kowloon

Memo

TO:

FROM:

DATE:

SUBJECT:

Leslie Wong

P J Leung (Principal)

1sr September 1997

School magazine article

I would like you to write an article for the school magazine on pollution in

Hong Kong and how we, the public, can help fight it. Please use this as an

opportunity to advertise OUf Pollution Prevention Fair, giving the date, time

(2-6pm) and place.

I have left you a few 'Letters to the Editor' which mention some of the kindsof pollution that the public is concerned about. There is also an interview on

the radio at 10 o'clock this morning with Helen Pang from Friends of the

Earth. This should be useful for getting more information about how the

public can help fight pollution. Let me know if you need any help, particularly

in organizing the exhibits and the workshops. However, I believe th e stalls for

the green organizations (eg Save the Earth) have already been arranged ..

Thanks.



i

!10.Memorandum 18

CENTRAL SECONDARY SCHOOL

MEMO

To: Marie Club Date: 201bNo~ 1996

From: S c h o o f M'9Ilill~ C o m m i t t e e Re: S c h o o l fu ad -r.iti" j C on etrf '9 7

1 . A n a dV e r f i se m _ en 1 . b o u t th e C o n c e r t I A n i n v i t a t i o n n o t i c _ !

o f t h e C on c e r t i n t h e S c h o o l M a g 8 ti n t h u b e e n a r r a n g e d .

. ! : _ _ _ j ? m m e n h r e c e i v e d f rvm shden ts tU I c o n c e r t l a t t . . 1 ! I £ _

_HL~!ie c h o s e n WUl lo t g ~ E ! i o r t h e ! h . ! ! l i ! ! ! ! l ! Y . _ _ _ _ _ .; .

_ J i U _ J l E t _ ~ ~ . D _ u _ g ~ r o o m ) _ o L ! _ ! . ~ _ ~ ~ U _ o sH~~!tly !t t~~.!_!"- !_

J i j J _ L h i g ~ e L t j ~ k e t Jrice~.~!~_~.ts~L~_.. ~_.~ __ .~_

3. C om m e n h f r o m t h e c o m m i t t e e----_.-._._-_.-- . . . . . . - - - - - . . . _ . . . . . ,_-. --,.... --,,~- ._. - - - . ~ - -.;.'"---

J1L. .~_ I . L ~ i . t i _ l l ~en t . ~ ~ ~ ! u _ ! _ _ ! h ~ J~rp.!.~_~.}~t _ n e . Co~~.e.~L. _

_ J m J _ ~ . ! ~ ! ! 1 _ _ k n t l ! l _ h o w t h e m~_II~y~~_~~i ~ . g ~ i n g t .~ J _ e _ . s p ! . " l_

---.--~.-. . . . .~--.--------_ .._---- ~.------:.-

{

To ; U n c l e B il l

FJ1CtJO.: 1 .367 9299 " 1-

Date: 16th A u g u s t , 1997

fr-om : Jouph M .

F " a x l J Q . :2S24t027-.1f

No. ef P 3gi!S: t (including this O l l e r

T h a n k y o u f o r t h ~ f a x u d i n f o r m a t i o n a b o l l t t h e o h o i c e o r 2 e f t • . rtf t a k e y o u r

a d v i c e a n d c h o o t 8 • g o l d fi s h u m y b i r t h d a y g i f t . I g l s o i n t s n d t o w r i t e a n a ~ p u l

i n s u p p o r t D U h e R S P C A .

N o w I w o u l d l i k e t o k n o w w n e t h e r y o u t h i n k lOOS e a n h e l p tD r e s c u e w i l · d l H e . t n

o u r l u t c l u b m e e t i n g , m em b e r s ' h i d d i f f e r e n t o p i n i o l l s o n z o o s . I h a v e e n c l o s e d ·

t h e i r D p i n i o n s , P l e n e h a v e a l o o k a n d t e l l m . w h I t y o u t h i n k .

I w o u l d S ly t o o s c a n h e l p u s . k n o w m o r e a b o u t h o w 8 I l im a l s l i v e i n t h e W i l d . B u t

T V n . t u r e e r o g am m e c t e a c h u s m o r e a b o u t t h e m . M o d e r n t e c h n o l o g y a l s o h e l p s u s

u n d e u t l l l d t h e m , I n tlet s o m e p r o b le m s arisl i n r e t u r n i n g r a r e a n im al s b r e d i n

z o o s t o t h e w i l d . I s u g s e s t m o n e v a f 1 d e x p e r t k n o w le d g e s h o u l d b e s p e n t o n k e e p i l l 9

a n i m a l s i n t h e w il d . U n t i l ! Bill III~<I+ UA .i ..... ~..:-:---.,

- - _~ J_ .•



~1. Facsimile or Fax Message

Writing a fax

19

A facsimile, or fax, is a more direct and informal way of communicating than by

letter, Although the style of a fax is very similar to that of a business letter, addresses

are not used in faxes. The content will, of course.wary according to the subject matter.

Most faxes have a cover page, where an the main details are shown (names, teJephone

/ fax numbers, date,etc). There is usuallyalso space on the cover page for a message

10 be written. This message directs the recipient's attention to the pages that follow, or

it may simply give him I her all the information required.

Recipient's name(and title, if known)

Recipient's telephone and fax

numbers

Sender's name (and title, if

necessary)

Sender's telephone and fax

numbers

Date

The total number of pages

included in the faxThe subject or topic covered

in the fax

'Ref.' this is short for

.Reference' ,and often appears

on official I business

documents. When replying to

any letters or faxes that quote a

reference include that reference

in your response.

Set out the main points ofthefa x in paragraph form, Write

complete sentences. Be polite

and use formal language,

Formal closure

Signature, with the name

printed below it

A note often included at the

bottom of the page; 'If you do

not receive all the pages, call

'the given number'

immediately:

\ FAX MESSAGE

~"[To: Albert Chan, Principal. St Margaret'sCollege

~Tel.: 27336754 Fax: 27247867

......._From: Ida Wong, Public Relations Officer,

l_ Hong Kong Sports Association

----~[Tel.: 26542321 Fax: 26549888

hate: 30th November 1997

Number of pages: 2 (including this cover page)

Subject: 'Developing Sports in Hong Kong Secondary

Schools' seminar '

IH e r . : DFSI

/ Dear Mr Chan, .

I am pleased to invite you to attend our seminar,

'Developing Sports in Hong Kong Secondary Schools'

which will be held at the University of Hong Kong at J Oam

on Saturday, 21st December 1997.

I am faxing you a programme schedule for your reference ..

1 would be most grateful if you could return the attachedreply slip on or before 12th December 1997. Should you

have any queries, please feel free to contact me on 2654

2321.

Yours sincerely,

/ c i Q U f o i f , ! '

Ida Wong

Public Relation

-. n- J ~f you ~o not receive all the pages, please call 2562 2858

ummedtately ..



'". ,- ....~;.- . . . . . . . . . . ~-.,- - _ . • . . _,-.,- -

1 1 2 , Agenda 21

H ere is a typical no tice and agenda:

Drama Club

Memo

To: AU comm ittee m embers

From: Chris Lee, Chairman

D ate: 15 th January, 199 7

Subject: Committee Meeting

T he n ex t committee m eetin g will be held on Monday, 25 th January, 1997 in R oom 207 at

3:45 p.m , P lease confirm with m e by 22nd January whether or not you Wifl b e a ble .to

attend.

1 . A po lo gies for absence

; .2. M inutes of the last m eeting

. 3 .. N ew practice schedule

4. D iscussion o f scripts fo r A pril perform ance inm om ing assem bly

5 . D isc us sio n of budge t fo r -Ap ril p er fo rmanc e

6. Any o ther busine ss

7. Date of next meeting

signed:

~LeeChairman



113•Minutes 2 2

..-'~----.-~

Minutes of the Third Meeting of

The Computer Club

Date: 3 September 2000

Time: 3:20 - 4:00 pm

Place: Computer Room

Present: Kevin Shum (Chairperson)

Angus La (Vice Chairperson)

Gary So (Secretary)

Alice Chan

Sally Chen

In attendance:· Martin Leung

Absent: Leo Tse

The minutes of the last meeting were confirmed.

1. Membership fee

Itwas decided to keep the membership fee of the dub the same as last year's fee-

i.e. $100 per member.

2. Updated school web site

KevinShum reported thatthere were several updates to the school's web site: studentscould see the new school badge, and a Chinese version of the web site had been

produced. The home page address remains the same as before, but itwas suggested

that the home page should be redesigned.

ACTfON: Kevin, Angus and Sally to redesign the home page.

3. 15th ,oint Schools Computer ExhibitionInformation had been received about the exhibition. !twas decided that the Computer

Club should arrangefor Wilson Middle School to submit a project proposal before

the deadline stated in the information.

ACTION: Kevin and Angus to coordinate.

4. Get-Acquainted lunchIt was decided that the Computer Club would hold a 'Get-Acquainted' lunch on

Saturday, 20th September, at 12:30 pmin Room 12.The purpose ofthe lunch wouldbe to attract students interested in joining the dub. Students would be able to learn

aboutcomputers at the lunch as well.

ACTION: Alice and Sally to arrange.

S. Memo-to all students

Safly suggested that a memo be sent to all students to welcome them back to school,

and give them news about the Computer Club's activities. It was decided that the

memo should:

inform students about the updated school web site, giving them details of the

updates, encouraging them and their friends to look alit and giving the home

page address;

inform them of the 15th Joint Schools Computer Exhibition; including the

exhibition dates, theme and deadline for submitting project proposals; tell themthat we wantour school to submit a project proposal before the deadline and ask

them to contact Kevin or Angus i f they have any ideas for proposals;

invite students to the 'Cet-Acqua inted' lunch, giving therndetat Isofthe date, !me

and place and encouraging them to come.

ACTION: Angus to write the memo.

6. There being no other business. the rneetinz was adjourned.



E Research Report 23

All reports should he reader-friendly - eusv to read. Your

report should be clear and easy to follow . To organise your

ideas. trv sturtina w ith a ceneral introduction leading to

particular exam ples and details. ~ ; your ~

conclusion and succestions for future action.~~

Introduction

Sum marise the back ground: what you are

reporting on: who ask ed you to w rite the repon:

why they need it.

2 Description

Sta te h ow yo u in vestig ate d th e ev en ts.

3 Findings

State the facts about w hat happened.

4 Conclusion

S tate yo ur o pin io n about wha t h ap pe ne d from the information you have gathered.

5 Recommendations

State w hat actionyou believe should.be tak en-This is often given in point form .



• There is no reference to T or 'my' throughout the report.e J > 0 l ' \ .'f~':r 1/ rrv' ~"

Useful Expressions:

Introduction

Findings

Recommendations

U I e reCQlfrlflMd e M C . . .

I f / " J d i w t - / p a J S ' k u .l r I .

Notes on sample report

• The report sticks to its subject. There is no discussion of the consequences

of ~a~cy as this has not be en asked for.

• The suggested structure is used: introduction, followed by a discussion of

the results of the research, followed by a conclusion, including

r ecommenda ti ons ..

• The recommendations could have been made m o r V p r m ! . 1 ! y ; inpoint form .The reasons for making each recommendation are not included, although

it is obvious from the report why they have been made.



· I . - .. . .- . -a -. - - - - . - - - - - - " .. ' 14 . Research Report

iiiSample report . .Yo u a re a me mbe ro f a r ese arc h c ommitte e, whi ch is ta cklin g the p ro ble m o J trua nc y fro m

s cho o l. T he in fo rm atio » b elo w is the re su lt o f r es ea rc h y ou ha ve d o ne into lh e problem.

Wri te il rep ort ba sed on your resea rch, w hich is to be p rese nted to the scho ol's govern ing

bo dy . Y ou r r epor t s ho ul d c o nta in r ec om me n da ti on s fo r ta ck lin g the p ro ble m ( ) f t ruancy .

U se a bo ut 30 0 w ord s.

Ht·sults of a questionnaire given to all students at the school

3% truant regularly

7% have not truanted yet, but might

lO % have truanted at least once

~O% would never truant

Reasons for truancyHong Kong Average Truancy

2% Figures .

Percentage of

students whotruant during

school life

121314 15 16

Age

24



Report 'on!ruancy

The purpose of this report is topresertt the results of research into truancy a t 01.1r

school and to suggest some ways of solving this problem. The report highlights

the fact that although the number of truants is a small proportion of the school's

population; it is significantly higher than the Hong Kong national average. The

report also discusses possible explanations for truancy amongststudents.

Nutnberof truantsA survey of all the students at our school indicates that three percent of them

truant on a regular basis an d that lO Q/o have truanted at least once. Eighty per cent

of students said they wouldnever truant. This leavesseven per cent whohaven't

truanted yet, but might in the future. When these figures are compared with those

for Hong Kong asa whole, we can see that truancy is a more serious problem at

our School than elsewhere. Nationally, Iess than two per cent.of.students truant at

any time duting their school life.

Reasons for truancy

Why do students truant? Research shows that there are several reasons, Firstly, it is

estimated that over half of truants do so because they find the content of lessonsboring. The second most common cause is peer pressure; 300

/0 of students who

truant say they do it because their friends do ..A third reason is that the truant is

avoiding school because he or she is the victim.of bulfying ..there.

Recommendations

Based on these findings, the following suggestions have been PlIt forward to reduce

theamount of truancy. Firstly.students should be allowed to havesome input.inte

the content of the lessons, providing they stay within the set-syllabus. Secondly,

thE:principal or an outside speaker should address all students on the subject of

peer pressure. Thirdly, acounselling service should be introduced to provide

support for students who are victims of bullying. Finally, it is suggested that staff

are asked to be more aware ofwhether.and how often, students are absent from

school and report those missing from lessons,

It is hoped that these recommendations are given seriousconsiderarionin the light

of the findings of this report.

II

!

I

. .ii

I•t.

!

I,

IiI~

iI)

,.,j



15. Witness Report or Official Statement

< . i \ ; . . . .25 .

-~..

An official statement is most often given to the police by a witness to a crime or an

accident. The purpose of a Statement is to relate •.in a clear and simple way, exactly

what happened. Facts and details are very important in statements, but opinions are

not. If you do give an opinion. you should make it dear that it is not a fact,

The general points to note when writing a statement are:

. • keep your sentences short and to the point

give details of the time and place the incident happened; include descriptions

of people (eg age, nationality, clothes), but only if such information is useful .

(eg in identifying a criminal)

use past tenses: the past simple and past continuous tenses (and, ifnecessary •

the past perfect tense) will be used most often

•

•

Example

Gi ve the exact t; me, date. 1 1 ' .a n d location 0h

fthe'-H t J . · . At. 3.15pm . on TueSda.y,2 o c t o . ber t I w a a

; nci dent; say w y .you .~.. stand1ng on Nathan Road, in Ts1mSha

were t h e r e . . . .. . Tsut. I W$.8 wa.iting a.t' a bus st.op

; - . 1 1 " · opposite the Ka.m Yuen Jeweller's.

" f]Give a descriptiori of Mwhat h a pp e ne d ; d es cr i bethe people involved.Try to answer: who f what,

w h e n , w h e r e : a n d h o w .

Suddenly, I l;18.wthI'ee rri~n dressed in

black running out of the shop; Two of

t.he men were wearing black maaks, but

I was able to see the other msn's face.

He looked about 30 years old. Two of the

men were of average height and build,but the thIrd man was quite short.

use short sentences andpast tenses.

Another man ran out of the jeweller's

e.nd one of the men waved a gun in the

air. He turned around and fired two

shots at the man outside the jeweller's.

This man, whb I think was the shop

manager ,ran ba.ck inside the shop.

he lEi.st th.tng I Ss.w was the' man with

the gunJ~ping into $. silver car. I think

End you "account by _ _.,..,.....-...the oar ma.y have been a Mercedes, but

wri tiog about what' you I'm not sure. The other two men got into ,

saw at the end. .the car too. The car then drove offtowards the Star Ferry.

PQul TC H ' \9

Thursday, 4thOotober 1997

.j.

'; ','



~. D eb ate Sp eech

With rising teenage crime and a decline instandards ofdiscipline inthe classroom, corporal

punishment should be reintroduced into our schools.

W r ite a s pe e ch fo r a d e ba te e ithe r s up p or ti ng o r[ O fp o si! 'iJ this moti on , u s ing about 300 wo rd s .____, . . . . .

. - - - - - - - - - - - - - - - - - - - - - -

Ladies and gentlemen, ( -t ~ ~ t4.tr-A(7~Xwb' A~ck.r rr-~o{j.<.e.~ .. ) v v

I am here today to speak against the motion before us.

It is undeniable that teenage crime is on the increase. Police statistics show this to

be the case. Many people would also say that there has been a decline in the standard

of classroom discipline. This does not mean. hQw~veII that g _ l J , x _ s . i ~ ~P.!jL. the answer. It is true that, insome cases, the threat of such punishment deters

troublemakers, but what about those who continue to misbehave?

I'd like to suggest to you that corporal punishment is both a cruel and ineffective

way of dealing with young people. No one can deny ilia_!nflicting pain is barbaric.

It only serves to alienate the recipient when the object should be to make him or

her understand what they have done wrong. It also contravenes human rights as it

is, at best, a form of torture. Our message to young people should notbe 'if you do

wrong, you will be beaten', Instead, we should be providing support for those

who have been led astray. Of course, there should be some.form of punishment,

Nobody should get away with doing wrong, but there are many effective ways of

punishing young people that do not involve physical pain, such as stopping them

from doing their favourite activity or giving them school detentionsor community

service.

£!!tallJ:! I'd like to ask you; if cQl'R0r.alRttn~bg\gIlt is effective. why is itI\Qt.J1j)~

with adult criminals? Why are they merely incarcerated? The answer is,Qicollrse,

that physical punishment does not work. Not for adults and not for teenagers.

To sum up. I don't believe that anybody should be subjected to physical punishment

because it is ineffective and inhumane. I strongly urge you to oppose th:ismotion. lThank you. ..,.j

Notes on sample speech

• The writer has chosen to oppose the motion. In this case, this is by far the

easier option as it is in favour of the situation as it is at the moment.

• After a formal introduction, the speech starts with an acknowledgement of

the problems and that corporal punishment does have some effect.

• In the main body of the speech, the arguments against corporal punishment

are given with suitable reasoning, An alternative is offered.

• A short summary of the speaker's views is given as the conclusion.

26



1 1 7 . P J ay S c rip t 27 I

Use common, colloquial introductory phrases or expressions.

,I

1

1:1

. 1!

1

I

-'I(- p~ ~ {;, ' f f , . . t + ~ ~ ~ 'b ~ ~ ~((',4 . \~ \ s : . . ~l." .. ~ Lsoo.A,

Well. '"

O f cour se , . ,.

Yo u know .. ,

Ac tual ly . .•

Use question. tags.

eg You really care.about him, don't you?

It's a good idea, isn't it ?

Let's wait until she comes, sha ll w e?

(O u ts id e K in gs w ay C in em a a fte r the 2 .3O p m film .)

Derek That film was really long. It's nearly five 0'clock. I've got.to go home

and finish my homework for tomorrow.

Monica Alright. See you. Don't forget your bag.

Derek 'Nhat bag?

MonicaThis one. I saw itunder your seat and picked it up. I thought it was

yours.

Derek No, it's not, but let's see what's inside it

Monica But it's not ...

Derek Look! There's over $100.,000in here.

Monica S lO O , D O O ? .

Derek Sh .. ' Keep your voice down, Monica.

Monica We can't keep it.

Derek Are you crazy? Ifwe share it, we'll be rich.

Monica Yes, but ...

Derek I've made up my mind. If you don't want the money, I'll keep it all,

but promise me you won't tell anybody about this.



·,

\

l I S . News Article

.' ,.... ~ I

18

H ere 's a rem inder of how to wri te a n ew sp ap er a rtic le:

Headline

- to arouse interest

Paragraph 1

q uic k. cle ar. sp ec ific sta tem en t o f

th e I\ey points

Following paragraphs

detailed. description or the event.

the people involved. examples to

support paragraph 1

-~'~--·-I.;....--.

HK officially in recessionH o n g K o n g I s o II Id a R y in r e c e S s I o n

for the f i r s t t i m e In. 13 yws; a f t e r lite

Government a m o u n t e d en F r i d a y that

g r o s s d o m e s t i c product contraded 5 p e r

(tnt. in t ~ $ e C O n d q u a r te r .

F i n a n d a l S e c r e t a r y D o n a l d T s a n g

Y a m · k u e n for~ t h a t o v e ra ll the e c o n o m y

w o u l d s h r i n k b y f o u r p e r cent In t h e 1998-

99 finandal y e a r , a f t e r ~&er t h i s y e a r

f o re c a s ti n g !1 o w th o f a ro tJ ld 3.S ptT t e n t .

T h e decline in th e s «o nd quarter

w a s larger t h a n ~ed, and f o l l o w e d a

l.a pet c e n t d e c f n e in tile first q u a r te r . "

recession is d e f i n e d as t w o quarter of

conti' action in ( i D P .

M r T s a n g said t h e G !w e r n m e n t w a s

restricted in What it < O U l d do to b oost th e

e c o n o m y

"W e h a v e ntYet ' s e e n a f i n a n t i a Iturmoil of t h i s s c a J e in h i s l : 0 f J so it could

n o t r e al ly . be awided," M r T s a n g said.

"Japan's economic and f i n a n c i a l

I roubles seem to be i n t e n s i f y i n g . " h e

added. ' ' T h i s i s outs ide of 0Uf contro!."

M r T s a n g w a s speaking a f t e r th e

G o v e r n m e n t a g a i n s p e m b i l l f o n s o f d o I a r s

o n friday to p r o p . . , th e stodI m a r f c e t in a

b id to s e e o f t s p e c u l a ti v e aItatb o n th e

l o c a l c u r r e n c y ' s I i i l k . w i I h the U S d o l l a r .

T h e s to d t m a r ke t ha s f a l e n s h a t p l y .

this y e a r . w h i l e properly p r i c e s are _ b y

as much as 40 p e r c e n t . Ulemployment is

a t a 15-yeac I i 9 I 014.8 per cent.

M r T s a n g s a i d , hIMMr, that H o n g

K o n g w a s in a s tr o o ! J 8 " P o si I I o n t h a n m a n y

r . e g I o n a l e c o n o m ie s t o s t a g e a q u i c k

r e t o V e f y .

"Hong K o n g has 1 a c i 1 e d th e

pr()blem h e a d on," he said. ''When th ere is

a n u p t ~ n th e r e c o v e ry p r o c e s s f o r H o n g

K O n g w i l l be fastet than in o t h e r regions."

H o w e v e r . some e < : o I l O m i s t s

disputed M r T s an g 's r e la t iv e ly u p b e a t tone,M i ch a e l T a y l o r . d 1 J e I e c o n o m i s t at

I r ' t d o s u e z W I C a r r , s a i d !h e 5 p e r cent Q ) p

f ig u re f o r the s e c o n d q u a r t e r w o u l d h a v e t o

r~later.

" 1 1 h i 1 k I f l e y w i l l be r t N i s l n g 1 h a l 5 .5

percent d o w r M a r d and t h e Y w i I be r e v i s i n g

th e t a r g e t 1 0 r die y e a r ( I Q w n w a r d , " he said.

"W e b av e g ot a b o u t feu a n d ~ h a l f

p e r c e n t : ( f o r t h e fun year) f r o m f o r e c : a s t s

w e m a d e a b o u t . s I x m o n t h s a g o and I h e ' Jo n l y ~eep l o o k i n g w l n e r : a b I e o n the

d o w n s i d e . S o w e sIIhave s o m e w a y to g o . "

f r i d a y August 28 19 9 8

(s tMP)



I " ,,. '

1 . 9 . P ress R elease.29 1

~-"~"

A press release is an article ina newspaper. Instead of reporting a

news event, such as an accident and a robbery, it states a program or

an event which has been held or wilt take place very soon, e.g, an

exhibition and a concert, Itusually states the date, place, aimsof the

event and the people involved first, followed by some detail information

of the event and sometimes a short interview.

c • _ . ,: • _ . _ "'- . _ • _ .

Young Photographer Credits Luck/not Talent.~.

Y oung pho tographer C han Suet-w ah , w hen Lphotographed the junk.17 ,says her dram atic photographs of last 'I thought it w as go ing to capsize be-Aug ust's ty ph oo n owe more to luck than cause the waves were so high. I w as justtalent~hutmoslobserverswoulddisagree. luck y to be in the right place at th e right

M iss C ha n 's first solo exhibition o f her tim e. But.I w ouidn 'treco mm end g oin g o utp hotog ra phy a tth e F rin g eC lub , from 8 t6 12 in typhoons - it's very windy a nd it cou ldMarch, shows a g rea t dea l o f t al ent , e spec ia lly be dangerous! ' .fora secondary school student, H er photo o f Ano ther pho to in this exhibition, o f a .

asto rm -to ssedju nk in H on gK ong harbo ur, su nrise o n L an tau Islan d, w on an H ono urab leone of a series of typhoon pho tographs M ention from th e Society t he previous year.published in th is new spaper last. year, w on M iss C han w ants to m ak epho tographyFirstPrize in the H ong K ong P hoto graphic her ca reer, butfirst, she says, 'I n ee d to le arnSociety Awards five m onths ago. a lo t more about the technical aspects -

'I thought! m ight get som e good p ic - devei op ingpbo tog ra, ph s .spec ia l¢ f fec ts andturesif I w en t out in t he typhoon,' explained so 0 1 1 . ' J udg in g f rom her cur ren t e xh ib itio n ,Miss Chan, 'I w as standing by the w ater she's already well on her way to achievingnearthenewCortventionCe.ntreinWant::bai her goal .

7M arc h, 20 0 1

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