Acknowledgement of SCPA Expectations Page
**This form MUST be completed with page numbers and initials. Return to your homeroom teacher
by the second Friday of the school year.**
Parent/Guardian Student Initials Initials _____ I have read the SCPA Handbook _______ _____ I recognize the school-‐wide expectations. (page ___) _______ _____ I recognize the attendance policy and the procedures for late arrival and _______ early dismissal. (page ___) _____ I recognize the promotion policy. (page ___) _______ _____ I recognize the no pass / no play policy. (page ___) _______ _____ I recognize the electronic device expectation. (page ___) _______ _____ I recognize the visitor and message policy. (page ___) _______ _____ I recognize the building hours policy. (page___) _______ _____ I recognize the assembly and concert behavior expectations. (page ___) _______ _____ I understand that in order to be enrolled at SCPA, I must have a major. (page___) _______ _____ I have received and read the addendum regarding the SCPA School Climate Plan. _______
My student and I understand and agree to abide by the contents of the handbook. By our signatures, we agree to accept and follow the stated policies and procedures.
_______________________ ______________________ _____________ Parent/Guardian (Printed Name) Parent/Guardian (Signature) Date ___________________________ __________________________ ________________ Student (Printed Name) Student (Signature) Grade Level
Please see the back of this letter for FAQ’s and Do and Don’t reminders.
SCPA CAR ARRIVAL & DISMISSAL PLAN GRADES K-‐8 2016 – 2017 School Year
Dear SCPA Families, Thank you for your patience as we implement our arrival/dismissal procedure. Our students’ safety is our number one priority. Due to our ever increasing enrollment and the continual OTR growth, we must constantly re-‐think our processes for arrival/dismissal. With that being said, it is vital that we all understand our arrival/dismissal plan to maintain order and student safety. Please review the information below very carefully and follow the guidelines according to your child/children’s grade level. K-‐8 Students Arrival Students in grades K-‐8 are not permitted to arrive any earlier than 8:45. Bus drop off will occur on Central Parkway while car drop off will occur on 12th St. Both areas will have adults on hand to help students find their locations. K-‐2 students will go to the cafeteria where they will have breakfast and will be picked up by their homeroom teacher. Parents are welcome to escort their child for the first few days if desired. Grade 3 students should report to the second floor ELA and will be escorted to breakfast. Students in grades 4-‐6 should report to the cafeteria for breakfast. Students in grades 7-‐8 should report to the multipurpose room. K-‐8 Students Dismissal Option 1: Car Pick Up Lane Cars will initially be assigned a number per family and we ask that you display this number on your dashboard in clear view. As we learn which child belongs to which car the need for your number being displayed becomes less critical.
GRADE LEVEL
PROCEDURE
Kindergarten -‐ Grade 3
Students come out at 3:35pm DO NOT ARRIVE BEFORE 3:25 pm to enter the car pick up lane.
Please display your pink number in your window. THERE IS ABSOLUTELY NO PARKING!
Grades 4-‐8
Students come out at 3:55pm DO NOT ARRIVE BEFORE 3:55 pm to enter the car pick up lane.
THERE IS ABSOLUTELY NO PARKING! Children in Multiple Grades, K -‐ 8 only
Follow dismissal times for your oldest child. Older siblings are to meet younger siblings in their grade level line so family members can enter the vehicle at the same time. For example: a parent with a Kindergartener and 4th grader should arrive at 3:55 pm to pick up both children. The 4th grader will stand with the Kindergartener in the K line.
Option 2: Parent Walk-‐Up You have the option to park your vehicle in an authorized parking location and walk up to retrieve your child. We suggest the following authorized parking locations: Washington Park Garage, Elm or Race St. meters. After you have parked, please use the crosswalk. Walk up to the school to get your child from the grade level line. Please do not cross in the middle of the street with your child. We appreciate your patience and we thank you for your continued support!
Frequently Asked Dismissal Questions
1. What do I do if I do not have a number?
You can request a number by asking a dismissal volunteer. We will do our best to assign you a number immediately.
2. What if I have multiple children and one of my children was dismissed late from class?
If there is space for you to pull up past the car pick up line you may be able to wait for 5 minutes for your other child. If after 5 minutes your other child still is not out, you will be asked to circle around the school, or find an authorized parking space.
3. What happens if I park my vehicle in a NO PARKING ZONE?
The City will issue you a citation. The make, model and license plate of your car is being recorded and may be requested by the proper authorities.
4. Can my 4th-‐8th grader put themselves in my vehicle?
Yes, all 4th-‐8th graders will stand in the fenced area on 12th street. When you enter the car pick up line, your child can enter your vehicle at any time. ONLY 4th-‐8th graders are allowed to enter a vehicle outside of the loading zone. Please ask your child to look for your vehicle.
5. What is the latest time I can pick my car rider up from school?
Security is only on the premises until 4:30 pm each day, therefore, for the safety of your child, it is imperative that you arrive and pick up your student no later than 4:15 pm. If you are in need of after school care, you may contact Sarah Speeg, Site Coordinator for the YMCA After School Program at 513-‐363-‐8096, in order to receive enrollment information.
Do’s and Don’ts Do remain in your vehicle at all times while in the car pick-up line. Your child will be helped into your vehicle. Please help by having your car doors unlocked.
Please do not leave your car unattended at anytime
Do pull up all the way to the gate entrance when you enter the loading zone. Students in grades K-3 will enter vehicles in the loading zone assisted by a dismissal helper on passenger side of vehicle.
Please do not stop your car and call for your children while in the car pick-up line. Please pull up to the loading zone. Your children will be escorted to your vehicle.
Do pay close attention to the car in front of you and encourage your child to enter the car quickly and carefully.
Please do not engage in distracting behaviors while in the car pick-up line. We need your full attention.
If you choose to park your car in an authorized parking area and walk to get your child, use the crosswalk on the corner of Elm and 12th St., or on the corner of 12th and Race St.
Please do not park your vehicle across from the school and call for your children to come to you. They must be assisted by an adult in the pick-up line.
Do follow the above guidelines and treat adults/teachers helping with dismissal with respect.
Please do not argue or debate with school helpers while in the dismissal line. If you have a suggestion or question please send a note to school with your child or call the school during business hours.
Do continue to be patient as we all work together to have a safer, more efficient dismissal
Try not to get frustrated. We are doing our very best to keep your child safe.
CLASSROOM/PTSO/OTHER VOLUNTEER FORM
Teachers: Please complete the information below regarding volunteers who will be assisting you in the classroom this year. Of course, it is important that we know, at all times, who is in our building and for what purpose. Our gracious volunteers will still need to sign in each day, and either have a Security Volunteer Badge on a lanyard, or a Lobby Guard temporary type badge. We will use the information below in order to get know our volunteers better, and keep track of who is here, where they are, and how often. _______________________________________ Volunteer Name _______________________________________ Teacher Name _______________ Room number _________________________________________________________________________________________ How often will he/she be volunteering? (ongoing [i.e., daily, weekly] or occasionally as needed) _________________________________________________________________________________________ Nature of volunteer duty? (i.e., assisting in the classroom, field trip, etc.) You will need to complete and forward this form to Patti Abbatiello for each volunteer that assists you, at any time during the school year. _________________________________________ Teacher Signature _________________ Date
DISMISSAL PROCEDURE – End of Academic Day (Buses and Parent Pick-‐Up)
Student Name ___________________________ _________________________________ (First) (Last) Bus Number ________________ (If Parent Pick-‐Up, write “Parent Pick-‐Up”) All students must follow their Bell 9 teacher to the buses and parent pick-‐up location. You must stay with your Bell 9 teacher until you have been “checked off” at your dismissal location. Failure to do so will result in the following:
1st time – Verbal Warning to Student 2nd time – Parent phone call:
Teacher will call home to remind parents of the safety/security importance in following the end of academic day dismissal procedure.
3rd time (and each subsequent occurrence):
Teacher will assign a consequence following the SCPA Discipline Plan.
By signing below, I acknowledge that I have read and understand the End of Academic Day Procedure Policy. Please sign and return this entire form with your Back to School packet at Orientation or to the Main Office within the 1st week of the school year. Thank you!
Student _______________________________________________ (Signature) Parent/Guardian___________________ ______________________ (Signature) Phone #______________________ Date __________________
PERMISSION TO PARTICIPATE: WASHINGTON PARK CLASSROOM ACTIVITIES
2016 -‐ 2017
__________________________________ Student Name (Print) I grant permission for my child’s teacher to take my child across the street to Washington Park for class activities. This Washington Park permission will be granted for the 2016 – 2017 school year with the following understanding:
• My child will be fully engaged in academic, artistic, or reward activities • Washington Park activities will only occur periodically • My child will be supervised by the classroom teacher at all times • The activity will pertain directly to material studied in class
_____________________________________________ Classroom Teacher Name _____________________________________________ Parent Name (Please Print) Check one of the following: I give my permission for my child to participate in classroom activities at Washington Park. _____________________________________________ Parent Signature I DO NOT give my permission for my child to participate in classroom activities at Washington Park. _____________________________________________ Parent Signature
Please return this form to the teacher listed above.
CINCINNATI PUBLIC SCHOOLS OFFICE OF SAFETY AND SECURITY SERVICES
2651 BURNET AVENUE CINCINNATI, OHIO 45219
PHONE: 513-363-0100 FAX: 513-363-0105
Security Department, Related Procedures: Background Checks Revised 6/12/15
District Form-8475-1F2
Volunteer/Consultant/Contractor Security Badge Authorization/Approval Form
School/Building_______________________
Consultant Name: _____________________ Company with: _______________
Contractor Name: ______________________ Company with: _______________
Student Teacher: ______________________ College attend: ______________
Volunteer Name: _______________________
1. This person will have unsupervised access*** with students? YES □ NO □ (Unsupervised contact means not accompanied with a CPS Employee)
2. Should this person have access to your building’s doors? YES □ NO □
Administrator Name: ___________________________Title: __________________ (please print)
Administrator Signature: ________________________Date: ___________________
1) This form must be completed by the school office and faxed to the Safety and Security Services Office prior to issuance of any CPS Security Badge.
2) Bring your background check to the CPS Safety and Security Services Office at the Board of Education, 2651 Burnet Ave, 45219
3) Local Background check $5.00 from the Hamilton County Sheriff’s Office, 1000 Sycamore St, 45201, covering the last 5 years residence must accompany this form and is required in order to receive volunteer badge.
***All persons that have unsupervised contact with students must also supply a BCII and FBI background check. (Unsupervised contact means not accompanied with a CPS Employee)
Contact the Safety & Security Office at 513-363-0100 with questions or need assistance.
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YELLOW BUS PROTOCOL GRADES K -‐ 8
2016-‐2017 Dear Parents and Students, To ensure that all SCPA students are safe while riding to and from school please read the following Yellow Bus Protocol and sign the acknowledgement form on page 3. Please return it during Orientation, or the first week of school. Yellow Bus Stops Bus stops are established at various locations throughout the district. Parents should see that their children arrive at the designated stop well before the scheduled pick up time to avoid missing the bus. Parents are reminded that the responsibility for the supervision of their children from home, to the bus stop, and while waiting for school bus arrival, rests with the parent or legal guardian (Board Policy 3541.2). The principal, and/or the designee, is primarily responsible for supervising the orderly loading and unloading of pupils at each school, in accordance with State Regulations. Rules of Conduct for Bus Riders The following rules will apply to daily Yellow Bus Service or any trip under school sponsorship. Students shall respect the driver, monitor, supervisor or chaperone appointed by the school. These adults are responsible for acceptable behavior on the bus.
Students must: Ø Load and unload as explained by the driver Ø Remain seated and face the front at all times Ø Ride in assigned seats Ø Keep the bus aisle clear at all times Ø Obey all instructions of the driver Ø Talk quietly Ø Be silent at railroad crossings, and Ø Be courteous at all times
Students must not:
Ø Put any part of their bodies out of the windows Ø Fight or hit others Ø Throw objects Ø Take items belonging to others Ø Smoke or light matches Ø Use or carry fireworks Ø Open the emergency door Ø Handle the radio or safety equipment Ø Touch the controls of the bus Ø Damage the bus or seats in any way Ø Bring animals or hazardous cargo on the bus Ø Eat, drink, or chew gum Ø Litter the bus Ø Use profane or abusive language, or Ø Behave in a disorderly manner
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Yellow Bus Suspension Procedure The pupil management plan is effective throughout the entire school year. Bus suspensions may extend across grading quarters. It should be made clear to the student and the parent that suspension from the bus does not mean suspension from school. Parents must arrange other transportation to and from school while the student’s bus riding privileges are suspended. Yellow Bus Rule Infractions To ensure that the student understands that safe bus riding rules are being violated, the driver will warn the student. Continued misconduct will result in a School Bus Incident Report being mailed to the school. A copy of the Incident Report will be sent home, as well as a phone call home. *Fighting is an automatic ten (10) day suspension from riding the bus. The child is expected to be in school.
First Incident The child will be called to the office and given a verbal warning. A copy of the referral will be sent home to the parents with their child. The referral will be posted on PowerSchool. Second School Bus Incident Report The child will lose recess and may receive a DT where they will be counseled on why they received the write up and the importance of safe, considerate behavior on the bus. The referral will be posted on PowerSchool under discipline, and a phone call home will be made. Third School Bus Incident Report Bus riding privileges will be suspended for three (3) school days; SCPA notifies the parent by a letter sent home with their child. The referral will be posted on PowerSchool under discipline and a phone call home will be made. The suspension begins the second school day after notification. Fourth School Bus Incident Report Bus riding privileges will be suspended for five (5) school days; SCPA notifies the parent by a letter sent home with their child. The referral will be posted on PowerSchool under discipline and a phone call home will be made. The suspension begins the second school day after notification. Fifth School Bus Incident Report Bus riding privileges will be suspended for ten (10) school days; SCPA notifies the parent by a letter sent home with their child. The referral will be posted on PowerSchool under discipline and a phone call home will be made. The suspension begins the second school day after notification. There will be a parent conference to determine possible quarterly to yearly removal from the bus. Sixth School Bus Incident Report Any bus incident report issued, past the fifth report, results in suspension to, either the end of the quarter or, the end of the school year depending upon the offense.
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SCPA YELLOW BUS PROTOCOL
GRADES K-‐8 Please return this completed form to your child’s homeroom teacher (K-‐3) or to the main office (4-‐8) during Orientation, or first week of school. Thank you. I _______________________________the parent of ________________________________ Parent’s Name Please (print) Student’s Name (print) have read and discussed the SCPA YELLOW BUS PROTOCOL with my child and understand the expectations. I will call the school office at (513) 363-‐8002 with any questions or concerns. ____________________________ ______________________________________ Date Route Number ____________________________ Parent’s Signature
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